Supply and delivery of personal protective clothing for atns george airport (5-Year contract)

• ATNS is a state-owned company providing air traffic management services across South Africa and Africa.
• This tender is for the appointment of a service provider to supply and deliver personal protective clothing at ATNS George Airport for a period of 5 years on an as-and-when-required basis.
• The procurement addresses the need for specialized PPE for personnel working in severe high-altitude conditions.

• Closing Date: 29 July 2026.
• Closing Time: 11h00 CAT.
• Proposal Validity Period: 60 days from submission.
• Sample Delivery Deadline (if requested): Within 7 working days of request.

For clarifications before and after bid closure:

• Contact: Procurement Specialist Nhlanhla Mdamba.
• Email: [email protected] (cc: [email protected]).
• Subject Line: Must include the tender reference number and description.
• Samples Delivery Address: ATNS SOC LTD, George Airport Control Tower, CNR of Old Mosselbay Rd (R102) and R404, George, 6529.

• Submit online via the e-Submission (e-Tender) system only. Email submissions will not be accepted.
• Ensure all required SBD forms (SBD1, SBD 4, SBD 6.1) are duly completed and signed.
• Include a product catalogue of all PPE items with your bid.
• If proposing alternative/equivalent items, include pictures or a catalogue.
• Be prepared to provide physical samples within 7 working days if requested, delivered to ATNS George offices at your own cost.
• Failure to provide samples when requested will result in disqualification.
• Bids must remain valid for 60 days from submission.

• Complete and sign all required SBD forms (SBD1, SBD 4, SBD 6.1).
• Submit proof of CSD registration or application.
• Include a product catalogue.
• Provide valid Tax PIN/TCS/CSD number.
• Complete and sign the Declaration of Interest and Invitation to Bid documents.
• Submit a complete pricing schedule.

1. The bidder must be based in the Western Cape Province (proof via lease agreement, rental agreement, or municipal invoice). 2. Must submit a valid Tax Compliance Status/PIN, BBB-EE Certificate or sworn affidavit, CIPC documents, and latest CSD Full Report. 3. Must comply with all administrative and mandatory requirements; non-compliance leads to disqualification or a 7-day rectification period for administrative issues only.

Scope: Supply and delivery of personal protective clothing for ATNS George Airport for 5 years on an as-and-when-required basis.

Key Requirements:

• All items must comply with applicable South African National Standards (SANS) and South African Bureau of Standards (SABS) requirements. Submit proof of certification.
• Items must meet detailed specifications for extreme cold, wind, waterproofing, and durability. A comprehensive list of 38 items is provided, including ear protection, thermal wear, jackets, boots, gloves, helmets, goggles, and specialized suits.
• Bidders may propose alternatives/equivalent items but must provide a catalogue or pictures.
• Samples may be requested for quality inspection.
• Upon appointment, the successful bidder must incorporate the ATNS logo and 'TECHNICAL SUPPORT' text on applicable clothing (e.g., reflector vests).
• Guarantee period and manufacturer details must be stated for each item.
• Defective or ill-fitting goods will be returned at the bidder's cost and exchanged at no cost to ATNS.

• Submit a complete pricing schedule with all costs included.
• Bids without a price or with incomplete pricing will be deemed non-responsive.
• Omission of specified cost elements may render the bid non-responsive.

• Submit a fair and reasonable costing; any indicated budget is a guide only.
• All costs must be included in the prescribed pricing schedule.
• Bids without a price or with an incomplete price will be deemed non-responsive.
• Omission of specified cost elements (fees and reimbursables) may render the bid non-responsive.

Mandatory Documentation:

• Valid Tax PIN status and/or Tax Compliance Status (TCS) or CSD number.
• Valid B-BBEE Certificate or Sworn Affidavit.
• CIPC documents.
• Latest Central Supplier Database (CSD) Full Report – registration is mandatory before bid submission.
• Duly completed and signed SBD forms (SBD1, SBD 4, SBD 6.1).
• Proof of locality in Western Cape Province (lease, rental agreement, or municipal invoice).
• Product catalogue of all PPE items.

Preference Points Support:

• To claim specific goal points (51% Black Owned, 30% Black Woman Owned), submit CSD report, CIPC documents, shareholder certificates, and ID copies of shareholders.

• Preference points are awarded under the 80/20 system for specific goals:

• 51% Black Owned Suppliers: 10 points.
• 30% Black Woman Owned Suppliers: 10 points.

• Claim points using SBD 6.1 and submit supporting documents: CSD report, CIPC documents, shareholder certificates, and ID copies of shareholders.

• The procurement is driven by extreme environmental conditions (high winds, freezing temperatures) at a mountain radar site, requiring high-quality specialized protective gear for worker safety.
• All apparel and footwear must comply with SANS and SABS standards.
• Specific safety items include flame-retardant socks, anti-static garments, high-visibility rainwear, safety helmets, snake gaiters, and safety goggles meeting relevant standards (e.g., EN471, EN397, ANSI Z87.1).
• Samples may be inspected for compliance.

• ATNS mission includes ensuring environmental sustainability.
• No specific environmental requirements for the PPE are detailed beyond general sustainability principles.

• ATNS reserves the right to vary the scope and terms; bidders will be notified in writing.
• The successful bidder will enter a contract containing standard terms, including retention clauses, confidentiality, and professional indemnity insurance requirements.
• ATNS may reject, withdraw, or cancel any tender and is not obliged to accept the lowest bid.
• Negotiations may occur but do not constitute an award.
• A contract is only concluded when a formal written agreement is signed.
• ATNS may cancel the procurement process prior to contract conclusion.
• Bids can be rejected for proven corrupt/fraudulent acts, abuse of SCM system, or prior non-performance.
• Additional information may be requested during evaluation; responses must be provided within 7 working days.
• Bid information is confidential and limited to bid preparation.
• Copyright of documentation belongs to ATNS.
• The bidder warrants ability to perform and must notify ATNS immediately of any delivery issues.
• All suppliers must be registered on the National Treasury Central Supplier Database (CSD).

• Provide a product catalogue of all PPE items.
• If proposing alternatives, include pictures or a catalogue.
• Be prepared to deliver samples within 7 working days if requested.
• All goods must comply with SANS and SABS standards; provide proof.
• State guarantee period and manufacturer for each item.
• Locality: Bidder must be based in Western Cape Province; submit proof (lease, rental agreement, or municipal invoice).

• The bid evaluation process consists of three stages: Administrative Requirements, Mandatory Requirements, and Price and Specific Goals.
• The 80/20 preference point system applies, with 80 points for price and 20 points for specific goals (51% Black Owned and 30% Black Woman Owned suppliers).