Line array speaker system supply and installation – government tender in western cape

{"closingDate":"17 June 2026","closingTime":"11:00 AM","briefingSession":"{\"date\":\"17 June 2026\",\"time\":\"11:00 AM\",\"venue\":\"e: 17 June 2026\",\"is_compulsory\":true}"}

COMPULSORY BRIEFING SESSION : Yes

DATE : 17 June 2026

Time : 11:00 AM

VENUE : Artscape, Stage door

{"name":"Mr. Liam","email":"[email protected]","phone":"021 410 9835","department":"Supply Chain Management","address":"Stage Services"}

Bids received will be evaluated in respect of the evaluation criteria as set out in the bid documentation and the 80/20

scoring principle as provided for in the Preferential Procurement Regulations, 2022. The Bidder must provide proof of

registration on National Treasury’s Central Supplier Database (CSD) which should reflect that the bidder is an active

supplier, is tax-compliant and is not a restricted supplier. www.csd.gov.za.

The bidder must complete all documents in full and submit these with the proposal.

TENDER NO.: ART02/2026 Page | 7

2. Check list

Artscape supply chain management tender checklist

Item Docum Description Action to be taken Checked,

ent Verified &

Referen Submitted

ce

1 SBD1 Invitation to tender To be completed in full

2 Tax clearance Submission of a valid original tax clearance certificate or

requirements TCS Pin

3 SBD3.1 Pricing schedule – Firm To be completed in full

prices

4 SBD4 Declaration of Interest To be completed in full

5 SBD6.1 Preference points claim To be completed in full

form

6 SBD8 Declaration of bidders To be completed in full

past Supply Chain

Management Practices

7 SBD9 Certificate of Independent To be completed in full

Bid Determination

8 TOR Terms of To be read and applied

reference/Specifications

9 Registered on the Provide the CSD Supplier Number starting with

National Treasury Central MAAA_______________

Suppliers Database (CSD)

10 GCC General Conditions of Initial each page

Contract

TENDER NO.: ART02/2026 Page | 8

11 B-BBEE status level Submit a valid original

verification certificate B-BBEE certificate or a certified copy of a B-BBEE rating

issued by a Registered Auditor approved by IRBA or a

Verification Agency accredited by SANAS

View additional notes below: Note 1

12 Company Profile To be submitted with Bid

document

13 Proposal and Price To be compiled and submitted in line with the

requirements of the Terms of Reference NB. Technical Threshold –

70%

14 Standard Bid Documents One (1) original plus, one (1) copy and an electronic copy

(SBDs) (USB) of bid proposals and responses.

TENDER NO.: ART02/2026 Page | 9

Additional Notes:

1. Broad Based Black Economic Empowerment (B-BBEE) rating level 3 or better to be submitted.

a) Trust, consortium or joint venture must submit a consolidated B-BBEE Status Level Verification Certificate for

every separate bid.

b) Public entities and tertiary institutions must also submit B-BBEE Status Level Verification Certificates together

with their bids.

2. Checklist to be completed and attached to the proposal.

3. Incomplete documents will be regarded as non-responsive.

4. All forms to be completed in black ink.

5. No correction fluid to be used in the document, changes should be made by drawing a line through the

incorrect information, and initiating the change.

6. No late quotations / bids will be accepted.

7. Artscape reserves the right to award or not award the bid, or to partially award.

Signature(s) of bidder(s) (duly authorised)

.........................................................

..........................................................

Name: ............................................

Title: .............................................

Date: .............................................

TENDER NO.: ART02/2026 Page | 10

3. General

Artscape requires service providers to bid for the supply, delivery and installation of a line array Speaker

system for Artscape Opera venue as described in the bid invitation and you are requested to complete the

bidding documents and to submit it in accordance with the under mentioned stipulations:

1. The conditions contained in the attached document apply.

2. The bid must be submitted in a sealed envelope with the name and address of the bidder with the bid

number and closing date indicated on the envelope.

3. Bids submitted per post must be sent per registered mail. The Bid must still reach this office before

the closing date and time. Couriered bid documents must be received before the closing date and

time failure to do so may invalidate the bid.

4. The closing date and time of the bid is clearly stated on the SBD1 form.

5. The attached forms, if completed in detail and returned will form part of your bid process.

6. Bidders must submit one (1) original plus, one (1) copy and an electronic copy (USB) of bid proposals

and responses.

4. Tender format

Tender numbering format must be adhered to. Compliance or non-compliance with detailed information

must be indicated per paragraph as per numbering format. If there are additional and/or alternative product

options, every option/alternative proposal to an item, must be separately bid for in the form of a separate

proposal, with a complete schedule and description. Deviations from specifications and technical brochures

must be submitted where applicable. All documents submitted in response to this request for proposals will

become the property of Artscape.

5. Late bids

Bids received after the closing date and time, at the address indicated in the bid document, will not be

accepted for consideration.

Bid documents will only be considered if received by Artscape before the closing date and time.

6. Validity period

The proposal must remain valid for a period of 150 days.

TENDER NO.: ART02/2026 Page | 11

7. Supplier due diligence

Artscape reserves the right to conduct supplier due diligence as part of the bid evaluation process or prior to

final award or at any time during the contract period. This may include site visits and requests for additional

information.

8. Presentation/demonstration

Artscape reserves the right to request presentations/demonstrations from the short-listed bidders as part of

the bid evaluation process.

9. Contractual implications

After awarding the bid, this proposal together with its bidder’s terms, conditions and scope of works will

constitute a binding contract between Artscape and the successful bidder. The successful bidder will assume

total responsibility. Artscape has the right not to award the tender.

10. Prohibition on awards to persons in the service of the state

Directive on conducting business with an organ of state, issued by the Minister for the Public Service and

Administration, which took effect on the 1st of April 2024 states that an award may not be made to a person

who is in the service of the state.

11. Awarding of contract

Proven relevant experience and success, as well as the ability to deliver a reliable, efficient and effective

service will be important considerations. By the submission of a proposal, each bidder warrants that he/she/it

is highly skilled, professional, competent and experienced in the area for which he/she/it has tendered. Any

work performed by a successful bidder will be evaluated against these criteria. The bidder also warrants that

the service provided will be of a superior standard and is unlikely to cause undue difficulties. The bid may be

awarded, in part or in full, at the sole discretion of the Artscape, to one or more concerns on a non-exclusive

basis.

Proposals/bids that are qualified by a bidder’s own conditions may be rejected as being invalid, and failure of

the bidder to renounce such conditions when called upon to do so may invalidate the proposal. Artscape may

request clarification or additional information regarding any aspect of the proposal. The bidder must supply

the requested information within 24 hours after the request has been made, otherwise the bidder may be

disqualified. Artscape may also request a demonstration, and bidders must comply with such a request within

24 hours.

TENDER NO.: ART02/2026 Page | 12

TECHNICAL SPECIFICATION – TERMS OF REFERNCE (ToR)

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

Artscape invites suitably qualified service providers to bid for the supply, delivery and installation of a line array

Speaker system for Artscape Opera venue.

1.1 Background to Artscape

Artscape is a facilitator of stage performances, community arts activities, training programmes, as well as audience

development activities to sustain all forms of the performing arts.

The theatre complex comprises two major wings, the “Opera” and “Theatre” wings, five floors high. The building

houses the theatre venues described above, offices, rehearsal rooms, storerooms, maintenance workshops, staff

restaurant, large foyer spaces, public restaurant, conference rooms and Fine Music Radio Studios. It is home to

community arts programmes and houses the major independent performing arts companies in the Western Cape

including Cape Town Opera, Cape Philharmonic Orchestra, Jazzart Contemporary Dance Company, Cape Town City

Ballet, and Unmute Dance Company, most of which have their offices within the complex. In addition, Fine Music

Radio has their broadcasting station within the Theatre Centre.

In terms of the Cultural Institutions Act, 1998, Artscape’s role is clearly defined as an institution to advance,

promote, and preserve the performing arts in South Africa, predominantly in the Western Cape.

1.2 Purpose

Artscape intends to appoint a reputable and experienced service provider to supply, delivery and installation of a

line array speaker system for Artscape Opera House performance venue. You are invited to submit a bid as per the

scope of work outlined in this document.

Artscape is in the process of procuring a new line array speaker system to replace and upgrade the main left and

right speaker clusters in the Opera House. The proposed system must be fully compatible with, and operate

seamlessly alongside, the existing Meyer Sound speaker system, which comprises the following:

TENDER NO.: ART02/2026 Page | 13

The centre cluster consists of 4X Meyer sound CQ2 speakers

The side fill Meyer sound CQ2

The front fills 6X Meyer sound M1D

Subs 4X HP 700

Speaker processor Galileo 616

The new line array speaker system must comprise the following:

Line array speaker components

Minimum of 18X tops flown (9 per side)

TENDER NO.: ART02/2026 Page | 14

Minimum of 18 line array tops self-powered

Description Specification Goods specification

Coverage Minimum of 110 degrees horizontal and

variable vertical angles

SPL 145 dB minimum

Transducer (driver) size 2X minimum size 10-inch-long driver

Low frequency

Transducer (driver) size 1 X minimum5 inch

High frequency

Frequency range 55Hz – 16kHz

Maximum weight 53kg

Max width per box 880mm

Rigging Quick release pins joining boxes giving

various degrees of vertical splay angles

Power Powercon through power

Analog signal input XLR 3-pin

Digital signal input and control Milan AVB via Ethernet in and

throughport

Wheels 4X removable castor frame

Amplification Self powered

TENDER NO.: ART02/2026 Page | 15

Cabling

Description Specification Goods specification

Cabling All signal, power, network, and

interlinking connections must be

supplied.”

Line array speaker processor

Description Specification Goods specification

Inputs Minimum of 4Channels of analogue

XLR inputs

output Minimum of 8 channels of analogue

XLR outputs

Network inputs AVB Milan with redundant port

Sample rate 24bit 96KHz

Network RJ 45 ports for remote control via

WiFi and LAN

Power Powercon

Rigging equipment

Description Specification Goods specification

Hanging grid (bumper bars) 2X hanging grids for line array

Safety steel cable 2X 6m 2 ton safety steels with PVC

covering

TENDER NO.: ART01/2026 Page | 16

requirements TCS Pin

3 SBD3.1 Pricing schedule – Firm To be completed in full

prices

4 SBD4 Declaration of Interest To be completed in full

5 SBD6.1 Preference points claim To be completed in full

form

6 SBD8 Declaration of bidders To be completed in full

past Supply Chain

Sbd 3.1

Pricing schedule – firm prices (purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices subject to rates of

Exchange variations) will not be considered

Tax compliance sys- cen

Tax compliance status system

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through the SARS website www

Tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number must be

Csd number

Csd number must be

Central supplier database (csd), a csd number must be

Central Supplier Database (CSD) which should reflect that the bidder is an active

Declaration of bidder’s past supply chain managem

registration on National Treasury’s Central Supplier Database (CSD) which should reflect that the bidder is an active

supplier, is tax-compliant and is not a restricted supplier. www.csd.gov.za.

Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website www.SARS.GOV.ZA.

/ Pin / csd number.

Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd number must be

Then IT is not a requirement to register for a tax compliance status system

B-BBEE Minimum Level: 3

Points Allocation: 80 points

B-BBEE Details: 4 SBD4 Declaration of Interest To be completed in full

5 SBD6.1 Preference points claim To be completed in full

form

6 SBD8 Declaration of bidders To be completed in full

past Supply Chain

Management Practices

7 SBD9 Certificate of Independent To be completed in full

Bid Determination

8 TOR Terms of To be read and applied

reference/Specifications

9 Registered on the Provide the CSD Supplier Number starting with

National Treasury Central MAAA_______________

Suppliers Database (CSD)

10 GCC General Conditions of Initial each page

Contract

TENDER NO.: ART02/2026 Page | 8

11 B-BBEE status level Submit a valid original

verification certificate B-BBEE certificate or a certified copy of a B-BBEE rating

issued by a Registered Auditor approved by IRBA or a

Verification Agency accredited by SANAS

View additional notes below: Note 1

12 Company Profile To be submitted with Bid

document

13 Proposal and Price To be compiled and submitted in line with the

requirements of the Terms of Reference NB. Technical Threshold –

70%

14 Standard Bid Documents One (1) original plus, one (1) copy and an electronic copy

(SBDs) (USB) of bid proposals and responses.

TENDER NO.: ART02/2026 Page | 9

Additional Notes:

1. Broad Based Black Economic Empowerment (B-BBEE) rating level 3 or better to be submitted.

a) Trust, consortium or joint venture must submit a consolidated B-BBEE Status Level Verification Certificate for

every separate bid.

b) Public entities and tertiary institutions must also submit B-BBEE Status Level Verification Certificates together

with their bids.

2. Checklist to be completed and attached to the proposal.

3. Incomplete documents will be regarded as non-responsive.

4. All forms to be completed in black ink.

5. No correction

Sbd 6.1

Preference points claim form in terms of the preferential procurement regulations 2022

for preference points for specific goals.

service will be important considerations. By the submission of a proposal, each bidder warrants that he/she/it

is highly skilled, professional, competent and experienced in the area for which he/she/it has tendered. Any

work performed by a successful bidder will be evaluated against these criteria. The bidder also warrants that

the service provided will be of a superior standard and is unlikely to cause undue difficulties. The bid may be

awarded, in part or in full, at the sole discretion of the Artscape, to one or more concerns on a non-exclusive

basis.

Proposals/bids that are qualified by a bidder’s own conditions may be rejected as being invalid, and failure of

the bidder to renounce such conditions when called upon to do so may invalidate the proposal. Artscape may

request clarification or additional information regarding any aspect of the proposal. The bidder must supply

the requested information within 24 hours after the request has been made, otherwise the bidder may be

disqualified. Artscape may also request a demonstration, and bidders must comply with such a request within

24 hours.

TENDER NO.: ART02/2026 Page | 12

TECHNICAL SPECIFICATION – TERMS OF REFERNCE (ToR)

1. Introduction

Hanging grid (bumper bars) 2X hanging grids for line array

Safety steel cable 2X 6m 2 ton safety steels with PVC

covering

TENDER NO.: ART01/2026 Page | 16

Evaluation criteria

terms of section 59 of the Competition Act No and or may be reported to the National

Prosecuting Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of the Prevention

and Combating of Corrupt Activities Act No or any other applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS CORRECT.

I accept that the state may reject the bid or act against me in terms of paragraph 6 of

PFMA SCM instruction /22 on preventing and combating abuse in the supply

• One (1) year replacement warranty = 10
• Three (3) year repair warranty = 5

Training for setup and running of line array speaker system = 5

• All Artscape sound technicians must be trained by bidder in the setup and

running of the line array speaker system.

• The training of tunning and tools for tunning must be supplied by bidder.

Minimum qualification of 70% on functionality

BBBEE and Price ( Gate 3)

TENDER NO.: ART02/2026 Page | 18

BBBEE 20

Price 80

Total 100

Bidders who score less than 70% of the total points for functionality will be disqualified and will not be evaluated

further. The bids that would have achieved 70% or more from the Functionality Evaluation will be further evaluated

on gate III.

Gate 3 - Price and preference points system

All remaining compliant proposals/quotations will be evaluated according to 80/20 preference point system, as

prescribed in the Preferential Procurement Regulations of 2022, where 80 points will be scored for price and the

remainder 20 points for the suppliers’ broad-based black economic empowerment status level (attach B-BBEE

certificate).

3. Preference point system

Preference Point System Points Allocation

Price 80

B-BBEE status level of contribution 20

Total Points 100

TENDER NO.: ART02/2026 Page | 19

Standard bid documents

Sbd 3.1

Pricing schedule – firm prices (purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices subject to rates of

Exchange variations) will not be considered

In cases where different delivery points influence the pricing, a separate pricing

Schedule must be submitted for each delivery point

Name of bidder.......................................... Bid Number: ART02/2026

Closing Time 13:00 pm Closing date 30 June 2026

Offer to be valid for......150...DAYS From the closing date of bid.

__________________________________________________________________________

Item quantity description bid price in RSA currency

NO. ** (all applicable taxes included)

-

• Required by: ........................................
• At: .......................................

• Does the offer comply with the specification(s)? *YES/NO
• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................
• Delivery: Firm/not firm
• Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

• * “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

• Delete if not applicable

TENDER NO.: ART02/2026 Page | 20

Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line

with the principles of transparency, accountability, impartiality, and ethics as enshrined in the

Constitution of the Republic of South Africa and further expressed in various pieces of legislation, it

is required for the bidder to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest1 in the enterprise, employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee

numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person

having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship

1 the power, by one person or a group of persons holding the majority of the equity

of an enterprise, alternatively, the person/s having the deciding vote or power to

influence or to direct the course and decisions of the enterprise.

TENDER NO.: ART02/2026 Page | 21

with any person who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest in the enterprise have any interest in any other related enterprise

whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

(48 hours turn around time for interim loan speaker system)

• Proof of availability of spare parts and interim speaker system. = 5

• No Proof of availability of spare parts and interim speaker system= 0

Warranty

• One (1) year replacement warranty = 10
• Three (3) year repair warranty = 5

Training for setup and running of line array speaker system = 5

• All Artscape sound technicians must be trained by bidder in the setup and

running of the line array speaker system.

• The training of tunning and tools for tunning must be supplied by bidder.

Minimum qualification of 70% on functionality

BBBEE and Price ( Gate 3)

TENDER NO.: ART02/2026 Page | 18

BBBEE 20

Price 80

Total 100

Bidders who score less than 70% of the total points for functionality will be disqualified and will not be evaluated

further. The bids that would have achieved 70% or more from the Functionality Evaluation will be further evaluated

on gate III.

Gate 3 - Price and preference points system

All remaining compliant proposals/quotations will be evaluated according to 80/20 preference point system, as

prescribed in the Preferential Procurement Regulations of 2022, where 80 points will be scored for price and the

remainder 20 points for the suppliers’ broad-based black economic empowerment status level (attach B-BBEE

certificate).

NO. ** (all applicable taxes included)

-

• Required by: ........................................
• At: .......................................

• Does the offer comply with the specification(s)? *YES/NO
• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................
• Delivery: Firm/not firm
• Delivery basis ..........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

• * “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance fund

contributions and skills development levies.

• Delete if not applicable

TENDER NO.: ART02/2026 Page | 20

Sbd 4

Bidder’s disclosure

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

TENDER NO.: ART02/2026 Page | 27

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s)

shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph

1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2,

the contractor may be required to furnish documentary proof to the satisfaction of the organ of state

that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

TENDER NO.: ART02/2026 Page | 28

Sbd 8

Declaration of bidder’s past supply chain management practices

Ance status tem pin: tral

SENTATIVE IN SOUTH Yes No /SERVICES OFFERED? [IF YES, ANSWER THE

[If yes enclose proof] low]

Offered?

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

1. Evaluation of bidders response

Other than the criteria set below, the bidder must demonstrate that he/she complies fully with the technical

requirements as per the specification.

All bid offers received must be evaluated based on the following criteria,

1. Gate 0 – Submission of Standard Bid Documents (SBDs)

2. Gate I – Administrative Requirements/Compliance

3. Gate II – Evaluation Criteria- meeting the minimum threshold of the evaluation criteria (functionality)

4. Gate III – Price and preference points system as specified in the Preferential Procurement Regulations of

2022

2. Functionality criteria

Functionality Evaluation Criteria Item:

(Gate 1)

Administrative Requirements/Compliance

1 A. It will be ascertained whether bids:

a) Include original tax Clearance certificates or TCS Pin

b) All standard bidding documents have been properly completed and signed off

(SBD1, SBD3.1, SBD4, SBD6.1, SBD8 and SBD9), and

c) Company Profile

Note: Non-compliance with the Administrative requirements may render the bid non-

responsive and may result in disqualification.

TENDER NO.: ART02/2026 Page | 17

B. Functionality (Gate 2) 100

B.1 Technical specification 60

Technical

B.2 Number of years in the industry 5

Experience - 0 - 5 = 3 Points

• 6 or more = 5 Points

B.3 Accreditation of technical support staff 35

After sales - Proof of Accreditation of support staff = 5

support - No Proof of Accreditation of support staff = 0

Availability of 24/7/365 technical support services

• Proof of 24/7/365 technical support services = 5

• No Proof of 24/7/365 technical support services = 0

Availability of spare parts and interim loan speaker system.

(48 hours turn around time for interim loan speaker system)

• Proof of availability of spare parts and interim speaker system. = 5

• No Proof of availability of spare parts and interim speaker system= 0

PtିPmin

Ps= 80ቀ1− ቁ

Pmin

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

TENDER NO.: ART02/2026 Page | 25

3.2. Formulae for disposal or leasing of state assets and income generating procurement

3.2.1. Points awarded for price

A maximum of 80 points is allocated for price on the following basis:

PtିPmax

Ps= 80ቀ1+ ቁ

Pmax

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points

must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be

allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation

stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear

whether the 80/20 preference point system applies, an organ of state must, in the tender documents, stipulate

in the case of—

(a) an invitation for tender for income-generating contracts, that the 80/20 preference point system will

apply and that the highest acceptable tender will be used to determine the applicable preference

point system; or

(b) any other invitation for tender, that the 80/20 preference point system will apply and that the lowest

acceptable tender will be used to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the and 80/20 preference

point system.

TENDER NO.: ART02/2026 Page | 26

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where the 80/20 preference point system is applicable, corresponding points must also be

indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point system.)

Number of points Number of points

claimed (80/20 system) allocated

The specific goals allocated points in terms of (To be completed by the (80/20 system) this tender tenderer)

(To be completed by the

organ of state)

B-BBEE Status level 1 = 20 points 20

B-BBEE Status level 2 = 18 points

B-BBEE Status level 3 = 14 points

B-BBEE Status level 4 = 12 points

B-BBEE Status level 5 = 8 points

B-BBEE Status level 6 = 6 points

B-BBEE Status level 7 = 4 points

B-BBEE Status level 8 = 2 points

Non-compliant contributor = 0 point

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

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4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s)

shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph

1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2,

the contractor may be required to furnish documentary proof to the satisfaction of the organ of state

that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

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Sbd 8

Declaration of bidder’s past supply chain management practices

1. This Standard Bidding Document must form part of all bids invited.

2. It serves as a declaration to be used by institutions in ensuring that when goods and services are being

procured, all reasonable steps are taken to combat the abuse of the supply chain management system.

3. The bid of any bidder may be disregarded if that bidder, or any of its directors have-

a. abused the institution’s supply chain management system;

b. committed fraud or any other improper conduct in relation to such system; or

c. failed to perform on any previous contract.

4. In order to give effect to the above, the following questionnaire must be completed and submitted with

the bid.

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s Database Yes No

of Restricted Suppliers as companies or persons prohibited from doing

business with the public sector?

(Companies or persons who are listed on this Database were informed in

writing of this restriction by the Accounting Officer/Authority of the institution

that imposed the restriction after the audi alteram partem rule was applied).

The Database of Restricted Suppliers now resides on the National Treasury’s

website(www.treasury.gov.za) and can be accessed by clicking on its link at the

bottom of the home page.

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters Yes No

in terms of section 29 of the Prevention and Combating of Corrupt Activities

Act (No )?

The Register for Tender Defaulters can be accessed on the National Treasury’s

website (www.treasury.gov.za) by clicking on its link at the bottom of the

home page.

4.2.1 If so, furnish particulars:

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4.3 Was the bidder or any of its directors convicted by a court of law (including a Yes No

court outside of the Republic of South Africa) for fraud or corruption during

the past five years?

4.3.1 If so, furnish particulars:

4.4 Was any contract between the bidder and any organ of state terminated Yes No

during the past five years on account of failure to perform on or comply with

the contract?

4.4.1 If so, furnish particulars:

Certification

I, the undersigned (full name).........................................................

Certify that the information furnished on this declaration form is true and correct.

I accept that, in addition to cancellation of a contract, action may be taken against me should

This declaration prove to be false.

................................................ ................................

Signature Date

.............................................. ................................

Position Name of Bidder

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