Sasseta requires an experienced service provider to design, lay out and produce its corporate publications, procured under request for proposal RFP/SASSETA/25261112/2, which closes on 30 october 2026 at 11:00. The contract is let on the national treasury general conditions of contract (july 2010), which govern performance security, payment, pricing, penalties and dispute resolution. Bidders must be tax compliant before award and must not engage in corrupt, fraudulent or collusive bidding, since a finding of collusion can bar a supplier from public-sector work for up to 10 years.
Key Requirements
Scope — design, layout and production of Sasseta's corporate publications, delivered by an experienced service provider.
Closing — 30 October 2026 at 11:00; bids must be received by that date and time.
Tax compliance — no contract is awarded unless the department holds an original SARS tax clearance certificate and the bidder's tax matters are in order.
Performance security — the successful bidder must lodge security within 30 days of the award notification, in the amount stated in the Special Conditions of Contract, as a bank guarantee, irrevocable letter of credit, or cashier's or certified cheque.
Payment and pricing — invoices must be accompanied by the delivery note and are payable within 30 days in Rand; quoted prices are fixed for the contract term unless the Special Conditions of Contract authorise an adjustment.
Late delivery — penalties accrue at the current prime interest rate for each day of delay, and the purchaser may terminate the contract for default.
Bid integrity — corrupt, fraudulent or collusive bidding can invalidate the bid, terminate the contract and bar the supplier from public-sector business for up to 10 years; a restriction can extend to associated enterprises and the directors or managers controlling them.
Professional Services & Consulting Industry Profile
Regulatory Bodies
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Typical Documents
5 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
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Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentAnnexure B - Updated sheet.xlsxReview complete
Description
Source: Annexure B - Updated sheet.xlsx (unknown)
Important Dates
09 Oct
2026
PUBLICATION
Tender Published
Tender was published
30 Oct
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Appointment of a service provider for the design, layout, and production of corporate publications for the Safety and Security Sector Education and Training Authority (Sasseta), covering a wide range of items from annual reports and strategic plans to booklets, posters, calendars, and templates, including both design and print work.
Sasseta requires an experienced service provider for the design, layout and production of corporate publications. The contract is governed by the National Treasury General Conditions of Contract (July 2010).
Safety and Security Sector Education and Training Authority (Sasseta)
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Publication of Names of Bidders in Respect of Advertised Competitive for the Appointment of a Specialist Quality Control Inspectorate (QCI) Service Provider for a Period of six (06) years.
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Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Bid-ready summary
Design, layout and production of SASSETA corporate publications, including annual reports, strategic plans, handbooks, booklets, posters, calendars, adverts, newsletters and editable templates. SASSETA supplies all content. Design work is billed per completed design and print work per print run.
Important Dates
Source: Annexure B - Updated sheet.xlsx (unknown)
Closing
30 October 2026 at 11:00
Submission Guidelines
Source: Annexure B - Updated sheet.xlsx (unknown)
Submission format
Annexure B pricing matrix must be submitted in Excel format for evaluation.
A signed PDF version of Annexure B must also be submitted for audit trail purposes.
Bidders must quote for every item listed on Annexure B.
Annexure B must be submitted without any changes to its details.
Bidders must enter their costs only and sign off.
Disqualification risks
Incomplete Annexure B.
Altered Annexure B.
Evaluation Criteria
Source: Annexure B - Updated sheet.xlsx (unknown)
Evaluation basis
Total cost as specified in Annexure B is used for evaluation.
Unit price refers to the unit descriptions set out in Annexure B.
No minimum qualifying score, preference point system or other evaluation stages are stated.
Technical Specifications
Source: Annexure B - Updated sheet.xlsx (unknown)
Scope
Design, layout and production of corporate publications for SASSETA.
SASSETA supplies all content.
Billing is per completed design for design work and per print run for print work.
Design work — publications and specifications
Annual Performance Plan: A4 portrait, full colour, 3 cover page concepts, 15 sourced images, 150–180 pages including covers, 5 reverts, editing and proof-reading of the final copy, final product in PDF and Word with flip pages enabled.
Strategic Plan: A4 portrait, full colour, 3 cover page concepts, 15 sourced images, 80–120 pages including covers, 5 reverts, editing and proof-reading, final product in PDF and Word with flip pages enabled.
Annual Report: A4 portrait, full colour, 3 cover page concepts, 15 sourced images, 150–180 pages including covers, 5 reverts, editing and proof-reading, final product in PDF and Word with flip pages enabled.
Sector Skills Plan: A4 portrait, full colour, 3 cover page concepts, 15 sourced images, 220–260 pages including covers, 5 reverts, editing and proof-reading, final product in PDF and Word with flip pages enabled.
SASSETA Handbook: A4 portrait, full colour, 3 cover page concepts, 15 sourced images, 30–40 pages including covers, 5 reverts, editing and proof-reading, final product in PDF and Word with flip pages enabled.
Employee Induction Handbook: A4 portrait, full colour, 3 cover page concepts, 15 sourced images, 60–100 pages including covers, 5 reverts, editing and proof-reading, final product in PDF and Word with flip pages enabled.
Event Programme: A5, full colour, 3 cover page concepts, 4 sourced images, double printed, 5 reverts, editing and proof-reading, final product in PDF and Word.
Event Invitation: A5, full colour, 3 cover page concepts, 4 sourced images, double printed, 5 reverts, editing and proof-reading, final product in PDF and Word.
Career Guidance Booklet for Learners: A5 portrait, full colour, 3 cover page concepts, 15 sourced images, 20–30 pages plus covers, 5 reverts, editing and proof-reading, final product in PDF and Word with flip pages enabled.
Career Guidance Booklet for Educators: A4 portrait, full colour, 3 cover page concepts, 15 sourced images, 40–50 pages plus covers, 5 reverts, editing and proof-reading, final product in PDF and Word with flip pages enabled.
Branded presentation folders for office use: A4 portrait, full colour, 3 cover page concepts, 3 sourced images, 4 sides, 5 reverts, editing and proof-reading, final product in PDF and Word with flip pages enabled.
Internal templates: A4 portrait, full colour, 3 concepts, 3 reverts, editing and proof-reading, final product as an editable electronic version.
Adverts: black and white, editable electronic final product, sizes full page, half page, 10x3, 12x3, 13x3, 15x3, 16x3 and 20x4.
Posters (A2): full colour, 3 concepts, 3 sourced images, 3 reverts, editing and proof-reading, final product as an editable electronic version.
Posters (A3): full colour, 3 concepts, 3 sourced images, 3 reverts, editing and proof-reading, final product as an editable electronic version.
Desk Pad Calendars: A3, full colour, 3 cover concepts, 15 sourced images, 12 sheets with one month per page, 5 reverts.
Wiro Desk Calendars: 14.8 x 21 cm, full colour, 3 cover concepts, 15 sourced images, 13 sheets with one month per page, 5 reverts.
Evaluation Studies: A4 portrait, full colour, 3 cover page concepts, 15 sourced images, 80–100 pages including covers, 5 reverts, editing and proof-reading, final product in PDF and Word with flip pages enabled.
Z-Fold Leaflet: 210 x 297, full colour, 3 concepts, 8 sourced images, 5 reverts, editing and proof-reading, final product in PDF and Word with flip pages enabled.
A5 Booklet: A5, full colour, 3 concepts, 15 sourced images, 10 pages, 5 reverts, editing and proof-reading, final product in PDF and Word with flip pages enabled.
Editable Templates: Word templates with a cover page, five content pages and a back cover; A4 portrait, full colour, 3 concepts, 5 reverts, editing and proof-reading, final product in PDF and Word.
Electronic Newsletter: A4 portrait, full colour, 3 cover page concepts, 15 sourced images, maximum 40 pages including covers, 5 reverts, editing and proof-reading, final product in PDF and Word with flip pages enabled.
A4 half folded to A5: A4 portrait, full colour, 3 concepts, 15 sourced images, 5 reverts, editing and proof-reading, final product in PDF and Word with flip pages enabled.
Fixed A6 Booklet: A6 portrait, full colour, 3 cover page concepts, 15 sourced images, maximum 40 pages including covers, 5 reverts, editing and proof-reading, final product in PDF and Word with flip pages enabled.
Contingency (design): covers design and layout of items not included in the terms of reference.
Print work — specifications and volume bands
Annual Performance Plan, Strategic Plan, Annual Report, Sector Skills Plan, SASSETA Handbook and Employee Induction Handbook: printed books with 300gsm matt laminated and spot varnished covers, inner pages on 135gsm Magno gloss, perfect bound.
Event Programme: printed programme on 300gsm matt laminated and spot varnished stock, double sided.
Event Invitation: printed invitation on 300gsm matt laminated and spot varnished stock.
Career Guidance Booklet for Learners: printed booklet with 300gsm matt laminated single-sided cover, text on 135gsm Magno gloss, saddle stitched.
Career Guidance Booklet for Educators: printed booklet with 300gsm matt laminated single-sided cover, text on 135gsm Magno gloss, PUR bound.
Branded presentation folders: printed folder on 300gsm matt laminated and spot varnished stock, printed single sided.
Posters: printed posters on 300gsm matt laminated and spot varnished stock, A2.
Desk Pad Calendars: printed calendars on 80gsm bond with unprinted backing board, glued on top with 2 plastic corners.
Wiro Desk Calendars: printed calendars on 300gsm gloss, 13 sheets, wiro binding on top with unprinted stand.
Z-Fold Leaflet: printed leaflet with 300gsm matt laminated and spot varnished cover pages.
A5 Booklet: printed booklet on 300gsm matt laminated and spot varnished stock.
Editable Templates: printed book on 300gsm matt laminated and spot varnished stock.
Electronic Newsletter: printed on 300gsm Magno gloss, stapled binding, maximum 40 pages including covers, one newsletter per quarter.
A4 half folded to A5: printed leaflet on 300gsm matt laminated and spot varnished stock.
Fixed A6 Booklet: printed leaflet on 300gsm matt laminated and spot varnished stock.
Volume bands priced per item: 1–50 copies, 51–100 copies, 101–150 copies, 151–200 copies and more than 200 copies.
Contingency (print): covers production of items not included in the terms of reference.
Financial Requirements
Source: Annexure B - Updated sheet.xlsx (unknown)
Pricing
Prices must be entered on Annexure B, inclusive of VAT where applicable.
Design work is billed per completed design; print work is billed per print run within the stated volume bands.
Contingency amounts: R500,000 for design work and R500,000 for print work.
Total cost as specified in Annexure B is used for evaluation.
Cost adjustments
Travel and disbursement costs are reimbursed at Department of Transport travel rates.
Bidder prices are escalated annually by CPIX.
Compliance Requirements
Source: Annexure B - Updated sheet.xlsx (unknown)
No eligibility, registration, B-BBEE, CIDB or tax requirements are stated in the provided document.
DocumentAnnexure A GCC.pdfReview complete
Quality Management
Source: Annexure A GCC.pdf (TENDER)
Inspection and testing
Pre-bid testing is for the bidder's account.
Where inspection is a bid condition, the bidder's or contractor's premises must be open at all reasonable hours for inspection by the department or its representative.
If inspections are decided on during the contract period and none were specified, the purchaser arranges and pays for the testing authority.
Inspection, test and analysis costs are borne by the purchaser where supplies conform, and by the supplier where they do not.
Non-compliant supplies may be rejected and must be removed and replaced at the supplier's cost and risk; if not removed, the purchaser may buy replacements at the supplier's expense.
Rejection does not limit the purchaser's right to cancel the contract for breach.
Standards
Goods supplied must conform to the standards stated in the bid documents and specifications.
Packing
Packing must prevent damage or deterioration in transit and withstand rough handling, extreme temperatures, salt, precipitation and open storage.
Packing, case size and weight must account for the remoteness of the destination and the handling facilities along the route.
Packing, marking and documentation inside and outside packages must comply with the contract and any SCC requirements.
Financial Requirements
Source: Annexure A GCC.pdf (TENDER)
Performance security
The successful bidder must furnish performance security within 30 days of receiving the award notification.
Amount: as specified in the Special Conditions of Contract.
Accepted forms: bank guarantee or irrevocable letter of credit from a reputable bank, or a cashier's or certified cheque.
The security is released within 30 days after the supplier completes all contractual and warranty obligations, unless the SCC states otherwise.
It is forfeited to the purchaser as compensation for any loss caused by the supplier's failure to complete its obligations.
Payment
Invoices must be accompanied by a copy of the delivery note and any other contract obligations must be met.
Payment is due within 30 days of invoice or claim submission.
Payment is made in Rand unless the SCC states otherwise.
Pricing
Quoted prices are fixed for the contract term; no variation is allowed except price adjustments authorised in the SCC or in a bid validity extension.
Penalties
Late delivery or non-performance attracts a penalty calculated on the delivered price of the delayed goods or unperformed services at the current prime interest rate for each day of delay.
The purchaser may also terminate the contract for default.
Compliance Requirements
Source: Annexure A GCC.pdf (TENDER)
Tax compliance
No contract will be awarded to a bidder whose tax matters are not in order.
The department must hold an original tax clearance certificate issued by SARS before award.
Bid integrity
Corrupt, fraudulent or collusive bidding is prohibited. A bidder found guilty may have its bid invalidated, the contract terminated, and be barred from public-sector business for up to 10 years.
Bid rigging may be referred to the Competition Commission for investigation and administrative penalties.
A person convicted under the Prevention and Combating of Corrupt Activities Act may be listed on the Register for Tender Defaulters and barred from public-sector business for between 5 and 10 years.
Restriction procedure
A supplier facing restriction is given up to 14 days to give reasons why the restriction should not be imposed.
A restriction may extend to any other enterprise or person exercising control over, or actively associated with, the restricted supplier.
The purchaser must report the restriction to National Treasury within 5 working days for listing on the central database of prohibited suppliers.
Contractual Terms
Source: Annexure A GCC.pdf (TENDER)
Governing framework
The General Conditions of Contract (GCC, revised July 2010) form part of every bid document and may not be amended.
Where Special Conditions of Contract (SCC) are issued for a specific bid, they supplement the GCC and prevail over it in any conflict.
The contract is written in English and interpreted under South African law unless the SCC states otherwise.
Contract administration
No term of the contract may be varied except by written amendment signed by both parties.
The supplier may not assign its obligations without the purchaser's prior written consent.
Subcontracts must be notified to the purchaser in writing; subcontracting does not relieve the supplier of liability.
The supplier must keep contract documents and information confidential and may not use them outside contract performance without written consent.
The purchaser may inspect and audit the supplier's records relating to performance.
Delivery and performance
Delivery and services must follow the time schedule set by the purchaser.
The supplier must notify the purchaser in writing of any delay, its likely duration and cause; the purchaser may extend time with or without penalties.
The purchaser may procure small quantities or minor essential services outside the contract in an emergency.
If the supplier fails to deliver on time, the purchaser may buy substitute supplies of similar quality and quantity at the supplier's expense, return late deliveries at the supplier's risk and cost, or cancel the contract and claim damages.
Warranty
Goods must be new, unused, of the most recent model and free of design, material or workmanship defects.
Warranty period: 12 months from delivery and acceptance at the final destination, or 18 months from shipment, whichever ends first, unless the SCC states otherwise.
The supplier must repair or replace defective goods at its own cost within the period set in the SCC.
Termination and disputes
The purchaser may terminate for failure to deliver, failure to perform any obligation, or corrupt or fraudulent conduct.
The purchaser may terminate without compensation if the supplier becomes bankrupt or insolvent.
Disputes must first be resolved by mutual consultation; if unresolved after 30 days, either party may give notice to commence mediation, and failing mediation the dispute goes to a South African court.
Parties continue performing their obligations and the purchaser continues paying amounts due while a dispute is mediated.
Liability
The supplier is not liable for indirect or consequential loss, loss of use, loss of production, loss of profits or interest costs, except for penalties and damages owed to the purchaser.
Aggregate liability is capped at the total contract price, except for the cost of repairing or replacing defective equipment.
Force majeure
The supplier is not liable for forfeiture of performance security, damages or termination for default caused by a force majeure event.
The supplier must notify the purchaser in writing of the event and continue performing as far as reasonably practical using alternative means.
Notices and taxes
Written acceptance of a bid is posted by registered or certified mail; other notices by ordinary mail to the address in the bid or later notified in writing.
Time for performing any act after a notice runs from the date the notice is posted.
A foreign supplier bears all taxes, stamp duties, licence fees and levies imposed outside South Africa; a local supplier bears all taxes, duties and licence fees up to delivery.
Other
The National Industrial Participation Programme applies to contracts subject to the NIP obligation.
Restrictive practices and collusive bidding are prohibited under the Competition Act and may be referred to the Competition Commission.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.