Biokinetic services – mossel bay refinery & multi-site coverage

PetroSA operates a two-phase online supplier self-registration process. Phase 1 is registration on the National Treasury Central Supplier Database (CSD). Phase 2 is registration on the PetroSA supplier portal (Intenda), which involves a 7-step wizard: updating company details, completing B-BBEE information (for local suppliers), uploading required documents (e.g., B-BBEE certificate, company profile) via 'Manage Attachments', and declaring any conflict of interest. The Database Administrator vets and verifies all submitted information before the supplier is accredited.

CSD National Support (Phase 1): 012 406 9222, [email protected]; additional provincial contacts at https://secure.csd.gov.za/Feedback/ProvincialContacts. Intenda Support (Phase 2 login): 012 663 8815, [email protected]. PetroSA Tender Consultant (B-BBEE verification and registration status): 021 928 4731.

This document describes PetroSA's two-phase supplier self-registration process, not a tender submission. Phase 1: Register on the National Treasury Central Supplier Database (CSD) at www.csd.gov.za. Phase 2: Log into the PetroSA supplier portal (Intenda) using the provided MAAA username and temporary password, change the password, complete the 7-step registration wizard (including B-BBEE information for local suppliers and conflict-of-interest declaration), and upload required supporting documents via the 'Manage Attachments' function. Registration is vetted by the Database Administrator; suppliers whose status or B-BBEE status is not vetted should contact PetroSA at 021 928 4731.

Suppliers must upload required supporting documents via the 'Manage Attachments' function in the PetroSA portal. Examples include B-BBEE certificate and company profile. Each document must be uploaded individually: click 'Clear', enter a description (e.g., 'BEE certificate 2018'), select the file, click 'Open', then 'Save'. A 'saved successfully' message confirms upload.

Preconditions to tendering online include CSD registration, completion of PetroSA Phase 2 registration, provision of BEE information for local suppliers, and a completed conflict-of-interest declaration.

The bidder must attach required documents by clicking on 'Manage Attachments', top left corner of the screen. The bidder must select the document from the source directory folder and click on 'Open', then click on 'Save'.

Suppliers must be registered on the National Treasury CSD. Local suppliers must complete B-BBEE information in the PetroSA portal. All suppliers must complete a conflict-of-interest declaration (Step 7 of the registration wizard). Required supporting documents (e.g., B-BBEE certificate, company profile) must be uploaded via the portal. Registration is subject to vetting and verification by the PetroSA Database Administrator.

Local suppliers must complete the required B-BBEE information in Step 6 of the PetroSA registration wizard and upload a valid B-BBEE certificate as a supporting document. The B-BBEE status is vetted by the Database Administrator; suppliers whose B-BBEE status is not vetted should contact the PetroSA Tender Consultant at 021 928 4731.

CSD National Support (Phase 1): 012 406 9222, [email protected]; provincial contacts at https://secure.csd.gov.za/Feedback/ProvincialContacts. Intenda Support (Phase 2 login issues): 012 663 8815, [email protected]. PetroSA Tender Consultant (registration status and B-BBEE verification): 021 928 4731.

Biokineticists address musculoskeletal issues through clinically proven, evidence-based exercise prescriptions and movement therapies, specialising in advanced rehabilitation phases that target underlying causes and promote sustained functional recovery, unlike physiotherapists who primarily treat acute pain through manual techniques.

Closing date and time: 4 September 2026 at 12:00 (from tender record). No compulsory briefing session, site visit, or clarification deadline is mentioned in the scope of work document.

Enquiries: Zonazihle Sityata, Tender Office. Telephone: 021 929 9108 / 044 601 2311. Email: [email protected]. PetroSA address: 151 Frans Conradie Road, Parow, 7500; Private Bag X5, Parow, 7499.

Submissions must be made via the PetroSA eProcurement system (http://www.procurement.petrosa.com). Bidders must be registered on the Central Supplier Database (CSD) with a MAAA number to access the full tender documentation. The document does not specify the exact returnable forms or documents required for this tender.

The document does not state the evaluation methodology, price/preference split (80/20 or 90/10), functionality criteria, or minimum qualifying scores. Bidders should expect standard PetroSA evaluation processes to apply.

Scope: Provide biokinetic services to minimise workplace injuries, reduce healthcare expenses, and enhance employee productivity at PetroSA.

• Location: Service provider must be situated near the PetroSA GTL Refinery and offshore installation in the Mossel Bay area.
• Coverage: Primary service at Mossel Bay; for employees at other PetroSA locations (Cape Town, Bloemfontein, Tzaneen, Sandton) the tenderer must source or engage an alternative biokineticist with similar qualifications and experience.
• Key deliverables:

1. Initial assessment and preliminary report outlining condition, interventions, and estimated sessions.
2. Rehabilitation services based on referrals.
3. Respond to referral requests within 5 days.
4. Biokineticist report within 10 days post-rehabilitation with recommendations to the Occupational Medical Practitioner.
5. Develop and render fitness programmes for firefighters and other high-risk groups.
6. Monthly report to Lead Health and Wellness Practitioner by the first day of each month.
7. Quarterly report listing employees treated since contract start.
8. Collaborate with internal medical staff on health and wellness projects when invited.
9. Ensure stand-in availability for ill-health, planned and unplanned leave.
10. Reports must be of medico-legal quality (usable for insurance, COIDA, medico-legal purposes) and written in English.
11. Grant permission to integrate personal electronic system with PetroSA Occupational Health Electronic System.

• Compliance: All activities must comply with the Compensation for Occupational Injuries and Diseases Act (COIDA) and other pertinent legislation.
• The specialist must be medically fit to render services.
• Scope changes: PetroSA may add, delete, or revise services by written notification; extra services charged at supplier's normal or agreed rates.

Approach:

1. Perform initial assessment and provide preliminary report with condition outline, suggested interventions, and estimated session count.
2. Deliver rehabilitation services based on referrals received.
3. Respond to referral requests within 5 days.
4. Generate biokineticist report within 10 days post-rehabilitation with recommendations to the Occupational Medical Practitioner.
5. Develop and render fitness programmes for firefighters and other high-risk groups.
6. Submit monthly reports by the first day of each month.
7. Submit quarterly reports of employees treated since contract start.
8. Ensure stand-in availability for all leave types.
9. Collaborate on wellness projects when invited.
10. Maintain medico-legal report quality in English.
11. Integrate electronic systems with PetroSA Occupational Health Electronic System.

The biokineticist must hold professional qualifications and experience as a biokineticist (HPCSA registration implied). Must have sound medical knowledge to guide employees through exercise programmes. Must be medically fit to render services. For employees at other PetroSA locations, the tenderer must engage an alternative biokineticist with similar qualifications and experience.

Extra services resulting from scope changes will be charged at the supplier's normal or agreed rates. No pricing schedule, bill of quantities, or rate structure is provided in the scope of work document.

Pricing: Extra services resulting from scope changes will be charged at the supplier's normal or agreed rates. The document does not specify the pricing format (firm price, schedule of rates, bill of quantities), payment terms, bonds, guarantees, insurance requirements, or financial capacity thresholds.

Mandatory:

• CSD registration with MAAA number (required to access tender documents and submit via eProcurement).
• Professional registration as a Biokineticist with the Health Professions Council of South Africa (HPCSA) — implied by the requirement for professional qualifications and experience.
• Medically fit to render services.
• Ability to provide alternative biokineticist with similar qualifications and experience for other PetroSA locations.
• Compliance with COIDA and other pertinent legislation.
• Valid tax compliance status (standard for all PetroSA tenders, though not explicitly stated in this extract).

No specific B-BBEE level, CIDB grading, or local content percentages are mentioned in the scope of work.

Contractual obligations derived from the scope of work:

• Respond to referral requests within 5 days.
• Submit biokineticist report within 10 days of rehabilitation completion with recommendations to the Occupational Medical Practitioner.
• Submit monthly report to Lead Health and Wellness Practitioner by the first day of each month.
• Submit quarterly report of employees treated since contract inception.
• Ensure stand-in biokineticist availability during absence.
• Collaborate with internal medical staff on wellness projects when invited.
• Reports must be medico-legally sound (insurance, COIDA, medico-legal use) and in English.
• Allow integration of personal electronic system with PetroSA Occupational Health Electronic System.
• Comply with COIDA and all pertinent legislation.
• Scope changes by written instruction from PetroSA; extra services at normal or agreed rates.
• Provide alternative biokineticist for employees at other PetroSA sites (Cape Town, Bloemfontein, Tzaneen, Sandton).

Service provider must be situated near the PetroSA GTL Refinery and offshore installation in the Mossel Bay area. Must collaborate closely with PetroSA's internal medical team and oversee activities in accordance with COIDA and other pertinent legislation. For employees at other PetroSA locations (Cape Town, Bloemfontein, Tzaneen, Sandton), the tenderer must find or engage an alternative biokineticist with similar qualifications and experience. The specialist must be medically fit to render services.