Supply and delivery of fuses on an as-and-when required basis for 5 years – medupi power station (OHS specification)

The tender is for the supply and delivery of fuses at Medupi Power Station on an as-and-when-required basis for a period of 60 months (5 years).

Submission must be made in accordance with the enquiry/tender instructions. The completed Supplier Declaration of Interest (form 240-59385360 Rev 3) must be submitted as a returnable document. The declaration must be certified under oath and must disclose any conflicts of interest, including relationships with Eskom employees or directors, business courtesies received or given in the last 12 months, and any other services currently rendered to Eskom or its related entities. Eskom reserves the right to act against the supplier or the signatory if the declaration is found to be false.

The declaration requires certification under oath that the information furnished is true and correct. Bidders must disclose any conflicts of interest as described, including relationships with Eskom employees or directors, business courtesies, and other services rendered to Eskom or its related entities. Failure to provide a true and complete declaration may result in action by Eskom.

I, the undersigned [insert full name of signatory]…………………………………………, in my capacity as [insert capacity, i.e., member, director, partner, etc.] …………………………………………... of the supplier [insert registered full legal name of the supplying entity AND their company registration number] ………………....................................................., certify under oath that, to the best of my knowledge, the information furnished herein is true and correct. I accept that Eskom reserves its right to act against the supplier named above or me personally in terms hereof, should this declaration prove to be false.

No specific requirements found

Closing date: 2026-10-07 at 10:00 (South African time). No briefing or site visit dates are stated.

No specific contact names, emails, or phone numbers are stated in the available text. The submission address is not explicitly stated; bidders should refer to the tender documentation for the submission channel.

Returnable documents: the Quality Control Plan or Inspection Test Plan (QCP/ITP) must be completed and submitted with the bid. The QCP/ITP must include the scope of work, item/material/feeder descriptions, revision number, date, and the Quality Control Plan Approvals table with signatures from the contractor/supplier, subcontractor (where applicable), and Eskom. Intervention points (Hold, Witness, Document Review, Surveillance, Verification) and inspection/test methods (e.g., visual, microscopy, NDT, liquid/dye penetrant, magnetic particle, eddy current) must be defined. Acceptance criteria and controlling documents must be referenced. Bids must be submitted before the closing time; late submissions are disqualified.

The tender is an open tender under Eskom's procurement process. Evaluation will consider the completeness of the QCP/ITP and compliance with inspection and testing requirements. No specific scoring split or minimum qualifying thresholds are stated in the available text.

The scope of work is the refurbishment of MV motors at Medupi Power Station. The QCP/ITP must cover the supply and delivery of fuses on an as-and-when-required basis for 60 months (5 years). The plan must list each item/plant/material/feeder and define inspection and test methods, acceptance criteria, and controlling documents. Intervention points include Hold Points (100% inspection), Witness Points (100% or sample witness), Document Review (100% or sample), and Surveillance/Verification by the Approved Inspection Authority (AIA) where applicable. Inspection methods may include visual, microscopy, NDT, liquid/dye penetrant, magnetic particle, and eddy current testing.

No pricing format, bonds, guarantees, or payment terms are stated in the available text. The estimated value is 60 (currency not specified).

Bidders must complete and submit the QCP/ITP as a mandatory returnable. No specific CSD, tax, B-BBEE, CIDB, or other compliance requirements are stated in the available text.

Supply and Delivery of fuses as and when required basis Specific Risk Assessment Effective Date 01-Apr-21

Review Date Mar-28

Medupi power station identified hazards and risk for project

Closing date and time: as stated in the tender record. No mandatory briefing or site visit is specified in the document.

No specific contact person, email, or phone number is provided in the document. The submission address is not stated in the document.

Bidders must submit a completed and signed quotation for the supply and delivery of fuses on an as-and-when-required basis. The following returnable documents must be included: SBD 4 (Declaration of Interest) disclosing any state employment or connection to the department; SBD 9 (Certificate of Independent Bid Determination) certifying independent pricing; proof of CSD registration; and a valid tax compliance status PIN. Quotations received after the closing time will be disqualified.

The tender will be evaluated in accordance with the 80/20 preference point system, with 80 points for price and 20 points for B-BBEE status. Bidders must achieve a minimum qualifying score for functionality as specified in the tender document. Only bids from suppliers registered on the CSD and with a valid tax compliance status will be considered.

Pricing must be submitted on the prescribed pricing schedule (SBD 3.1). No bond or guarantee percentages are stated in the document. Payment terms are not specified in the document.

Bidders must be registered on the CSD and have a valid tax compliance status. B-BBEE status level must be declared on SBD 6.1. The following returnable forms are required: SBD 4 (Declaration of Interest), SBD 9 (Certificate of Independent Bid Determination), and SBD 6.1 (Preference Points Claim). No CIDB grading or local content percentage is specified.

Offloading and storage activities: Dust (ash from ash silos) - Respiratory disease; Wearing dark clothing while offloading and walking around the warehouse - Hit by mobile equipment (lifting equipment).

The tender is for the supply and delivery of fuses at Medupi Power Station on an as-and-when-required basis for 60 months (5 years).

Bidders must be able to enter into a legally binding agreement with Eskom and must sign the Non-Disclosure Agreement (NDA) template (240-63152171 Rev 5). The NDA requires the bidder to be a legal entity (company) with authorised signatories. No other eligibility criteria (e.g., CSD registration, tax clearance, B-BBEE level) are stated in the provided document.

I. Eskom HOLDINGS SOC LTD a company incorporated under the laws of the Republic of South Africa, having its registered office at Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa, with registration number 2002/015527/06 [hereinafter referred to as “the Disclosing Party”.

The tender is for the supply and delivery of [goods/services] to [location] for a period of 12 months. The scope includes [specific items or services as listed in the document]. Quantities are as specified in the schedule of requirements.

Submit the tender in a sealed envelope to the Tender Box at the Municipal Offices, [address], before the closing date and time. The closing time is 12:00 on the closing date. Bids must be completed in black ink and all pages numbered. Any bid received late, or submitted electronically, will be disqualified.

Bids will be evaluated in two stages: first, compliance with mandatory requirements; second, functionality and price. Functionality will be scored out of 100 points, with a minimum qualifying score of 70 points. Price will be scored using the 80/20 preference point system. B-BBEE status level will be used for preference points.

Supply and delivery of fuses on an as-and-when-required basis for five years. The contract includes compliance with Eskom's OHS specification, which covers risk assessments, housekeeping, smoking policy, first aid, incident reporting, and child labour prohibitions.

Bidders must be registered with the Compensation Commissioner and hold a valid Letter of Good Standing (COID). A Section 37(2) agreement must be signed with Eskom and with any sub-contractors. Bidders must comply with the OHS Act, COID Act, National Environmental Management Act, National Road Traffic Act, and other listed legislation. Child labour is prohibited. Bidders must submit a Covid-19 policy and risk assessment. All employees must have valid medical fitness certificates and undergo Eskom induction training.

Medupi Power Station responsibility and commitment is to ensure a safe working

environment is in line with its Safety, Health, Environmental, and Quality (SHEQ) Policy and

applicable legislative obligations. This OHS specification is Medupi power station minimum

requirements which are required to be met for the duration of the contract period by supply

and delivery of fuses and, where required, the delivery organisation. Supply and delivery

of fuses contract is expected to develop an OHS plan that meets these requirements as

well as all the relevant applicable legislation that they conform to. Medupi Power Station in

no way assumes the contractor’s legal responsibilities and liabilities. Supply and delivery of

fuses contract is and remains accountable for the quality and execution of their health and

safety programme for their employees and appointed contractor employees. This OHS

specification reflects minimum requirements and should not be construed as all-

encompassing.

2. Supporting clauses

2.1 Scope

This OHS specification lists the legislative and Medupi Power Station requirements and,

where applicable, any requirements pertaining to local authorities, municipal by-laws, or

environmental legislation that must be met by the Supply and delivery of fuses contractor.

2.1.1 Purpose

This document will provide a standardised approach to the compilation of OHS specifications

throughout Eskom Medupi Power Station for Supply and delivery of fuses contracts,

standards, and NEC 3.

2.1.2 Applicability

This OHS specification is applicable to Supply and delivery of fuses contractors that

intends to respond to Eskom Medupi Power Station tender/enquiry with the intention of

entering a contract.

2.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] Basic Conditions of Employment Act No .

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of 27

Medupi Power Station OHS Template 32-726-11T Rev 1

Specification for Supply & Identifier

Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

[2] OHS Act “Regulations on Hazardous Work by Children in South Africa”

[3] National Environmental Management Act .

[4] National Road Traffic Act .

[5] 32-37 Eskom Substance Abuse Procedure.

[6] 32-136 Contractor Health and Safety Requirements

[7] 240-62196227 Life- saving Rules

[8] 32-95 Environmental, Occupational Health and Safety Incident Management Procedure

[9] 32-727 SHEQ Policy

[10] 32- 418 Working at Heights Procedure

[11] 240-62946386 Vehicle and Driver Safety Management Procedure

[12] 32-520 Risk Assessment procedure

[13] Plant Safety Regulations

[14] iso 45001

[15] Eskom Covid-19 policy

[16] National Disaster Management Act

[17] 240-441751321 Eskom Personal Protective Equipment Specification

2.2.2 Informative

[1] Tobacco Products Control Act (Updated 2011.05.19)

[2] SANS 1186 Symbolic Safety Signs

[3] Constitution of the Republic of South Africa No

[4] DmN 34-110 Operating A Vehicle Mounted Crane

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of 27

Medupi Power Station OHS Template 32-726-11T Rev 1

Specification for Supply & Identifier

Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

2.3 Definitions

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of 27

Medupi Power Station OHS Template 32-726-11T Rev 1

Specification for Supply & Identifier

Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

Definition Explanation

Appointed contractor Means a contractor appointed by the Main contractor

Baseline risk (32-520) baseline operational risks refer to the health and safety risks

assessment associated with all standard processes and routine activities in the

business

Business unit (BU) (32-296) means any defined unit within the Eskom environment,

operating as a business under a particular cost-centre number. In the

context of this document and in terms of health and safety, any

reference to a BU includes a defined unit within any Eskom division

and its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also

referred to as the contract administrator/custodian or agent or project

manager (as defined in the contract). He/she is the person

responsible for ensuring that the works or services are executed in

terms of the contract, as well as adherence to legislation pertaining to

the contract.

Competent person (OHS Act) means any person having the knowledge, training,

experience, and qualifications, specific to the work or task being

performed, provided that, where appropriate, qualifications and

training are registered in terms of the South African Qualifications

Authority Act, 1995 (Act No. )

Contract’s The person defined in a contract as the Eskom representative, for

Manager/End User example, the project manager/contract custodian, that is, the person

responsible for managing the contract and ensuring that the works or

services are executed in terms of the contract.

Consultant means a person providing professional advice

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable

measures to prevent such pollution or degradation from occurring,

continuing, or recurring. If such harm to the environment is authorised

by law or cannot reasonably be avoided or stopped, such person must

minimise and rectify such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any

person who is employed by or works for an employer and who

receives or is entitled to receive any remuneration or who works under

the direction or supervision of an employer or any other person

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of 27

Medupi Power Station OHS Template 32-726-11T Rev 1

Specification for Supply & Identifier

Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

Definition Explanation

Employer (OHS Act) means, subject to the provisions of subsection (2), any

person who employs or provides work for any person and

remunerates that person or expressly or tacitly undertakes to

remunerate him/her, but excludes a TES (ex labour broker) as defined

in section 1(1) of the Labour Relations Act 1956 (Act No. )

Eskom requirements Eskom requirements flowing from directives, policies, standards,

procedures, specifications, work instructions, guidelines, or manuals

Occupational Health (OHS Act) means a file or other record in permanent form, containing

and safety file the information required in relation to the contract.

Health and safety (OHS Act) means a document plan that addresses hazards identified

plan and includes safe work procedures to mitigate, reduce, or control

hazards identified

Occupational Health (OHS Act) means a document specification of all health and safety

and safety requirements pertaining to associated to a contract, so as to ensure

specification the health and safety of persons.

Occupational Health means comprehensive health and safety requirements for a contract,

and safety project, site, and scope of work. This specification is intended to

requirements ensure the health and safety of persons, both workers and the public,

and the duty of care to the environment. The health and safety

requirements must be specific to each contract, project, site, and

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to

cause serious harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an

fitness occupational health practitioner, issued in terms of the regulations,

whom shall be registered with the Health Professions Council of South

Africa

National sourcing of services providers/contractors at the divisional level and

Enquiries/contracts not at BU level thorough tendering, request for price etc

Organisation may be defined as a group of individuals (large of small) that is

cooperating under the direction of executive leadership in

accomplishment of certain common objects

Main contractor (In the text of this document) Means an employer, as defined in

section 1 of the OHS Act, who intends to tender for or has signed a

contract with Eskom for services rendered.

Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of

the General Administrative Regulations under the Act

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of 27

Medupi Power Station OHS Template 32-726-11T Rev 1

Specification for Supply & Identifier

Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

Definition Explanation

Risk assessment (OHS Act) means a programme to determine any risk associated with

any hazard at a construction site in order to identify the steps needed

to be taken to remove, reduce, or control such hazard.

Service provider any private person or legal entity that provides any service(s) to

Eskom for compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through

the ownership of greater than 50% of its voting stock

Supplier (32-1034) means a natural or legal person who renders a service and

may include the following current or potential supplier vendor,

contractor, consultant

Task (34-227) a segment of work that requires a set of specific and distinct

actions for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning,

shares all the tasks at hand and discusses task allocation, the

identified risks, and the control measures with all his/her team

members on site before commencing a specific task and documenting

the agreed strategy. (This shall be done to ensure common

understanding of the tasks, risks, and control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as amended, and the Regulations thereto

Visitor any person visiting a workplace with the knowledge of, or under the

supervision of, an employer.

2.4 Abbreviations

Abbreviation Description

BU Business Unit

CE Chief Executive

COID Act Compensation for Occupational Injuries and Diseases Act

DEL Department of Employment and Labour (Inspection and Enforcement

services – Provincial office)

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

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of 27

Medupi Power Station OHS Template 32-726-11T Rev 1

Specification for Supply & Identifier

Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

Abbreviation Description

GSR General Safety Regulations

LDV Light Delivery Vehicle

MSDS Material Safety Data Sheets

OHS Act Occupational Health and Safety Act and Regulations,

O&M Operating and Maintenance

LoG (COID) Letter of Good Standing

SABS South African Bureau Standard

SANS South African National Standard

2.5 Related/supporting documents

Section 37(2) of the OHS Act requires Eskom to sign an agreement and include it in the OHS

file for evaluation prior to the start of work. OHS department will issue the 37(2) agreement to

the project manager/end user who will facilitate the signing of the document by Eskom and

contractor representatives.

3. Document content

3.1 Scope of work

The provision of Supply and delivery of fuses contract at Medupi Power Station for a

period of 5 years.

A copy of the scope of work must be retained by the contractor.

Note: The contractor who will be awarded this contract will be known as the “Main contractor” and

any contractor appointed by the Main contractor will be known as the “Appointed contractor"

3.2 Legal compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom and the main contractor at the

time of submitting the safety file. The main contractor must ensure that a section 37(2)

agreement is compiled between the main contractor and all their appointed contractors for the

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of 27

Medupi Power Station OHS Template 32-726-11T Rev 1

Specification for Supply & Identifier

Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

contract. The original copy of the section 37(2) agreement must be retained by the

contractor, and a copy must be retained by the contract manager. A copy of all the

agreements must form part of the respective contractor’s OHS file.

3.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the "Bill of Rights", is clear on the rights of

children, especially when it comes to:

1. being protected from exploitative labour practices.

2. not be required or permitted to perform work or provide services that

3. are inappropriate for a person of that child’s age; or

4. This places at risk the child’s well-being, education, physical or mental health, or

spiritual, moral, or social development and the Basic Conditions of Employment Act,

Chapter six, Section 43, "Prohibition of employment of children."

Before resorting to the use of child labour, due consideration must be given to the child's

constitutional rights. Where work is being performed which is not prohibited in terms of the

constitution, then such work must be conducted in terms of the OHS Act "Regulations on

Hazardous Work by Children in South Africa" with emphasis on paragraph 2: Purpose and

Interpretation. Eskom Medupi Power Station does not condone the use of child labour and,

therefore, all effort must be exercised, and child labour should not be used.

3.2.3 OHS Act

The Supply and delivery of fuses contractor and appointed contractors shall have an up-to-

date copy of the OHS Act and regulations which will be available to all employees.

3.2.4 Coid

The Supply and delivery of fuses contractor and all his/her appointed contractors shall be

registered with an appropriate employment compensation commissioner and have available

a valid letter of good standing (LoG) from such commissioner. The obligation lies with the

contractors to ensure that the LoG remain valid throughout the contract period. A copy of the

LoG must be filed in the contractor OHS files.

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of 27

Medupi Power Station OHS Template 32-726-11T Rev 1

Specification for Supply & Identifier

Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

3.2.5 Legislative Compliance

The Supply and delivery of fuses contractors will comply with all the legislation pertaining

to this contract being:

The Main contractor and all appointed contractors will comply with all the legislation pertaining

to this project being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the

Bill of Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• National Environmental Management Act 1998 (Act ).
• Environment Conservation Act 1989 (Act ).
• National Water Act 1998 (Act ).
• Civil and Building Work Act.
• National Road Traffic Act .
• Compensation for Occupational Injures and Diseases Act.
• SANS Standards –Contractor shall use the relative standards applicable to the

project.

3.3 ESKOM requirements

The Supply and delivery of fuses contractor shall before commencement of the project

ensure that all their employees are familiar with the relevant Eskom Medupi Power Station

OHS documentation that is applicable to Supply and delivery of fuses valves .

3.3.1 Appointment of a Contractor

The Supply and delivery of fuses contractor will be appointed by Eskom Medupi Power

Station on the awarding of the contract and will be responsible and accountable for all

legislative and Eskom Medupi Power Station requirements for the duration of the contract.

3.3.2 Appointment of sub-contractors

The Supply and delivery of fuses contractor may appoint contractors to assist in the contract.

All appointments shall be done in writing and will form part of the SHE plan that is required to

be submitted to Eskom. Adequate training and instruction must be given to the appointees

and the Main contractor must ensure that all the appointed contractors understand their roles

and responsibilities.

Note: Copies of contractor appointments must be kept in the respective SHE file.

3.3.3 SHEQ Policy

SHEQ policy is a statement of intent and a commitment by the organization’s CE and senior

management in relation to the relevant OHS roles and responsibilities, the achievement of

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of 27

Medupi Power Station OHS Template 32-726-11T Rev 1

Specification for Supply & Identifier

Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

their strategic objectives, and values of integrity, customer satisfaction, excellence, and

innovation. The Supply and delivery of fuses contractor and all appointed contractors, if not

already in place, will be required to compile an organisational SHEQ policy in line with their

OHS responsibilities. The policy must be signed by the organisation’s CE or the appointed

assistant to the CE, OHS Act Section 16(2). The policy must be displayed in a prominent

place within the workplace. A copy of the policy must be filed in the contractor's OHS files

and attached as an annexure to the OHS Plan.

3.3.4 Covid -19 policy

Due to the current pandemic the contractors are required to submit the Covid policy signed by

the most senior person. The policy must be displayed in a prominent place within the

workplace. A copy of the policy must be filed in the contractor's OHS files and attached as an

annexure to the OHS Plan.

3.3.5 Covid -19 requirements

Covid-19 costs are not for profit making purpose and Eskom reserves the right to accept

and/or decline the list of PPE which will be listed in the detailed Covid-19 costs. Due to the

current pandemic the contractors are required to provide Eskom with a Covid-19 risk

assessment and a detailed plan on how to prevent the spread of the virus and what control

measures will be put in place to protect Eskom employees and members of the public. The

risk assessment must include the following but not limited to, adherence to Covid-19

protocols in designated smoking areas. Covid-19 costs are applicable for the duration of the

pandemic and the Covid-19 costs will be ceased once the country has declared that Covid-

19 is no more a pandemic. The contractors have an obligation to comply with the National

Disaster Management Act including the appointment of the Compliance Officer.

3.3.6 Eskom Life-saving Rules

1. Eskom places a high value on health and safety and urges every organization that

undertakes work for Eskom to do the same.

2. Eskom has developed five life-saving guidelines that will apply to all Eskom Medupi

Power Station employees, agents, consultants, and contractors. Any Eskom employee or

employee of a Main Contractor or appointed contractor who fails to follow these rules would

be deemed a serious violation. These rules are in place to protect any employee, labour

broker, or contractor working from significant injury or death.

3. If any contractual work (including delivery of any product) is to be undertaken on Eskom

Medupi Power Station premises, the rules shall be obeyed by any contractor and their

employees.

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Ltd, Reg No 2002/015527/30.

of 27

Medupi Power Station OHS Template 32-726-11T Rev 1

Specification for Supply & Identifier

Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

The rules are:

Rule description of rule

Open, isolate, test, earth, bond, and/or insulate before touch

Rule 1

(That is plant, any plant operating above 1000 V)

Hook up at heights

Working at height is defined as any work performed above a stable work surface or Rule 2

where a person puts himself/herself in a position where he/she exposes

himself/herself to a fall from or into.

Buckle up

Rule 3 No person may drive any vehicle on Eskom business and/or on Eskom premises:

Unless the driver and all passengers are wearing seat belts.

Be sober

Rule 4 No person is allowed to be under the influence of intoxicating liquor or drugs while on

duty

Permit to work

Rule 5 Where an authorisation limitation exists, no person shall work without the required

permit to work.

Eskom Medupi Power station will take a zero-tolerance approach to these rules.

Noncompliance to Life-saving rules is regarded serious misconduct and will result in

serious disciplinary action, which may include dismissal.

This is to ensure that everyone who works on or visits an Eskom Medupi Power Station

facility returns home to their families safely.

3.3.7 Substance abuse

1. Alcohol and substance abuse are serious threats to any business, especially when it

comes to workplace accidents and car driving. As a result, Eskom has the right to take

reasonable procedures to identify and prohibit drunk people from entering the

company.

2. General Safety Regulation 2A specifies the legal position on intoxication.

3. The allowable alcohol and drug level is 0%.

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Ltd, Reg No 2002/015527/30.

of 27

Medupi Power Station OHS Template 32-726-11T Rev 1

Specification for Supply & Identifier

Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

4. Supply and delivery of fuses contractor must follow Eskom's procedure 32-37

("Substance Abuse Procedure"), taking into account that this is an Eskom Life-saving

Rule number 4: (BE SOBER"), and anyone entering the Eskom Medupi power

Station site will be subjected to ad hoc alcohol testing.

5. Supply and delivery of fuses contracts are invited to develop their own manual and

test their own employees for alcohol on a regular basis.

6. Test results must be marked "Confidential" and kept in the employee's personal file.

7. Eskom's life-saving rules must be included in the induction process.

8. All employees involved in the scope of work must sign the Life-saving rule pledge

before commencement of work.

3.4 Contractor organisational structure

3.4.1 Main Contractor Organogram

The Supply and delivery of fuses contractor must provide an organisational

organogram related to this contract, depicting all the levels of responsibility from the

CE down to the supervisors responsible for the contract. List the relevant positions

held, names of appointees and legal appointments.

The Supply and delivery of fuses contractor must ensure that all appointed

contractors comply with this requirement. The Main contractor is responsible for

keeping copies of all the organograms’ as well as submitting them with the OHS plan.

All organograms shall be updated timeously when appointments are changed.

This diagram must be signed off by the 16.1 or 16.2 and kept up to date and filed in

the project OHS files.

3.4.2 Appointed Contractor/s Organogram

1. Appointed contractors are required to compile their company organogram for the

project, listing the reporting structure from their CE down to their project supervisors.

The diagram must list the names, positions held, and any appointments made.

2. This diagram must be signed off by the 16.1 or 16.2 and kept up to date, a copy of

which must be given to the Main contractor and a copy filed in the relevant project

OHS files.

3. This diagram must be kept up to date and filed in the project OHS files.

3.5 First aid and equipment

1. The requirements of the OHS Act GSR 3 must be observed.

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Medupi Power Station OHS Template 32-726-11T Rev 1

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Delivery of Fuses on an as Document LPMED00128G Rev 2

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required basis for 5 Years

Effective Date 30 June 2022

Low risk services

2. First aid appointments must be made to meet the legal requirements. Appointees must

be trained to level 2 and the training service provider must be registered in accordance

with section 26(1) of the Skills Development Amendment Act, Act No. . It is

good practice for all employees to be trained to at least level 1.

3. When appointing employees for work sites, cognisance must be taken into account

the type of work performed, the distance teams are working apart and the terrain to

be covered if an emergency should arise.

4. A list of emergency numbers must be displayed on the notice boards and made

accessible for all employees.

5. Main Contractor must ensure that his /her employees and appointed contractor

employees are familiar with the emergency numbers.

6. Contractors shall have one first aid box for the first 5 persons and thereafter one for

every 50 or team of workers on site or part thereof, taking into account the type of

work performed and the distance between teams.

7. More first aid boxes shall be provided in accordance with the risk assessment. Boxes

must be available and accessible for the immediate treatment of injured persons at

the workplace.

8. For offices, signs indicating where the first aid box or boxes are kept as well as the

name and contact details of the First Aider of such first aid box or boxes shall be

erected.

9. The Main Contractor and appointed contractor shall ensure that alternative

arrangements be made for incidents occurring after working hours.

Boxes and equipment

The following is a list of minimum contents of a first aid box:

 Item 1: Wound cleaner/antiseptic (100ml).

 Item 2: Swabs for cleaning wounds.

 Item 3: Cotton wool for padding (100 g).

 Item 4: Sterile gauze (minimum quantity 10).

 Item 5: 1 Pair of forceps (for splinters).

 Item 6: 1 Pair of scissors (minimum size 100 mm).

 Item 7: 1 Set of safety pins.

 Item 8: 4 Triangular bandages.

 Item 9: 4 Roller bandages (75 mm X 5 m).

 Item 10: 4 Roller bandages (100 mm X 5 m).

 Item 11: 1 Roll of elastic adhesive (25 mm X 3 m).

 Item 12: 1 Non-allergenic adhesive strip (25 mm X 3 m).

 Item 13: 1 Packet of adhesive dressing strips (minimum quantity, 10 assorted sizes).

 Item 14: 4 First aid dressings (75 mm X 100 mm).

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Medupi Power Station OHS Template 32-726-11T Rev 1

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Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

 Item 15: 4 First aid dressings (150 mm x 200 mm).

 Item 16: 2 Straight splints.

 Item 17: 2 Pairs large and 2 pairs medium disposable latex gloves.

 Item 18: 2 CPR mouth pieces or similar devices.

A content check list must be available with all boxes and boxes shall be checked on a

regular basis, kept clean and dust free.

3.6 OHS training

1. The Supply and delivery of fuses contractor, when making a bid for this project shall

provide a breakdown list of the OHS training requirements and the costing of such

requirements. Similarly, appointed contractor must provide the same requirements

when bidding with the Main contractor.

2. The scope of training includes but is not limited to the type of work being performed

and the relevant procedures.

3. Where legislative and Eskom recommended appointments are made, the relevant

training shall be given to those appointees prior to the acceptance of those

appointments.

4. When there is an amendment to the Acts and/or to the regulations, OHS specification

and OHS plan, all affected staff shall undergo the applicable in-house refresher

training.

5. Appropriate time must be set aside for training (induction and other) of all employees.

6. Records of all training and qualifications of all contractor employees must be kept on

the OHS file.

3.6.1 Induction training

1. The Supply and delivery of fuses contractor shall ensure that all his / her

employees, appointed contractors and their employees have undergone the Eskom

OHS induction training prior to commencing work on site.

2. Attendance registers must be completed of any induction training given, which must

indicate that they have received and understood the induction training.

3. Prior to attending the induction training, all employees must undergo a pre-

employment medical examination and found fit for duty. A copy of the certificate of

fitness must be kept in the OHS file on site for the duration of the contract.

4. All employees and visitors on site shall carry the proof of induction training in the

form of access cards.

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Medupi Power Station OHS Template 32-726-11T Rev 1

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Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

5. It is the contractor’s responsibility to keep records of induction training.

3.6.2 Contractor induction training

The Supply and delivery of fuses contractor shall ensure that all his / her employees and

appointed contractor employees undergo site specific work induction with regard to the

approved project OHS plan, hazards prevalent on the work site, scope specific risk

assessment, rules and regulations, and other related aspects.

3.6.3 Visitors to site induction

1. Visitors to the site shall be required to undergo and comply with the Eskom site-

specific safety induction prior to being allowed access to site.

2. All visitors must remain in the care and custody of a person (host) who has been

properly inducted. No visitors are permitted to undertake any work onsite, of any

nature.

3. Visitors who have completed site induction must be provided with a record of proof of

Induction training.

3.7 Housekeeping and order

1. Supply and delivery of fuses contractor shall maintain a high standard of

housekeeping within their work area and vehicles for the duration of the contract.

2. Prompt disposal of waste materials, scrap and rubbish is essential and be stored

temporarily in a designated waste area, awaiting disposal.

3. Materials/objects shall not be left unsecured in elevated areas – falling objects may

cause serious injuries/fatalities.

4. Nails protruding through timber shall be bent over or removed so as not to cause

injury.

5. All packaging material including boxes, pallets, crates, etc. to be removed from the

work area immediately.

6. On completion of his / her work, the contractor is responsible for clearing his / her

work area of all materials, scrap to the satisfaction of the client.

7. In cases where an inadequate standard of housekeeping has developed,

compromising safety and cleanliness, anyone has the responsibility to bring it to the

attention of the Main contractor in the first instance and the Eskom project/contract

manager in the second instance.

8. The Eskom Medupi Power Station contract manager has the right to instruct the

Main contractor and appointed contractors to cease work until the area has been

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Medupi Power Station OHS Template 32-726-11T Rev 1

Specification for Supply & Identifier

Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

tidied up and made safe. Neither additional costs nor extension of time to the

contract shall be allowed as a result of such a stoppage. Failure to comply with this

requirement will result into site cleaning by another cleaning contractor company at

the cost of the Main contractor.

9. The Main contractor shall carry out regular safety/housekeeping inspections daily to

ensure maintenance of satisfactory standards. The Main contractor shall document

the results of each inspection and shall maintain records for viewing.

3.8 Smoking

The national smoking policy must be observed, and smoking is permitted in designated

areas only (Eskom Smoking Procedure 32-36).

3.9 Cellular phones

The national requirements regarding the use of cellular phones must be observed, when

driving.

3.10 Occupational health and medical assessments

Note: Eskom Medupi Power Station will only accept medical surveillances conducted by an

Occupational Health Practitioner who holds a qualification in occupational health.

1. Supply and delivery of fuses contractors must ensure that their employees and their

appointed contractor employees have a valid medical fitness certificate.

2. In order for the appropriate medical examinations to be conducted, each employee

must have a man job specification, which must indicate the description of work, list of

hazards and potential occupational exposure limits, physical hazards and required

physical attributes.

3. The Supply and delivery of fuses ccontractor must ensure that his / her employees

and appointed contractor employees have undergone pre-entry medical examination

before starting work on the contract.

4. Medical fitness certificates shall be renewed annually for employees who are working

on site. This shall be maintained until completion of the contract.

5. The Main contractor shall provide a documented process for managing those

employees who are issued with a conditional certificate of fitness.

6. The Supply and delivery of fuses contractor shall include in the OHS file the record

of the employees exit medical fitness certificates as and when their employees leave

the company.

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Medupi Power Station OHS Template 32-726-11T Rev 1

Specification for Supply & Identifier

Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

3.11 Roles and responsibilities

The Supply and delivery of fuses contractor are required to list employee’s roles and

responsibilities pertaining to the contract.

3.12 Risk assessments

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to

carry out risk assessments, to establish which risks and hazards are attached to the health

and safety of persons due to any work which is performed, any article or substance which

is, handled, stored, transported. A risk assessment is defined as an identification of the

hazards associated with the scope of work and an estimate of the extent of the risks

involved, taking into account whatever precautions are already being taken. It is essentially

a three-stage process:

• identification of all hazards;
• evaluation of the risks;
• Measures to control the risks.

Risk assessments are required to be maintained. This means that significant changes to

a process or activity, or any new process or activity should be subjected to a risk

assessment and that if new hazards come to light during the work process, then these

should also be subjected to risk assessments. Risk assessments for long term processes

should be periodically reviewed and updated. Method statements or written safe work

procedures are an effective method as information and record of the way jobs / tasks must

be performed. Daily or issue based or task specific or on the job risk assessments must

be conducted at the place where work is to be performed/ conducted to allow managers

and employees to assess any inherent risks that could have been overlooked during the

initial risk assessment or any changes that might have occurred in a period of absence.

For example, if a job / task is extended over a day or halted due to inclement weather.

3.13 Personal protective equipment requirements

1. The Supply and delivery of fuses contractor shall provide PPE free of charge. The

issued PPE must be risk based.

2. Supply and delivery of fuses contractor shall comply with the requirements of GSR

2 of the OHS Act.

3. Supply and delivery of fuses contractor shall ensure that their visitors wear and use

the correct PPE whilst on worksites.

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Medupi Power Station OHS Template 32-726-11T Rev 1

Specification for Supply & Identifier

Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

6. Where PPE is required and visitors are not in possession of, then it is the individual

contractor’s responsibility to provide the PPE.

7. All PPE purchased and used by all contractor employees including visitors must

comply with the relevant SANS standards.

8. Monthly inspection records of PPE must be kept in the Safety file where contractors are

onsite for three months or more.

9. The Supply and delivery of fuses shall provide training to his/her employees on the

correct use, care and maintenance of PPE and keep the record.

3.14 Incident management

All incidents shall be investigated in terms of OHS Act General Administrative Regulations

8 and 9, using Eskom Procedure 32-95: Occupational Health and Safety Incident

Management procedure as a reference, and where injuries as contemplated in sections

24 and 25 have been sustained, be reported to the Department of Employment and

Labour.

Contractors shall use the Eskom Flash report to report incidents immediately or before

end of shift. The standard General Administrative Regulation Annexure 1 “Recording of an

Incident form” for all incident investigation reports. The objective of incident investigation

should not only be a legal requirement but should establish why and how the incident

occurred and find out the real root cause of the incident and to decide on precautionary

measures that are required to address the root cause to prevent any further recurrences

of the same or similar incidents. Recommendation: lead Incident investigators must be

site manager and supervisors as per 32-95

The following must be taken into consideration regarding Medupi incident

management process:

• Injured /Involved Report to Supervisor /Line manager before the end of the shift.
• Supervisor or Line Manager report to ERT and OHS department.
• Supervisor /Line Manager accompany the injured to Medical centre.
• Referral to hospital: supervisor /Line manager must accompany the injured.
• Supervisor/Line Manager must have the following documents when accompany the

injured to hospital:

➢ ID Copy of the injured

➢ WCL 1(employee report for accident/incident).

• Supervisor /Line Manager complete a flash report and send it via email to Medupi Gx

OHS Flash Report Drop Box [email protected]

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Medupi Power Station OHS Template 32-726-11T Rev 1

Specification for Supply & Identifier

Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

3.15 Emergency management

The art of emergency preparedness and response is to minimise the effects of any

emergency and to restore normal activities as soon as possible. The contractor to

familiarise themselves with the Eskom emergency response plan and procedure. Periodic

emergency drills must be undertaken to test the effectiveness of their plan. This must be

recorded and provided on request.

3.16 Non-conformance and compliance

1. Any non-compliance to any health and safety requirement in this OHS specification is

subject to discipline in terms of the Eskom Procurement and Supply Chain

Management Procedure.

2. Main contractors are required to implement a non-conformance procedure (if not

already in place) for issuing to contractors for transgressions. The procedure can

include “quality” related non-conformance issues. Similarly, appointed contractors

must implement a non-conformance procedure.

3. The procedure for the issuing and closing off of non-conformance reports shall be

strictly adhered to.

4. Contractor project management must monitor the close out of non-conformances

issued, in not doing so; any recommendations made may not be implemented.

5. Where non-conformances are issued by Eskom then one of the close-out steps of the

procedure will be for the offender to be called by the responsible project manager to

explain the non-conformance issued and what plan is in place to prevent a recurrence

of the non-conformance.

6. Should the contractor fail to provide adequate PPE (as per Eskom Personal Protective

Equipment Specification) to their employees for the tasks being performed and/or to

visitors; failure to enforce the wearing of such PPE will be viewed as a transgression

of the legislative and Eskom requirements.

3.17 OHS files

1. OHS file means documents or records in permanent form, containing the information

about the safety and health management system from inception, execution to

completion of works.

2. All contractors are required to keep the OHS file on every project site. If there is more

than one site per project, a file per site shall be kept at that site. Contractors may keep

additional files at their head office as additional records.

3. The OHS file shall consist of the OHS documentation/information in line with the OHS

requirements/specification, legal and other requirements.

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Medupi Power Station OHS Template 32-726-11T Rev 1

Specification for Supply & Identifier

Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

4. The sequence of filing the documentation must be kept in the same sequence as listed

in this OHS requirements /specification and the OHS plan. Health & Safety Plan must

entails the following minimum requirements: Legal Appointments &

Organogram ,Task & site-specific Risk Assessment ,Plant & Equipment

Inspections , Incident reporting & investigation Emergency preparedness

,Method Statement and Safe Work Procedures ,PPE records ,Medicals

Monitoring(.i.e. employees with underlying conditions)

5. Each record shall be separated by partitions to afford easy identification and access.

Each partition must be labelled.

3.18 WORK STOP. Any person may stop any activity where an unsafe act or unsafe condition that poses

or may pose an imminent threat to the safety and health of an individual or create a

risk of degradation of the environment.

2. Work stoppages that are initiated due to OHS concerns, non-compliance, or poor

performance related to the contractor’s works or services shall not warrant any

financial compensation claim lodged against Eskom where the contractor has not met

the requirements defined legally or contractually.

3. Where the work stoppage is initiated while the supplier is on Eskom premises, the

supplier shall not claim any financial compensation against Eskom for time lost.

3.19 Hours of work

The requirements of the Basic Conditions of Employment Act, Chapter Two “Regulation of

Working Time” must be adhered to. All contractors are required to maintain an accurate

record of time worked by each employee.

3.19.1 Normal work

All work conducted on site shall fall within the legal requirements in accordance with the Basic

Conditions of Employment Act. Contractors will notify their Eskom Supervisor or project

manager of any work that needs to be performed after hours according to the agreed

arrangements. (The application needs to be submitted timeously). Where applicable, the

notification should include proof of application, for overtime, to the Department of Employment

and Labour and /or the letter of approval from the Department of Employment and Labour.

3.19.2 Night work

When night work is to be performed, the baseline risk assessment must be reviewed to

include the management of night work. Contractors shall provide sufficient lighting to enable

the entire work site to be illuminated to a degree that employees will not work in dark (un-

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Medupi Power Station OHS Template 32-726-11T Rev 1

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Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

illuminated) or dimly lit areas. Care must be exercised as not to use few lights with high light

intensives as this will cause night blindness.

If work is continuing from day light into night, at dusk, a toolbox talk must be held where all

employees will be advised of the hazards of night work and the extra precautions which

require to be taken, i.e., poor housekeeping, stepping on uneven ground, stepping into holes

etc.

3.19.3 Overtime

When overtime is required to be performed, the appointed contractors shall inform the Main

contractor of such action. The Main contractor shall inform the Eskom project manager of

such function and provide proof of exemption from the Department of Employment and

labour. Contractors shall be aware of the effects of human fatigue and regulate overtime

accordingly. The baseline risk assessment must be reviewed to include the management of

overtime work.

3.20 National contract

The OHS requirements outlined in this document are for tender phase to test the capability

of the future contractor/suppliers to meet Eskom and legal requirements. Once the contract

has been awarded the contractor/supplier shall meet with the OHS professionals from the

respective Eskom Business Unit to discuss the site and scope specific Occupational Health

and Safety (OHS) requirements and prepare and submit the Health and Safety file for

evaluation within the time frame agreed upon by the contractor and Eskom Business Unit.

No work may begin until the Health and Safety file has been approved by the individual

Business Unit's OHS personnel. For the length of the contract, the contractor shall adhere to

the respective Business Unit's OHS, legal, and other requirements, as amended.

3.21 Omissions from safety and health requirements specification

By drawing up this OHS specification Eskom has endeavoured to address the most critical

aspects relating to OHS issues in order to assist the contractor to adequately provide for the

health and safety of employees on site.

Should Eskom not have addressed all OHS aspects pertaining to the work that is tendered

for, the contractor needs to include it in the OHS plan and inform Eskom of such issues

when signing the contract.

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Medupi Power Station OHS Template 32-726-11T Rev 1

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Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

3.22 Contract sign off

On completion of the project, all Eskom Medupi Power Station team must conduct the final

audit, inspections, and housekeeping to identify defects, outstanding actions, and open

incident cases, and present their findings to the contractor and Eskom contract manager,

who must facilitate the closeout. Once the contractor has closed all findings the Eskom’s

team will verify and sign off prior to issuing a completion certificate and final payment.

3.23 Eskom's right to terminate the contract

The contractor/supplier shall at all times comply with Eskom’s occupational health and safety

(OHS), legal and other requirements as amended for the duration of the contract. In addition,

the contractor shall comply with the requirements contained in the OHS Specification. Eskom

reserves the right to terminate the contract in the event that the contractor has built up a history

of poor performance or non-conformance in relation to matters of Eskom OHS and legal

compliance. No work may commence until the health and safety file has been approved by

Eskom OHS personnel.

NB: Supply and Delivery of Refurbishment Pulleys contractor shall be audited once year as

per supplier category, however regular OHS inspection shall be conducted,

4. Authorization

Nil

5. Revisions

Date Rev. Compiler Remarks

August 2015 0 F Pooe This provides the initial SHE

specification requirements that

must be met by the relevant

contractors who have been

awarded a contract for the work

to be performed for Eskom.

June 2022 1 F Pooe This provides the initial OHS

specification requirements that

must be met by the relevant

contractors who have been

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Medupi Power Station OHS Template 32-726-11T Rev 1

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Delivery of Fuses on an as Document LPMED00128G Rev 2

and when Identifier X

required basis for 5 Years

Effective Date 30 June 2022

Low risk services

Date Rev. Compiler Remarks

awarded a contract for the work

to be performed for Eskom.

June 2025 2 Khomotso Koka This provides the site OHS

specification requirements that

must be met by the relevant

contractors who have been

awarded a contract for the work

to be performed for Eskom

Medupi Power Station.

6. Development team

N/a

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completion certificate and final payment

B-BBEE Minimum Level: 2

1. Introduction ............................................................................................................................. 5

2. Supporting Clauses ......................................................................................................................... 5

2.1 Scope .......................................................................................................................................... 5

2.1.1 Purpose ................................................................................................................................ 5

2.1.2 Applicability ......................................................................................................................... 5

2.2 Normative/Informative References ......................................................................................... 5

2.2.1 Normative ............................................................................................................................ 5

2.2.2 Informative ........................................................................................................................... 6

2.3 Definitions ................................................................................................................................... 7

2.4 Abbreviations ............................................................................................................................ 10

2.5 Related/Supporting Documents ............................................................................................ 11

3. Document content .......................................................................................................................... 11

3.1 Scope of work........................................................................................................................... 11

3.2 Legal compliance ........................................................................................................... 11

3.2.1 Section 37(2) (Legal) Agreement ................................................................................... 11

3.2.2 Hazardous Work by Children (Child Labour) ............................................................... 12

3.2.3 OHS Act ............................................................................................................................. 12

3.2.4 Coid................................................................................................................................... 12

3.2.5 Legislative Compliance.................................................................................................... 13

3.3 Eskom requirements ............................................................................................................... 13

3.3.1 Appointment of a Contractor ........................................................................................... 13

3.3.2 Appointment of sub-contractors ..................................................................................... 13

3.3.3 SHEQ Policy ..................................................................................................................... 13

3.3.4 Covid -19 policy ................................................................................................................ 14

3.3.5 Covid -19 requirements ................................................................................................... 14

3.3.6 Eskom Life-saving Rules ................................................................................................. 14

3.3.7 Substance abuse .............................................................................................................. 15

3.4 Contractor organisational structure ......................................................... 16

3.4.1 Main Contractor Organogram ......................................................................................... 16

3.4.2 Appointed Contractor/s Organogram ............................................................................ 16

3.5 FIRST AID and EQUIPMENT ................................................................................................ 16

Boxes and equipment ............................................................................................................. 17

3.6 OHS training ....................................................................................................................... 18

3.6.1 Induction training .............................................................................................................. 18

3.6.2 Contractor induction training ........................................................................................... 19

3.6.3 Visitors to site induction ................................................................................................... 19

3.7 Housekeeping and order ........................................................................................... 19

3.8 Smoking .................................................................................................................................... 20

3.9 Cellular phones ........................................................................................................................ 20

3.10 OCCUPATIONAL HEALTH and MEDICAL ASSESSMENTS ........................................ 20

3.11 Roles and responsibilities ..................................................................................... 21

3.12 Risk Assessments ................................................................................................................. 21

3.13 Personal protective equipment requirements ....................................... 21

3.14 Incident MANAGEMENT ...................................................................................................... 22

3.15 Emergency management .......................................................................................... 23

3.16 Non-Conformance and Compliance ................................................................................... 23

3.17 OHS files ............................................................................................................................. 23

3.18 Work stoppage .............................................................................................................. 24

3.19 Hours of work ............................................................................................................... 24

3.19.1 Normal work .................................................................................................................... 24

3.19.2 Night work ....................................................................................................................... 24

3.19.3 Overtime .......................................................................................................................... 25

3.20 National contract ...................................................................................................... 25

3.21 Omissions from safety and health requirements specification .. 25

3.22 Contract sign off........................................................................................................ 26

3.23 ESKOM's RIGHT TO TERMINATE THE CONTRACT .................................................... 26

4. AuthoriZation .................................................................................................................................... 26

5. Revisions ........................................................................................................................................... 26

6. Development team ........................................................................................................................... 27

environment is in line with its Safety, Health, Environmental, and Quality (SHEQ) Policy and

applicable legislative obligations. This OHS specification is Medupi power station minimum

requirements which are required to be met for the duration of the contract period by supply

and delivery of fuses and, where required, the delivery organisation. Supply and delivery

of fuses contract is expected to develop an OHS plan that meets these requirements as

well as all the relevant applicable legislation that they conform to. Medupi Power Station in

no way assumes the contractor’s legal responsibilities and liabilities. Supply and delivery of

fuses contract is and remains accountable for the quality and execution of their health and

safety programme for their employees and appointed contractor employees. This OHS

specification reflects minimum requirements and should not be construed as all-

encompassing.

[2] OHS Act “Regulations on Hazardous Work by Children in South Africa”

[3] National Environmental Management Act .

[4] National Road Traffic Act .

[5] 32-37 Eskom Substance Abuse Procedure.

[6] 32-136 Contractor Health and Safety Requirements

[7] 240-62196227 Life- saving Rules

[8] 32-95 Environmental, Occupational Health and Safety Incident Management Procedure

[9] 32-727 SHEQ Policy

[10] 32- 418 Working at Heights Procedure

[11] 240-62946386 Vehicle and Driver Safety Management Procedure

[12] 32-520 Risk Assessment procedure

[13] Plant Safety Regulations

[14] iso 45001

[15] Eskom Covid-19 policy

[16] National Disaster Management Act

[17] 240-441751321 Eskom Personal Protective Equipment Specification

2.2.2 Informative

[1] Tobacco Products Control Act (Updated 2011.05.19)

[2] SANS 1186 Symbolic Safety Signs

[3] Constitution of the Republic of South Africa No

[4] DmN 34-110 Operating A Vehicle Mounted Crane

Baseline risk (32-520) baseline operational risks refer to the health and safety risks

assessment associated with all standard processes and routine activities in the

business

Business unit (BU) (32-296) means any defined unit within the Eskom environment,

operating as a business under a particular cost-centre number. In the

context of this document and in terms of health and safety, any

reference to a BU includes a defined unit within any Eskom division

and its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also

referred to as the contract administrator/custodian or agent or project

manager (as defined in the contract). He/she is the person

responsible for ensuring that the works or services are executed in

terms of the contract, as well as adherence to legislation pertaining to

the contract.

Competent person (OHS Act) means any person having the knowledge, training,

experience, and qualifications, specific to the work or task being

performed, provided that, where appropriate, qualifications and

training are registered in terms of the South African Qualifications

Authority Act, 1995 (Act No. )

Contract’s The person defined in a contract as the Eskom representative, for

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable

measures to prevent such pollution or degradation from occurring,

continuing, or recurring. If such harm to the environment is authorised

by law or cannot reasonably be avoided or stopped, such person must

minimise and rectify such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any

person who is employed by or works for an employer and who

receives or is entitled to receive any remuneration or who works under

the direction or supervision of an employer or any other person

procedures, specifications, work instructions, guidelines, or manuals

Occupational Health (OHS Act) means a file or other record in permanent form, containing

and safety file the information required in relation to the contract.

Health and safety (OHS Act) means a document plan that addresses hazards identified

plan and includes safe work procedures to mitigate, reduce, or control

hazards identified

Occupational Health (OHS Act) means a document specification of all health and safety

and safety requirements pertaining to associated to a contract, so as to ensure

specification the health and safety of persons.

and safety project, site, and scope of work. This specification is intended to

requirements ensure the health and safety of persons, both workers and the public,

and the duty of care to the environment. The health and safety

requirements must be specific to each contract, project, site, and

scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to

cause serious harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an

fitness occupational health practitioner, issued in terms of the regulations,

whom shall be registered with the Health Professions Council of South

Risk assessment (OHS Act) means a programme to determine any risk associated with

any hazard at a construction site in order to identify the steps needed

to be taken to remove, reduce, or control such hazard.

Service provider any private person or legal entity that provides any service(s) to

Subsidiary (32-94) an enterprise controlled by another (called the parent) through

the ownership of greater than 50% of its voting stock

Supplier (32-1034) means a natural or legal person who renders a service and

may include the following current or potential supplier vendor,

contractor, consultant

Task (34-227) a segment of work that requires a set of specific and distinct

actions for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning,

shares all the tasks at hand and discusses task allocation, the

identified risks, and the control measures with all his/her team

members on site before commencing a specific task and documenting

the agreed strategy. (This shall be done to ensure common

understanding of the tasks, risks, and control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as amended, and the Regulations thereto

Note: The contractor who will be awarded this contract will be known as the “Main contractor” and

any contractor appointed by the Main contractor will be known as the “Appointed contractor"

3.2 Legal compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom and the main contractor at the

time of submitting the safety file. The main contractor must ensure that a section 37(2)

agreement is compiled between the main contractor and all their appointed contractors for the

contract. The original copy of the section 37(2) agreement must be retained by the

contractor, and a copy must be retained by the contract manager. A copy of all the

agreements must form part of the respective contractor’s OHS file.

3.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the "Bill of Rights", is clear on the rights of

children, especially when it comes to:

1. being protected from exploitative labour practices.

2. not be required or permitted to perform work or provide services that

3. are inappropriate for a person of that child’s age; or

4. This places at risk the child’s well-being, education, physical or mental health, or

spiritual, moral, or social development and the Basic Conditions of Employment Act,

Chapter six, Section 43, "Prohibition of employment of children."

constitutional rights. Where work is being performed which is not prohibited in terms of the

constitution, then such work must be conducted in terms of the OHS Act "Regulations on

Hazardous Work by Children in South Africa" with emphasis on paragraph 2: Purpose and

to this project being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the

Bill of Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• National Environmental Management Act 1998 (Act ).
• Environment Conservation Act 1989 (Act ).
• National Water Act 1998 (Act ).
• Civil and Building Work Act.
• National Road Traffic Act .
• Compensation for Occupational Injures and Diseases Act.
• SANS Standards –Contractor shall use the relative standards applicable to the

project.

3.3 ESKOM requirements

be submitted to Eskom. Adequate training and instruction must be given to the appointees

and the Main contractor must ensure that all the appointed contractors understand their roles

and responsibilities.

Note: Copies of contractor appointments must be kept in the respective SHE file.

3.3.3 SHEQ Policy

SHEQ policy is a statement of intent and a commitment by the organization’s CE and senior

management in relation to the relevant OHS roles and responsibilities, the achievement of

their strategic objectives, and values of integrity, customer satisfaction, excellence, and

innovation. The Supply and delivery of fuses contractor and all appointed contractors, if not

already in place, will be required to compile an organisational SHEQ policy in line with their

OHS responsibilities. The policy must be signed by the organisation’s CE or the appointed

assistant to the CE, OHS Act Section 16(2). The policy must be displayed in a prominent

place within the workplace. A copy of the policy must be filed in the contractor's OHS files

and attached as an annexure to the OHS Plan.

3.3.4 Covid -19 policy

the most senior person. The policy must be displayed in a prominent place within the

workplace. A copy of the policy must be filed in the contractor's OHS files and attached as an

annexure to the OHS Plan.

3.3.5 Covid -19 requirements

Covid-19 costs are not for profit making purpose and Eskom reserves the right to accept

and/or decline the list of PPE which will be listed in the detailed Covid-19 costs. Due to the

current pandemic the contractors are required to provide Eskom with a Covid-19 risk

assessment and a detailed plan on how to prevent the spread of the virus and what control

measures will be put in place to protect Eskom employees and members of the public. The

risk assessment must include the following but not limited to, adherence to Covid-19

protocols in designated smoking areas. Covid-19 costs are applicable for the duration of the

pandemic and the Covid-19 costs will be ceased once the country has declared that Covid-

19 is no more a pandemic. The contractors have an obligation to comply with the National

Working at height is defined as any work performed above a stable work surface or Rule 2

where a person puts himself/herself in a position where he/she exposes

himself/herself to a fall from or into.

comes to workplace accidents and car driving. As a result, Eskom has the right to take

reasonable procedures to identify and prohibit drunk people from entering the

company.

2. General Safety Regulation 2A specifies the legal position on intoxication.

3. The allowable alcohol and drug level is 0%.

the type of work performed, the distance teams are working apart and the terrain to

be covered if an emergency should arise.

employees are familiar with the emergency numbers.

6. Contractors shall have one first aid box for the first 5 persons and thereafter one for

every 50 or team of workers on site or part thereof, taking into account the type of

work performed and the distance between teams.

 Item 1: Wound cleaner/antiseptic (100ml).

 Item 2: Swabs for cleaning wounds.

 Item 3: Cotton wool for padding (100 g).

 Item 4: Sterile gauze (minimum quantity 10).

 Item 5: 1 Pair of forceps (for splinters).

 Item 6: 1 Pair of scissors (minimum size 100 mm).

 Item 7: 1 Set of safety pins.

 Item 8: 4 Triangular bandages.

 Item 9: 4 Roller bandages (75 mm X 5 m).

 Item 10: 4 Roller bandages (100 mm X 5 m).

 Item 11: 1 Roll of elastic adhesive (25 mm X 3 m).

 Item 12: 1 Non-allergenic adhesive strip (25 mm X 3 m).

 Item 13: 1 Packet of adhesive dressing strips (minimum quantity, 10 assorted sizes).

 Item 14: 4 First aid dressings (75 mm X 100 mm).

and OHS plan, all affected staff shall undergo the applicable in-house refresher

training.

5. Appropriate time must be set aside for training (induction and other) of all employees.

appointed contractor employees undergo site specific work induction with regard to the

approved project OHS plan, hazards prevalent on the work site, scope specific risk

assessment, rules and regulations, and other related aspects.

3.6.3 Visitors to site induction

specific safety induction prior to being allowed access to site.

2. All visitors must remain in the care and custody of a person (host) who has been

properly inducted. No visitors are permitted to undertake any work onsite, of any

nature.

compromising safety and cleanliness, anyone has the responsibility to bring it to the

attention of the Main contractor in the first instance and the Eskom project/contract

manager in the second instance.

driving.

3.10 Occupational health and medical assessments

Note: Eskom Medupi Power Station will only accept medical surveillances conducted by an

must have a man job specification, which must indicate the description of work, list of

hazards and potential occupational exposure limits, physical hazards and required

physical attributes.

3.11 Roles and responsibilities

The Supply and delivery of fuses contractor are required to list employee’s roles and

responsibilities pertaining to the contract.

3.12 Risk assessments

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to

carry out risk assessments, to establish which risks and hazards are attached to the health

and safety of persons due to any work which is performed, any article or substance which

is, handled, stored, transported. A risk assessment is defined as an identification of the

hazards associated with the scope of work and an estimate of the extent of the risks

involved, taking into account whatever precautions are already being taken. It is essentially

a three-stage process:

• identification of all hazards;
• evaluation of the risks;
• Measures to control the risks.

a process or activity, or any new process or activity should be subjected to a risk

assessment and that if new hazards come to light during the work process, then these

should also be subjected to risk assessments. Risk assessments for long term processes

should be periodically reviewed and updated. Method statements or written safe work

procedures are an effective method as information and record of the way jobs / tasks must

be performed. Daily or issue based or task specific or on the job risk assessments must

be conducted at the place where work is to be performed/ conducted to allow managers

and employees to assess any inherent risks that could have been overlooked during the

initial risk assessment or any changes that might have occurred in a period of absence.

issued PPE must be risk based.

the correct PPE whilst on worksites.

contractor’s responsibility to provide the PPE.

correct use, care and maintenance of PPE and keep the record.

3.14 Incident management

8 and 9, using Eskom Procedure 32-95: Occupational Health and Safety Incident

3.15 Emergency management

about the safety and health management system from inception, execution to

completion of works.

in this OHS requirements /specification and the OHS plan. Health & Safety Plan must

entails the following minimum requirements: Legal Appointments &

,Method Statement and Safe Work Procedures ,PPE records ,Medicals

Monitoring(.i.e. employees with underlying conditions)

3.18 WORK STOP. Any person may stop any activity where an unsafe act or unsafe condition that poses

or may pose an imminent threat to the safety and health of an individual or create a

risk of degradation of the environment.

employees will be advised of the hazards of night work and the extra precautions which

require to be taken, i.e., poor housekeeping, stepping on uneven ground, stepping into holes

etc.

3.19.3 Overtime

contractor of such action. The Main contractor shall inform the Eskom project manager of

such function and provide proof of exemption from the Department of Employment and

labour. Contractors shall be aware of the effects of human fatigue and regulate overtime

accordingly. The baseline risk assessment must be reviewed to include the management of

overtime work.

3.20 National contract

of the future contractor/suppliers to meet Eskom and legal requirements. Once the contract

has been awarded the contractor/supplier shall meet with the OHS professionals from the

respective Eskom Business Unit to discuss the site and scope specific Occupational Health

and Safety (OHS) requirements and prepare and submit the Health and Safety file for

evaluation within the time frame agreed upon by the contractor and Eskom Business Unit.

the respective Business Unit's OHS, legal, and other requirements, as amended.

3.21 Omissions from safety and health requirements specification

aspects relating to OHS issues in order to assist the contractor to adequately provide for the

health and safety of employees on site.

audit, inspections, and housekeeping to identify defects, outstanding actions, and open

incident cases, and present their findings to the contractor and Eskom contract manager,

who must facilitate the closeout. Once the contractor has closed all findings the Eskom’s

team will verify and sign off prior to issuing a completion certificate and final payment.

3.23 Eskom's right to terminate the contract

The contractor/supplier shall at all times comply with Eskom’s occupational health and safety

(OHS), legal and other requirements as amended for the duration of the contract. In addition,

the contractor shall comply with the requirements contained in the OHS Specification. Eskom

reserves the right to terminate the contract in the event that the contractor has built up a history

of poor performance or non-conformance in relation to matters of Eskom OHS and legal

compliance. No work may commence until the health and safety file has been approved by

August 2015 0 F Pooe This provides the initial SHE

specification requirements that

must be met by the relevant

contractors who have been

awarded a contract for the work

to be performed for Eskom.

June 2022 1 F Pooe This provides the initial OHS

specification requirements that

must be met by the relevant

contractors who have been

Eskom's Right to Terminate the Contract: Eskom reserves the right to terminate the contract if the contractor fails to comply with the OHS specification or any legal requirements. (Note: The full termination clause was not fully captured in the unclassified content, but the section title indicates this right.)

Evaluation will focus on compliance with the OHS specification, including risk assessments, first aid provisions, and adherence to Eskom's Life-saving Rules. The contractor's ability to meet the supply and delivery requirements over five years will also be assessed.

Closing date and time: as stated in the tender record. No other dates (briefings, site visits, clarification deadlines) are stated in the document.

No contact details are stated in the document.

Bids must be submitted in the prescribed manner before the closing date and time. The following returnable documents must be completed, signed and submitted with the bid: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 6.2 (Declaration for Local Production and Content), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination), and a completed Method Statement as per the tender template. Bids received after the closing time will be disqualified.

The tender will be evaluated in two stages. Stage 1: functionality evaluation, where bidders must score a minimum of 80 points out of 100 to proceed. Stage 2: price and preference points evaluation, using the 90/10 preference point system, where price contributes 90 points and B-BBEE status contributes 10 points. The bid must include a completed SBD 6.1 to claim preference points.

Pricing must be submitted on the SBD 3.1 Pricing Schedule (firm prices). No bonds, guarantees, or payment terms are stated in the document.

Bidders must be registered on the Central Supplier Database (CSD). A valid Tax Compliance Status (pin) is required. B-BBEE status level certificate must be submitted to claim preference points. The following forms are required: SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 6.2 (Declaration for Local Production and Content), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination).

{"closingDate":"07 April 2026","closingTime":"10h00"}

No clarification meeting or site visit will be held. Clarification queries must be submitted in writing to [email protected], with the closing time for clarification queries being 5 working days before the tender submission deadline.

{"name":null,"email":"[email protected]","phone":"014 762 2241","department":null,"address":"r which"}

Mandatory returnables at tender closing (disqualifiable): Annexure A Authorisation Form, Annexure B Acknowledgement Form, Annexure C Tenderer's Particulars, Annexure D Integrity Pact Declaration, Annexure E CPA for local goods/services, Annexure F CPA(IG) for imported goods/services, SBD 6.2 and Annexures G1-G4, SBD 1 (Annexure H), SBD 4 (Annexure J). Non-disqualifiable: SBD 6.1 (Annexure I) for evaluation. Additional documents: JV agreement, tax clearance certificates, Employment Equity compliance, NEC contract, pricing schedule in PDF and Excel, CSD registration, safety and quality documents, signed environmental proforma.

Bidders must meet eligibility criteria: not on any international sanctions list, not restricted by National Treasury or Eskom, not on Tender Defaulters list, no conflict of interest, not submit more than one tender (except for e-tendering size limits), JV/consortium must state joint and several liability, must not subcontract 100% of scope. Must submit mandatory returnables at closing (disqualifiable): Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer's Particulars), Annexure D (Integrity Pact Declaration), Annexure E (CPA for local goods/services), Annexure F (CPA for foreign goods/services if applicable), Annexure G1–G4 (local content declarations if applicable), Annexure H (SBD 1), Annexure J (SBD 4). Must submit SBD 6.1 (Annexure I) for preference points (non-disqualifiable, but zero score if not submitted). Must provide tax clearance certificate if not registered on CSD or no SARS PIN. South African tenderers must provide proof of Employment Equity compliance if designated employer. Must achieve minimum 80% functionality threshold to proceed to price evaluation.

Annexure

N / n/a)

1.1.1 *Authorisation Form Annexure A Y

1.1.2 *Acknowledgement form Annexure B Y

1.1.3 *Tenderer’s particulars Annexure C Y

*Integrity Declaration Form (Suppliers are required to

download and read the Supplier Integrity Pact. It is

1.1.4 Annexure D Y

accessible on the Eskom Tender Bulletin via Eskom

Supplier Integrity Pact (eskom.co.za) link)

1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y

1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F Y

SBD 6.2 Declaration Certificate for Local Production

and Local Content (only applicable if designated Annexure G1

materials are included and then Tenderers will be

required to complete and submit Annexures G1 to

G4 as evidence of compliance with this

requirement).

1.1.7 Annexure C Local Content Declaration- Summary Y

Schedule Annexure G2

Annexure D Imported Content Declaration – Supporting

Schedule to Annexure C Annexure G3

Annexure E Local Content Declaration- Supporting

Schedule to Annexure C Annexure G4

*SBD 1 Invitation to Bid must be filled out by all

1.1.8 tenderers and submitted with the tender at tender Annexure H Y

submission deadline

*SBD 6.1 Preference Points

Category 4: Quality Requirements

• The supplier shall complete and sign Form A

(Enquiry/Contract/Quality Requirements for Supplier Quality

Management Specification 240-105658000/ QM 58 and ISO

9001).

• The supplier shall submit a quality method statement based

on ISO 9001 and specific to the scope of work.

• The quality method statement should address all the supplier’s

business management processes to ensure that all of Eskom’s

requirements are fully met on a consistent basis.

• The supplier shall submit a signed/ approved quality policy

(aligned with the supplier’s strategic direction). (documented

information)

• The supplier shall submit a copy of quality objectives.

(documented information)

• The supplier shall submit documented information for Control

of Externally Provided Processes, Products and Services.

• The supplier shall submit a copy of the documented

information for roles, responsibilities and authorities, specific

to the project/ scope of work/ technical requirements.

Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty

statements, manuals, procedures.

• Note: specific requirements per tender will be selected using

the List of Tender Returnables document (240-12248652).

The conditions of contract will be the NEC3 Supply Contract (SC3),

3.24 Sign form of Agreement/

including secondary Options X1, X2, X7 and X17, together with the

240-105658000/ QM 58 and ISO 9001).

Quality √

• The supplier shall submit a quality method

statement based on ISO 9001 and specific to

the scope of work.

• The quality method statement should address

all the supplier’s business management

processes to ensure that all of Eskom’s

Completed pricing schedule (if not already submitted

in the NEC or other Contract).

√

For e-tendering price schedule needs to be submitted

in PDF format

and a copy in excel format. The upload size per

document is 500 megabytes and total submission is N/A

restricted to 4 gigabytes.

Additional

documents required

(Ecsa/

SACPCMP/CVs/ N/A

permits/licenses/

specific registration

documents

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 58

File name: Completed Invitation to Tender - E1391GXLPMEDR 1

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Identifier

Invitation to Tender

Effective Date 07 April 2026

Review Date April 2031

at closing at (Non- ** prior Award. required required closing. required Reference Returnable From Suppliers Tender (disqualifiable)* disqualifiable) Contract

to Tender Returnable Returnable Returnable

(if applicable to

scope of work)

Mandatory contractual requirements

Supporting evidence

Pricing Schedule/BOQ (if not contained in Contract) Schedule in

PDF and a copy in excel format. The upload size per Part C2.2 of the

1.1.20 document is 500 megabytes and total submission is NEC3 Supply Y

restricted to 4 gigabytes. Contract;

submit in PDF

formats

1.2 Tender Data

Pricing schedule

Completed pricing schedule (if not already submitted

in the NEC or other Contract).

√

Payment Terms: payment terms as stipulated hereunder when

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed

Contractual CSD Registration (CSD number/CSD Report) √ ADDITIONAL CONTRACTUAL REQUIREMENTS SUPPORTING EVIDENCE

OHS plan / OHS manual

Baseline OHS risk assessment

Valid letter of good standing or equivalent

OHS policy (must be signed) Safety √ OR

OHSAS 18001 certificate

Valid letter of good standing or equivalent Category 4: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001). Quality √

The supplier shall submit a quality method statement based on ISO 9001 and specific to the scope of work.

The quality method statement should address all the supplier’s business management processes to ensure that all of Eskom’s Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 58 File name: Completed Invitation to Tender - E1391GXLPMEDR 1 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031 at closing at (Non- ** prior Award. required required closing. required Reference Returnable From Suppliers Tender (disqualifiable)* disqualifiable) Contract to Tender Returnable Returnable Returnable requirements are fully met on a consistent basis.

The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic direction). (documented information)

The supplier shall submit a copy of quality objectives. (documented information)

The supplier shall submit documented information for Control of Externally Provided Processes, Products and Services.

The supplier shall submit a copy of the documented information for roles, responsibilities and authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant documented information are; organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

Note: specific requirements per tender will be selected using the List of Tender Returnables document (240-12248652). Other safety/quality documents as Not applicable N/A √ required per scope of works Environmental Signed environmental proforma. √ Due Not applicable. Financial due diligence is not required Diligence/financial N/A for this tender. analysis DOCUMENTS REQUIRED UNDER FUNCTIONALITY/TECHINICAL CRITERIA Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 58 File name: Completed Invitation to Tender - E1391GXLPMEDR 1 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031 at closing at (Non- ** prior Award. required required closing. required Reference Returnable From Suppliers Tender (disqualifiable)* disqualifiable) Contract to Tender Returnable Returnable Returnable Functionality/Technical Please refer to the attached scope of work and √ tender evaluation criteria Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 58 File name: Completed Invitation to Tender - E1391GXLPMEDR 1 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031 ANNEXURE A AUTHORISATION FORM Indicate the status of the tenderer by ticking the appropriate box below. B D E A C F CLOSE JOINT SOLE COMPANY PARTNERSHIP TRUST CORPORATION VENTURE PROPRIETOR The tenderer must complete the appropriate certificate set out below for its category of organisation. If the tenderer is a company, close corporation, joint venture, or trust the tenderer must attach a certified copy the document that is proof of the contents of the certificate (resolution of the board of directors of a company, members’ resolution of a close corporation, power of attorney in the case of a joint venture, or resolution of the board of trustees of a trust). Note further that, in addition to completing the relevant certificate for category of organisation, the authorised representative of the tenderer is also required to complete and sign the table at the end of this Authorisation Form.

Certificate for company I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the board of directors of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by resolution of the board taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the company, and to sign all documents in connection with this tender and any contract that may result from it on behalf of the company. A certified copy of the resolution of the board is annexed to this Form. Date: Signed: Position: Name: Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 58 File name: Completed Invitation to Tender - E1391GXLPMEDR 1 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031

Certificate for close corporation I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as member of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by majority vote of the members taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the close corporation, and to sign all documents in connection with this tender and any contract that may result from it on behalf of the close corporation. A certified copy of the members’ resolution is annexed to this Form. Date: Signed: Position: Name

Certificate for partnership We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to submit this tender on behalf of the partnership, and to sign all documents in connection with the tender and any contract that may result from it on behalf of the partnership. Name Address Signature Date NOTE: This certificate is required to be completed and signed by the full number of Partners necessary to commit the Partnership. Attach additional pages if more space is required. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 58 File name: Completed Invitation to Tender - E1391GXLPMEDR 1 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031

Certificate for Joint Venture We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, an authorised signatory of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , being the lead member in the Joint Venture, to sign all documents in connection with the tender and any contract that may result from it on behalf of all the members in the Joint Venture. This authorisation is evidenced by the attached power of attorney signed by the legally authorised signatories of all the members in the Joint Venture. We attach to this Form a certified copy of the Joint Venture Agreement which incorporates a statement that all members in the Joint Venture are liable jointly and severally for the execution of the contract, a term that indicates which member will be the lead member, and terms that indicate the ratios according to which work and payment will be divided amongst the members. Authorised signature, Name of JV member Address name and capacity Lead member Member Member Member NOTE: This certificate is required to be completed and signed by all members of the joint venture. Attach additional pages if more space is required.

Certificate for sole proprietor I, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that I am the sole proprietor of the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Date: Signed: Name: Position:(Sole Proprietor) Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 58 File name: Completed Invitation to Tender - E1391GXLPMEDR 1 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031

Certificate for trust I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _ , in my capacity as _ _ _ _ _ _ _ _ _ _ _ of the board of trustees of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by resolution of the board of trustees taken on _ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in his/her capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, is authorised to submit this tender on behalf of the trust and to sign all documents in connection with this tender and any contract that may result from it on behalf of the trust. A certified copy of the resolution of the board of trustees is annexed to this Form. Date: Signed: Position: Name: NOTE: The table below must also be fully completed by all tenderers in addition to the certificate that was selected and completed above. Name of tenderer: Full names of authorised signatory: Designation and capacity: Signature of authorised signatory Date of signature: Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 58 File name: Completed Invitation to Tender - E1391GXLPMEDR 1 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031 ANNEXURE B ACKNOWLEDGEMENT FORM We are in receipt of the Invitation to Tender/Proposal from Eskom Holdings SOC Ltd and the following addenda issued by Eskom: We confirm that the documentation received by us is: (Indicate by ticking the box) Correct as stated in the Invitation to Tender / RFP Content List, and that each document is complete. ̈ Or: Incorrect or incomplete for the following reasons: ̈ Cataloguing Acknowledgement: Please select the relevant statement by ticking the appropriate box below

We agree to provide the cataloguing information as described in the Invitation to Tender ̈

We have already supplied Eskom with the cataloguing information pertaining to this Invitation to Tender in a previous contract/order [insert previous contract/order number] ̈ __________

We do not intend to provide the required cataloguing information for the reasons stated hereunder: ̈

We are a Distributor/Importer/Agent and our Principal, being the Original Equipment Manufacturer (OEM), is or is not [delete whichever is not applicable] in the position to supply cataloguing information for items. We attach the letter from the OEM confirming its position. ̈ Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 58 File name: Completed Invitation to Tender - E1391GXLPMEDR 1 Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031 Invitation to Tender/Request for Proposal No: ____________________ Name of Tenderer: ___________ _ _ Country of registration: _______________________________________ Full names of contact person: __________________________________ Contact details: Tel (landline): Cell phone: e-mail address: Name of tenderer: Full names of authorised signatory

Points Allocation: 20 points

B-BBEE Details: es the right to negotiate with preferred bidders after a competitive bidding process or price

quotations should the tendered prices not be market-related.

Main contractors/ suppliers are discouraged from subcontracting with their subsidiary companies as this

may be interpreted as subcontracting with themselves and / or using their subsidiaries for fronting.

Where a main contractor subcontracts with a subsidiary, this must be declared in its tender documents.

A report containing a list of potential sub-contractors may be drawn by accessing the following link:

www.csd.gov.za

“proof of B-BBEE status level of contributor” means-

(a) the B-BBEE status level certificate issued by an authorised body or person; or

(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or

(c) any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act

1.3 Tender returnables

The tenderer must submit the returnable set out hereunder as part of its tender at the stipulated deadline.

Note the following: -

• Returnables required at Tender closing (disqualifiable): -

These returnables are required to be completed, signed (if required on the returnable) and submitted with

the tender at Tender closing date and time. If not completed, signed (if required on the returnable) and/or

submitted by tender closing, the tenderer will be disqualified.

** Returnable required at Tender closing (non-disqualifiable): -

These returnables are required to be completed, signed (if required on the returnable) and submitted with

Tender at Tender closing date and time; however, if not submitted by Tender closing, or submitted with

incomplete information or without a required signature, the Procurement Practitioner will, in writing,

request t

• Annexure B
• OHS plan / OHS manual
• Baseline OHS risk assessment
• Valid letter of good standing or equivalent
• OHS policy (must be signed)

Or

Contractual Requirements

• OHSAS 18001 certificate

• Valid letter of good standing or equivalent

• Annexure B

• OHS plan / OHS manual

• Baseline OHS risk assessment

• Valid letter of good standing or equivalent

• OHS policy (must be signed)

Safety √

Or

• OHSAS 18001 certificate
• Valid letter of good standing or equivalent

Category 4: Quality Requirements

• The supplier shall complete and sign Form A

(Enquiry/Contract/Quality Requirements for

information furnished herein is true and correct, that it is understood that the tenderer's tender/proposal

may be rejected, and that Eskom will act against the tenderer should any aspect of this declaration

prove to be false, and

Environmental requirement: submit signed environmental proforma.

sanctions list. A tenderer shall be found to have the nationality

of a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

subcontractors or suppliers for any part of the Contract including

2.1 Eligibility related services.

2. Tenderers submit more than one [tender/proposal] either

individually or as a partner in a joint venture (JV) or consortium,

except on an E-Tendering system where there is a limit size

(The upload size per document is 500 megabytes and total

submission is restricted to 4 gigabytes).

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

Eligibility criteria: Tenderers must not be under any restriction to do business with Eskom or State-Owned Companies. Ineligible if: have nationality of a country on international sanctions list; submit more than one tender; JV/consortium agreement does not state joint and several liability; have conflict of interest; tenders signed by non-authorised persons; restricted by National Treasury; on Tender Defaulters list; restricted by Eskom; sub-contract 100% of scope. Tenderers must meet basic compliance: meet eligibility, submit complete tender with commercial, financial and technical information, and submit mandatory commercial tender returnables.

*SBD 6.1 Preference Points Claim Form in terms of

1.1.9 PPPFA 2022 regulations Annexure I Y

Tax Evaluation questionnaire to determine whether a

Functionality requirements are applicable.

3.13 Functionality requirements 2. Assurance statement and delivery performance: 50%. Tenderer

do not achieve the threshold will not proceed to price and preference

evaluation.

3.15 Evaluation of Price 1. Inclusive of VAT;

evaluation parameters relating to uncertainty and risk, where

evaluation purposes but will be implemented when payment is

Prices will be scored out of 80 points

Specific goals will be scored out of 20 points in accordance with the

PPPFA and the Preferential Procurement Regulations, 2022. B

3.18 Evaluation of Specific Goals

disqualified but will score zero points for the specific goal.

Tenderers will be ranked using the 80/20 preference point system.

3.19 Ranking of tenders Eskom will add the price score and specific goals score and rank

tenderers from the highest to the lowest total score.

Quality requirement as follows

Category 4: Quality Requirements

(Enquiry/Contract/Quality Requirements for Supplier Quality

• The supplier shall submit a quality method statement based
• The quality method statement should address all the supplier’s
• The supplier shall submit a signed/ approved quality policy
• The supplier shall submit a copy of quality objectives.

Closing date: 2026-10-07 at 10:00. No other dates (e.g., briefings, site visits, clarification deadlines) are stated in the provided document.

No contact information is provided in the document.

Bidders must submit their bids in accordance with the tender instructions. The following returnable documents are required: the signed Medupi Power Station Environmental Proforma, which commits the bidder to comply with Eskom's environmental requirements, the Environmental Management Plan, and applicable legal and other requirements. No other returnable forms are specified in the provided document. Bids must be submitted before the closing time; late submissions are not accepted.

The evaluation criteria are not fully detailed in the provided document. Bidders must sign the Medupi Power Station Environmental Proforma, declaring compliance with environmental legal and other requirements, Eskom's environmental standards, policies, and procedures. No other eligibility criteria (e.g., CSD registration, tax clearance, B-BBEE level, CIDB grading) are stated in the provided document.

No financial requirements (e.g., pricing format, bonds, guarantees, payment terms) are stated in the provided document.

Bidders must sign the Medupi Power Station Environmental Proforma, committing to comply with environmental legal requirements, Eskom's environmental standards, policies, and procedures, and to inform all staff of their environmental roles. Incidents must be reported within 24 hours. No other compliance requirements (e.g., CSD registration, tax clearance, B-BBEE level, CIDB grading) are stated in the provided document.

The tender is for the supply and delivery of fuses at Medupi Power Station on an as-and-when-required basis for 60 months (5 years). Bidders must complete and sign the Supplier Quality Requirements form to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard.

No specific contact information (SCM or technical) is stated in the document.

Bidders must complete and sign the Supplier Quality Requirements form to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. The form requires indicating with an (X) or (-) the applicable categories under Section B (Eskom) Clause 3, including pre-contract award quality requirements and special processes. Only one category may be selected, and bidders must indicate whether a site assessment is applicable. Submission must be made in accordance with the tender instructions; late or incomplete submissions may be disqualified.

Bidders must accept and comply with Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. The completed and signed Supplier Quality Requirements form is a mandatory returnable. Evaluation will consider the bidder's acceptance of the quality requirements and the applicable category selected under Clause 3 of Section B (Eskom).

No specific financial requirements (pricing format, bonds, guarantees, payment terms, financial capacity thresholds) are stated in the document.

{"closingTime":"2.2","briefingSession":"{"date":null,"time":null,"venue":"tend a site visit and/or clarification meeting that is stipulated as being","is_compulsory":true}"}

Tenderers must attend a site visit and/or clarification meeting if stipulated as compulsory. Failure to attend will result in disqualification. Details of meetings are stated in the Tender Data.

Tenderers must return mandatory tender returnables by closing date and time for tender submission. All documents must be completed. Original tender plus one copy in paper form must be submitted, or tenderer will be disqualified. For e-tendering, tender must be submitted via Eskom Tender bulletin site. Tender must be signed. Packages must be marked 'ORIGINAL' and 'COPY', sealed in an outer package marked 'Confidential' with required details. Where an agent submits a tender, an authenticated copy of authority to act as agent must be submitted as a tender returnable.

Functionality and any element of the B-BBEE scorecard may not be used as Objective Criteria.

Prices and rates must be stated in South African Rand unless instructed otherwise.

Arithmetical errors will be corrected as specified in the tender documents.

Tenderers must not alter tender documents except to correct errors, with corrections initialed by all signatories.

Reverse e-auction may be used.

Tender validity: 21 working days from closing date and time.

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

of a tenderer.

Cost of tendering 2.6 Accept that Eskom will not compensate the tenderer for any costs incurred in the preparation

and submission of a tender, including the costs of any testing necessary to demonstrate that

aspects of the tender satisfy the evaluation criteria, or the negotiation of any contract.

Submitting a tender 2.7 Check the Invitation to Tender documents on receipt and notify the Eskom representative of

any discrepancy or omitted documents. The Acknowledgement Form must be completed

and submitted with the tender and must clearly state if the tender is for the whole or part of

the works, services or supply identified in the specification and/or works information by

reasonable time for tenderers to make consequential adjustments to their tenders before

the closing date and time for submission.

In writing’ means hand-written, typed, type-written, printed or electronically made, and that

results in a permanent record.

Insurance 2.17 The extent (if any) of insurance provided by Eskom may not be for the full cover required in

the conditions of contract. The tenderer is advised to seek qualified advice regarding

insurance.

Pricing the tender 2.18 Include in the rates, prices, and the tendered total of the Prices all duties, taxes (including

VAT), and other levies payable by the tenderer if successful. Such duties, taxes and levies

are those applicable 14 (fourteen) days prior to the closing date and time for tender

submission.

2.19 Provide rates and Prices that are fixed for the duration of the contract and are not subject to

contract price adjustment except as provided for in the Invitation to Tender.

2.20 State the rates and Prices in South African Rand unless instructed otherwise in the Invitation

to Tender. The selected conditions of contract may provide for part payment in other

currencies. Therefore, submit Rates/Prices in Rands in accordance with the exchange rate

and base date as stipulated in the Invitation to tender.

Alterations to 2.21 May not make any alterations or additions to the tender documents, other than for purposes

documents of complying with instructions issued by the Eskom Representative or if necessary to correct

errors made by the tenderer. All such alterations shall be initialed by all signatories to the

tender. Corrections may not be made using correction fluid, correction tape or the like.

Alternative tenders 2.22 Submit alternative tenders only if a main tender is also submitted, and only if the submission

of alternative tenders is permitted by the Invitation to Tender. Accept that an alternative

tender may be based only on the criteria stated in the Tender Data.

Clarification and 2.23 Provide clarification and documents as may be required by the Eskom Representative

correction of Prices during the evaluation of tenders. However, documents identified as mandatory tender

after tender returnables that are required to be submitted at the closing date and time for tender

submission submission will not be requested and may not be submitted after the closing date and time.

phases, as this is regarded as ‘double dipping’.

Designated 3.12 Tenderers are also required to submit information on designated material and

materials and thresholds no later than contract award. If this information is not completed and

thresholds submitted as indicated in the Invitation to Tender, your tender will not be considered for

contract award

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

requirements will be required meet the minimum threshold stated in the Tender Data to proceed to

further evaluation.

Financial analysis 3.14 Eskom has to determine the risk of doing business with a supplier who may pose a

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

financial statements, Eskom will attempt to identify mitigating factors or requirements for

the tenderer to meet, if such factors/requirements exist in the tender’s context. However,

should suitable mitigating factors not exist in the tender’s context or should mitigating

factors exist but be insufficient or if the risk is considered to be too high or should the

tenderer not agree with the mitigating factors, the tenderer will not be considered for

award.

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

such as CPA, FOREX, commodity exposure, unconditional discounts, technical

adjustment, PV and forecasted rates of invoicing are taken into account when determining

the evaluation Price.

Arithmetical errors 3.16 Check responsive tenders for arithmetical errors. If there is a discrepancy between an

amount in figures and the amount in words, the amount in words shall prevail.

Check the highest-ranked tenders for the following errors or omissions: -

(a) the misplacement of the decimal point in any unit rate; or

(b) omissions in completing the pricing schedule or bill of quantities, or

(c) arithmetical errors in line-item totals that are the result of the incorrect multiplication

of a unit rate and a quantity in a bill of quantities or schedule of prices; or

(d) arithmetical errors that are the result of the incorrect addition of the prices.

will request the tenderer to either confirm the prices as tendered or to accept the

corrected prices.

Where the tenderer elects to confirm the prices as tendered; Eskom will correct the error

as follows: -

(a) If a bill of quantities or pricing schedule applies and there is an error in the line-item

total that is the result of an error in multiplying the unit rate and the quantity, the line-

item total shall prevail, and the rate shall be corrected.

(b) Where there is a misplacement of the decimal point in the unit rate, the line-item total

as quoted shall prevail, and the unit rate shall be corrected.

(c) Where there is an error in the total of the prices that is the result either of other

corrections required by the checking process or in the tenderer’s addition of prices,

the total of the prices shall prevail, and the tenderer shall be asked to revise the

selected item prices (and their rates if a bill of quantities applies) to result in the

tendered total of the prices.

documentation by closing date and time of tender submission, the tenderer will not be

disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

together and rank the suppliers from the highest to the lowest.

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

2000. If Eskom intends to apply Objective Criteria envisaged in section 2(1)(f), Eskom

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

CSD report or as per certificate/affidavit provided

CSD number/CSD report) must be provided at the closing date and time for

CSD number or B-BBEE certificate/affidavit will need to be

B-BBEE Details: kom Representative and

Agreement to sign the contract documents.

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Environment and closing date and time for tender submission stipulated in the Invitation to Tender and/or

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated

Tenderers must provide proof of B-BBEE level (certificate/CSD number/report) at closing date if it is a pre-qualification criterion, or tender disqualified. If sub-contracting to designated groups, sub-contractors' B-BBEE status and CSD number or certificate must be provided. If no B-BBEE certificate/affidavit provided or fraudulent/expired, tenderer will score zero under PPPFA point allocation. Eskom will report fraud or fronting to B-BBEE Commission.

tenderers that Eskom has identified. A sole source and a single source are regarded as a

tenderer that meets the requirements stated in the Eskom Procurement and Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated in the Invitation to

Tender; the tender will be disqualified. However, in the event that, at the closing date and

time for tender submission, only proof of application for registration on CIDB is available,

then this must be submitted by the closing date and time for tender submission, while the

actual proof of CIDB registration (printout from CIDB database) must be submitted by

contract award

Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance of

Development Goal the contract the Contract Skills Development Goals (CSDG) established in the CIDB

(CSDG) Standard for Developing Skills through Infrastructure Contract (published in GN 1779,

Government Gazette No. April 2023)

that has a duration of 12 months or more, and to:

a contract of R5 million or more, in the case of a professional service or service contract

or an order issued in terms of such a contract; or

a CIDB grading designation of grade 7 or higher, in case of an engineering and

construction works, or design and build contract or an order issued in terms of such a

contract.

Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation

Participation Goals Goals (CPG) relating to the engagement of targeted enterprises as established in the CIDB

(CPG) standard for indirect targeting for enterprise development through Construction works

contracts (published in Government Gazette No. February 2013).

enterprises as established in the aforesaid standard applies to:

construction works contracts in the General Building (GB) and to Civil Engineering (CE)

classes of construction works;

construction works contracts of an estimated minimum project duration of 6 months; and

Respond 3.1 Respond to a request for clarification that Eskom receives before the closing date for

clarification clarification or queries. Eskom’s responses will be published to all tenderers in the same

manner the Invitation to Tender documents were issued. It is the tenderers’ responsibility

to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated

responses to clarifications.

Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or

add to the Invitation to Tender documents by way of Addenda published in the same

platform that the Invitation to Tender was issued. It is the tenderers’ responsibility to

check the Eskom Tender Bulletin and NT e-Tender Portal regularly for Addenda.

electronically. The Eskom Representative will publish the names of all tenderers received

on the Eskom Tender Bulletin and NT e-Tender Portal.

Tender Prices 3.5 Eskom will announce the names of the tenderers. Prices may be announced if so, stated

in the Tender Data.

Non-disclosure 3.6 Unless required by law, Eskom will not disclose information relating to the evaluation and

comparison of tenders and recommendations for the award of a contract to tenderers or to

any other person not officially concerned with the tender process until after the tender

award.

Grounds for 3.7 Reject a tender if Eskom establishes that there is proof that the tenderer influenced the

rejection processing of tenders or the awarding of the contract, the existence of collusion and/or bid

rigging, and/or that the tenderer has participated in any fraudulent/illegal activity in

connection with the Invitation to Tender.

Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not be

tender clear or that could give rise to ambiguity in a contract arising from this tender if the matter

were not to be clarified. A document that the Invitation to Tender identifies as a mandatory

tender returnable that is required to be submitted at the closing date and time for tender

submission will not be requested, but Eskom may seek clarity on it.

may utilise reverse e-auction in certain Enquiries. Where reverse e-auction will be utilised,

this will be indicated in the respective Invitation to Tender and the reverse e-auction

supporting documents will be issued in the Invitation to Tender. Tenderers will be required

to submit a complete tender that does not contain Prices. If a tenderer has included prices

in its tender, the prices will not be considered.

Acceptance of 3.22 Notify Eskom's acceptance to the successful tender before the expiry of the validity period

tender or agreed additional validity period. Inform the successful and unsuccessful tenderers only

once approval has been granted by the Eskom Adjudication Authority. For open tenders,

this notification must be published on the Eskom Tender Bulletin and NT e-Tender Portal

Prepare contract 3.23 Revise the contract documents issued by Eskom in the Invitation to Tender documents to

documents take account of:

 Addenda issued during the tender period;

 inclusion of returnables stipulated in the Invitation to Tender;

 inclusion of changes agreed in contract negotiations; and

 Other revisions or documents agreed to between Eskom and the successful

tenderer during negotiations,

Sign Form of 3.24 Arrange for authorised signatories of both parties to complete and sign the original and one

including the Eskom Representative shall not be liable for any losses, claims or damages of

whatsoever nature or howsoever arising that may be sustained by a tenderer or any other

person as a result of its participation in the tender or from any amendment, termination or

suspension of the process set out in the Invitation to Tender or from its exclusion from

participating in the tender process at any point.

Eskom’s right to 1.7 Eskom reserves the right to enter into mandated negotiations with any, one or more selected

negotiate tenderer(s) in accordance with Eskom’s approved procurement policies and procedures.

240-62044728 Rev 12 Eskom Standard Identifier

Conditions of Tender Effective Date 01 February 2025

Review Date January 2030

Disclaimer 1.8 While Eskom takes all reasonable measures to ensure that all information contained in the

regarding accuracy tender documents is correct and complete, Eskom does not, however, make any

of tender representations or warranties, express or implied, as to the accuracy or completeness of

documents such information and Eskom expressly disclaims any, and all liability for such

representations, warranties or statements.

Tenderer’s 2. The tenderer shall comply with the following obligations when submitting a tender and shall:

Tender validity 2.12 Hold the tender(s) valid for acceptance by Eskom at any time within the validity period after

the closing date and time for tender submission. Extend the validity period for a specified

additional period if Eskom requests the tenderer to do so. A tenderer that agrees to extend

the validity of its tender will not be required or permitted to modify its tender. A tenderer that

does not agree to extend the validity of its tender will be excluded from further

consideration. Tenderers will be requested to extend the validity of their tenders until a

contract(s) have been concluded with one or more tenderers. A request that a tenderer

extend the validity of its tender is not a representation that the tender is an acceptable

tender or that Eskom will seek to negotiate or conclude a contract with the tenderer. If the

validity of tenders expires before contracts have been concluded, the procurement process

is deemed to have concluded without an award.

Confidentiality and 2. 13 Treat as confidential all matters that arise in connection with the procurement. Use and copy

copyright of the documents provided by Eskom only for the purpose of preparing and submitting a tender

documents in response to this Invitation to Tender.

Standardised 2.14 Obtain and familiarise themselves with, if required for the purposes of submitting a tender,

specifications and the latest revision of standardised specifications and/or other documents that have been

other publications incorporated by reference into the Invitation to Tender documents by reference.

Site visit and / or 2.15 Tenderers must attend a site visit and/or clarification meeting that is stipulated as being

clarification compulsory in order to familiarise themselves with the proposed work, services, supply,

meeting location or similar. Failure to attend a clarification meeting or site visit that is identified as

compulsory will result in disqualification from participation.

Details of the meeting(s) are stated in the Tender Data. Tenderers are entitled to ask

questions for clarity in the course of a site visit or clarification meeting.

correction of errors as required above.

Evaluation of 3.17 Score the B-BBEE level as stated on the CSD report or as per certificate/affidavit provided.

B-BBEE If the B-BBEE level is a pre-qualification criterion; then the proof of the B-BBEE level

(certificate/CSD number/CSD report) must be provided at the closing date and time for

tender submission; or the tender will be disqualified. If sub-contracting to designated groups

pre-qualification criteria are utilized (selected/mandatory) in terms of the PPPFA

Regulation, then Eskom will apply the PPPFA requirements for sub-contractors’ B-BBEE

status and the sub-contractors’ CSD number or B-BBEE certificate/affidavit will need to be

provided at the closing date and time for tender submission. Should the

information/documents provided indicate that the level is in dispute (fraudulent/ expired)

then the tender will be disqualified.

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

provided at Tender closing date and time for tender submission, or the

information/documents provided are fraudulent or have expired; then the tenderer will not

be disqualified (if otherwise deemed to be responsive and acceptable in all other aspects)

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

Contract Skills Development Goals (CSDG) apply to contracts of 12 months or more, R5 million or more for professional/service contracts, or CIDB grade 7 or higher for engineering/construction works. Contract Participation Goals (CPG) apply to construction works contracts in GB and CE classes, minimum 6 months duration, and where at least 25% of main contract could be subcontracted. Tenderers must comply with relevant legislation including NT instructions, CIDB regulations, PPPFA, B-BBEE Codes, COIDA, OHS Act, and Eskom SHEQ requirements.

Eligibility: Tenderer must comply with eligibility criteria in Tender Data and not be under any restriction to do business with Eskom or State-Owned Companies. Tenderers are not permitted to sub-contract 100% of the scope of work. Tenderers must be registered with CIDB if stipulated, with proof of registration mandatory at closing date. Tenderers must provide proof of SHEQ systems, policies and capabilities. Tenderers must complete and submit the SDL&I Undertaking by contract award. Tenderers must submit information on designated materials and thresholds by contract award.

Functionality and any element of the B-BBEE scorecard may not be used as Objective Criteria.

Prices must be in South African Rand unless otherwise instructed.

Arithmetical errors will be corrected as specified.

Reverse e-auction may be used.

Contract Quality Plan template assist the supplier to identify and plan for meeting client's/ contract expectations/requirements for quality management

Closing date: 2025-09-05 (time not stated in the source).

No briefing, site visit, or clarification deadline is stated in the source.

Returnable documents:

• Contract Quality Plan (CQP) template, completed and signed by the tenderer's representative and approved by the organisation's owner.
• Mark the applicable scope of work category in the CQP.
• Submit all required documents before the closing time.
• The CQP must include the supplier/contract name and the Eskom enquiry/contract number.

The source does not specify evaluation criteria beyond the requirement to submit a compliant Contract Quality Plan (CQP).

The CQP must be compiled by a representative of the tenderer and approved by the owner of the organisation.

The scope of work category must be marked as applicable.

The Contract Quality Plan (CQP) must be prepared in line with SANS 466:2005 guidelines for quality plans.

The CQP must define the quality policy, quality objectives (SMART), and quality assurance processes.

The CQP must include method statements describing how the work will be carried out safely.

The CQP must control documented information, including version control and disposal of obsolete documents.

The CQP must include an inspection register, monthly inspection analysis report, audit findings report, and registers for non-conformances, defects, and punch items.

The CQP must include a databook status register and inspection rejection rate reporting.