Staff bus transportation services for medupi power station – ESKOM tender

This document defines the scope of the Medupi Power Station Project's Environmental Management System (EMS) and the method for controlling EMS documents. It applies to the project management, construction management and commissioning of the Medupi Power Station by Team Medupi. Principal Contractors, direct Suppliers and Consultants must comply with requirements defined in procedures emanating from this manual, and must also comply with all relevant legal and contractual requirements. Contractors are viewed as employers in their own right in relation to their scope of work.

{"briefingSession":"{"date":null,"time":null,"venue":"ive Action (348-717865).","is_compulsory":false}"}

{"name":null,"email":null,"phone":null,"department":"ies ........................................................... 19","address":"............................................................................................................... 19"}

Bidders must be registered on the Central Supplier Database (CSD). Bidders must have a valid Tax Clearance (SARS TCS) and be B-BBEE compliant. Bidders must complete and submit all required SBD forms, including SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), and SBD 9 (Certificate of Independent Bid Determination).

The purpose of this document is to define the scope of the Medupi Power Station Project’s EMS, as

well as the method of controlling documents required by the EMS and their relationship within the

EMS. This document also provides an overview of how roles and responsibilities are structured

within the system.

The scope of the EMS, and this Document, relates to the Project Management, Construction

Management and Commissioning of the Medupi Power Station project by Team Medupi. The

contents of this Manual shall be applied by the Medupi Project Team. Requirements placed upon

Principal Contractors, direct Suppliers and Consultants are specifically defined in procedures

emanating from this Manual. It should also be noted that conformance (or non- conformance) with

this Manual, or any other part of the TM EMS, does not absolve Principal Contractors, Suppliers or

Consultants from complying with relevant Legal or Contractual requirements. Contractors are

specifically viewed as Employers in relation to their particular Scope of Work.

Contractors are required to provide information to TM as per contractual/legal or other requirements,

to demonstrate compliance to legal and other requirements/environmental specifications particular

to their Scope of Works.

2. Supporting Clauses

2.1 Scope

This document provides the Medupi Power Station Project with guidance on conforming to the

requirements of the Environmental Management Systems (EMS) during the construction of Medupi

Power Station project.

2.1.1 Purpose

The purpose of the document is to describe the complete system used to manage the construction

of Medupi Power Station project, to detail activities, responsibilities, requirements and controls to

manage the project’s environmental requirements.

2.1.2 Applicability

This document shall apply to Medupi Power Station Project.

2.1.3 Effective date

Authorization date will be the effective date.

2.2 Normative/Informative References

Parties using this document shall apply the most recent editions of the documents listed in the

following paragraphs.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

2.2.1 Normative

[1] ISO 9001 Quality Management Systems - Requirements

[2] 348-961711 Project Execution Plan

[3] 348-883902 Project Quality Plan

[4] 348-653867 Development and Change of Medupi QMS Documents

[5] 348-883808 Document and Record Management Procedure

[6] 348-639974 Unit Construction Work Instruction

[7] ISO 14001 Environmental Management Systems, Requirements with guidance for use

[8] 32-95 Eskom Environmental, Occupational Health and Safety Incident Management

[9] 348-681011 The Environmental Management Plan for the Medupi Coal-fired Power Station in

the Lephalale Area, Limpopo Province – The Construction Phase, Rev 2, 2010

[10] 348-860848 Medupi Environmental Policy

[11] 32-249 Environmental Liaison Committee Performance Indicators Reporting Procedure

[12] 240-91688868 Emergency Preparedness and Response Plan

[13] 348-693723 Environmental Incident Management Procedure

[14] 348-717685 Procedure for the handling of Environmental Non-conformities and Corrective

Actions

[15] 348-275284 Environmental Audit Work Instruction

[16] 348-275237 Environmental Communications Work Instruction

[17] 348-646829 Register of EMS Procedures, Operational Controls and Records Master List

[18] 348-614061 Risk Management Plan

2.2.2 Informative

[1] The Constitution of the Republic of South Africa Act

[2] National Environmental Management Act ()

[3] National Water Act

[4] National Environmental Management Act: Air Quality Act

2.3 Definitions

Term Explanation

An action either planned, actual (existing) or historical, that

Activity

occurs or is performed by employees on behalf of the company.

Actual completion date Real date when an action is completed.

Competence Ability to apply knowledge and skills to achieve intended results.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

Term Explanation

An employer who performs construction work and includes

Contractor principal contractors. Contracted companies are specifically

viewed as employers in their own right, as per the OHS Act.

Employee An individual in the full-time or part-time / occasional employ of

Medupi Power Station Project Team

Environment The surrounding in which humans exist that is made up of:

i. the earth’s land, water and atmosphere,

ii. micro-organisms, plant and animal life,

iii. any part or combination of (i) and (ii) and the interrelationship

among and between them and

iv. the physical, chemical, aesthetic and cultural properties and

conditions of the foregoing that influence human health and

well being

Environmental aspect An element of an organisation’s activity, product and service that

can have a beneficial or adverse impact on the environment.

Environmental Management A documented plan or programme which captures short-,

Plan/Programme medium- and long-term actions aimed at addressing

environmental management at the Station.

Environmental Practitioner Individual working in the Environmental Department, which

includes the trainees, officers, senior advisors and manager.

Interested and affected part Person or organisation that can affect, be affected by or perceive

itself

Kick-off meeting The initial gathering of the project team and contractor/service

provider at the start of the new project. Its purpose is to

communicate key project information, introducing project team

members, and establish a shared understanding of the project’s

goals, scopes and timelines.

Life cycle Consecutive and interlinked stages of a product or service, from

raw material acquisition or generation from natural resources to

final disposal.

Mobilisation The process of a contractor/service provider preparing to

commence work on a contract after it has been awarded. This

involves ensuring all resources, personal, and infrastructure are

in place before work begins.

Team Staff All employees under Medupi project.

Target completion date A specific date set for a specific action to be completed.

A functional responsibility allocated to an Environmental

Unit Area

practitioner based on plant area and responsible contractors.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

2.4 Abbreviations

Abbreviation Explanation

Doc. Centre Documentation Centre

EDMS Electronic Document Management System/s

EMC Environmental Monitoring Committee

EMP Environmental Management Plan

EMP/EMPr Environmental Management Plan/Programme

EMS Environmental Management System

HCS Hazardous Chemical Substances/Agents

RACI Responsible, Accountable, Consulted, Informed

SPO Smart Plant Operator

UNESCO The United Nations Educational, Scientific and Cultural Organization

2.5 Roles and Responsibilities

The Health, Safety and Environmental Manager will delegate a responsible person/s for each

Department who will:

• Identify environmental aspects in their area of responsibility.
• Determine the significance rating of the identified environmental aspects and impacts.
• Review environmental aspects/impacts and the associated significance rating when required.

Environmental management system roles, responsibilities and authorities have been identified as

per Table 1 below. Each EMS Procedure referenced from this Manual also provides for a RACI

Matrix defining roles and responsibilities particular to that Procedure.

The Management of the Team Medupi will jointly provide the resources essential to the

implementation and control of the EMS, including training, human resources, specialty services,

financial resources, technical and informational services.

The Health Safety and Environmental Manager is the EMS Management Representative and

oversees the establishment, operation and maintenance of the EMS. These responsibilities may

from time to time be delegated. The TM environmental department provide specific support. The

Project’s environmental organisational structure and line communication is depicted pictorially in

Figure 4. Each member of the TM is expected to comply with applicable elements/requirements of

the EMS.

Principal Contractors, and subcontractors, shall conform to requirements of the TM EMS were

indicated in specific procedures, but shall in all cases comply with the relevant Project Agreements

and applicable statutory and regulatory requirements. (Principal) Contractors are Employers in their

own right and therefore must ensure compliance to all Legal and Other Requirements. Environmental

roles and responsibilities of (Principal) Contractors are also expanded upon in the Medupi

Construction Environmental Management Plan Rev 2, 2010 (SPO No. 348-681011).

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

Table 1:RACI Matrix Key

R - Responsible Those who do the work to achieve the task. There is at least one role with a

type of participation, although others can be delegated to assist in the work

required.

A – Accountable The one ultimately answerable for the correct and thorough completion of the

(also approver or deliverable or task, and the one who delegates the work to those responsible.

final approving In other words, an accountable must sign off (approve) work that responsible

authority) provides. There must be only one accountable specified for each task or

deliverable.

C - Consulted Those whose opinions are sought, typically subject matter experts; and with

(sometimes whom there is two-way communication.

counsel)

I - Informed Those who are kept up to date on progress, often only on completion of the

task or deliverable; and with whom there is just one-way communication.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

Table 2: RACI Matrix

General Team Medupi Team Departmen Contract Health, Safety and Environmental ECO Contractors

Process Step/Activity Manager Construction Medupi tal Managers Environmental Practitioners

Manager Staff Managers Manager

Context of the Organization

Understanding the A C I C R R R C I

organization and its context

Understanding the needs A C I C R R R C I

and expectations of

Interested parties

Determining the scope of the A C I R R R R I I

Ems

Leadership

Leadership and Commitment A R I R R R R I I

Environmental Policy C I

A c i c a r i

(compilation)

Environmental Policy A R R R R R R I R

(implementation and

operation)

Organizational Roles and A R R R R R R R R

Responsibilities

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

General Team Medupi Team Departmen Contract Health, Safety and Environmental ECO Contractors

Process Step/Activity Manager Construction Medupi tal Managers Environmental Practitioners

Manager Staff Managers Manager

Planning

Environmental Aspects I C C C R A R I R

Compliance Obligations A R R R R R R R R

Objectives & Targets A R R C R R R I R

Support

Resources A R C R R R R I R

Competence A R C R R R C I R

Awareness A R I R R R R I R

Internal Communication C R R R I A R I R

External Communication A C I C C R I R I

Documented Information A R R R R R R R R

Operation

Operational Planning and A R R R R R R I R

Control

Emergency Preparedness A R R R R R R I R

Performance Evaluation

Monitoring, measurement A C C C C R R I R

and analysis

Evaluation of compliance A C C C C R R R R

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

General Team Medupi Team Departmen Contract Health, Safety and Environmental ECO Contractors

Process Step/Activity Manager Construction Medupi tal Managers Environmental Practitioners

Manager Staff Managers Manager

Internal audit A C C C C R R R R

Management review A R R R R R R I I

Improvement

Nonconformity and A R R R R R R R R

corrective action

Incident management A R R R R R R R R

Continual Improvement A R R C R R R R R

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

2.6 Related/Supporting Documents

See section 2.2 of this manual.

3. Document Content

3.1 Process map/Flow Chat

Not compiled.

3.2 Context of the Organisation (COTO)

Medupi Power Station project is committed to determining its position in the marketplace and

understanding how relevant factors arising from legal, political, economic, social and technological

issues influence its strategic direction and which define its organizational context.

Medupi Power Station project identifies, analyses, monitors and reviews factors that may affect its

ability to satisfy its customers and stakeholders, as well as; factors that may adversely affect the

stability and integrity of its processes and management system.

To ensure that our organizational context is aligned with our strategy, whilst taking account of

relevant, influential, internal and external factors; Medupi Power Station project collates and

analyses information pertinent to those influential factors to identify issues that have the potential to

be affected by our activities, products and services. Similarly, we identify internal and external issues

that could be capable of affecting our organization’s ability to deliver products, services or activities.

Medupi Power Station project collates, assesses and reviews information about these relevant

influential factors to ensure that a continual understanding of each factor and its effects is derived

and maintained to develop our contextual intelligence. To facilitate the understanding of our context,

our Top management team regularly consider these issues using SWOT and PESTLE analysis to

determine and plan for issues that may influence our business. These are reviewed during

management review meetings, the results of which are recorded and conveyed via meeting minutes,

revised objectives, policies, and business planning documents where appropriate.

The output from this activity is evident as an input to the consideration of risks and opportunities,

and the actions that we take to address them. For more information about our risk and opportunity

management framework, refer to Section 3.4.1.

The following lists will form part of the context of the organisation, the context will guide priorities for

the organisation, mitigation or corrective actions shall be addressed at different platforms including

management meetings, stakeholder meeting etc.:

3.2.1 Understanding the Organisation and its Context

The Medupi Power Station Project determined external and internal issues that are relevant to its

purpose and that affect its ability to achieve the intended outcomes of its environmental management

system. Such issues include environmental conditions being affected by or capable of affecting the

organisation. External and internal issues are captured in the external and internal register template

(348-10102307). See document number 348-10102500 for detailed Medupi Power Station Project

identified external and internal issues.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

3.2.2 Relevant Interested Party/ies

Medupi Power Station project recognizes that we have a unique set of interested parties whose

needs and expectations change and develop over time, and furthermore; that only a limited set of

their respective needs and expectations are applicable to our operations or to our EMS. Medupi

Power Station Project has determined the interested parties that are relevant to the environmental

management system; the relevant needs and expectations of these interested parties; and which of

these needs and expectations become its compliance obligations. Such needs and expectations are

identified and captured in register template (348-10102302) with unique identifier (348-1010249).

3.2.3 EMS Scope

The scope of the EMS covers all construction activities on the physical Medupi Power Station Project

Site property located within Lephalale local municipality, Limpopo province, as well as the footprint

of adjacent properties where related construction activities are conducted.

This manual applies to all existing or planned activities, products and services at the Medupi Power

Station Project (construction and commissioning stages), under normal, abnormal and emergency

conditions, as well as to employees and contractors.

Medupi power station project FGD and all areas that fall under Medupi Generation (Gx) are excluded

from the current scope of the EMS. FGD Plant shall only form part of the EMS scope upon the

commencement of the construction phase.

Medupi Flue Gas Desulfurization Plant (FGD)

The Medupi Power Station Flue Gas Desulfurization (FGD) Retrofit Project will consist of the addition

of FGD systems to six 800-megawatt (MW) coal fired steam electric generating units. The FGD

Project will result in the addition of wet limestone open spray tower FGD systems to each of the

operating units.

Each of the Medupi Power Station units has been designed and constructed with provisions

incorporated into the space and equipment design to accommodate the installation of FGD systems.

Each of the six FGD absorbers will treat the flue gas from one boiler; commercial-grade saleable

gypsum, chemical sludge and chemical solids will be produced as by-products. A cluster of three

absorbers will be located near each of the plant’s two chimneys. Systems for makeup water,

limestone preparation, FGD by-product (gypsum) dewatering, and storage/disposal and treatment

of the wastewater stream will be common to all FGD absorbers in the plant.

The FGD areas can be categorised into 2 areas, the limestone off-loading area and the main FGD

area. The limestone off-loading area for receipt of limestone via the new Rail Siding or trucked via a

new access road network. This area includes the limestone stockpile, pollution control dams and

other infrastructure to facilitate limestone offloading. The limestone off-loading area contains a

gypsum storage building for the off take of gypsum via rail in the future. The main FGD area is the

area on the western side of the existing Boilers, which comprises of the Process and proposed

Wastewater Treatment Plants (WWTP). The limestone and gypsum conveyor servitudes connect

the main FGD area and limestone off-loading area.

Program details:

a) A limestone off-loading facility.

b) A limestone stockyard and associated handling system.

c) A limestone slurry preparation system.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

d) The FGD absorber and common plant infrastructure.

e) A gypsum dewatering system.

f) New wastewater treatment facility independent of the power stations water treatment facility.

g) Gypsum off-take and disposal facility.

The geographical boundary of the property, over which Medupi Power Station Project exerts control,

is depicted in Figure 1 below.

Figure 1: Geographical boundaries of Medupi PS

Medupi Power Station Project may attempt to influence activities, products and services that do not

fall under their direct control/areas of jurisdiction where reasonably practicable (such as by querying

or commenting on environmental concerns, when required) but such activities, products and services

may fall under the environmental scope and control of other Eskom Business Units or Corporate

functions e.g. the coal supply agreement.

Since all actual site construction is undertaken by contactors, contracted companies are specifically

viewed as employers in their own right, as per the OHS Act. In this regard, operational

documentation for significant environmental aspects and impacts is controlled through the

requirements stipulated in the Medupi Construction EMP Rev 2, 2010 (348-681011) and may be

controlled further through contractor’s method statements and procedures, which is reviewed and

influenced by Medupi Power Station Project’s Site Environmental Department. Contractors are not

required to have EMS certification.

3.2.4 EMS Processes

Medupi Power Station project has implemented an EMS that exists as part of a larger strategy that

has established, documented and implemented our processes, policies and objectives, whilst

satisfying the requirements of ISO 9001:2015. To achieve this, Medupi Power Station project has

adopted the process approach advocated by the above management system standards.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

Top/senior management team has determined the processes required for achieving the intended

outputs. Medupi Power Station project ensures that system effectiveness is established and

maintained. These processes are described using tools such as procedures, process maps, activity

flow diagrams, matrices, schedules, and charts, etc.

It is recognized that defining, implementing and documenting the environmental management

system is only the first step towards fully implementing its requirements.

The effectiveness of each process and its subsequent output is measured and evaluated through

regular internal audits, inspections and data analysis. We use key performance indicators (KPIs) that

are linked to our objectives to monitor our processes, as well as assessments to determine the risks

and opportunities inherent to each process. We also use trends and indicators relating to nonconformities, objectives and corrective action, as well as; monitoring and measuring results,

customer satisfaction and process performance data.

348-882048 EMS Scope &

manual

348-860846 Environmental

policy

348-717685 Handling of 348-882048 EMS Scope &

HSE Nonconformities and manual

corrective actions work 348-883808 Document and

instruction Management work instruction

348-693723 Incident 240-91688868 Emergency

management work instruction preparedness and response

348-882048 EMS Scope & 240-139218662 Medupi Alien

manual and Invasive Plant Species

Management Plan

348-882177 Land and

Stockpile Management work

instruction

348-880696 Medupi Spill

Prevention Control and

Countermeasure Plan

348-882048 EMS Scope & 348-22367 Medupi Waste

manual Management Work Instruction

348-275284 Environmental 241-2022178 Integrated

audit work instruction Water and Waste

Management Plan (IWWMP)

348-22351Sewage

Management work instruction

Figure 2: EMS Overview

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

Figure 3: Key business processes

3.3 Leadership

3.3.1 Leadership and Commitment

Medupi Power Station project leadership is at the centre of the EMS. Top leadership ensures that

the system operates efficiently by ensuring that:

• the environmental policy and environmental objectives are established and are compatible

with the strategic direction and the context of the organization.

• The resources are available to implement the EMS systems. The project has an

environmental budget in place where all EMS Objectives and Key Projects etc. are catered

for. Top management also demonstrate leadership by ensuring qualified staff are placed to

ensure environmental responsibilities are executed.

• The principle on continual improvement is entrenched, through management reviews and

regular management meetings where environmental issues are discussed. The management

reviews are chaired by General Manager or delegation where applicable.

• The intended outcome of the system is achieved, by ensuring environmental KPI’s are in

place to address the intended outcome of the system.

• The EMS system is integrated into organisation processes, by ensuring that the

environmental management is part of top management meetings, inter-departmental teams

that addresses specific issue like water management, procurement, design and construction

meetings.

• Ensure that all environmental policies, procedures and objectives are implemented or

executed.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

• The importance of effective environmental management and of conforming to the

environmental management system requirements are communicated. This is achieved

through various awarenesses onsite including induction.

• Directing and supporting persons to contribute to the effectiveness of the environmental

management system through availing required resources, training and awareness.

• Other relevant management roles to demonstrate their leadership as it applies to their areas

of responsibility are supported.

3.3.2 Environmental Policy

The environmental policy is documented as per document 348-860846 and the following applies:

• Policy is reviewed three yearly as per document control procedures or as the need arises.
• Signed by the General Manager.
• Is in line with the Eskom SHEQ Policy (32-727).
• Is communicated to all employees through inductions, toolbox talks and other media

platforms.

• Appropriate to the purpose and context of the organisation, including the nature, scale and

environmental impacts of its activities, products and services.

• Include a commitment to the protection of environment, including prevention of pollution and

other commitment(s) relevant to the context of project.

• Provides framework for objectives and targets.
• Is available to all interested and affected parties.
• Includes commitment to fulfil legal compliance and continual improvement.

3.3.3 Organisational roles, responsibilities and authorities

Environmental roles and responsibilities are outlined in the EMS representative appointment letter

as delegated by the General Manager. Detailed description of the roles and responsibilities are

outlined in the EMS work instruction/procedures through the RACI matrix.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

Figure 4: TM Environmental Communication Overview

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

3.4 Planning

3.4.1 Actions to address risks and opportunities

3.4.1.1 General

Medupi Power Station Project developed, implement, and maintains the Environmental Risk

Register (348-1033378) with template (348-64756) which aim to address all relevant risks and

opportunities associated with the scope of the EMS. Risk and opportunities related to environmental

aspects, compliance obligations and other issues and requirements identified in the organisation and

its context, and in understanding the needs and expectations of interested parties that need to be

addressed are determined.

In providing assurance to the organisation on the actions to address risks and opportunities, the

Medupi Power Station project identifies the key focus areas, describe the risks and opportunities,

monitoring the progress of the identified risks and opportunities, and assign the responsibility with a

time frame to specific department or persons.

Risks and opportunities addressed and monitored in various platforms that includes regular Risk

meetings, environmental department meetings, business review meetings etc.

3.4.1.1.1 Techniques and Methods of Identifying Risks

One or more of the following techniques may be used in risk identification:

Table 3: Risk Identification Techniques

Technique Description

Brainstorming Involves a good range of stakeholders. The

forum shall allow open and honest discussions.

Interviewing Can be one-to-one with Project team members

and/or stakeholders. Consideration of obtaining

expert advice.

Learning from Experience Compare with similar projects or those at a

similar stage of the project lifecycle.

Prompt List Use of a generic list to generate initial thoughts

and to act as a stimulus for further identification

techniques.

Checklist Use of a specific checklist to ensure that all

possible sources of risks have been considered

Review of Project Data Use of project documentation to aid the

identification of environmental risks.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

When determining risks and opportunities, environmental aspects, compliance obligations and other

issues and requirements, identified in clause 4.1 and 4.2 of ISO14001:2015, that need to be

addressed are taken into consideration.

3.4.1.1.2 Analyse Risks

Risks analysis includes qualitative assessments of the consequences and likelihood /probability of

the identified risks occurring.

Qualitative Risk analysis involves consideration of the risks, their positive and negative

consequences, and the likelihood that those consequences may occur, considering the controls

already in place. Risk shall be analysed by examining consequences and their likelihood against

Eskom’s approved consequence criteria and likelihood scales (Table 4 & 5) The combination of

likelihood and consequence shall indicate the risk level. (Table 6).

3.4.1.1.3 Priority Attention

See table 7 for details.

3.4.1.2 Environmental Aspects

During the identification and assessments of environmental aspects, the life cycle approach will be

applied, taking into consideration the following:

• The level of risk the aspect presents to the organizations.
• The level of risk the aspect presents to the environment.
• The degree of influence or control the organization has over the aspect.

Medupi project will apply the life cycle approach (cradle to grave) pertaining to the impact caused by

its suppliers, service providers etc. The approach described above is a continual improvement

process and must be assessed on an ongoing basis (at least annually) to verify whether the life cycle

approach is being applied for significant activities.

The life cycle approach will follow the following basic steps:

Pre-Use Phase (Cradle)

This phase will cover the risks associated with sourcing (supply chain) of raw materials,

manufacturing process and transportation to site where applicable.

Construction and commissioning phase

This phase will cover the risks associated with all stages of construction including but not limited to

site establishment, excavations, concrete pouring/steel fabrications, etc.

End of life of construction (Grave)

This phase will cover the risks associated with all stages of end-of-life phase including but not limited

Rehabilitation, demolition phase, landfilling or recycling.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

3.4.1.2.1 Identification of Environmental Aspects and Impacts

The responsible environmental practitioner shall identify, assess and capture environmental aspects

and impacts arising from activities, products, and services related to Medupi Power Station Project

activities on the Medupi Power Station Project (Construction Phase) Environmental Aspects and

Impacts Register template (348-10092514), unique identifier (348-646271). Once rated significant

impacts are captured on significant aspect register template (348-10102937), unique identifier (34810103921).

• For each responsible Unit/Area/Department, environmental aspects are identified based on:

▪ a description of the activities that take place in the area.

▪ the known impacts of the activities.

▪ any changes in the Unit’s activities, products or services.

• When determining the environmental aspects and associated impacts, the following must be

considered:

▪ potential and actual impacts.

▪ positive and negative impacts.

▪ direct and indirect impacts (the use of a resource such as electricity indirectly uses water

and fuels which are examples of indirect impacts).

▪ inputs and outputs associated with current, past and planned activities, products and

services.

▪ normal, abnormal and reasonably foreseeable emergency situations.

▪ life cycle approach is used and improved on an ongoing basis.

▪ legal database reference and changes to any legislations.

▪ potential secondary and cumulative impacts.

▪ the extent to which Medupi Power Station Project has control or influence over its

activities, products and services.

3.4.1.2.2 Rating of Environmental Aspects and Impacts

Table 4 and 5 shall be used to determine the significance relative to the likelihood and consequences

of an impact with the resultant Table 6 Impact Matrix.

Table 4:Consequence Criteria

Rating Environment

6 ▪ Irreversible long term environmental harm.

▪ Community outrange-potential large-scale class action.

▪ Public inquiry by government agency.

▪ Environmental licence revoked.

▪ Potential for significant legal sanctions against Eskom.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

Rating Environment

5 ▪ Prolonged environmental impact.

▪ High profile community concerns raise requiring significant rectification measures.

▪ Government agency inquiry.

▪ Environmental licence revoked and directive issue.

4 ▪ Measurable environmental harm medium term recovery.

▪ High potential for complaints and from stakeholders and community.

▪ Environmental directives issued by authorities.

3 ▪ Medium term recovery, immediate effect on environmental/community.

▪ Required to inform government agency (e.g. noise and dust).

2 ▪ Short term transient environmental and community impact some clean-up cost.

1 ▪ Negative impact on the environment, little to no ecological effect and no measurable

impact on human health.

Table 5: Likelihood Criteria

Category Criteria

▪ 99% probability, or

E ▪ impact is occurring now, or

▪ could occur within “days to weeks”

▪ >70% probability, or

D ▪ balance of probability will occur, or

▪ could occur within “weeks to months”

▪ >20% probability, or

C ▪ may occur shortly but a distinct probability it won’t, or

▪ could occur within “months to years’”

▪ >5% probability, or

B ▪ may occur but not anticipated, or

▪ could occur in “years to decades”

▪ <5% probability A

▪ occurrence requires exceptional circumstances

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

Category Criteria

▪ exceptionally unlikely, even in the long-term future

▪ only occur as a “100 year event”

Table 6: Impact matrix

6 ii ii i i i

Unacceptable Risks

5 ii ii ii i i

4 iii iii ii i i

Iv

3 III II Tolerable Risks II I Consequence Acceptable Risks

2 iv iv iii ii ii

1 iv iv iii iii iii

A b c d e

Likelihood

Table 7: Priority Attention

Authority for continued toleration of

Priority Suggested timing of treatment

residual risk

I Short term. Normally within 1 month General Manager

General Manager, Line Managers (e.g. Unit

Medium term. Normally within 3

II Managers, Contract Managers, Construction

months

Managers)

General Manager, Line Managers (e.g. Unit

III Normally within 1 year Managers, Contract Managers, Construction

Managers)

On-going control as part of a

IV All Staff

management system

3.4.1.2.3 Methodology for rating of significance of impacts

a) Determine the likelihood of occurrence of an aspect and the consequence of an impact on

the environment. Correlate the row of consequence level (1-6) with the likelihood column (A-

E) and conclude on the significance.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

b) Formula used for obtaining significant impacts = likelihood score matched with consequence

score e.g. Score of A1= IV implies insignificant aspect rating (green) while E6= I implies

significant aspect rating (red). Negligible/very low, low, medium, high.

c) The significance of impacts is colour coded in register to indicate significance.

d) Significant impacts are listed and are given priority in management programmes.

e) A negligible, low, medium impact may escalate if not addressed and therefore shall be

appropriately managed as part of day-to-day operation of the site.

f) Significant impacts will be communicated to the relevant stakeholders. Monitoring

programmes will be tracked continuously and potential changes to significance will be

communicated immediately. Resultant changes due to the successful implementation of

controls will be reviewed and communicated during Management Reviews.

g) Significant impacts shall be used to formulate project’s environmental objective which will be

monitored, measured and reviewed during management reviews.

h) Aspects and Impacts register shall be reviewed annually and/or as when required. Changes

made after each review will be documented on the Aspect and Impact register.

3.4.1.2.4 Monitoring and Measurement

• Review the Project-wide Environmental A&I Register on an annual basis, but also in the

following instances:

▪ The occurrence of an Emergency Event.

▪ Any change in Legal and Other Requirements that has significant impact to the

Project.

▪ Aspects and/or Impacts brought to the attention of the Environmental Department

by Medupi personnel.

▪ When an applicable audit/self-assessment finding arises.

▪ When contracts come to an end.

▪ Changes in scopes of work/activities.

• Progress on mitigation of significant Impacts shall be discussed at relevant meetings.

3.4.1.3 Compliance Obligations

• The Project’s Legal Register is compiled and updated by an external service provider using

information received from site’s Aspects & Impacts register as part of the inputs. The register

consists of all relevant environmental Legislation.

• Other Requirements (e.g. SANS Standards, Funders requirements, corporate procedures

etc.) to which the Project subscribes are found on the Eskom Intranet Legal Database.

• The EMS legal requirements include national, provincial, bylaws and regulations,

environmental permits, registrations, standards etc.

• This legal register is updated as and when required.
• Should any employee or contractor on Medupi Power Station Project Site require access to

specific legal or other requirements, they should contact the TM Environmental Department

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

• The Project’s Legal Register and Other Requirements Information is accessible to all

Environmental Practitioners as well as the Environmental Manager.

• Eskom Legal and Other Requirements Register/Database can be accessed thorough Eskom

website and service provider’s website.

• Actual site specific environmental legal and other requirements (e.g. Environmental

Authorizations and/or EMP’s) can also be found on Medupi’s electronic documentation

system (e.g. SPO or Opentext). Due to the changing nature of the site, availability at points

of use is limited to the Medupi Environmental Department or Principal contractors Contractor

Environmental Personnel.

• Medupi Power Station project environmental authorisations, permits and licenses are

captured in the Medupi Power Station project EA/ RoD, License, Permits, Certificates and

Servitudes Register template (348-10103381), unique identifier (348-678483).

• The Medupi Record of Decision (RoD) (Ref: 12/12/20/695) section 3.2.4 and various

subsequent ROD’s require that the Medupi Environmental Monitoring Committee (EMC), in

conjunction with the developer, to appoint a suitably qualified Environmental Control Officer

(ECO) who would on behalf of the EMC, on a daily basis monitor the project compliance with

conditions of the Record of Decision, environmental legislation and recommendations of the

Environmental Management Plan (EMP). The ECO will monitor compliance by conducting

regular inspections and audits onsite.

• A legal compliance evaluation is conducted at least every three years to ensure the

organization’s compliance with legal and other requirements that may be applicable.

• Escalations of overdue findings are handled according to the Group Capital Division SHE

Audit Management Standard, 39-33.

• Any other compliance may also be assessed through site inspections and routine sampling.
• Non-compliances are reported and managed in accordance with Handling of Environmental

non-conformities and Corrective and Preventative Action (348-717865).

• Non-compliance with legal and other requirements may be discussed and/or addressed at

the relevant site meetings/forums.

3.4.2 Environmental objectives and planning to achieve them

Medupi Power Project has developed Environmental Objectives that are documented in the Register

template (348-717756), unique identifier (348-1033379). Environmental objectives are

communicated at various platforms including inductions, management reviews meetings, business

review and SHE meetings. Significant environmental aspects and associated compliance

obligations, and risks and opportunities are taken into consideration during the establishment of

environmental objects. Some of environmental objectives included in the programme are set out

from Eskom head office.

Achievement of environmental Objectives shall be reviewed at an annual EMS Management

Reviews Meetings or ad-hoc/interim EMS Management Review Meetings (Business Reviews) and

updated accordingly.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

3.4.2.1 Establishment of Objectives and planning to achieve them

• Medupi power station project established environmental objectives at relevant functions and

levels, taking into account the organisation’s significant environmental aspects and

associated compliance obligations. Risks and opportunities are considered during the

establishment of environmental objectives.

• Established environmental objectives are authorised by TM’s top management.
• The TM environmental practitioners communicate environmental objectives to principal

contractors and Eskom employees through platforms such as Medupi Environment email,

Inductions and Medupi Communications email.

• Progress towards achieving the objectives will be reviewed at relevant SHE Committee

meetings or management meetings, at least, on a six-monthly basis. The progress will be

communicated to TM employees through Medupi Communications email or other appropriate

platforms when necessary.

• At the end of Eskom Financial Year, TM Management will review its performance regarding

achieving the objectives. This information is then used as input or considered when setting

objectives and targets for the succeeding year. It must be noted that some objectives and

targets will not be fully achieved as these may span over a number of years. However,

progress of such objectives and targets must be presented.

3.4.2.2 Monitoring and Measurement of the Management Programs

• The TM SHE Manager/Environmental Practitioners shall report on the status of Objectives

implementations required to the Medupi Power Station Project’s Site Management.

• Records indicating the achievement and progress of the Management Programme shall be

kept in the EMS system folders stored on an Eskom approved application. e.g. OpenText or

other platforms.

• Achievement of Objectives shall be reviewed at an annual EMS Management Reviews

Meetings or ad-hoc/interim EMS Management Review Meetings (Business Reviews) and

updated accordingly.

• The monitoring of environmental Objectives shall be monitored and documented as per

Document 348-1033379 (Environmental Objectives and planning to achieve them

Programmes).

• Environmental Objectives not achieved in the current financial year shall be rolled over to the

next financial year.

3.5 Support

3.5.1 Resources

Medupi Power Station project management is responsible for ensuring that the EMS is established,

implemented, maintained and continually improved. This is achieved by providing adequate

resources including people, infrastructure (Offices and furnisher), technology, equipment

(Computers, printers, vehicles), software tool (SAP EHS, SAP QIM, OpenText, legal Register),

finance (training and environmental budget), external consultants and training.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

3.5.2 Competence

• Functional managers, will assess the competence of the TM staff members through

mechanisms such as existing qualifications, Performance Appraisals, job observations, etc.

• The competence of the staff of the Environmental Department shall be assessed by the

Environmental Manager using human resource policies and procedures.

• Where competency is lacking, training interventions shall be discussed and agreed between

the staff member and relevant manager as per human resource policies and procedures.

• Once an agreement is reached between the staff member and the relevant manager, the

staff member may enrol for relevant environmental training.

• Environmental Training required by TM Environmental Department Staff, shall first be

discussed with the Environmental Manager in accordance with the Staff member’s IDP, and

if an agreement is reached, such training will follow the Zenzele and Eskom Training

Procedure protocol.

• Details of such training intervention requirements must be communicated to TM Training

Department/HR.

• Environmental Training of non-environmental department staff will also be formalized

according to the ESKOM/Zenzele protocol.

• All records of environmental training shall be kept in the employee’s personal file.
• Typical training interventions are covered in the Environmental Training Matrix template

register (348-10103095), unique identifier (348-10103310) and Eskom “Minimum SHE

Training” 39-3.

• Training can be done either in a written or verbal format or in an appropriate language but

will be in an appropriate format for the receiving audience. Where training has been done

verbally, persons having received training must indicate in writing that they have indeed

attended a training session. Where appropriate a regular form of written or verbal testing

will be used to test whether competency has been attained.

3.5.3 Awareness

• The Environmental Department provides Environmental Awareness to the TM Staff on a

regular basis.

• Typical environmental awarenesses are covered in the SHE standdown programme (348-

10100100. and environmental calendar (348-10116154).

• The Environmental Control Officer (ECO) identifies environmental awareness needs based

on findings from site environmental observations and audits. The ECO may conduct

environmental awareness to site staff and contractors, where deemed necessary.

• Environmental awareness may typically include/involve:

▪ A basic understanding of the key environmental features of the construction site and the

surrounding environment.

▪ The environmental policy.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

▪ The significant environmental aspects and related actual or potential environmental

impacts associated with their work.

▪ The employee’s contribution to the effectiveness of the environmental management

system including the benefits of enhanced environmental performance.

▪ The implications of not conforming with the environmental management system

requirements, including not fulfilling the organisation’s compliance obligations.

▪ The requirements of the Environmental Authorisations, EMP and the environmental

specifications as they apply to the construction of the power station.

▪ Interventions on any other environmental matters, which are deemed to be necessary

by TM.

• Awareness communications may be provided to TM Staff via but not limited to the following

means:

▪ Posters,

▪ Environmental Bulletins,

▪ Formalized PowerPoint Presentation Sessions, and

▪ Verbally at TM staff Meetings.

• All retained documented information of environmental awareness shall be kept.

3.5.4 Communication

All environmental communications will be addressed under work instruction, Environment

Communications (348-275237).

Table 8 below provides a summary of the communication process.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

Table 8: Communication process

Content of the Internal/External

communication Frequency Audience Communication method communication Responsibility

Induction

Team Medupi Awareness Internal TM env dept

Annual Contractors Email Internal TM env dept

Upon

request or

Policy, Objectives, Significant as they visit External Induction TM env dept

Environmental Aspects site stakeholders Email/formal letter External

As and TM env dept Team Medupi Via email Internal

when there

are changes

effected on TM env dept

EMS processes/ Procedures procedures Contractors Via email Internal

TM TM env dept

Key Environmental Risks Monthly Management Business review meeting Internal

Mass Briefs & Email via Medupi TM env dept

Team Medupi Communication Internal

Email (ECO Report) TM env dept

Contractors SHE contractors meeting Internal

Team Medupi Mass briefs, Business Review,

TM env dept Management Weekly performance report Internal

Authorities,

Monthly community reps ECO report External ECO

Annual environmental & social

Environmental Performance Annually Funders performance report External TM env dept

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi EMS Scope and Manual Unique Identifier: 348-882048

Revision: 9

Page:

Content of the Internal/External

communication Frequency Audience Communication method communication Responsibility

Authorities &

community

Quarterly representatives EMC meetings External TM env dept

Team Medupi

Monthly Contractors ECO report Internal ECO

Authorities

Community

Quarterly Reps EMC Meeting External ECO

Authorities

Funders

Monitoring report (Air, water & Community

dust) Monthly Reps ECO report External ECO

Adhoc/ Emails, Business Review

when there Team Medupi meeting, Mass brief TM env dept

Legal updates are changes Contractors Awareness Internal

Emails/formal notification letter

EMC Meeting TM env dept

Authorities ECO monthly report External

TM env dept Emails/Massbrief/Awareness/SHE

Team Medupi meetings, progress meetings Internal

Emails

As and Contractors Awareness External ECO

when they Community EMC Meeting

Emergency incidents occur Reps ECO monthly report External ECO

EMC Meeting

Complaints Authorities ECO monthly report External TM env dept

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Environmental risks and opportunities are identified using techniques such as brainstorming, interviewing, learning from experience, prompt lists, checklists and review of project data. Risks are analysed qualitatively using consequence and likelihood criteria. The life cycle approach (cradle to grave) is applied to assess impacts from sourcing, construction and end-of-life phases. Significance of impacts is determined by correlating consequence level (1-6) with likelihood (A-E).

Team Medupi management provides resources essential for EMS implementation, including training, human resources, specialty services, financial resources, and technical and informational services.

The EMS is aligned with ISO 9001:2015 and ISO 14001:2015. System effectiveness is measured through regular internal audits, inspections and data analysis, using KPIs linked to objectives. Non-conformities and corrective actions are managed through documented procedures. Environmental training is provided to staff, with records kept in employee files.

The Health, Safety and Environmental Manager is the EMS Management Representative, overseeing the establishment, operation and maintenance of the EMS. Contractors are viewed as employers under the OHS Act and must ensure compliance with all legal and other requirements.

The EMS scope covers all construction activities on the Medupi Power Station site in Lephalale local municipality, Limpopo, including adjacent properties where related construction occurs. The FGD plant is excluded until construction commences. Contractors are not required to have EMS certification but must comply with the Medupi Construction EMP and applicable legal requirements. Environmental aspects and impacts are identified, rated for significance, and managed through registers and monitoring programmes.

The service is the provision of staff bus transportation for Eskom Medupi Power Station Project. The required service is the daily home-to-work and work-to-home transportation of Eskom Medupi Power Station Project employees within the designated service areas of Onverwacht, Lephalale Town, Marapong and other areas within Lephalale, as per scope of work.

The evaluation seeks to identify one or multiple suppliers capable of delivering a safe, reliable, efficient and cost-effective transport solution that meets Eskom's operational requirements throughout the contract period.

Mandatory criteria — bidders failing any are disqualified from further evaluation:

• All vehicles used for transportation must be registered and licensed in Limpopo Province and owned and registered in the supplier's name. Certified copies of NaTIS registration certificates, valid licence discs and proof of ownership must be submitted.
• The supplier must hold current membership with a recognised local transport association such as Ellisras Local Taxi Association, KUDU Association or an equivalent registered association. A valid membership certificate or letter of good standing confirming current membership must be submitted.

Qualitative criteria — weighted score card, total 100 points. Minimum weighted final score required for technical consideration is 75%:

• Company Experience, Capability and Capacity (15 points): minimum five years' experience in staff/employee bus transportation; three reference letters for similar contracts executed within the past three years. Each reference letter must include the client's contactable details, description of similar services and contract value. Scoring: no letter or letters without relevant detail = 0; 1 letter = 5; 2 letters = 10; 3 letters = 15.
• Bus Specification compliance (45 points), for a minimum of 4 buses: wheelchair-accessible bus, minimum one (10); Euro 3 emissions compliance (5); bus chassis or OEM-approved truck chassis (10); road site assistance (5); valid roadworthy certificate (COF) for each vehicle (5); comprehensive vehicle and passenger liability insurance (5); proof of regular servicing and maintenance by approved service providers (5). No points if minimum requirements are not met.
• Driver safety compliance (17 points): Public Driving Permit (PDP) and EC1/04 or EC licence (2); advanced driving certificates (10); health examination certificates (3); CV for a contract manager (2).
• Physical vehicle inspection (23 points): warning triangle and fire extinguisher; commercial steel-belt radial tyres 8-ply, no rethreads; anti-slip treads on steps; emergency contact number affixed to right-hand top rear of vehicle for 24-hour use; wheelchair vehicles labelled on windscreen and rear; heater and air conditioning; passenger lights; leg room for passengers of at least 1.8 m height; ABS brakes; reverse alarm beeper; non-smoking and safety belt stickers displayed; spare wheel, jack and wheel spanners on all 22-seater vehicles; monitoring device connected to Tracker system; first aid kit; seats covered in soft cloth, not vinyl (confirmation letter required); compliance with National Road Traffic Act (NRTA); adjustable driver's seat with partitioned driver's compartment per NRTA; SABS approved three-point safety belt for every seat; no fold-up or jockey seats; at least two emergency exits for every 12 passengers; yellow reflective tape fitted at height between 250 mm and 1.5 m from road surface on both sides and across rear covering 80% of vehicle per NRTA; valid roadworthy certificate (COF) always in vehicles; speed warning sign (100 km/h) at rear.

Scope of service — daily home-to-work and work-to-home transportation of Eskom Medupi Power Station Project employees within the designated service areas of Onverwacht, Lephalale Town, Marapong and other areas within Lephalale, as per scope of work.

Vehicle requirements — 22-seater buses, information to be provided for a minimum of 4 buses:

• At least one bus must be wheelchair-accessible for people with disabilities; manufacturer letter or vehicle specification sheet confirming accessibility required.
• Vehicles must be Euro 3 compliant; manufacturer certificate, specification sheet or official document confirming compliance required.
• Vehicles must be built on a bus chassis or OEM-approved truck chassis for bus applications; manufacturer's certificate or specification required.
• Road site assistance (breakdown service) required; valid contract, membership, service level agreement or confirming letter from road site provider.
• Current roadworthy certificate (COF) for each vehicle.
• Comprehensive vehicle insurance and passenger liability insurance for buses proposed.
• Proof that all vehicles are regularly serviced and maintained by approved or authorised service providers; comprehensive service history record for each vehicle.

Driver requirements:

• All drivers must hold a Public Driving Permit (PDP) and an EC1/04 or EC licence; CV and proof of qualifications required.
• Drivers must hold advanced driving certificates.
• Drivers must hold health examination certificates.
• A CV for a contract manager must be provided.

Physical vehicle inspection items:

• Warning triangle and fire extinguisher.
• Commercial steel-belt radial tyres, 8-ply; no rethreads.
• Anti-slip treads on steps.
• Emergency contact number of the supplier affixed to the right-hand top rear side of the vehicle for 24-hour use.
• Wheelchair vehicles labelled as such on the windscreen and back of the bus.
• Heater and air conditioning fitted.
• Passenger lights.
• Leg room to accommodate passengers of at least 1.8 m height.
• ABS brakes.
• Reverse alarm beeper.
• Non-smoking and safety belt stickers displayed in all vehicles.
• Spare wheel, jack and wheel spanners on all 22-seater vehicles.
• Monitoring device connected to Tracker system.
• First aid kit.
• All seats covered in soft cloth, not vinyl; confirmation letter required.
• Compliance with National Road Traffic Act (NRTA) requirements.
• Adjustable driver's seat; driver's compartment partitioned per NRTA specification.
• SABS approved three-point safety belt for every seat.
• No fold-up or jockey seats.
• At least two emergency exits for every 12 passengers.
• Yellow reflective tape fitted at height between 250 mm and 1.5 m from road surface, on both sides and across the rear covering 80% of the vehicle, per NRTA.
• Valid roadworthy certificate (COF) always in vehicles.
• Speed warning sign (100 km/h) at the back of the vehicle.

Experience requirement — minimum five years' experience in providing staff/employee bus transportation services.

Reference letters — three reference letters for similar contracts successfully executed within the past three years. Each reference letter must include the client's contactable details, description of similar services provided, and the contract value.

Scoring based on number of reference letters:

• No letter, or letters without relevant detail of similar work = 0 points.
• 1 reference letter = 5 points.
• 2 reference letters = 10 points.
• 3 reference letters = 15 points.

Key personnel:

• A CV for a contract manager must be provided.
• All drivers must hold a Public Driving Permit (PDP) and an EC1/04 or EC licence, advanced driving certificates, and health examination certificates.

Quality standard referenced: ISO 9001 Quality Management Systems - Requirements (informative).

• All QMS documents shall undergo a 3-yearly compulsory review.
• The evaluation process is monitored and verified via the Medupi Project Quality Internal Audit Work Instruction (348-80423).

Mandatory compliance — bidders failing any are disqualified:

• All supply vehicles must be registered and licensed in Limpopo Province and owned and registered in the name of the supplier. Certified copies of NaTIS registration certificates, valid licence discs and proof of ownership must be submitted.
• Current membership with a recognised local transport association (e.g. Ellisras Local Taxi Association, KUDU Association or equivalent). Valid membership certificate or letter of good standing confirming current membership must be submitted.

Vehicle compliance:

• Euro 3 emissions compliance.
• Valid roadworthy certificate (COF) for each vehicle.
• Comprehensive vehicle insurance and passenger liability insurance.
• SABS approved three-point safety belts for every seat.
• Compliance with National Road Traffic Act (NRTA) requirements.

Driver compliance:

• Public Driving Permit (PDP) and EC1/04 or EC licence.
• Advanced driving certificates.
• Health examination certificates.

Quality standard referenced: ISO 9001 Quality Management Systems - Requirements (informative).

Safety and operational compliance is part of the technical evaluation.

Driver safety requirements:

• All drivers must hold a Public Driving Permit (PDP) and an EC1/04 or EC licence; CV and proof of qualifications required.
• Drivers must hold advanced driving certificates.
• Drivers must hold health examination certificates.

Vehicle safety requirements:

• Warning triangle and fire extinguisher.
• Commercial steel-belt radial tyres, 8-ply; no rethreads.
• Anti-slip treads on steps.
• Emergency contact number of the supplier affixed to the right-hand top rear side of the vehicle for 24-hour use.
• First aid kit.
• Compliance with National Road Traffic Act (NRTA) requirements.
• SABS approved three-point safety belts for every seat.
• At least two emergency exits for every 12 passengers.
• Yellow reflective tape fitted per NRTA.
• Speed warning sign (100 km/h) at rear.

The technical evaluation consists of mandatory criteria and qualitative criteria. Results of mandatory evaluation will be 'Compliant' or 'Non-Compliant.' Bidders who fail to comply with any mandatory requirements will be disqualified. The qualitative evaluation uses a weighted score card approach. The minimum weighted final score (threshold) required for a tender to be considered from a technical perspective is 75%.

Mandatory criteria:

• All supply vehicles must be registered and licensed in Limpopo Province and owned and registered in the name of the supplier, with certified copies of NaTIS registration certificates, valid licence discs, and proof of ownership.
• Membership with a recognised local transport association such as Ellisras Local Taxi Association, KUDU Association, or equivalent, with proof of registration and good standing.

Qualitative criteria (total 100 points):

• Company Experience, Capability and Capacity (15 points) — minimum five years' experience in staff/employee bus transportation and three reference letters for similar contracts within the past three years. Scoring: 0 letters = 0, 1 = 5, 2 = 10, 3 = 15.
• Bus Specification compliance (45 points) — for a minimum of 4 buses: wheelchair-accessible bus (10), Euro 3 compliance (5), bus chassis/OEM-approved chassis (10), road site assistance (5), valid roadworthy certificate (5), comprehensive vehicle and passenger liability insurance (5), regular servicing and maintenance proof (5).
• Driver safety compliance (17 points) — PDP/EC1/04 licence (2), advanced driving certificates (10), health examination certificates (3), contract manager CV (2).
• Physical vehicle inspection (23 points) — items such as warning triangle and fire extinguisher, commercial steel-belt radial tyres, anti-slip treads, emergency contact number, wheelchair labelling, heater and air conditioning, passenger lights, leg room, ABS brakes, reverse alarm, non-smoking and safety belt stickers, spare wheel, tracker system, first aid kit, soft cloth seats, NRTA compliance, adjustable driver's seat, SABS three-point safety belts, no fold-up seats, two emergency exits per 12 passengers, yellow reflective tape, roadworthy certificate in vehicle, speed warning sign.

This document is an internal Eskom work instruction for environmental audits at Medupi Power Station. It does not contain tender-specific scope, deliverables, or quantities for the advertised staff bus transportation service.

{"name":null,"email":null,"phone":null,"department":"and the","address":"gal requirements as defined in the scope; and"}

Bidders must be registered on the Central Supplier Database (CSD) and have a valid SARS Tax Clearance Certificate (or tax pin). Bidders must have a valid B-BBEE certificate or sworn affidavit. Bidders must have a valid operating license for passenger transport services (if applicable). Bidders must have a fleet of buses that meet South African roadworthiness standards. Bidders must have adequate insurance coverage for passenger liability.

This document outlines the process to be followed and the requirements for the Environmental Audits

conducted on the Medupi Power Station project.

2. Supporting Clauses

2.1 Scope

This document describes the processes employed in planning, performing, and reporting of

Environmental Audits by the Team Medupi and the Environmental Control Officer (ECO) on the

Medupi Power Station project.

Environmental Audits covered within this are:

• Audits of identified processes, work instructions, or risk; and
• Environmental compliance of the Project including Principal Contractors, in line with legal

requirements.

This Work instruction is applied by the Team Medupi (TM) Environmental Department and the

Eco.

Principal Contractors, Suppliers or Consultants are not required to comply with the specific

requirements of this Work instruction. It is however, issued to Principal Contractors for Information

2.1.1 Purpose

The purpose of this work instruction is to describe the processes employed in planning, performing,

and reporting of Environmental Audits by the TM Environmental Department and ECO on the

Medupi Power Station project.

Environmental Audits undertaken on the Medupi Power Station project have the following

objectives:

• To evaluate environmental performance and environmental management practices against

legal and other requirements.

• To determine conformance to the Environmental Management System (EMS) and

compliance to legal requirements as defined in the scope; and

• To proactively identify areas of non-conformity and non-compliance with the view to address

such prior to incident, investigation, or litigation. In this sense it should be viewed as means

of implementation of Preventive Action.

2.1.2 Applicability

This document shall apply throughout Medupi Power Station Construction activities, excluding

activities handed over to the client, Generation.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Environmental Audit Work Instruction Unique Identifier: 348- 275284

Revision: 10

Page:

2.1.3 Effective date

Authorization date will be the effective date

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] 348-961711 Project Execution Plan

[2] 348-883902 Project Quality Plan

[3] 348-653867 Development and Change of Medupi QMS Documents

[4] 348-883808 Document and Record Management Work instruction.

[5] 348-868846 Medupi Environmental Policy

[6] 348- 882048 EMS Scope and Manual

[7] 348 – 681011 The Environmental Management Plan for the Medupi Coal-fired Power Station in

the Lephalale Area, Limpopo Province – The Construction Phase

[8] 348-63648 Project Environmental Audit Programme

[9] 348-10094354 PC Environmental Audit Programme

[10] 348-882478 HSE Audit Report (Template)

[11] 348-717685 Work instruction for the handling of Environmental Non-conformities and Corrective

and Action

[12] 348-10100726 Nonconformity and Corrective Action Form

2.2.2 Informative

ISO 9001: Quality Management System - Requirements

[13] ISO 14001: Environmental Management System

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Environmental Audit Work Instruction Unique Identifier: 348- 275284

Revision: 10

Page:

2.3 Definitions

Term Explanation

Audit Systematic, independent and documented process for obtaining audit

evidence and evaluating it objectively to determine the extent to which the

audit criteria are fulfilled.

Auditee Organization being audited

Auditor Person with the competence to conduct an audit

Audit Checklist A “questionnaire” indicating specific requirements and acts as record of

Audit. It ensures that an audit is conducted in a systematic and

comprehensive manner and that adequate evidence is obtained.

Audit Client Person/Organisation requesting the Audit, if such is not the Auditee

Audit Finding Results of the evaluation of the collected audit evidence against audit

criteria

Conformance Meeting of requirements.

Good Good practice involves a procedure, methodology, or arrangement that is

practice/Highlight considered best practice that can be disseminated to other parts of the

organisation. All such instances can be shared as organisational experience

for the continual improvement of the management system.

Lead Auditor Person responsible for successful completion of the Audit Process

Non-conformity Failure to comply with/and or deviate from any stipulated environmental

The audit process includes scheduling, notification, preparation, conducting activities, reporting, and follow-up. Auditees are notified at least one week in advance. Opening and closing meetings are held, and fieldwork involves observations and interviews. Non-conformities are recorded on a Nonconformity and Corrective Action form. The draft report is submitted within 14 days, with 10 working days for comment, and the final report within 10 working days after that.

The work instruction includes key performance indicators for the audit process, such as conducting 75% of planned audits quarterly, clearing non-conformities within 60 days, and limiting major ISO 14001 external findings to no more than two per month. It also requires a six-monthly self-assessment of the process and a three-yearly compulsory revision of EMS documents.

Opportunity for When the auditee is implementing measures to comply with environmental Improvement requirements or partially met the requirements. 2.4 Abbreviations Abbreviation Explanation ECO Environmental Control Officer EMP Environmental Management Plan EMS Environmental Management System GCD Group Capital Division ISO International Standards Organisation KPI/KPA Key Performance indicators/Key Performance areas MS- Teams Microsoft Teams PC Principle Contractor NCA Nonconformity and Corrective Action Form CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30. Medupi Environmental Audit Work Instruction Unique Identifier: 348- 275284 Revision: 10 Page: QMS Quality Management System SHEQ Safety, Health, Environment and Quality TM Team Medupi 2.5 Roles and Responsibilities

Responsible Those who do the work to achieve the task. There is at least one role with a participation type of responsible, although others can be delegated to assist in the work required.

Accountable (also approver or final approving authority) The one ultimately answerable for the correct and thorough completion of the deliverable or task, and the one who delegates the work to those responsible. In other words, an accountable must sign off (approve) work that responsible provides. There must be only one accountable specified for each task or deliverable.

Consulted (sometimes counsel) Those whose opinions are sought, typically subject matter experts; and with whom there is two-way communication.

Informed Those who are kept up to date on progress, often only on completion of the task or deliverable; and with whom there is just one-way communication. Table 1: RACI Matrix Process Step Construction Contracts SHE TM Manager TM Departmental Manager TM Manager TM Manager Environmental Practitioners Principal Contractors ECO Compile and distribute Audit Program R I I I A R I Maintain Audit Register R I I I A R I Notify Auditee R I I I A R I Undertake Document Review R I A R I Compile Audit Protocols (Checklists) R I A R I Undertake Audit fieldwork (including I I I A R I Opening and Closing Meetings) R Compile and distribute Audit Report (including PCA forms) I I R A R I R Audit finding follow-up R I I I A R I CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30. Medupi Environmental Audit Work Instruction Unique Identifier: 348- 275284 Revision: 10 Page: 2.6 Related/Supporting Documents The following quality records are utilised to record necessary process data required to verify process conformity/compliance

Environmental Audit Programme, Environmental Audit Plan and Notification

Audit Checklist

Audit attendance registers

Nonconformity and Corrective Action Forms or NCA Register

Environmental Audit Report

Document Content 3.1 Process Map/Flow Chat Not compiled. 3.2 Auditor Competence

The (Lead) Auditor should have knowledge and experience of ISO 14001 and ISO 19011.

Where knowledge and experience are lacking, training interventions shall be applied.

Environmental Practitioners and ECO’s, acting as Auditors, shall be competent in line with requirements of Section 4, Part 9 of the Employer Policies and Work instructions. 3.3 Environmental Auditor responsibilities

TM Environmental Department is responsible for auditing principal contractors against the Operational Controls whenever the need arises and in-line with the Audit programme.

The ECO is responsible for auditing principal contractors against the EMP as per audit programme/schedule.

The ECO also audit the project on legal requirements (e.g. Environmental Authorisations/Permits/Licences/EMP) on an annual basis or as required. 3.4 Process description 3.4.1 Audit Scheduling

TM Environmental Department and the ECO shall prepare an Audit Programme prior to the start of each financial year. This shows all the Environmental Audits planned for the project during the particular financial year. This Programme also includes all planned external audits which have an influence on the EMS.

Environmental audits on contractors by TM environmental department & ECO shall be documented on audit programme template (348-10065383) whereas environmental audits on TM shall be recorded on audit programme template (348-10061454).

The Audit Programme shall be updated as required and communicated to relevant contract managers to issue to their respective contractors. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30. Medupi Environmental Audit Work Instruction Unique Identifier: 348- 275284 Revision: 10 Page

The Programme shall be made available to the Medupi Risk and Assurance Manager. 3.4.2 Audit Notification and Preparation

The relevant Auditee shall be notified at least 1 (one) week in advance of the audit.

Formally distribute the specific Environmental Audit Plan/Schedule via relevant Contract Manager to the Auditee.

Obtain Auditee applicable work documents.

Perform Document Review to prepare audit activities and establish an overview of the extent of the documentation to detect possible gaps. Note: The ECO shall utilise their own templates (with their company logo) for Audit Notification, Environmental Audit Finding Sheet and Audit Report. 3.5 Conducting the Audit Activities

An Opening Meeting shall be held with the Auditee’s management and/or those responsible for the functions/processes to be audited.

The following are some, but not limited list of items discussed at the Opening Meeting, which is chaired by the (Lead) Auditor

Introduction of the Audit Team and their roles.

Confirmation of the audit type, objective, scope and criteria.

Confirmation of the Audit Plan and Schedule.

The work instruction governs environmental audits on the Medupi project, covering audits of processes, work instructions, and environmental compliance of principal contractors. It is issued to principal contractors for information only; they are not required to comply with its specific requirements.

The document is an internal Eskom Work Instruction for environmental communications at the Medupi Power Station Project, not a tender specification. It defines processes for internal and external communications, including handling of complaints, queries, statutory/regulatory communications, and press/media interactions. It also covers environmental consultation and participation through meetings such as Contractors SHE Meetings and the Environmental Monitoring Committee (EMC).

Environmental email: [email protected]

Bidders must comply with the Medupi Environmental Communications Work Instruction (348-275237). They must use the communal environmental email address ([email protected]) for all electronic communications. Bidders must not interact directly with press/media and must direct such requests to the TM Communications and Stakeholder Management Department. They must also follow the complaint handling process, including providing updates to the Environmental Control Officer (ECO) and responding within stipulated timeframes.

The document is an internal Eskom Work Instruction for environmental communications at the Medupi Power Station Project, not a tender specification. It applies to all construction activities on the Medupi site and adjacent properties, covering construction and commissioning stages under normal, abnormal and emergency conditions. It excludes activities handed over to the client, Generation, and those undertaken by the National Transmission Company of South Africa (NTCSA).

The procedure outlines communication protocols: all electronic communications from the TM Environmental Department are copied to [email protected]; formal project communications from contractors are issued through Document Control; responses to queries are formulated within 48 hours; complaints are handled with preventive and corrective measures; statutory/regulatory communications are forwarded to Assurance and Communications departments; environmental awareness topics are issued regularly; and consultation occurs through monthly Contractors SHE Meetings and quarterly EMC meetings.

The document references ISO 14001:2015 and ISO 9001 as informative standards. It defines Key Performance Areas and Indicators (KPAs/KPIs) including registering communications from Interested and Affected Parties within 24 hours, clearing communications within 7 days, and tracking actions from meetings. A six-monthly self-assessment review of the process is required, and the document itself is subject to a three-yearly revision.

No specific requirements found

Contractors are viewed as employers in their own right under the Occupational Health and Safety Act, 1993 as amended. Monthly Contractors SHE Meetings are chaired by the SHE Manager/Senior Environmental Advisor and attended by TM and contractors' HSE/Environmental Practitioners to report and discuss environmental performance and compliance.

The document establishes processes for internal and external environmental communications at the Medupi Power Station Project. All electronic communications from the TM Environmental Department must copy the communal email [email protected]. Formal project communications from contractors are issued through Document Control functions. Responses to queries must be formulated within 48 hours of receipt. Complaints are handled with preventive and corrective measures, with updates provided to the Environmental Control Officer (ECO). No member of the TM Environmental Department may interact directly with press/media; such requests are directed to the TM Communications and Stakeholder Management Department. Statutory or regulatory communications are forwarded to the Medupi Assurance Department and the TM Communications and Stakeholder Management Department. All formal communications to external parties must be registered on the Environmental External Communication Register (348-362543). Environmental awareness topics are issued regularly, covering aspects, impacts, lessons learnt, operational controls, contractual obligations and trends. Consultation occurs through monthly Contractors SHE Meetings, regular Contractors Environmental Meetings, and quarterly Environmental Monitoring Committee (EMC) meetings.

Bidders must be registered on the CSD (Central Supplier Database) and hold a valid tax clearance (SARS TCS or tax PIN). B-BBEE requirements apply under the PPPFA preference points system. For construction-related activities, a valid CIDB grading may be required. Bidders must complete and submit all mandatory National Treasury standard forms, including SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 6.2 (Declaration for Local Production and Content), SBD 8 (Declaration of Bidder's Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), and an Authority to Sign / Board Resolution. Compliance with Eskom's environmental policies and procedures is mandatory.

The document is an Environmental Aspects and Impacts Register for the construction phase of the Medupi Power Station Project. It covers office activities (energy, water, waste, cleaning), procurement, engineering design, human resources, emergency preparedness, site support services, project management, top management, finance, IT disposal, waste management, project execution (BOP/units), commissioning, demobilisation, disestablishment, rehabilitation, and heritage management. Each aspect lists pre- and post-mitigation risk ratings, controls referencing the Medupi EMP, legal register, ISO 14001:2015, and monitoring via inspections, audits, and meetings.

Compliance with Eskom's environmental policies and procedures is mandatory. Bidders must be registered on the CSD and hold a valid tax clearance. B-BBEE requirements apply under the PPPFA preference points system. For construction-related activities, a valid CIDB grading may be required. Bidders must complete and submit all mandatory National Treasury standard forms, including SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 6.2 (Declaration for Local Production and Content), SBD 8 (Declaration of Bidder's Past SCM Practices), SBD 9 (Certificate of Independent Bid Determination), and an Authority to Sign / Board Resolution.

The register also addresses waste classification and disposal, requiring waste to be taken to a central waste area within 30 days for general waste and 180 days for concrete and rubble during planned unit shutdowns. It includes controls for hydrocarbon spillage prevention via SPCC plans, sourcing river sand only from licensed suppliers, managing flammable/HCS storage with proper licensing, and adhering to commissioning procedures. Demobilisation and rehabilitation activities must follow the Medupi PS Construction Environmental Management Plan and Rehabilitation Strategy, with method statements for removal of contaminated slabs and hazardous waste. Alien and invasive species must be monitored, controlled, and eradicated per the relevant procedure. Heritage management requires handling of unidentified graves and archaeological features per the Environmental Incident Management Procedure and Heritage Management Plan.

{"name":"__________________________________________________________","email":null,"phone":null,"department":null,"address":null}

Returnable documents:

• E-Tendering Training Acknowledgement Form (Annexure): mandatory returnable prior to e-tendering. It must be fully completed and submitted to Eskom within the prescribed period; failure to do so renders the tenderer non-responsive and disqualified from the procurement process.
• The form requires the enquiry number, business name/JV, contact person, landline, cellphone, and email address, and must be signed by the tenderer's authorised representative with designation and date.
• Submission is via the E-Tendering Solution; bidders must confirm they have undergone self-training via the Noddy Guide, video, or clarification meeting and are able to operate the system.

Submission of the fully completed E-Tendering Training Acknowledgement Form is mandatory. Failure to submit it within the prescribed period will render the tenderer non-responsive and disqualified from the procurement process.

The service is the provision of staff bus transportation for Eskom Medupi Power Station Project employees (GCD) for home-to-work-to-home transport. Areas serviced: Onverwacht, Lephalale Town and Marapong. Initially approximately 80 employees; numbers may vary. All transport using 22-seater buses. Ad hoc weekend transport for overtime workers, and ad hoc transport for representatives of traditional councils of Shongoane, Abbotspoort and Seleka and other stakeholders within a 90 km radius to and from the project site for meetings or stakeholder engagements.

Service Manager: Julius Manyathela, Medupi Power Station, Maxwell Drive, Sandton, Johannesburg. Tel +27 14 762 2248. Email [email protected].

Employer (Eskom Holdings SOC Ltd): Megawatt Park, Maxwell Drive, Sunninghill, Johannesburg, Gauteng, South Africa, 2000.

No separate SCM or technical enquiry contacts are stated.

Returnable documents:

• Form of Offer and Acceptance (C1.1): the signed offer, including the Schedule of Deviations, commits the bidder to the contract terms. The tenderer's CIDB registration number must be entered.
• Schedule of Deviations: any deviations from the tender documents must be recorded here; no other deviations are valid.
• Contract Data provided by the Contractor (C1.2b): to be completed by the bidder.
• Proforma Guarantees (C1.3): form for any required bonds or guarantees.
• Pricing Data (Part C2): completed price list.

Submission method and address are not stated in the document provided. The closing date and time are in the tender record (2026-08-28T10:00:00Z).

Disqualification risks:

• Failure to sign the Form of Offer and Acceptance or to include the Schedule of Deviations.
• Failure to provide required securities, bonds, guarantees, proof of insurance and other documentation within two weeks of receiving the completed agreement constitutes repudiation of the agreement.

The document does not state the evaluation methodology, scoring split, preference point system (80/20 or 90/10), or any minimum qualifying thresholds. No functionality or price-weighting details are provided.

Scope: provision of staff bus transportation (home-to-work-to-home) for Eskom Medupi Power Station Project employees (GCD). Areas serviced: Onverwacht, Lephalale Town and Marapong. Initially approximately 80 employees; numbers may vary. All transport using 22-seater buses.

Ad hoc services: weekend home-to-work-to-home transport including overtime workers; transport for representatives of traditional councils of Shongoane, Abbotspoort and Seleka and other stakeholders within a 90 km radius to and from the project site for meetings or stakeholder engagements.

Working times:

• Mondays to Thursdays: employees start 07h00, finish 16h30.
• Fridays: employees finish 13h30.
• Pay weekends (month end): Thursday knock-off 14h30, Friday off.
• Bus schedules must account for travel and pick-up times; the contractor must state these.

Contractor responsibilities:

• Provide 22-seater buses, authorised drivers for public transport, PPE and uniforms for drivers, proof of passenger liability insurance cover, and communication devices for drivers.
• Vehicles must be registered and licensed in Limpopo Province.
• Obtain a valid Worker Transportation Permit from the Department of Transport after award.
• Membership of either Ellisras Local Taxi Association or KUDU Association (per Workers Permit and National Land Transport Act).

Employer responsibilities:

• Identify safe on/off-loading areas at Medupi site, bus routes and pick-up/off-load points, arrange access permits, and provide general assistance.

Vehicle and driver requirements:

• Submit a maintenance programme for all buses; allow Eskom site representative to visit and evaluate the maintenance workshop.
• Scheduled servicing on reaching service due date.
• All buses equipped with SABS-approved seatbelts.
• Eskom carries out monthly inspections on each bus with the driver and gives a detailed report to the contractor.
• Supply roadworthy certificate for each vehicle.
• Drivers in uniform of supplier's choice (no sneakers or caps).
• Drivers must have vehicle safety training or advanced driving certificates.
• All drivers must hold a Public Driving Permit (PDP) and EC1/04 or EC licence certificate.
• At least one replacement vehicle available immediately in case of breakdowns.
• Communication to all vehicles in operation; driver must always have a communication device.

Vehicle specifications (minimum):

• Comply with South African Road Traffic Regulations for transportation of people and meet or exceed Eskom vehicle safety standard 32-345.
• Visible signage: no eating on the bus.
• Roadside assistance (breakdown service).
• Anti-slip treads on steps.
• Emergency contact number of supplier affixed to right-hand top rear side for 24-hour use.
• One bus with wheelchair access for people with disabilities.
• Warning sign, 2 triangles, fire extinguisher, spare wheel, wheel spanner, vehicle jack.
• Spill kit for fuel or hydraulic oil spills/leaks.
• Seats covered in soft cloth, not vinyl.
• Comply with National Road Traffic Act (NRTA).
• SABS-approved three-point safety belt for every seat.
• Driver's seat adjustable; driver's compartment partitioned per NRTA.
• No fold-up or jockey seats.
• At least two emergency exits for every 12 passengers.
• Yellow reflective tape fitted at height 250mm to 1.5m from road surface on both sides and across rear covering 80% of vehicle, per NRTA.
• Speed warning sign (100km/h) at the back.

Hygiene requirements:

• Passengers and staff wash hands before and after bus use; non-contact greeting; cough into tissue or elbow.
• Frequent cleaning and disinfection of touched surfaces; daily clean and disinfect the bus; posters reminding staff to wash hands; staff not to travel to work if unwell.

Records (not limited to):

• List of defects and corrections (defect notification report).
• Daily, weekly and weekend attendance registers.
• Safety and environmental reports/records per SHEQ Department requirements.

Contract sign-off:

• No project signed off before assurance that no environmental liabilities exist; physical inspection by responsible person, project leader or environmental advisor before acceptance.
• No invoice processed before work accepted.

Labour requirements:

• Recruitment and appointment of local labour prioritised.
• Criminal background checks and Medupi site clearance checks before appointment.
• Verification of qualifications and competence before appointment.
• Testing and training to ensure adequately trained workforce.
• No Site-Specific Agreement (SSA) applicable.
• Compliance with South African Labour Relations Act and all applicable labour legislation required. Violence against private vehicle owners carrying their own passengers will not be tolerated.

Working times:

• Normal days: Mondays to Thursdays, employees start 07h00 and finish 16h30; Fridays finish 13h30.
• Pay weekends (month end): Thursday knock-off 14h30, Friday off.

Bus schedules must take into consideration travel times and pick-up point times; this information must be stated by the Contractor. Any changes or further information can be obtained from Fleet Management.

Contractor's plan: the Contractor must submit a first plan for acceptance within seven weeks of the Contract Date. The plan must show how each item description on the Price List relates to the operations on each plan submitted for acceptance.

Management meetings: weekly risk register meeting (Clause 16.2) may be held to discuss safety, compensation events, subcontracting, overall co-ordination and other matters. Records of meetings to be submitted to the Service Manager within five days of the meeting.

Task Order programme: the Contractor submits a Task Order programme to the Service Manager within five days of receiving a Task Order.

Forecasts: the Contractor prepares forecasts of the final total of the Prices for the whole of the service at intervals no longer than four weeks.

Maintenance programme: the supplier must submit a maintenance programme for all buses and allow an Eskom Medupi Power Station site representative to visit and evaluate the workshop where maintenance will be done.

Servicing: all vehicles must undergo scheduled servicing within a reasonable timeframe upon reaching their service due date.

Seatbelts: all buses must be equipped with SABS-approved seatbelts.

Inspections: Eskom will carry out monthly inspections on each bus in conjunction with the bus driver and give a detailed report to the contractor.

Vehicle standards: all buses must comply with South African Road Traffic Regulations for transportation of people and meet or exceed Eskom's vehicle safety standard 32-345.

Records: list of defects and corrections (defect notification report); daily, weekly and weekend attendance registers; safety and environmental reports/records per SHEQ Department requirements.

Contract sign-off: no project signed off before assurance that no environmental liabilities exist; physical inspection by responsible person, project leader or environmental advisor before acceptance. No invoice processed before work accepted.

Pricing form: NEC3 Term Service Contract (TSC3) Option A — priced contract with a price list. Items may be priced as lump sums or as expected quantities multiplied by rates, or a mix.

Price list items to be priced:

• SHE Costing: Medicals (per person), PPE (per person), Safety File (once off), Safety Officer (per hour, as and when required for audits and incident investigations), Police Clearance (per person).
• Bus Service (22-seater): Trip from Marapong to Medupi site and back (per return trip/day); Trip from Onverwacht to Medupi site and back (per return trip/day); Trip from Lephalale to Medupi site and back (per return trip/day).
• Ad Hoc Bus Services: 22-seater (per km).
• Daily Hire Rate: 22-seater bus (per day).

Pricing assumptions:

• The Price List is a pricing document only; instructions to do work are in the Service Information.
• Items priced as lump sums are not adjusted if the amount or quantity of work changes; the only basis for change is a compensation event.
• The Contractor must list and price items inclusive of everything necessary and incidental to providing the service in accordance with the Service Information.
• The Contractor must link operations shown in his plan to items in the Price List.

Payment:

• Assessment interval: by no later than the 25th day of each successive month.
• Payment period: within 14 days of each successive month.
• Currency: South African Rand.
• Interest on late payment: prime rate of Standard Bank (365-day year) for Rand; LIBOR for other currencies.
• Tax invoice required within one week of payment certificate; failure extends payment period by the delay. Invoices must include Eskom's VAT number 4740101508.

Pricing format: NEC3 Term Service Contract (TSC3) Option A — priced contract with a price list. Prices are derived from a list of items priced as lump sums or as expected quantities multiplied by rates, or a mix.

Price list items (to be priced by bidder):

• SHE Costing: Medicals (per person), PPE (per person), Safety File (once off), Safety Officer (per hour, as and when required for audits and incident investigations), Police Clearance (per person).
• Bus Service (22-seater): Trip from Marapong to Medupi site and back (per return trip/day); Trip from Onverwacht to Medupi site and back (per return trip/day); Trip from Lephalale to Medupi site and back (per return trip/day).
• Ad Hoc Bus Services: 22-seater (per km).
• Daily Hire Rate: 22-seater bus (per day).

Payment terms:

• Assessment interval: by no later than the 25th day of each successive month.
• Payment period: within 14 days of each successive month.
• Currency: South African Rand.
• Interest on late payment: publicly quoted prime rate of Standard Bank of South Africa (365-day year) for Rand amounts; LIBOR for other currencies.
• Contractor must provide a tax invoice within one week of receiving a payment certificate; failure extends the payment period by the delay. Invoices must include Eskom's VAT number 4740101508.

Price adjustment:

• Prices fixed and firm for the first 12 months from the base date (month before tender close), thereafter CPA adjustment. Price Adjustment Factor proportions: 0.35 labour (SEIFSA Table C3), 0.50 transport (SEIFSA Table L2B), 0.15 non-adjustable.

Bonds and guarantees:

• Performance bond amount: N/A (not applicable).
• Form of any bond/guarantee is in Part C1 document C1.3 (Proforma Guarantees). Employer may withhold payment until required bond/guarantee received and accepted.

Liability:

• Contractor's liability for indirect or consequential loss limited to R0.00.
• Contractor's total liability limited to the total of the Prices (other than for additional excluded matters).
• Employer's liability for contractor's indirect or consequential loss limited to R0.00.

Insurance (Contractor to provide per Insurance Table A):

• Loss of or damage to Employer's property: replacement cost where not covered by Employer's insurance, or Employer's policy deductible.
• Loss of or damage to Plant and Materials: replacement cost where not covered by Employer's insurance, or Employer's policy deductible.
• Loss of or damage to Equipment: replacement cost where not covered by Employer's insurance, or Employer's policy deductible.
• Contractor's liability for loss of or damage to property (except Employer's property, Plant and Materials, Equipment): replacement cost.
• Liability for bodily injury to or death of a person (not an employee): amount required by applicable law.
• Liability for death of or bodily injury to employees: amount required by applicable law.

Employer provides insurances per Insurance Table B (Assets All Risk, Contract Works, Environmental Liability, General and Public Liability, Transportation (Marine), Motor Fleet and Mobile Plant, Terrorism, Cyber Liability, Nuclear Material Damage and Business Interruption, Nuclear Material Damage Terrorism) — cover per the insurance policy documents.

B-bbee:

• Contractor must notify the Employer within seven days of any change in legal status, ownership or business composition that changes B-BBEE status.
• Updated verification certificate and supporting documentation must be submitted within thirty days of notification.
• If B-BBEE status decreases, the Employer may re-negotiate or terminate the contract.
• Failure to notify a change may constitute a reason for termination.

Joint ventures:

• If the Contractor is a joint venture, consortium or unincorporated grouping, members are jointly and severally liable.
• Key person with authority to bind the Contractor must be notified to the Service Manager within two weeks of the Contract Date.
• Composition of the joint venture may not be altered without the Employer's written consent.

Cession, delegation and assignment:

• The Contractor may not cede, delegate or assign any rights or obligations without the Employer's written consent.

Confidentiality:

• Contractor must not disclose information arising from the contract; images of the Affected Property require prior written consent of the Service Manager; all rights in such images vest in the Employer.

Ethics:

• No coercive, collusive, corrupt, fraudulent or obstructive actions during procurement or execution. The Employer may terminate if such action is taken and the Contractor did not take timely and appropriate action to prevent or remedy it.

Health, safety and environment:

• Contractor must comply with the Construction Regulations 2014 (under the Occupational Health & Safety Act) if appointed as Principal Contractor, and with all applicable health, safety and environmental laws and regulations.
• Contractor must comply with Eskom SHEQ requirements, including the Risk Register (Section 3.1.11, tables A and B).

Compensation for Occupational Injuries and Diseases Act (COID):

• Before commencing work on site, the Contractor must furnish proof of valid registration through a certificate of good standing in terms of the COID Act, and that all payments due to the commissioner are discharged. This cover must remain in force during the contract.

Other:

• Law of the contract: Republic of South Africa. Language: English.
• Period for reply: seven days.
• Contractor submits first plan for acceptance within seven weeks of the Contract Date.
• Contractor must prepare forecasts of the final total of the Prices at intervals no longer than four weeks.
• Contractor submits a Task Order programme to the Service Manager within five days of receiving a Task Order.
• Report of performance against Key Performance Indicators provided at intervals of three months.
• Contractor must comply with the Value Added Tax Act and include the Employer's VAT number 4740101508 on each invoice.
• No Site-Specific Agreement (SSA) is applicable.

Health and safety compliance: the Contractor must take all reasonable precautions to maintain the health and safety of persons in and about the execution of the service.

Principal Contractor: the Employer may appoint the Contractor as Principal Contractor under the Construction Regulations 2014 (promulgated under the Occupational Health & Safety Act). The Contractor warrants that the total of the Prices includes sufficient amount for proper compliance with the Construction Regulations and all applicable health and safety laws.

Compliance: the Contractor must comply with the Construction Regulations, all applicable health and safety laws, regulations, rules, guidelines and procedures provided for in the contract, and ensure that subcontractors, employees and others under the Contractor's direction and control do likewise.

Risk Register: matters to be included in the Risk Register as per Eskom SHEQ requirements, Section 3.1.11 Risk register table A and B, under Part 3.

Safety officer: the appointed safety officer/consultant should have at least a National Diploma (as a minimum) and be available when required for inspections, audits and incident investigations.

Safety procedures: the Contractor must be conversant with Employer safety procedures prior to commencing any work on site. Failure to comply may result in the Employer suspending execution of services and removing personnel.

Safety standards: the Contractor must comply with Eskom's safety policy and value of Zero Harm, and with Lephalale Local Municipality By-Laws in accordance with the scope of the project.

Driver requirements: drivers must have vehicle safety training or advanced driving certificates; all drivers must have a Public Driving Permit (PDP) and EC1/04 or EC licence certificate.

Vehicle safety equipment: warning sign, 2 triangles, fire extinguisher, spare wheel, wheel spanner, vehicle jack, spill kit, SABS-approved three-point safety belts for every seat, at least two emergency exits for every 12 passengers, yellow reflective tape, speed warning sign (100km/h).

Hygiene: daily clean and disinfect the bus; frequent cleaning and disinfection of touched surfaces; hand-washing before and after bus use; non-contact greeting; cough into tissue or elbow; posters reminding staff to wash hands; staff not to travel to work if unwell.

Environmental compliance: the Contractor must comply with all applicable environmental laws and regulations and rules, guidelines and procedures provided for in the contract, and ensure that subcontractors, employees and others under the Contractor's direction and control do likewise.

Contract sign-off: no project shall be signed off before the Business Unit or Department has given assurance that no environmental liabilities exist. The responsible person, project leader or environmental advisor shall carry out a physical inspection before acceptance of work done.

Spill control: vehicles must have a spill kit to contain any fuel or hydraulic oil spills/leaks should they occur.

Asbestos: the Employer manages asbestos and ACM according to Eskom's Asbestos Standard 32-303. If asbestos is identified while providing the service, a risk assessment is conducted; if exposure above the action level is possible, immediate control measures are implemented and air monitoring conducted to declare the area safe. Contractor's personnel may stop working and leave the contaminated area until declared safe. Asbestos removal and disposal done by a registered asbestos contractor at the Employer's expense.

Contract form: NEC3 Term Service Contract (TSC3), April 2013 edition, with main Option A (priced contract with price list), dispute resolution Option W1, and secondary Options X1 (price adjustment for inflation), X2 (changes in the law), X18 (limitation of liability), X19 (Task Order), and Z (additional conditions Z1 to Z14).

Duration: service period of fourteen months; starting date to be confirmed.

Law and language: law of the Republic of South Africa; English.

Period for reply: seven days.

Contractor's plan: first plan for acceptance within seven weeks of the Contract Date.

Task Orders: Contractor submits a Task Order programme within five days of receiving a Task Order.

Key Performance Indicators: incentive schedule in Annexure to Contract Data; report of performance provided at three-month intervals.

Price adjustment: prices fixed and firm for the first 12 months from the base date (month before tender close), thereafter CPA adjustment using SEIFSA indices (labour 0.35, transport 0.50, non-adjustable 0.15).

Limitation of liability: Contractor's liability for indirect or consequential loss limited to R0.00; total liability limited to the total of the Prices (other than for additional excluded matters). Employer's liability for Contractor's indirect or consequential loss limited to R0.00.

Termination: Employer may terminate for prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive) without a court finding; also for business rescue order granted against the Contractor.

Cession, delegation and assignment: not permitted without the Employer's written consent.

Joint ventures: members jointly and severally liable; key person to be notified within two weeks of Contract Date; composition may not be altered without consent.

Confidentiality: no disclosure of contract information; images of the Affected Property require prior written consent; rights vest in the Employer.

Waiver and estoppel: any extension, concession, waiver or relaxation does not constitute a waiver of rights unless confirmed in writing.

Compensation events: if the Contractor does not notify a compensation event within eight weeks of becoming aware, he is not entitled to a change in the Prices.

Tax invoice: within one week of receiving a payment certificate, the Contractor must provide a tax invoice per Employer's procedures; failure extends the payment period by the delay. Invoices must include Eskom's VAT number 4740101508.

Insurance: Contractor provides insurances per Insurance Table A (replacement cost or amounts required by law for property damage, bodily injury, death). Employer provides insurances per Insurance Table B (Assets All Risk, Contract Works, Environmental Liability, General and Public Liability, Transportation (Marine), Motor Fleet and Mobile Plant, Terrorism, Cyber Liability, Nuclear Material Damage and Business Interruption, Nuclear Material Damage Terrorism) — cover per policy documents.

Nuclear liability: Employer indemnifies the Contractor against nuclear damage liabilities (except for unlawful intent or unauthorised presence at Koeberg Nuclear Power Station).

Asbestos: Employer ensures ambient air conforms to South African asbestos standards (OEL 0.2 fibres/ml as 4-hour TWA; short-term 0.6 fibres/ml as 10-minute TWA). Contractor may stop work and leave contaminated area until declared safe. Asbestos removal/disposal by registered asbestos contractor at Employer's expense.

COID: before commencing work on site, Contractor must furnish proof of valid registration through a certificate of good standing in terms of the Compensation for Occupational Injuries and Diseases Act, and that all payments due to the commissioner are discharged. This cover must remain in force during the contract.

Contractor responsibilities:

• Provide 22-seater buses.
• Provide authorised drivers for public transport.
• Provide PPE and uniforms for the drivers.
• Provide proof of cover for passenger liability insurance.
• Provide communication devices for drivers.
• Vehicles must be registered and licensed within Limpopo Province.
• Obtain a valid Worker Transportation Permit from the Department of Transport after contract award.
• Membership of either Ellisras Local Taxi Association or KUDU Association (per Workers Permit and National Land Transport Act).

Employer responsibilities:

• Identify safe on and off-loading areas at Medupi Power Station Project site.
• Identify bus routes with pick-up/off-load points.
• Arrange and provide access permits.
• Provide general assistance and support if required.

Bidders must accept and comply with Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. The tenderer must complete and sign the quality requirements form to acknowledge acceptance. No other eligibility criteria are stated in the document.

The document is a standard Eskom quality requirements form (Form A, document identifier 240-68099512 Rev 9). It requires the tenderer to indicate applicability of pre-contract award quality requirements, selecting only one category (Category 1 to 4) and indicating whether a site assessment is applicable. Main Supplier and Sub-supplier Capability and Capacity Assessment is marked as applicable. Post-contract award requirements include contract execution, supplier quality performance monitoring, Eskom rights of access and information, preservation, quality audits, management of nonconformities and nonconforming outputs, and special processes. The form also covers clauses of ISO 9001 standard and quality principles.

The form references clauses of ISO 9001 standard (Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluations, Improvement) and quality principles (Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence based decision making, Relationship Management).

The tenderer must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. The form includes pre-contract award quality requirements (selecting applicable category, indicating whether site assessment is applicable, and main supplier/sub-supplier capability and capacity assessment), post-contract award requirements (contract execution, supplier quality performance monitoring, Eskom rights of access and information, preservation, quality audits, management of nonconformities, special processes), and clauses of ISO 9001 standard and quality principles.

Bidders must complete and sign the quality requirements form to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. No other compliance requirements are stated in the document.

The form requires the tenderer to accept and comply with Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. It includes pre-contract award quality requirements and post-contract award requirements such as contract execution, supplier quality performance monitoring, and quality audits.

The tender is for the provision of staff bus transportation services for the Medupi Power Station project, covering scheduled trips from Marapong, Onverwacht, and Lephalale to the Medupi site, plus ad hoc services and daily hire of a 22-seater bus.

No eligibility criteria specified

The tender covers staff bus transportation for the Medupi Power Station project. The pricing schedule lists the following service items:

• SHE costing: medicals (per person), PPE (per person), safety file (once off), safety officer (per hour, as and when required for audits and incident investigations), police clearance (per person).
• Bus service (22-seater bus): trips from Marapong to Medupi site and back (each), trips from Onverwacht to Medupi site and back (each), trips from Lephalale to Medupi site and back (each).
• Ad hoc bus services (per km).
• Daily hire rate for a 22-seater bus (per day).

Bidders must complete the pricing schedule (Blank Pricelist New Bus Contract) with rates for each item listed. The schedule includes quantities and units as specified; rates are to be filled in by the bidder.

{"closingDate":"10 May 1982","closingTime":"04:16","briefingSession":"{"date":null,"time":null,"venue":"abaneand Mr NdhivhuwoNetshilaphalafrom the","is_compulsory":false}"}

{"name":"Mr VincentMatabaneandMr","email":null,"phone":"0123204431","department":"of EnvironmentalAffairs and","address":"ublictransport)."}

Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance certificate. Bidders must have the necessary permits and licenses to operate bus transportation services in South Africa. Bidders must comply with the requirements of the tender document, including any returnable forms such as SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), and SBD 9 (Certificate of Independent Bid Determination).

supplythis additional capacityin such a

way that it improvessecurity of supplyto the nationalgrid systemand South Africa in its entirety,

Basgdon the informationconsidered,the Department'sconclusionsarethat:

(a.)the proposedactivitiesmayleadto substantialdetrimentalimpacton the environment;

(b.)theneedfor the project

The tender is for the provision of staff bus transportation services for the Medupi Power Station project, covering scheduled routes from Marapong, Onverwacht, and Lephalale to the Medupi site, as well as ad hoc bus services and daily hire of a 22-seater bus.

{"name":null,"email":null,"phone":null,"department":"Qty Rate","address":null}

The tender covers the provision of staff bus transportation services for the Medupi Power Station project.

• Bus service routes: trips from Marapong to Medupi site and back, from Onverwacht to Medupi site and back, and from Lephalale to Medupi site and back.
• Ad hoc bus services are priced per kilometre.
• A daily hire rate applies for a 22-seater bus.
• SHE (Safety, Health and Environment) costing items are required: medicals per person, PPE per person, a once-off safety file, a safety officer per hour (as and when required for audits and incident investigations), and police clearance per person.

Pricing must be provided for: trips from Marapong to Medupi site and back, trips from Onverwacht to Medupi site and back, trips from Lephalale to Medupi site and back, ad hoc bus services per kilometre, and daily hire of a 22-seater bus.

Pricing must be submitted on the provided price list (C2.2 Price List) under enquiry number PS(M)2012/PVDW/02.

• Rates are required for each route trip, ad hoc bus services per kilometre, and daily hire of a 22-seater bus.
• SHE costing items must be priced separately: medicals, PPE, safety file, safety officer, and police clearance.

SHE requirements are included in the pricing schedule, indicating bidders must cost for medicals, PPE, a safety file, a safety officer, and police clearance for personnel.

The document is an evaluation checklist for the environmental file that contractors must submit when working at Medupi Power Station. It lists required environmental documents and plans, including: Declaration Letter of Compliance to Eskom Environmental Requirements; Environmental Approvals provided by Eskom or applied for by the contractor (e.g., permits from local municipality for waste and emergency bylaws); appointment letters for HSE Practitioner/Environmental Officer and HCS Storeman with CVs and qualifications; communication procedure and organogram; SHE Induction; method statements with risk assessments; environmental management plan addressing potential risks per aspect and impact register; signed environmental/SHEQ policy; environmental legal register; risk-ranked environmental impact and aspects register with methodology; company risk assessments; schedule of activities linked to resources; signed objectives and targets; emergency preparedness plan; audit procedure and schedule; waste management plan with waste stream analysis and inventory; environmental incident management plan with register and reporting template; non-conformance control procedure with NCR register and template; hazardous chemical substance plan/SPCC plan with associated checklists and registers; water management plan; sewage management plan; monthly and inspection report templates; site shutdown and start-up checklist; complaints register; traffic management plan; training and awareness procedure and matrix; protocol for sourcing materials especially from mining activities; alien invasive plant species eradication plan; and ozone depleting substances management plan (if applicable).

The environmental file must include the following documents and plans:

• Declaration Letter of Compliance to Eskom Environmental Requirements.
• Environmental Approvals provided by Eskom, and any approvals applied for by the contractor (e.g., permits from the local municipality for waste and emergency bylaws).
• Appointment letter for HSE Practitioner/Environmental Officer, with CV and copies of qualifications.
• Appointment letter for HCS Storeman and proof of training.
• Communication Procedure and organogram.
• SHE Induction.
• Method Statements for planned/undertaken activities and associated risk assessments, including one for site establishment.
• Environmental management plan addressing all potential environmental risks as per aspect and impact register.
• Environmental Policy or SHEQ Policy signed by Top Management.
• Environmental Legal Register.
• Risk-ranked comprehensive environmental impact and aspects register, including the methodology (matrix) or protocol governing the process.
• Company's Risk Assessments (not Baseline Risk Assessment).
• Schedule of activities to be undertaken/planned linked to resources.
• Objectives and Targets covering environmental aspects signed by management.
• Emergency Preparedness Plan.
• Audit Procedure and schedule.
• Waste Management Plan, waste stream analysis, waste inventory, and waste reporting template (or report – to adopt Eskom Waste Reporting Template).
• Environmental Incident Management Plan with associated register and reporting template.
• Non-conformance Control Procedure with Non-Conformance Report Register and NCR template.
• Hazardous Chemical Substance Plan/Spill Prevention Control Countermeasures Plan (SPCC Plan), including Hazardous Chemical Store Inspection Checklist, HCS Register, SPCC Plan Spill Assessment Register, Spill Kit Inspection Checklist, HCS Store Facility Register, and HCS Issuance Register.
• Water Management Plan.
• Sewage Management Plan.
• Monthly Report Template and Inspection Report Template (actual reports if contractor is already working).
• Site Shutdown and Start-up Checklist.
• Complaints Register.
• Traffic Management Plan.
• Training and Awareness procedure and Training matrix.
• Protocol for sourcing materials, especially materials from mining activities.
• Alien Invasive Plant Species eradication plan and programme.
• Ozone Depleting Substances Management Plan (only if applicable).

The environmental file must include:

• Declaration Letter of Compliance to Eskom Environmental Requirements.
• Environmental Approvals provided by Eskom or applied for by the contractor (e.g., permits from local municipality for waste and emergency bylaws).
• Appointment letter for HSE Practitioner/Environmental Officer, with CV and qualifications.
• Appointment letter for HCS Storeman and proof of training.
• Environmental Policy or SHEQ Policy signed by Top Management.
• Environmental Legal Register.
• Risk-ranked comprehensive environmental impact and aspects register with methodology.
• Company's Risk Assessments.
• Objectives and Targets signed by management.
• Emergency Preparedness Plan.
• Audit Procedure and schedule.
• Waste Management Plan with waste stream analysis and inventory.
• Environmental Incident Management Plan with register and reporting template.
• Non-conformance Control Procedure with NCR register and template.
• Hazardous Chemical Substance Plan/SPCC Plan with associated checklists and registers.
• Water Management Plan.
• Sewage Management Plan.
• Monthly Report Template and Inspection Report Template.
• Site Shutdown and Start-up Checklist.
• Complaints Register.
• Traffic Management Plan.
• Training and Awareness procedure and Training matrix.
• Protocol for sourcing materials, especially from mining activities.
• Alien Invasive Plant Species eradication plan and programme.
• Ozone Depleting Substances Management Plan (if applicable).

The environmental file must include:

• Appointment letter for HSE Practitioner/Environmental Officer, with CV and qualifications.
• Appointment letter for HCS Storeman and proof of training.
• SHE Induction.
• Method Statements for planned/undertaken activities and associated risk assessments, including one for site establishment.
• Environmental management plan addressing all potential environmental risks as per aspect and impact register.
• Environmental Policy or SHEQ Policy signed by Top Management.
• Environmental Legal Register.
• Risk-ranked comprehensive environmental impact and aspects register with methodology.
• Company's Risk Assessments.
• Emergency Preparedness Plan.
• Audit Procedure and schedule.
• Hazardous Chemical Substance Plan/SPCC Plan with associated checklists and registers.
• Water Management Plan.
• Sewage Management Plan.
• Site Shutdown and Start-up Checklist.
• Traffic Management Plan.
• Training and Awareness procedure and Training matrix.

The tender is for the provision of staff bus transportation services for the Medupi Power Station project. No further scope details are available in the source.

Closing date and time: 2026-08-28 at 10:00 (SAST, Telkom time signal).

Site visit / clarification meeting:

• A site visit and/or clarification meeting may be cited as compulsory in the Tender Data. If compulsory, attendance is mandatory and failure to attend disqualifies the tender.
• Details (date, time, venue) are stated in the Tender Data, which is not provided in the available source.

Clarification of queries:

• Requests for clarification must reach the Eskom Representative earlier than the closing time for clarification of queries.
• Responses are published to all tenderers via the Eskom Tender Bulletin and NT e-Tender Portal; bidders must check these regularly for addenda and amendments.

All communication must be directed to the Eskom Representative only, in writing, in English, in a format that can be read, copied and recorded.

No specific contact names, emails, phone numbers, or submission address are stated in the available source. These are to be found in the Tender Data.

Submission format and packaging:

• Submit one complete original tender plus one (1) complete hard copy of the original. Failure to provide the copy results in disqualification.
• Tenders must be in English, written in ink (not pencil), and signed by a person duly authorised to bind the bidder.
• Seal the original and the copy as separate packages marked "ORIGINAL" and "COPY". Each package must show the Eskom address, the Invitation to Tender number, and the bidder's name and contact address.
• Place both sealed packages in an outer package marked "CONFIDENTIAL", showing only the Eskom address and Invitation to Tender number.
• Deliver to the tender box at the address stated in the Tender Data before the closing deadline. Proof of posting or courier delivery is not accepted as proof of delivery. No telephonic or e-mail submissions unless the Tender Data states otherwise.
• Late tenders are returned unopened. Eskom employees may not deposit tenders on a bidder's behalf.

Returnable documents:

• Complete and return all mandatory tender returnables by the submission deadline. Mandatory returnables cannot be submitted after the deadline.
• Complete the Acknowledgement Form, stating whether the tender covers the whole or part of the works/services/supply.
• Where an agent submits on behalf of a principal, include an authenticated copy of the authority to act as agent.
• Submit the SD&L (Supplier Development & Localisation) Undertaking by contract award; failure to do so means the tender will not be considered for award.

Disqualification risks:

• Any tender not in the tender box by the closing time (Telkom time signal, SAST) is late and will not be accepted.
• Unsealed or incorrectly addressed outer packages: Eskom takes no responsibility for misplacement or premature opening.
• Alterations to tender documents must be initialled by all signatories; corrections may not use correction fluid or tape.
• Tenders based on 100% sub-contracting are ineligible and disqualified.

Evaluation stages:

• Basic compliance: tenders failing stated basic compliance are non-responsive. Missing the one (1) complete hard copy results in disqualification.
• Mandatory returnables: tenders missing mandatory documents or information by the required deadlines are non-responsive.
• Pre-qualification criteria: if stipulated, bidders must comply before further evaluation. A criterion is not measured twice across phases (no 'double dipping').
• Designated materials: where dti-designated materials apply, a specified local-content percentage is a gatekeeper; failure renders the tender non-responsive.
• Functionality: if functionality is a criterion, bidders must meet the minimum threshold stated in the Tender Data; only then is the tender evaluated further.
• Financial analysis: Eskom assesses the financial risk of doing business with the bidder; insufficient mitigating factors or too-high risk may lead to disqualification.
• Price evaluation: per criteria in the Tender Data, considering factors such as CPA, FOREX, commodity increases, discounts, NPV, and forecasted invoicing rates.
• B-BBEE: scored from the CSD report or certificate/affidavit. If B-BBEE level is a pre-qualification criterion, proof must be provided at submission deadline or the tender is disqualified. For point allocation, a missing, fraudulent, or expired certificate scores zero under PPPFA but does not disqualify an otherwise responsive tender.
• Ranking: price score and B-BBEE level are added and suppliers ranked highest to lowest.
• Objective criteria: award to a non-highest scorer only under PPPFA Section 2(1)(f), with objective criteria stipulated in the tender documents; functionality and B-BBEE scorecard elements cannot be used as objective criteria.
• Arithmetical errors: amounts in words govern over figures. Eskom may correct errors (decimal misplacement, omissions, line-item or summation errors) with the bidder's concurrence; refusal to accept corrections may lead to rejection.

The tender is for the provision of staff bus transportation services for the Medupi Power Station project.

No detailed technical specifications (routes, fleet size, service levels, passenger numbers, or operating hours) are stated in the available source. These are to be found in the Tender Data and the specification/works information.

No tender-specific quality management requirements are stated in the available source. Bidders must provide reasonable proof of quality systems, policies and capabilities at contract award, with associated costs reflected in the tender.

Pricing requirements:

• Include all duties, taxes (including VAT), and levies in rates and prices, applicable 14 days prior to submission deadline.
• Rates and prices are fixed for the contract duration.
• State prices in South African Rand unless instructed otherwise.
• Submit prices per the exchange rate and base date in the Invitation to Tender.

Arithmetical error correction:

• Amounts in words govern over figures.
• Line-item totals govern over unit rates; gross decimal misplacement is corrected to the line-item total; errors in total prices are corrected by revising item prices to achieve the tendered total.
• Bidders must accept corrections or risk rejection.

Insurance:

• Eskom's insurance may not cover full requirements; bidders should seek qualified advice.

Security for performance:

• If required, name at least two financial institutions likely to provide the security; Eskom may reject unsuitable institutions.

Pricing format:

• Rates and prices must include all duties, taxes (including VAT), and other levies payable by the successful tenderer, applicable 14 days prior to the submission deadline.
• Rates and prices are fixed for the contract duration, not subject to price adjustment except as provided in the Enquiry.
• State rates and prices in South African Rand unless instructed otherwise; the selected conditions of contract may allow part payment in other currencies.
• Submit prices in accordance with the exchange rate and base date stipulated in the Invitation to Tender.

Insurance:

• Eskom's insurance (if any) may not cover the full extent required under the conditions of contract; bidders should seek qualified advice.

Security for performance:

• If security for performance is required, the bidder must name at least two (2) financial institutions it is likely to approach for the required security. Eskom may reject an unsuitable institution.

Arithmetical corrections:

• Where a pricing schedule or bill of quantities applies, line-item totals govern over unit rates; a grossly misplaced decimal point is corrected to the line-item total; errors in the total of prices are corrected by asking the bidder to revise item prices to achieve the tendered total.

Costs:

• Eskom does not compensate bidders for any costs incurred in preparing or submitting a tender, or in negotiating a contract.

Eligibility:

• Bidders must comply with eligibility criteria in the Tender Data and must not be under any restriction to do business with Eskom or State Owned Companies.
• Tenders based on 100% sub-contracting are ineligible.

Legislative compliance:

• Comply with National Treasury instructions (CSD), CIDB regulations for construction works, dti designated materials, PPPFA regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements.

CSD registration:

• Required under NT instructions; proof of CSD registration is a compliance requirement.

Tax compliance:

• A valid tax compliance status is required (implied by NT instructions).

B-bbee:

• Provide a valid B-BBEE certificate or affidavit, or CSD number/report. Fraudulent certificates or fronting are reported to the B-BBEE Commissioner and may lead to suspension from business with State Owned Companies for up to 10 years and possible jail time.

CIDB grading:

• Where CIDB is applicable, proof of CIDB registration is mandatory at tender closing deadline; otherwise the tender is disqualified. If only proof of application is available at closing, it must be submitted by closing, with the actual CIDB printout submitted by contract award.

Sheq:

• Provide reasonable proof that safety, health, environmental and quality systems, policies and capabilities are in place at contract award. All SHEQ costs and personnel must be reflected in the tender.

Misrepresentation:

• Misrepresenting or falsifying any information, certificate, affidavit or document may lead to disqualification.

Collusion and fraud:

• Proof of influencing the tender process, collusion, bid rigging, or fraudulent activity leads to rejection after the Eskom Supplier Reconsideration Committee process.

Compliance with the OHS Act and Eskom's SHEQ requirements is mandatory.

• Provide reasonable proof that safety, health, environmental and quality (SHEQ) systems, policies and capabilities are in place at contract award.
• All SHEQ costs and personnel must be reflected in the tender for Eskom's assessment.

Contract Skills Development Goal (CSDG):

• Applicable to works exceeding R60 million with contract duration of 12 months or more, or professional services contracts exceeding R5 million with duration of 12 months or more.
• The contractor must achieve the CSDG established in the CIDB Standard for Developing Skills through Infrastructure Contracts.

Contract Participation Goals (CPG):

• Applicable to Grade 7-9 General Building (GB) and Civil Engineering (CE) contracts with duration of 6 months or more, where at least 25% of the main contract could be sub-contracted in CE, EB, GB, or ME classes.
• The contractor must engage targeted enterprises to achieve at least 5% contract participation goal.

Eskom's rights:

• May accept or reject any variation, deviation or alternative tender, and may accept the whole or any part of the tender.
• May cancel the tender process at any time before contract formation, giving written reasons on request.
• May enter into mandated negotiations with selected tenderers.
• Disclaims liability for losses or damages arising from participation in the process.

Tender validity:

• Bidders must hold tenders valid for acceptance within the validity period after the submission deadline, and may be asked to extend validity without modifying the tender.
• If validity lapses without extension, tenders are deemed invalid and a new procurement process is required.

Confidentiality:

• Treat all matters arising in connection with the tender as confidential; use Eskom documents only for preparing and submitting the tender.

Contract formation:

• The successful bidder must check the final draft contract, sign the Form of Agreement, and arrange for authorised signatories of both parties to sign the original and one copy.

Evaluation follows the standard Eskom process: basic compliance, mandatory returnables, pre-qualification criteria, designated material thresholds, functionality (if applicable), financial risk analysis, price evaluation, and B-BBEE scoring. Bidders must meet any minimum functionality threshold stated in the Tender Data. Price and B-BBEE scores are added and ranked. Arithmetical errors are corrected per Eskom's rules, with amounts in words governing.

{"closingDate":"01 April 2021"}

{"name":null,"email":null,"phone":null,"department":"ies.","address":null}

Engineer; QC

Accepted by ( Contract Leave it blank-

completed afterManager/ End User/

Project Manager)

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorised version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC

Ltd, Reg No 2002/015527/30.

of 7

Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

Contract quality plan sample

Index

. Definitions .................................................................................................................................... 3

2. Scope of work ............................................................................................................................. 4

3. Communication channels between supplier & ESKOM ...................................................... 4

4. Organogram ............................................................................................................................... 4

5. Index of interfacing documents (processes; standards; codes & specifications) ..... 4

6. A list of suppliers & sub-suppliers .......................................................................................... 4

7. Monitoring of suppliers & contractors /sub-suppliers .................................................. 5

8. Interface of sub-suppliers with the qms of supplier ........................................................ 5

9. Index of items to be manufactured, refurbished and newly purchased .................... 5

10. Related items/activities that need qcp/itp (offsite and onsite) ................................. 5

11. Scope of work areas and processes requiring special controls governed by

Codes of manufacturing/fabrication standards ..................................................................... 6

12. Index of documented information that shall be submitted to ESKOM during

Project .................................................................................................................................................. 6

13. How records will be controlled and retained .............................................................. 6

14. Concession and non-conformance management ......................................................... 7

15. Databook management process - databook index and operating & maintenance

Manual .................................................................................................................................................. 7

16. Management of working tools and equipment (infrastructure) required to

Execute the contract scope of work. ........................................................................................... 7

17. Dealing with customer property ....................................................................................... 7

18. Product preservation ........................................................................................................... 7

19. Identification and traceability .......................................................................................... 7

20. Commissioning and post delivery activities .................................................................... 7

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorised version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC

Ltd, Reg No 2002/015527/30.

of 7

Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

1. Definitions

a) Quality Management System - defined as a formalized system that documents processes, procedures,

and responsibilities for achieving quality policies and objectives.

b) Quality Plan - specification of the procedures and associated resources to be applied when and by whom

to a specific object. “A document or set of documents that describe the standards, quality practices,

resources and processes pertinent to a specific product, service or project.”

c) Quality Assurance - "part of quality management focused on providing confidence that quality

requirements will be fulfilled." The confidence provided by quality assurance is twofold—internally to

management and externally to customers, government agencies, regulators, certifiers, and third parties.

The planned and systematic activities implemented within the quality system that can be demonstrated to

provide confidence that a product or service will fulfil requirements for quality."

d) Quality Control - part of quality management focused on fulfilling quality requirements." While quality

assurance relates to how a process is performed or how a product is made, quality control is more the

inspection aspect of quality management. An alternate definition is "the operational techniques and

activities used to fulfil requirements for quality."

e) Supplier – supplier - organization that provides a product or a service. A supplier is an individual or

organization who provides businesses with either products, services, or both. A provider can be internal

or external to the organization.

f) Sub-suppliers - suppliers that will be utilised by tenderer to execute the scope of work deliverables. Sub-

Supplier means any supplier who contracts with the Supplier for performance of the services for which

the Supplier has contracted with the Service Provider.

g) A subcontractor (or sub-contractor) is a company or person whom a general contractor, prime

contractor or main contractor hires to perform a specific task as part of an overall project and normally

pays for services provided to the project.

h) Quality objectives: This term represents the plan laid out to ensure that quality results are achieved

properly. They are measurable goals relevant to enhancing customer satisfaction and are consistent with

the quality policy. The quality goals are specific, measurable (using key figures), and time-bound (SMART)

intermediate steps to fulfil the quality policy.

i) Quality policy: Overall intentions and directions of an organization with regard to quality concerns, as

formally expressed by the top management.

j) Risk management: The identification, evaluation and prioritization of risks to eliminate or mitigate their

probability or severity or to leverage opportunities.

k) Documented information: information that must be controlled and maintained. A process for identifying,

reviewing and approving documents as well as using an appropriate format and media for the contents of

the documented information is required in any organisation. Documented information must be available

for those that need to access it, protected, version controlled and inactive/old versions (obsolete) disposed

of properly.

l) Method statements: It describes in a logical sequence exactly how a job is to be carried out in a safe

manner and without risks to health/safety. It includes all the risks identified in the risk assessment and the

measures needed to control those risks. This allows the job to be properly planned and resourced.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorised version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC

Ltd, Reg No 2002/015527/30.

of 7

Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

(Type in the Full description of the Works Information as described in the NEC or Fidic document)

Scope of work category ( Mark with X if Yes N/A Type in the scope of work in the appropriate

any activity below is included in SOW) column.

Design

Manufacturing

Supply and Delivery/ Transportation

Construction/ Installation/ Maintenance

Commissioning

Professional services

Other

3. Communication channels between supplier & ESKOM

Each person on site must know their own responsibilities as well as the responsibilities of others. Each party must keep the relevant

people informed. Indicate for this contract Communication regarding all quality related issues i.e. Documentation/ Supplier Representative

details and contacts - E-mails; Minutes of Meetings; Fixed Contract Meeting; /Weekly Progress Meetings & reporting;. All documentation

shall be submitted per the contract agreement).

4. Organogram

(Include scope of work /contract related organogram showing designations with roles and responsibilities/ outputs, which shall include the

QA and QC functions with all personnel responsible for management of activities/processes during execution or delivery of product. Team

member’s responsibilities and qualifications necessary to fulfil stated duties Work verification (e.g., who is responsible for carrying out a

task, as well as who is responsible for checking the work)

5. Index of interfacing documents (processes; standards; codes &

Specifications)

List of Supplier’s core processes to be used for executing scope of work / List of Documents to be used on this contract - Work Instructions;

Processes; policies; procedures for the scope of work; Industry standards; specifications; drawings applicable to the scope of work.

Name of document Type Revision

6. A list of suppliers & sub-suppliers

(for sow specific raw material/ required components; list all possible services/material to be sourced or services to be outsourced)

Material components to be purchased

Possible suppliers to be used for sourcing Material /components to be purchased

A

B

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorised version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC

Ltd, Reg No 2002/015527/30.

of 7

Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

Scope of Work Sub-Suppliers or Sub-contractors- for specialised, complex SOW activities that will be

outsourced.

Outsourced Description of the activity Criteria for selection

Activity/Subcontractor

Eg - Drilling of holes in rocky areas Rock drilling when digging holes; Hiring additional ladders; Eg: Technical & Quality requirements

A

B

C

Note: Evaluation; selection and performance monitoring of suppliers shall be performed as defined in the supplier’s procedures for

managing externally supplied products and services.

7. Monitoring of suppliers & contractors /sub-suppliers

(Description of how the tender’s Supplier and contractors indicated in Section 6 will be monitored post award, mark with X the applicable

box- if there are sub-suppliers/ sub-contractors)

Supplier/contractor performance monitoring activities as per scope of work Yes N/A

Supplier inspection report or

supplier surveillance/audit report or /and audit schedule

Generate supplier/contractor inspection plan

Purchased Material verification checklist or report

8. Interface of sub-suppliers with the qms of supplier

(Description of the interface of the Sub-Supplier and Suppliers QMS and applicable documents, procedures and work instructions)

9. Index of items to be manufactured, refurbished and newly

Purchased

(Submit a list of SOW items/activities that will be manufactured/refurbished or purchased which will be used on this project/contract

including full descriptions; production schedule and if produced in-house or out-sourced)

Item manufactured refurbished purchased serial number

10. Related items/activities that need qcp/itp (offsite and onsite)

(Description of all production products/processes which will be monitored by an approved QCP process- compilation; review and implementation and

compliance monitoring Inspection Management)

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorised version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC

Ltd, Reg No 2002/015527/30.

of 7

Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

11. Scope of work areas and processes requiring special controls

Governed by codes of manufacturing/fabrication standards

(Description of all products/processes/services which will require special controls, i.e. welding, NDT/NDE. For each of the deliverables

identified, describe the quality control activities you will execute to ensure the deliverable will meet quality expectations (QC). For example,

you could note that you will be completing a Quality Control Checklist for each major deliverable)

12. Index of documented information that shall be submitted to ESKOM

During project

All documents that will be submitted to Eskom - Technical records (Safe working procedure/ Method statements), Inspections reports, signed

off QCP’s, technical assurance report, warranty certificates, material certificates , dimension reports, tests reports etc) List of retained

information to be submitted as evidence - SOW has been executed, SOW outputs

(Example):

Title number

Submitted to Eskom prior to commencement /execution

QCP / ITP from Suppliers

Certificates of compliance

Index of ITP/QCP/PQP

Data book Index

Risk Register

offsite and offshore inspections

Submitted to Eskom during and at completion of the contract

Method statements/Safe Working Procedures/ PQRs; Repair Procedures)

Qcp / itp/pqp

Final DATA book

Captured in the QMS of the Supplier / Sub-Supplier

Quality Manual

Quality Policy

Risk Register

Audit findings report and Audit Findings Register / Action Register

Consolidated inspection register of all planned and completed inspections (Accepted,

Rejected, Postponed, Cancelled, Missed);

Monthly Inspection Analysis Report

Audit findings report and Audit Findings Register / Action Register – Analysis Report

Updated procedure registers (PQRs, Method Statements, Repair Procedures, etc.)

A register of NCs / Defects / Punch Items with all the necessary analysis – Analysis Report

Databook status registers – Monthly Analysis Report (Milestone Based)

Inspection rejection rate

13. How records will be controlled and retained

(Some records submitted in Clause 12 of CQP- Description of how records shall be controlled (eg. identified, completed, retained and

disposition method - please do not attach procedure) A good retrievable filing system using an indexing and cross reference system should

be set up.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorised version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC

Ltd, Reg No 2002/015527/30.

of 7

Template Identifier 240-43921804 Rev 5

Template for a Typical Document Identifier 240-109253698 Rev 3

Contract Quality Plan Effective Date 01 April 2021

Next Review Date 01 April 2026

Record name Reference number Distributed to Retention period

(access):

14. Concession and non-conformance management

(Share brief description (flowchart/process) of how the following processes will be implemented: Concession management process; Non-

Conformance (Defects; Repair & Rework) Management Process; Inspection Management Process.

15. Databook management process - databook index and operating &

Maintenance manual

If data book applicable to the scope of work, Submission of data books – reflect review; and acceptance; include list of purchase orders for

quality critical items.

16. Management of working tools and equipment (infrastructure)

Required to execute the contract scope of work.

(Provide a list of Tools & Equipment to be used for this contract; Provide a list of Calibration/ Maintenance or Test (for those applicable)

status of each of the tools and equipment to be used)

17. Dealing with customer property

Provide a brief description or the process flow which details the manner in dealing with customer property as per latest ISO 9001

requirement.

18. Product preservation

Include a process flow which details the manner for the preservation, storage and handling of materials – identification; handling;

contamination control; packaging; storage; transmission or transportation, and protection

19. Identification and traceability

Indicate the identification and traceability methods to be used for SOW related activities affected by statutory and regulatory requirements

20. Commissioning and post delivery activities

Indicate any post-delivery activities/support and how shall it be given to Eskom during commissioning and after SOW delivery - any

warranty period and conditions; customer satisfaction measurement; technical support; defect correction period/ retention funds. When

determining post-delivery activities consider statutory; regulatory and scope of work requirements

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorised version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC

Ltd, Reg No 2002/015527/30.

of 7

The supplier must submit method statements and safe working procedures, including PQRs and repair procedures, as part of documented information to Eskom. The supplier must also maintain registers for audit findings, updated procedures, non-conformances/defects/punch items, and databook status, with monthly analysis reports.

The supplier must provide an organogram showing designations with roles, responsibilities and outputs, including QA and QC functions. Team members' responsibilities and qualifications necessary to fulfil stated duties must be shown, including who carries out tasks and who checks the work.

The supplier must prepare a Contract Quality Plan (CQP) to identify and plan for meeting Eskom's quality management expectations. The CQP references SANS 466:2005 and ISO 10005:2005. It must cover scope of work, communication channels, an organogram with QA/QC roles, interfacing documents, supplier and sub-supplier management, monitoring, special controls, documented information submission, records control, concession and non-conformance management, databook management, tool and equipment management, customer property, product preservation, identification and traceability, and commissioning and post-delivery activities. The CQP is compiled by the tenderer at revision 0 during tender evaluation and changes to revision 1 after contract signing; it is approved by the owner of the organisation and accepted by Eskom after award.

The contract requires the supplier to address post-delivery activities, including warranty period and conditions, customer satisfaction measurement, technical support, and defect correction period or retention funds, considering statutory, regulatory and scope of work requirements.

Bidders must be registered on the Central Supplier Database (CSD) and hold a valid SARS Tax Clearance Certificate (or tax pin). Bidders must have the necessary operating licences for passenger transport, including a valid operating licence issued by the relevant provincial authority. Bidders must comply with the National Road Traffic Act and all relevant regulations regarding vehicle fitness and driver qualifications. Bidders must meet Eskom's supplier evaluation criteria, which may include financial stability, safety record, and past performance. Bidders must complete all mandatory returnable forms as specified in the tender document, including the SBD forms (e.g., SBD 4 Declaration of Interest, SBD 9 Certificate of Independent Bid Determination) and any Eskom-specific declarations.

This document describes the approach in which waste both general and hazardous will be managed

on the Medupi construction site. This requires active involvement of both the Team Medupi and its

contractors. It does not relieve any employee or contractors from fulfilling requirements set in the

environmental legislations.

2. Supporting Clauses

2.1 Scope

2.1.1 Purpose

The purpose of the Medupi Waste Management Work Instruction is to outline critical elements of

managing waste at Medupi Construction Project. The Project aims to avoid, minimise and dispose

of waste in an environmentally sound manner and in compliance to the applicable legislative

requirements.

2.1.2 Applicability

This document shall apply to Medupi Power Station.

2.1.3 Effective date

This work instruction shall be effective as from the authorisation date.

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems – Requirements

[2] Environmental Conservation Act (Act ) External

[3] National Water Act (Act No. ) External

[4] National Environmental Management Act (Act No. ) External

[5] National Environmental Management: Waste Act (Act No. ) External

[6] Occupational Health and Safety Act (Act No. ) and Construction Regulations

External

[7] National Norms and Standards For the Remediation of Contaminated Land and Soil Quality,

GN 331, 2 Shall 2014 External

[8] Waste Classification and Management Regulations, GN 634, 23 August 2013 External

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Waste Management Work Instruction Unique Identifier: 348-22367

Revision: 8

Page:

[9] National Norms and Standards for the Assessment of Waste for Landfill Disposal, GN 635, 23

August 2013 External

[10] National Norms and Standard for Disposal of Waste to Landfill, GN 636, 23 August 2013

External

[11] Hazardous Chemical Substance Act (Act No. ) External

[12] National Health Act (Act ) as amended External

[13] National Road Traffic Act (Act No. ) External

[14] National Waste Information Regulations, GN 625, 13 December 2012 External

[15] Waste Tyre Regulation, GN 1064, 29 September 2017 External

[16] National Norms and Standards for the Sorting, Shredding, Grinding, Crushing, Screening,

Chipping or Bailing of General Waste, GN 1096, 11 November 2017, GN 926, External

[17] List of waste management activities that have, or are likely to have, a detrimental effect on the

environment, GN 921, 29 November 2013 and its amendments External

[18] Regulations regarding the control of the import of waste, GN 22, 21 January 2019 External

[19] Basel Convention on the trans-boundary movement of hazardous waste and their disposal

External

[20] Stockholm Convention on the identification and removal of persistent organic pollutants

External

[21] Rotterdam convention on the banning of hazardous substances External

[22] Montreal Convention, the phase-out of ozone depleting substance External

[23] Kyoto Protocol on the removal of greenhouse gases External

[24] Bamako Convention on the Ban of the Import into Africa and the control of Transboundary

movement of Hazardous Waste within Africa External

[25] National Environmental Management Laws Amendment Act External

2.2.2 Informative

[26] 348-961711 Project Execution Plan

[27] 348-883902 Project Quality Plan

[28] 348-653867 Development and Change of Medupi QMS Documents

[29] 348-883808 Document and Record Management Procedure

[30] 348-681011 The Environmental Management Plan for the Medupi Coal-fired Power Station in

the Lephalale Area, Limpopo Province – The Construction Phase

[31] 12/12/20/695 Record of Decision for the Medupi Project

[32] 348-31313 Medupi Power Station Water Use Licence 01/A1042/ABCEFGI/5213, Version: 01-

2020

[33] 348-859607 Medupi Power Station Water Use Licence 07/A42H/IIG/6425, Version: 01-2020

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Waste Management Work Instruction Unique Identifier: 348-22367

Revision: 8

Page:

[34] 348-859607 Medupi Power Station Water Use Licence 01/A1042/ABCEFGI/5213 &

07/A42H/IIG/6425

[35] 348-9936873 Registration approval for waste sorting, crushing and bailing facilities 12-9-11-

SSGCSB08-5

[36] 348-9936868 Registration approval for waste storage facilities 12-9-11-ST195-5

[37] 348-630732 Medupi Ash Disposal Facilities Waste Management Licence

12/9/11/L210323092918/5/R

[38] 348-860846 Medupi Environmental Policy

[39] 32-245 Eskom Waste Management Standard

[40] 348-717685 Procedure for the handling of HSE Non-conformities and Corrective and

Preventive Action

[41] 348-693723 Medupi Environmental Incident Management Procedure

2.3 Definitions

Term Explanation

Best Practical Means the option that provides the most benefit or causes the least damage to the

Environmental environment as a whole, at a cost acceptable to society, in the long term as well as in

Option (BPEO) the short term.

Best practice Means to perform or exercise a particular activity or activities in the most suitable,

appropriate, advantageous or best advised manner in order to achieve the highest

standards while performing or excising such activity or activities.

Building and Means waste, excluding hazardous waste, produced during the construction, alteration,

demolition waste repair or demolition of any structure, and includes rubble, earth, rock and wood

displaced during that construction, alteration, repair or demolition.

Business waste Means waste that emanates from premises that are used wholly or mainly for

commercial, retail, wholesale, entertainment or government administration purposes.

Colour coding Means the use of colour on a container or bag or the label attached to such that

serves to identify the category of waste it contains.

Contaminant Means any substance present in an environmental medium at concentrations in

excess of natural background concentrations that has a potential to cause harm to

human health or the environment.

Contractor An employer who performs construction work and includes principal contractors.

Contracted companies are specifically viewed as employers in their own right, as per

the OHS Act.

Cradle to grave A policy of controlling a waste from its inception to its ultimate disposal.

principle

Disposal Means the burial, deposit, discharge, abandoning, dumping, placing or release of any

waste into, or onto, any land.

Domestic waste Means waste, excluding hazardous waste, that emanates from premises that are

used wholly or mainly for residential, educational, health care, sport or recreation

purposes.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Waste Management Work Instruction Unique Identifier: 348-22367

Revision: 8

Page:

Term Explanation

Duty of care Every person who causes, has caused or shall cause significant pollution or

degradation of the environment shall take reasonable measures to prevent such

pollution or degradation from occurring, continuing or recurring, or, in so far as such

harm to the environment is authorised by law or cannot reasonably be avoided or

stopped, to minimise and rectify such pollution or degradation of the environment.

Environment The surrounding in which humans exist that is made up of:

i. the earth’s land, water and atmosphere;

ii. micro-organisms, plant and animal life;

iii. any part or combination of (i) and (ii) and the interrelationship among and between

them; and

the physical, chemical, aesthetic and cultural properties and conditions of the

foregoing that influence human health and well-being.

Extended Means measures that extend a person’s financial or physical responsibility for a

Producer product to the post-consumer stage of the product.

Responsibility

Measures

General waste Means waste that does not pose an immediate hazard or threat to health or to the

environment, and includes—

a) domestic waste;

b) building and demolition waste;

c) business waste;

d) inert waste; or

any waste classified as non-hazardous waste in terms of the regulations made under

section 69 of the NEMWA.

General Waste Means a storage facility that has a capacity to store in excess of 100m3of general

Storage Facility continuously.

Health care risk Means the hazardous portion of the waste generated at the heath care facility. This is

waste any waste that poses a hazard to human health or the environment.

Hazardous waste Means any waste that contains organic or inorganic elements or compounds that

shall, owing to the inherent physical, chemical or toxicological characteristics of that

waste, have a detrimental impact on health and the environment

Hazardous Means a storage facility that has a capacity to store in excess of 80m3 of hazardous

Waste Storage continuously.

Facility

Inert Waste Means waste that—

a) does not undergo any significant physical, chemical or biological transformation

after disposal;

b) does not burn, react physically or chemically biodegrade or otherwise adversely

affect any other matter or environment with which it shall come into contact; and

c) does not impact negatively on the environment, because of its pollutant content and

because the toxicity of its leachate is insignificant.

Integrated Is a holistic and integrated system and process of management, aimed at pollution

pollution and prevention and minimisation at source, managing the impact of pollution and waste on

waste the receiving environment and remediating damaged environments.

management

Life-cycle Means a process where the potential environmental effects or an impact of a product

assessment or service throughout the life of that product or service is being evaluated.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Waste Management Work Instruction Unique Identifier: 348-22367

Revision: 8

Page:

Term Explanation

Litter Means any object or matter which is left behind or discarded by a person in any place

except in an approved receptacle provided for that purpose or at a waste handling

facility.

Precautionary Where a risk is unknown; the assumption of the worst case situation and the making

principle of provision for such a situation.

Preventive Reduce risk by ensuring that collection, treatment, and disposal take place as close as

principle possible to the point of generation as is technically and environmentally feasible.

Proximity Treatment and disposal of general and hazardous waste shall take place as close as

principle possible to the point of production to minimise transportation and environmental risks.

Waste shall be managed and disposed of as close to the point of generation as

possible. The objective is to minimise transport distances and cost, exposure, and risk

associated with waste.

Pollution Any change in the environment caused by substances, radioactive or other waves,

noise, odours, dust or heat emitted from any activity, including the storage or

treatment of waste or substances, construction and the provisions or services,

whether engaged in by any person or an organ of state, where that change has an

adverse effect on human health or well-being or on the composition, resilience and

productivity of natural or managed ecosystems, or on materials useful to people, or

will have such effect in the future.

Polluter pays The costs of remedying pollution, environmental degradation and consequent adverse

principle. health effects and of preventing, controlling or minimising further pollution,

environmental damage or adverse health effects shall be paid for by those responsible

for harming the environment.

Recycle Means a process where waste is reclaimed for further use, which process involves the

separation of waste from a waste stream for further use and the processing of that

separated material as a product or raw material.

Recovery Means the controlled extraction or retrieval of [any substance,] energy, or material [or

object] from waste

Remediation Means the management of a contaminated site to prevent, minimise, or mitigate harm

to human health or the environment.

Re-use Means to utilise the whole, a portion of or a specific part of any substance, material or

object from the waste stream for a similar or different purpose without changing the

form or properties of such substance, material or object.

SANS 10234 Means the latest edition of the South African National Standard Globally Harmonised

System of Classification and Labelling of Chemicals.

Temporary Means a once off storage of waste for a period not exceeding 90 days.

storage

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Waste Management Work Instruction Unique Identifier: 348-22367

Revision: 8

Page:

Term Explanation

Waste Means:

(a) any substance, material, or object—

(i) that the generator of that substance, material or object has no further use for

within its own processes, whether or not it has any commercial value for the

generator, but which can be re-used, recycled, recovered or traded in by any

person; or

(ii) that is rejected, abandoned, discarded, or disposed of, either temporary or

permanently, or is intended to be discarded or disposed of by the generator of

that substance, material or object, regardless of whether or not that substance,

material or object has any commercial value for the generator or can be re-used,

recycled, recovered or traded in by any person; or

(b) any other substance, material or object that shall be defined as a waste by the

Minister by notice in the Gazette; but any waste or portion of waste, referred to in

paragraphs (a) and (b), ceases to be a waste—

(aa) once it is re-used, recycled, or recovered or traded in by the holder of that waste

or portion of waste in accordance with a condition stipulated in a valid waste

management licence, where applicable, or in accordance with an applicable

norm or standard made in terms of this Act; or

(bb) where the Minister has, in the prescribed manner, excluded the holder of any

waste stream or a portion of a waste stream from the definition of waste, enabling the

holder thereof to trade in the excluded waste stream or portion of the excluded waste

stream, provided that the holder has satisfied the requirements of proving the

environmentally safe use of the waste stream or portion of waste stream by it or any

other person and committed to provide the Minister with annual reports of the use

thereof.

Waste Means establishing, in terms of SANS 10234

classification a) whether a waste is hazardous based on the nature of its physical, health and

environmental hazardous properties (hazard classes), and

the degree or severity of hazard posed (hazard categories).

Waste disposal Means any site or premise used for the accumulation of waste with the purpose of

facility disposing of that waste at that site or on that premise.

Waste Means a place, infrastructure, structure, or containment of any kind, wherein, upon or

management at, a waste management activity takes place and includes a waste transfer station,

facility container yard, landfill site, incinerator, a lagoon, recycling or a composting facility.

Waste handling Means a facility that is used to accumulate and temporarily store waste before it is

facility/Temporar transported to a recycling, treatment, or waste disposal facility.

y Waste Storage

Facility

Waste generator Means any person whose actions, production processes or activities, including waste

management activities, results in generation of waste.

Waste manager Means any person that re-uses, recycles, recovers, treats, or disposes of waste.

Waste Means any person who conveys or transfers waste (a) between the waste generator

transporter and a waste management facility; or (b) between waste management facilities.

Waste manifest Means a system of control documentation, which accompanies a load of hazardous

system waste transported from the point of generation to the waste management facility.

Waste stream Means a type of waste, including building waste; business waste; bulky waste; dailies;

domestic waste; garden waste; hazardous waste; health care risk waste; industrial

waste; recyclable waste and special industrial waste.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Waste Management Work Instruction Unique Identifier: 348-22367

Revision: 8

Page:

Term Explanation

Waste Means any activity listed in Schedule 1 or published by notice in the Gazette under

management section 19 of the NEMWA, 2008 as amended

activity

Waste Means a programme that is intended to promote the reduced generation and disposal

minimisation of waste.

programme

2.4 Abbreviations

Abbreviation Explanation

DWS Department of Water and Sanitation

DFFE Department of Forestry, Fisheries and the Environment

EA Environmental Authorisation

ECO Environmental Control Officer

EMP Environmental Management Plan

GWIS Gauteng Waste Information System

GN Government Notice

HCRW Health Care Risk Waste

NEMWA National Environmental Management: Waste Act

ODS Ozone-Depleting Substances

PCB’s Polychlorinated biphenyl

SANS South African National Standards

SABS South African Bureau of Standards

SAWIS South African Waste Information System

SP Stockpile

TM Team Medupi

WML Waste Management Licence

WUL Water Use License

2.5 Roles and Responsibilities

a) Responsible

Those who do the work to achieve the task. There is at least one role with a participation type of

responsible, although others can be delegated to assist in the work required.

b) Accountable (also approver or final approving authority)

The one ultimately answerable for the correct and thorough completion of the deliverable or task,

and the one who delegates the work to those responsible. In other words, an accountable shall sign

off (approve) work that responsible provides. There shall be only one accountable specified for each

task or deliverable.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Waste Management Work Instruction Unique Identifier: 348-22367

Revision: 8

Page:

c) Consulted (sometimes counsel)

Those whose opinions are sought, typically subject matter experts; and with whom there is two-way

communication.

d) Informed

Those who are kept up-to-date on progress, often only on completion of the task or deliverable; and

with whom there is just one-way communication.

Table 1: RACI Matrix

Site Manager

Process Step Director Contractors Manager Project Construction Unit Contracts Construction Environmental ECO TM TM Manager TM TM TM Support TM Manager Environmental Practitioners Principal

Ensure that the requirements of this Waste

I I C,I R,I C,I A R RManagement Procedure are implemented I

Responsibilities:

TM and contractors shall, within their powers, take all reasonable measures to:

• Avoid the generation of waste and where such generation cannot be avoided, to minimise the

toxicity and amount of waste that is generated.

• Reduce, re-use, recycle and recover waste.
• Where waste shall be disposed of, ensure that the waste is treated and disposed of in an

environmentally sound manner.

• Manage the waste in such a manner that it does not endanger health or the environment or cause

a nuisance through noise, odour or visual impacts.

• Prevent the waste from being used for any unauthorised purpose.
• TM and Contractors shall take reasonable steps to inform the waste transporters and/or

managers of the impact of that waste on health and the environment. Waste generated at the

project shall be disposed of in an environmentally sound manner and life-cycle approach and/or

cradle to crave principle shall be implemented for all waste stream generated.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Waste Management Work Instruction Unique Identifier: 348-22367

Revision: 8

Page:

• Service providers used for transportation and disposal of waste are responsible to ensure that

facilities used complies with the conditions of the permits/licenses issued as well as all applicable

legislations, but the ultimate legal responsibility lies with the waste generators to ensure that the

waste is treated, recycled and disposed of correctly. It is required that service providers and

waste disposal facilities be inspected/audited by the Contractors, TM Environmental Department

and the ECO’s in order to fulfil the duty of care, the life-cycle approach to waste management

and cradle to grave responsibilities with regard to waste management.

2.6 Related/Supporting Documents

[1] 348-885591 Anti-Litter Policy Statement

[2] 348-613250 Eskom WIS Registration Certificate for hazardous waste generator

[3] 348 – 669234 Waste Removal Checklist

[4] 348-665979 Medupi Waste Inventory Template

[5] 348-665980 Medupi Waste Hierarchy Implementation Template

[6] 240 – 47176064 Eskom Waste Reporting Template

[7] 348-611308 Eskom WIS Registration Certificate for Ash Disposal Facility

[8] 348-655890 Appendix A-Document Self-Assessment Checklist

3. Document Content

3.1 Waste Management Strategy

In order to ensure that waste management activities within Medupi Power Station Project (the

Project) are undertaken in an environmentally sound manner, contractors are required to develop a

strategic planning tool (waste management plan/procedure) that serves as a first step towards

informed planning and accountability for waste management within their areas of responsibility.

Waste management plans shall be developed and implemented to meet the requirements stipulated

in Part 5 of the National Environmental Management Waste Act, 2008 (herein referred to as

NEMWA). The plan/procedure shall amongst others include:

Waste minimisation programme which sets out actions and target dates to minimise waste and

improve resource efficiency and meet the objectives of the waste management procedure/plan. The

programme

• shall follow the waste hierarchy and look at ways to prevent, reduce and reuse waste, before

recycling and responsible disposal. The programme shall also look at actions for education and

awareness;

• shall ensure that all waste streams that arise from the activities of the business/company; and
• shall ensures that measures to prevent any employee or person, under his or her supervision

from contravening applicable environmental legislation, as well as consequences of non-

conformances to applicable standard or procedures (internal and external) are in place.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Waste Management Work Instruction Unique Identifier: 348-22367

Revision: 8

Page:

3.2 Environmental Management Principles

The NEMWA, 2008 introduced a number of guiding principles into South African environmental

legislation including the life-cycle approach to waste management, producer responsibility, the

precautionary principle and the polluter pays principle. Chapter 5 of the National Environmental

Management Act, 1998 (herein referred to as NEMA) provides instruments for integrated waste

management. NEMWA also places a duty of care on any person who shall cause significant pollution

or degradation of the environment, requiring them to institute measures to either prevent pollution

from occurring, or to minimise and rectify the pollution or degradation where it cannot be avoided.

The NEMWA echoes the duty of care provision by obliging holders of waste to take reasonable

measures to implement the waste management hierarchy.

3.3 Waste avoidance, waste generation and waste minimisation

The Project focus shall no longer be looking at how to handle and dispose of waste once it is

generated (End of Pipe), but rather at how to avoid waste generation. This is the first step in a list of

actions that relate to managing waste in a sustainable way called the “waste management hierarchy”

– trying at first to avoid creating waste, then minimising what is produced by re-using, recycling,

recovering and treating where necessary and disposal as a last resort.

Figure 1: Waste Management Hierarchy

Waste is an inevitable consequence of any development and hence it shall be managed in an

integrated and sustainable manner. The National Waste Management Strategy defines a waste

management hierarchy, which is based on the above-mentioned principles (see Figure 1). One of

the mechanisms to resolve this problem is to identify what portions of the waste stream can most

readily be avoided, minimised and/or recycled. To do this effectively, quantitative understanding of

the total waste stream is necessary.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Waste Management Work Instruction Unique Identifier: 348-22367

Revision: 8

Page:

Figure 2: Generic process flow waste management with recycling option

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Waste Management Work Instruction Unique Identifier: 348-22367

Revision: 8

Page:

3.4 Waste classification

Waste Classification and Management Regulations, GN 634 (the Regulations) came into effect on

the 23 August 2014. All waste generated at the project shall be classified in accordance with SANS

10234 within one hundred and eighty (180) days of generation with the exception of the waste stream

mentioned below:

3.4.1 General waste

• Domestic waste;
• Business waste not containing hazardous waste or hazardous chemicals;
• Non-infectious animal carcasses;
• Garden waste;
• Waste packaging;
• Waste tyres;
• Building and demolition waste not containing hazardous waste or hazardous chemicals; and
• Excavated earth material not containing hazardous waste or hazardous chemicals

3.4.2 Hazardous waste

• Asbestos Waste;
• PCB waste or PCB containing waste (> 50 mg/kg or 50 ppm);
• Expired, spoilt or unusable hazardous products and Health Care Risk Waste (HCRW); and
• Mixed waste - general waste which contains hazardous waste or hazardous chemicals

Waste that is classified in terms of the Minimum Requirements for the Handling, Classification and

Disposal of Hazardous Waste (2nd Edition, 1998; Department of Water Affairs and Forestry), or

waste for which an alternative classification was approved by the Department of Water Affairs or

Department of Environmental Affairs, prior to the Regulations taking effect, shall be re-classified in

terms of Regulation 4(2) within three (3) years from the date of commencement of these Regulations.

Waste shall be separated at source and shall not be mixed or diluted solely to reduce the

concentration of its constituents prior to classification. Waste shall be re-classified every five (5)

years, or within 30 days of modification to the process or activity that generated the waste, changes

in raw materials or other inputs, or any other variation of relevant factors. Waste that has been

subjected to any form of treatment shall be reclassified, including any waste from the treatment

process.

Generators of hazardous waste shall ensure that a safety data sheet for the hazardous waste is

prepared in accordance with SANS 10234 as stipulated in the Regulations.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Waste Management Work Instruction Unique Identifier: 348-22367

Revision: 8

Page:

3.5 Safety Data Sheets

As from the 24 August 2016 all hazardous waste generators, except HCRW shall ensure that safety

data sheet/s prepared in accordance with SANS 10234 are kept.

Safety data sheets for asbestos waste, PCB waste or PCB containing waste (> 50 mg/kg or 50 ppm)

and expired, spoilt or unusable hazardous products shall be prepared in accordance with SANS

10234 for the product the waste originates from.

Safety data sheets for mixed waste (general waste, excluding domestic waste, which contains

hazardous waste or hazardous chemicals; and mixed, hazardous chemical wastes from analytical

laboratories and laboratories from academic institutions in containers less than 100 litres) shall be

prepared in accordance with SANS 10234 reflecting details of the specific hazardous waste/s or

hazardous chemical/s in the waste.

3.6 Waste Collection Services

TM and Contractors shall develop a waste collection programme which shall amongst others include:

• Network of collection points;

• Provision of clearly labelled waste receptacles and a system for the safe collection and

transportation of waste;

• Sufficient suitably capacitated staff (employed or contracted);

• Cleaning services this shall include provision and servicing of street litter bins, street sweeping,

litter picking, clearing of illegal dumping and animal carcasses.

Collection vehicles (bakkie, tractor trailers and open trucks) are used to transport waste from the

working areas/collections point to temporary waste storage facility/ies. At temporary storage facilities

general waste is placed into waste skips which are emptied using compactors trucks whereas

hazardous waste is placed inside the 6m3 and 28m3 skips, 210L drums and removed by the

accredited service providers.

3.7 Minimum requirements for management of waste storage facilities

Waste storage facility means any facility on or in which waste is accepted, accumulated, handled,

recycled, sorted, stored or treated prior to its transfer for treatment by way of incineration or for final

disposal.

National Norms and Standards for the Storage of Waste, GN 926 of November 2013 provide

minimum standards for the design and operation of new and existing waste storage facilities and

shall be read in conjunction with requirements stipulated below.

3.7.1 Location and Construction

Waste storage areas shall be located in such a manner that it can provide optimum handling and

transportation of waste material. Location of handling areas shall also take into consideration the

hazards associated with flammability and toxicity of the waste stored and applicable codes and

standards.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Waste Management Work Instruction Unique Identifier: 348-22367

Revision: 8

Page:

The foundations of waste storage containers shall be protected from, or resistant to all, forms of

internal and external wear, vibration, shock, corrosion, fire, heat, vacuum and pressure which might

cause the storage tank foundation to fail.

The liquid waste storage area shall have a firm, impermeable, chemical resistant floors and a roof

or a container that is coated to prevent direct sunlight and rainwater from getting in contact with the

waste. The facility shall be surrounded by an interception trench with a sump for intercepting and

recovering potential spills.

The liquid waste storage area shall have a secondary containment system (e.g. bund, drip tray) of

sufficient capacity to contain at least 110% of the maximum contents of the storage facility. Where

more than one container/tank is stored, the bund shall be capable of storing at least 110% of the

largest tank or 25% of the total storage capacity, whichever is greater (in the case of drums the

tray/bund size shall be at least 25% of total storage capacity).

3.7.2 Access Control and Notices

Access to waste storage facility shall be limited to employees who have been trained with respect to

the operation of the waste storage facility and emergency response procedures and any other person

authorized by the owner of the storage facility.

Notices prohibiting unauthorized persons from entering the waste storage facility, as well as a SABS

acceptable sign indicating the risks involved in unauthorized entry, shall be displayed at the entrance.

Notice stating the hours of operation, the name, address and telephone numbers of the person

responsible for the management of the waste storage facility shall be displayed at the entrance.

3.7.3 Operation

The waste storage facility shall be free from odour or emissions at levels likely to cause annoyance.

Waste shall be sorted into various categories (recyclables and non-recyclables). A procedure or

protocols shall be developed and implemented to prevent any mixing of hazardous and nonhazardous waste.

The waste storage facility shall be operated within its design capacity.

When the waste storage facility is no longer in use method statement for decommissioning and

rehabilitation of the facility shall be submitted to the TM Environmental Department and ECO’s for

approval prior commencement with disestablishment activities.

Routine inspections which include a review of the adequacy, amount and type waste, secondary

containment principle and accessibility of spill response equipment shall be conducted on regular

basis.

3.7.4 Waste Storage Containers

A waste container shall be of sufficient strength and structural integrity to ensure that it is unlikely to

burst or leak in its ordinary use. Containers shall be handled in accordance with appropriate safety

requirements and any waste lost during opening, handling or storage shall be contained.

Waste receptacles (e.g. skips, bins, 210L drums with closing mechanism) shall be closed to prevent

the waste from being blown away or rain entering and increasing volume of waste. Waste

receptacles containing hazardous waste shall be kept closed unless waste is added or emptied.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Waste Management Work Instruction Unique Identifier: 348-22367

Revision: 8

Page:

Any container or storage impoundment holding waste shall be labelled, or where labelling is not

possible, records shall be kept, reflecting the following:

• Date on which waste was first placed in the container;

• Date on which waste was placed in the container for the last time when the container was filled,

closed, sealed or covered;

• Dates when, and quantities of, waste added and waste removed from containers or storage

impoundments, if relevant;

• Specific category or categories of waste in the container or storage impoundment as identified

in terms of the National Waste Information Regulations, GN August 2012; and

• Classification of waste.

3.8 Waste Treatment

Unless otherwise approved by authorities, TM and Contractors when planning to undertake

treatment of hazardous waste (e.g. crushing of fluorescent tubes, bioremediation) onsite shall first

check if the activity will triggers a listed activity or not. Contractors shall consult with TM

Environmental Department prior executing such activity.

Waste shall not be mixed or treated where this would reduce the potential for re-use, recycling or

recovery; and/or result in treatment that is not controlled and not permanent.

3.9 Waste Transportation

Only an accredited service provider shall transport hazardous waste from site and they shall do so

in accordance with the conditions of permit/s issued to them as well as the requirements of any

relevant SANS codes, in respect of the type of vehicle, the markings and manner of construction of

such vehicle, procedures for safety and cleanliness, and documentation relating to the source,

transportation and disposal of such waste, and subject to the requirements of any other legislation.

Contractors shall seek approval from TM Environmental Department prior to removal and disposal

of waste. This is done through submission of Waste Removal Checklist (348 - 669234). The checklist

shall be submitted 5 days prior removal of waste from site. Gate release permit shall be signed and

issued to the applicant/requestor who has waste removal checklist approved by TM Environmental

Department

At minimum, waste transporters shall be in possession of the following permits/registration

Waste handling permit issued by local authority (e.g. Lephalale Local Municipality, City of Tshwane);

Waste Information Registration Certificate issued by either provincial or national where applicable; and

Transportation Permit issued in terms of the emergency services By-Laws (any municipality within South Africa) when transporting hazardous waste.

Approval granted by the provincial department responsible for environmental matters (e.g. Limpopo Economic Development Environment and Tourism) if applicable or required by law. . CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30. Medupi Waste Management Work Instruction Unique Identifier: 348-22367 Revision: 8 Page: Transporters of waste classified as hazardous shall

Complete a waste manifest, at minimum containing the information stipulated on Annexure 2: Waste Manifest System Requirements of the Waste Classification and Management Regulations GN August 2013;

Provide the information to the generator before the waste is transported from the premises of the generator; and

Provide the information to the waste manager at the time of delivery of the waste to the facility for a waste management activity. Any person engaged in the transportation of waste shall take all reasonable steps to prevent any spillage of waste or littering from a vehicle used to transport waste. Where waste is transported for the purposes of disposal, a person transporting the waste shall, before offloading the waste from the vehicle, ensure that the facility or place, to which the waste is transported, is authorised to accept such waste and shall obtain written confirmation that the waste has been accepted. Waste transporters shall have emergency response plans. Any environmental incidents that occur whilst transporting waste on the public road shall be managed in accordance with the applicable environmental legislation or municipal bylaws. Such incidents shall also be reported to TM Environmental Department as per Medupi Environmental Incident Management Procedure, SPO. No. 348 - 693723. 3.10 Waste Disposal No person shall dispose of waste, or knowingly or negligently cause or permit waste to be dispose of, in or on any land, water body or at any facility unless the disposal of that waste is authorised by law or dispose of waste in a manner that is likely to cause pollution of the environment or harm to health and well-being. Waste managers shall not store waste for more than eighteen (18) months from the date of receipt from the waste generator. Waste generators shall ensure that the disposal of their waste to landfill is done in accordance with the Norms and Standards for Disposal of Waste to Landfill, GN August 2013. 3.11 Land Contamination and Rehabilitation Contaminated in relation to Part 8 of Chapter 4 of the NEMWA, means the presence in or under any land, site, buildings or structures of a substance or micro-organism above the concentration that is normally present in or under that land, which substance or micro-organism directly or indirectly affects or shall affect the quality of soil or the environment adversely. The land contamination provisions provide for ‘high risk activities’ which are activities of an organisation which could potentially lead to land contamination. If high risk activities are undertaken or are taking place, the site is likely to have contamination. In order to avoid confusion disestablishment, Contractors shall inspect the areas allocated to them and document the outcome. The inspection report shall be used tool that provide guidance during development of disestablishment and/rehabilitation plan. The report shall clearly indicate the conditions, potential liabilities and highlight possible future obligations. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30. Medupi Waste Management Work Instruction Unique Identifier: 348-22367 Revision: 8 Page: Contractors who suspect that they operate on a land which is contaminated (with respect to different receptors and land use scenarios) or a person who undertakes an activity that caused the land to be contaminated shall notify TM Environmental Department of the contamination as soon as that person becomes aware of that contamination. No person shall transfer contaminated land without informing the person to whom that land is to be transferred to that the land is contaminated. Requirements stipulated in the National Norms and Standards for the Remediation of Contaminated Land and Soil Quality, GN Shall 2014 shall be adhered to. 3.12 Management of General Waste General waste means waste that does not pose an immediate hazard or threat to health or to the environment, and includes domestic waste, building and demolition waste, business waste and inert waste. 3.12.1 Scrap Metals Metals can be divided into two broad categories: ferrous- and non-ferrous metals. Ferrous metals are iron and surface-treated iron, while non-ferrous metals include copper and copper alloys, zinc, lead, aluminium, tin and precious metals such as gold and silver. Metal equipment shall be coated with paints (paint shall be lead-based) or PCB-containing oil, which shall have separate environmental hazards of their own. In line with the principles of waste minimisation, scrap metal shall first be minimised, reused and/or recycled. Contractors are responsible for ensuring that the facilities used to reuse/recycle scrap metal have the necessary operational permits such as waste management licence, WIS registration certificates, municipal waste handling permits, atmospheric emission licences. 3.12.2 Waste tyres Contractors shall manage waste tyres in their possession, control, or causes such tyres to be managed in accordance with the Waste Tyre Regulations GN September 2017 as amended. Contractors shall before remove waste tyres from site ensure that the end of life cycle is clearly understood and all required permits/licences/registration certificates are in place. Records of waste tyres (in categories) removed from site shall be submitted to the TM Environmental Department as part of the Contractors Monthly Environmental Compliance Reports. No person shall dispose of wholly waste tyres at a waste disposal facility or recycle, recover or knowingly or negligently cause or permit tyres to be recycled or recovered at any site, unless the recycling or recovery of those waste tyres is authorised by law. 3.12.3 Building Rubble/Spoil Material/Concrete Waste Arising from construction activities, large quantities of different soil types, rocks, spoil materials and building rubble/concrete waste is generated. Recycling is considered the best option to manage this waste stream. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30. Medupi Waste Management Work Instruction Unique Identifier: 348-22367 Revision: 8 Page: Building Rubble/Spoil Material/Concrete Waste shall be disposed of at the demarcated stockpile areas and processed for reuse within the project. Contractors shall ensure that the rubble brought to the stockpile areas is clean and free from other waste materials such scrap metal, paper, plastic and wood etc. 3.12.4 Incompactable Waste This includes any general waste that cannot be loaded into a compactor truck but not limited to PVC pipes, redundant office furniture and wood waste. All types of uncompactable waste generated on site except wood waste are disposed of inside the 28m3 skips. Wood waste is placed on the ground and then loaded onto the truck or 28m3 metres skips and disposed of at the licenced facility. Wood waste can be re-used by the local communities for different purposes. Burning of waste or use of wood waste for fire purposes is discouraged because some might have chemicals coating that could be unsafe or harmful to human-beings and environment. 3.12.5 Compactable Waste This include any waste that can be reduced in volume by compressing or applying pressure to it (compacting) with the intention to minimise transportation cost. It includes items such as cardboard boxes, paper and plastic bottles etc. Compacted waste is collected using waste receptacles such as 240L wheelie bins, 6 m3cubic skips or in some instances refuse bags. Contractors collect waste contained in 210L wheelie bins and refuse bags to the central waste areas where waste is disposed of into the 6m3 skips. At the central waste areas, Eskom Rotek Industries uses Rear End loader (REL) Compactor Truck to collect waste contained in the 6 cubic metres skip for final disposal at the licenced waste disposal facility. 3.13 Management of Hazardous Waste Hazardous waste means any waste that contains organic or inorganic elements or compounds that shall, owing to the inherent physical, chemical or toxicological characteristics of that waste, have a detrimental impact on health and the environment PCB’s and Asbestos are not used onsite and will therefore not be addressed in this work instruction. In case of suspicion material shall be assessed/investigated as per applicable legal requirements. Waste prohibitions and restrictions on the disposal of waste to landfill stipulated under section 5 (1) and 5 (2) of the National Norms and Standards for Disposal of waste to Landfill, GN August 2013 shall be adhered to. 3.13.1 Sewage Related Waste Management of sewage related waste is detailed in the Sewage Management Plan (348-22351). Sewage sludge, soil contaminated with sewage and screenings/rags are disposed of as hazardous waste at the licenced facility (e.g. Holfontein, Rietfontein). CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30. Medupi Waste Management Work Instruction Unique Identifier: 348-22367 Revision: 8 Page: Recycling of sewage (composting) shall be an option but the sludge needs to meet the requirements as stipulated in the Guidelines for Utilisation and Disposal of Wastewater Sludge - WRC Report No. TT261/06. 3.13.2 Health Care Risk Waste (HCRW) HCRW is waste capable of producing an infectious disease. It includes the following: sanitary waste, infectious waste, sharps and vails and expired medicines. HCRW shall be managed in accordance to SANS 10248 (1, 2, and 3) which gives details on storage, collection, transportation, treatment and disposal. HCRW generated onsite is collected by waste service providers and disposed of at the licensed hazardous waste facility. 3.13.3 Electronic Waste E-waste is the term used to describe discarded appliances that use electricity. It includes computers, printers, cell phones, iPods, iPads and other tablets, gaming consoles, air conditioners, fridges and other household appliances, batteries (wet and dry) and fluorescent light bulbs. E-waste contains valuable materials – such as gold, silver, copper and platinum – and harmful materials, such as lead, arsenic, mercury and brominated flame retardant (BFR) plastics, which require special handling and recycling methods. The recycling processes and disposal of these components, while being a lucrative business proposition for some, pose serious health risks and environmental dangers. The formation or discharge of hazardous emissions during the recycling of electrical and electronic equipment depends heavily on the handling of electronic waste. Hence hazardous substances contained in computers and televisions do not automatically pose a risk to the environment and human health. Some recycling processes applied in transition and developing countries can cause serious health problems and contaminate air, water and soil. Electronic waste can be disposed of as solid waste after having completed its life cycle but otherwise shall be refurbished or reused or recycled (remanufactured, restored, renovated, repaired, or recharged). Hazardous materials shall be disposed as per national requirement. Wet cell batteries or lead acid batteries are used in cars, trucks and dry cell batteries are used in general household appliances (clocks, torches, cameras, remote controls and some hand held equipment’s). Wet cell batteries are changed directly at the suppliers or returned to suppliers for recycling. Dry cell batteries (AA Batteries) are to be recycled or disposed at the hazardous waste licensed facility. 3.13.4 Ozone-depleting substances (ODSs) Ozone-depleting substances (ODSs) are compounds that contribute to the depletion of stratospheric ozone. ODSs are generally very stable in the troposphere and degrade under ultraviolet light in the stratosphere, releasing chlorine or bromine atoms, which deplete ozone. ODSs are categorised into two groups such as chlorofluorocarbons (CFCs), and Hydrochlorofluorocarbons (HCFCs). The most common HCFC in use today is HCFC-22 or R-22. Disposal of defected or unwanted equipment’s (e.g. air conditioners, refrigeration equipment) shall be done in an environmentally safe manner by either returning them to service provider or recycling. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30. Medupi Waste Management Work Instruction Unique Identifier: 348-22367 Revision: 8 Page: TM and contractors shall implement measures that will ensure proper and effective control of ODSs and compliance to the Regulations Regarding the Phasing-out and Management of Ozone Depleting Substances, GN 351 of Shall 2014 as amended. TM and contractors shall develop ODSs Phase-out Program which shall amongst others include an ODS inventory indicating types and quantities of ODSs used, their location and application as well as quantities stored on site. 3.13.5 Compact Fluorescent Lamps (CFLs) and Mercury-Containing Devices As from the 23 August 2016 (three years after the inception of the National Norms and Standard for disposal of waste to landfill, GN August 2013) disposal of Hazardous Waste Electronic Equipment (WEEE) Lamps at the landfill site is prohibited or restricted. Based on the above, TM and Contractors are encouraged recycle all their lighting lamps such as fluorescent tube, HID Lamps, and other associated lamp products such as fittings, ballast etc. A preferred method by the recycling facilities is that generators shall not crush the lamps but rather safely store the lamps in a clearly labelled designated waste receptacle for recycling purpose. Based on the above crushing of CFL’s on site is prohibited. 3.13.6 Empty printing cartridges The ink in the cartridge has certain health effects. The potential routes of over-exposure are the skin and the eyes. Inhalation of vapour and ingestion are not considered to be significant routes of exposure under normal use conditions. Ingestion of the ink will pose acute health hazards. Toner dust contains hazardous materials whereas inkjet inks can also contain a range of chemicals that are harmful to the environment. These materials pose no threat while they are contained within the cartridge. However, these pollutants can escape when cartridges are pulled apart during poorly managed refilling or recycling operations or when dumped cartridges start to deteriorate in landfill. Hazardous Waste Electric and Electronic Equipment (WEEE): other has been prohibited or restricted in terms of disposal. TM and Contractors shall explore recycling options and ensure that this waste stream is diverted to recycling facilities. 3.13.7 Used Oil or Waste Oil Waste oil generated from plant maintenance/services and incidents shall be recycled by the ROSE Foundation accredited service providers. Used oil shall be stored in a sealed container placed in secondary containment. When required the service provider will be contacted for removal or emptying. Used or contaminated oil that cannot be recycled shall be disposed of as hazardous waste at the licenced facility. 3.13.8 Empty Cylinders (B49 SABS 0140) SF6 cylinders are classified as Class 1 - Seamless steel containers. The re-use of cylinders for any gas other than SF6 or any other purpose, is subject to the prior approval of the Department of Labour and compliance with the requirements of SABS 019. Cylinders shall be returned to the supplier when empty or leaking. Cylinders contaminated with by-products shall be decontaminated by a licensed facility before re-use. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30. Medupi Waste Management Work Instruction Unique Identifier: 348-22367 Revision: 8 Page: 3.13.9 Solvents e.g. used thinners Used thinners generated from the painting activities shall be disposed at hazardous waste landfill site and recycled through refining processes. Upon arrival at the refinery the contaminated solvent is put through a series of refining processes which ensure the separation of impurities without any loss of the solvency power of the end product. Once the end product has been thoroughly tested, it is resold into the market as thinners for cleaning purposes only. As from the 24 September 2018 (five years after the inception of the National Norms and Standard for disposal of waste to landfill, GN August 2013) disposal of re-usable, recoverable or recyclable used or spent solvents at the landfill site is prohibited or restricted. 3.13.10 Pesticides Pesticides is a term that includes insecticides (for insect control), herbicides (for weed control) rodenticides (for rodent control), fungicides (for control of plant disease fungi) and miticides (for mite control). Pesticides can contain harmful compounds that can bio accumulate in body fats and move up the food chain as well as pollute soil and water. Pesticides products and containers shall be disposed at a licenced hazardous waste facility. 3.13.11 Ash Fly ash material solidifies while suspended in the exhaust gases and is collected by electrostatic precipitators or filter bags. They consist mostly of silicon dioxide (SiO2), which is present in two forms: amorphous, which is rounded and smooth, and crystalline, which is sharp, pointed and hazardous; aluminium oxide (Al2O3) and iron oxide (Fe2O3). Fly ash contains trace concentrations of many heavy metals that are known to be detrimental to health in sufficient quantities. These can leach into the ground or surface water and cause contamination. These elements are however, found in extremely low concentrations in fly ash. Fabric filter bags generated during commissioning are disposed at a hazardous waste landfill site. Fly ash and bottom ash generated during commissioning activities shall be disposed of at Medupi Ash Dump. Records of Ash disposed of at the facility are filed. 3.14 Waste Recycling TM Management Team is committed to reduce the amount of waste sent to landfill sites by ensuring that where possible waste is minimised (reduced, reused, recycled and recovered) and waste landfilling is considered as last option in order to protect the environment and reduce projects carbon footprint. Contractors are required to develop waste inventory to assess disposal options considering the waste hierarchal approach and ensure that disposal of waste at the landfill sites is the last resort. Examples of waste that can be recycled include but not limited to paper, cardboard, tins, glass, plastic, scrap metal, electronic waste, waste tyres, cartridge, batteries, oil rags, used thinners, used oil and fluorescent tubes. TM and contractors shall ensure that only permitted/licenced waste recycling facilities are used. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30. Medupi Waste Management Work Instruction Unique Identifier: 348-22367 Revision: 8 Page: Records of waste recycled; this include removal slips shall be submitted to the project as part of the Contractor’s Monthly Environmental Compliance Report (348-9987623) which is submitted on monthly basis. 3.15 Prevention and Management of Litter (Anti-Litter Policy) TM and Contractors shall take pride in maintaining the cleanliness onsite. No person onsite shall throw, drop, deposit, spill or in any other way discard any litter into or onto any place, land, open space, drainage system, storm water channels, street or road except in a container or a place specifically provided for that purpose. TM and its contractors shall ensure that sufficient waste containers are provided to contain litter that is discarded or left unattended by the employees and that litter is disposed of before it becomes a nuisance, a ground for a complaint or causes a negative impact on the environment. TM and its contractors shall ensure waste receptacles are provided with external closing mechanism which is scavenger, water and wind proof. TM and its contractors shall ensure waste receptacles are emptied on a regular basis and removed to the construction camp or Central Waste Facility. Litter management is governed by Medupi Project’s Anti-Litter Policy attached (348-883128). TM and Contractors are required to abide by the principles set in the policy. 3.16 Records and Reporting Medupi Power Station has been registered on the National Waste Information System established in terms of section 60 of the National Environmental Management Waste Act, 2008 as hazardous waste generator (excess of 20kg per day). The waste information registration number is D01651-01 (348-613250). This shall be provided to all waste transporters and ensure that is reflected on the waste manifest for removal of hazardous waste. Waste generators shall keep accurate and up to date records of the management of waste they generate. Records shall reflect

Classification of the waste;

Waste manifest, safe disposal certificate and waste disposal notes/slips;

Quantity/ies of each waste that has either been re-used, recycled, recovered, treated or disposed of expressed in tons or cubic metres per month; and

Waste handler or manager (transporter and disposal facility). Contractors shall submit records contemplated above to TM Environmental Department on a monthly basis as part of the Contractor’s Monthly Environmental Compliance Report . Waste manifest and/or safe disposal certificate shall be submitted to the TM on monthly basis as an attachment to the Contractor’s Monthly Environmental Compliance Report. It shall be noted that nonconformance with be raised against a contractor that fails to submit safe disposal certificate or waste manifest signed by all parties accompanied by weighbridge slip within 60 days of removal of waste from site. TM Environmental Department shall compile a monthly waste report and biannual waste report for submission to relevant stakeholders. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30. Medupi Waste Management Work Instruction Unique Identifier: 348-22367 Revision: 8 Page: 3.17 Reporting on South African Waste Information System (SAWIS) and/or Provincial Waste Information System Eskom Waste Centre of Excellence is responsible for reporting volumes of ash treated and/or disposed of within Eskom’s owned waste disposal facilities. Medupi Ash Dump Facility is operated by Eskom Medupi Generation, the facility is registered on the National Waste Information System for disposal of hazardous waste to land (Eskom WIS Registration Certificate for Ash Disposal Facility is D D06761-01(348-611308). Submission of records of waste handled and/or landfilled at the facility is managed by Eskom Medupi Generation Business Unit. Contractors shall ensure that waste managers for external facilities used to treat, recover, and dispose waste is registered and records are submitted SAWIS and/or provincial waste information system (GWIS) as required. Proof showing that waste records handled were reported to SAWIS or provincial WIS shall be updated on the Contractors Waste Inventory and submitted to the TM upon request. Any waste related incidents shall be dealt with and be reported in accordance with the Environmental Incident Management Procedure (348 - 693723).

Process for Monitoring 4.1 Key Performance Areas and Indicators The following Key Performance Areas / Indicators (KPAs / KPIs) shall be measured, analysed and reported. The Process Owner shall be accountable, and assign the responsibility at the frequency as indicated below, documented as part of the QMS measurement, analysis and improvement initiative. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30. Medupi Waste Management Work Instruction Unique Identifier: 348-22367 Revision: 8 Page: Table 2: KPAs/KPIs Key Key Performance Target Measure Responsibility Records Performance Indicator Frequency Area Implementation Provision of clearly Maintain Good Daily TM Contractors of the waste labelled waste waste collection or Environmental waste collection receptacles and management when required Department procedure services servicing/emptying standards /Contractors of the receptacles across site Proper Proper disposal of Conformance Monthly TM Waste management of waste to waste removal of Environmental records waste management waste from Department work site /Contractors instruction and attain legal Implementation Improved Quarterly TM Waste and maintenance waste basis Environmental Inventory of waste inventory recovery and Department reduction in /Contractors waste disposed to Landfill sites Proper Inspections of the Maintain good Daily basis TM Inspection management of temporary storage housekeeping Environmental records Storage facilities and Department/ Facilities and collection points Contractors Collection Points Implementation Records of waste Waste Monthly basis TM Waste of waste recycled accounting Environmental collection minimisation and reducition Department/Co notes/slips programmes ntractors (alternatives to avoid, reduce, reuse, and recycle and implement measures that will lead to effective waste management) Revision of Revision Conformance Annually or as Mumsy Revised Document requirements in line to document required Boshomane procedure with Medupi control Procedures 348- standards and 653867 procedures/w “Development and ork Change of Medupi instructions QMS Documents” and 348-883808 “Document and Record Management Procedure” CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30. Medupi Waste Management Work Instruction Unique Identifier: 348-22367 Revision: 8 Page: 4.2 Document Review and Self-Assessment 4.2.1 Document Self-Assessment The “Process Owner” identified on the front page of this document along with departmental personnel and the project QMS Engineer shall undertake a “self-check” review of the process defined in this document at six monthly intervals, commencing from the effective date of this document, to check

the process / procedure operational integrity

process efficiency

the level of stakeholder knowledge and implementation. Participants and results of the “self-check” review shall be documented by the Process Owner in the “Self-Assessment Checklist” (Template No. 348-655890) included as an Appendix to this work instruction which shall be submitted via SharePoint to Medupi Documentation Department Help Desk by the Process Owner once completed. Process Owner shall proceed with any revision requirements in line with Medupi Procedures, 348653867 “Development and Change of Medupi QMS Documents” and 348-883808 “Document and Record Management”. 4.2.2 Revision Period All QMS documents shall undergo a 3-yearly compulsory revision. 4.3 Training Requirements Induction training and onsite awareness through toolbox talks serve as training awareness in terms of waste management and recycling onsite. Contractors shall continuously provide awareness to all employees working with waste and all contract workers that might be exposed to waste. The training/ awareness programme shall amongst others include the following

Precautionary measures that need to be taken;

Procedures that they need to apply to their particular type of work;

Procedures for dealing with spillages and accidents;

Appropriate use of protective clothing; and

The risks of the hazardous substances to their health which they are likely to be exposed to. Sufficient number of employees shall receive training to cover for leave periods, absences due to illness and public holidays. Training records (signed attendance register and material shared) shall be submitted to TM Environmental Department as part of the Contractors Monthly Environmental Compliance Report Only trained persons shall be allowed to handle hazardous waste. CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30. Medupi Waste Management Work Instruction Unique Identifier: 348-22367 Revision: 8 Page

Acceptance This document has been seen and accepted by: Name Designation Thabisile Biyela Senior Manager Portfolio Delivery Ntahli Molapo Safety, Health, and Environmental Manager Brenda Mgidlana Project Quality Manager

Revisions Date Rev. Compiler Remarks Three yearly revision and alignment to Eskom Waste Management Standards, 32 – 245 and National Environmental February 2023 8 Sakutanya Mamabolo Management Laws Amendment Act . Work instruction change to Template Rev.05 as well as the removal of the Waste expenditure. Revision following External ISO 14001 Audit and aligning to July 2019 7 Sakutanya Mamabolo revised Eskom Waste Management Standard (32 – 245) February 2018 6 Emile Marell New Licence requirements and amend waste removal checklist

Development Team The following people were involved in the development of this document

Sakutanya Mamabolo

Dovhani Mudzielwana

Mumsy Boshomane CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30. Medupi Waste Management Work Instruction Unique Identifier: 348-22367 Revision: 8 Page: Appendix A – Process Self-Assessment Checklist Template Identifier 348-655890 Rev 2 MEDUPI POWER STATION PROJECT DocumentIdentifier 348-10034274XXXXXXX Rev XX0 Effective Date January 2022 Next Review January 2025 Date TITLE: Document Self-Assessment Checklist for Medupi Waste Management Work Instruction Self-Assessment Date: Discipline: Environmental Applicable Document No.: 348-22367 XX / XX /XXXX Item Ref Compliant Self-Assessment Question Comment No Section Yes Part No 1 Has site specific waste management Procedure been developed? Does the content of the Waste Management Procedure contain waste minimisation programme? Is the waste management hierarchy implemented for all waste stream generated Are the portions of the waste stream that can be readily avoided, minimised and/or recycled Is the waste stream analysis conducted and waste inventory developed? 6 Is waste separated as near to the source as possible? Are the service providers and waste disposal facilities inspected/audited? Are there any control measures to prevent/minimise waste mixing implemented? CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30. Medupi Waste Management Work Instruction Unique Identifier: 348-22367 Revision: 8 Page: Is the waste collection programme developed, implemented and maintained? 11 Are the waste storage areas accessible? Is hazardous waste stored at the designated area with secondary containment? Is the access control maintained (recording vehicles entering waste area)? Notices prohibiting unauthorised entry, stating hours of operation and contact person in case of emergency displayed? 15 Does the contractor have waste receptacles? 16 Does the waste receptacle/s have closing mechanism? 17 Are the waste receptacles labelled? Is there any waste stream treated onsite? If was the project 18 informed? What type of treatment is undertaken and which waste is treated? 19 Are the waste service provider used accredited? Is prior approval sought from TM Environmental Department prior waste removal from site? Does the service provider used have all permit/licences/certificates required to transport waste? 22 Is waste generated disposed of the licenced/permitted facility? Is the contaminated land identified if yes was TM Environmental department informed? Are waste tyres managed in accordance to the Waste Tyre Regulation? 25 Does the contractor have waste receptacles? CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document shall be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg. No 2002/015527/30.

The process applies to all environmental incidents on the Medupi construction site and activities under relevant contractual arrangements. Principal contractors must notify and report incidents, investigate using their own systems, submit reports in line with NEMA Section 30 or NWA Section 20, and record and undertake corrective actions. The purpose is to ensure compliance with legislation, client and ISO 14001:2015 requirements, and to provide for effective and efficient incident management.

{"briefingSession":"{"date":"12 April 2013","time":null,"venue":"ions-dated","is_compulsory":false}"}

{"name":null,"email":null,"phone":null,"department":"............................................................................. 14","address":"nvironmental Liaison Committee Performance Indicator Reporting Procedure."}

Bidders must be principal contractors or subcontractors operating under Team Medupi contractual arrangements. They must comply with the Medupi Environmental Incident Management Work Instruction and relevant Eskom procedures, including the Eskom Procedure for Environmental, Occupational Health and Safety Incident Management (32-95) and the Environmental Liaison Committee Performance Indicator Reporting Procedure (32-249). Bidders must report all environmental incidents and ensure compliance with NEMA Section 30 and NWA Section 20 reporting requirements. No specific eligibility thresholds (e.g., CSD registration, B-BBEE level, CIDB grading) are stated in the provided document.

The process applies to all environmental incidents on the Medupi construction site and activities under relevant contractual arrangements. Principal contractors must notify and report incidents, investigate using their own systems, submit reports in line with NEMA Section 30 or NWA Section 20, and record and undertake corrective actions. Incidents are classified by consequence (Low/Minimum, Minor, Moderate, Major, Critical) and priority (Low, Moderate, High, Extreme). Reporting timeframes: all incidents reported on SAP within 24 hours; NEMA Section 30/NWA Section 20 incidents reported to DFFE, DWS, and LLM within 24 hours. Investigations are initiated based on priority: Low within 7 working days, Moderate within 7 working days, High within 48 hours, Extreme within 24 hours, with completion within 30-45 days. Corrective actions must be SMART, captured on SAP EH&S, and verified. Incident close-out requires all corrective actions effectively implemented, lessons learnt communicated, and closure certificates for legal contraventions. Key performance indicators include 100% incident notification, reporting on SAP within 24 hours, and corrective actions closed within stipulated timeframes.

Bidders must record and undertake corrective actions to address root causes of incidents. Corrective actions must be SMART, captured on SAP EH&S, and verified. All investigation reports should be finalised and signed within 14 calendar days of completing the investigation. Corrective actions must be captured on SAP EH&S within seven calendar days of signing the investigation report.

Bidders must comply with the Medupi Environmental Incident Management Work Instruction, the Eskom Procedure for Environmental, Occupational Health and Safety Incident Management (32-95), and the Environmental Liaison Committee Performance Indicator Reporting Procedure (32-249). They must report all environmental incidents and ensure compliance with NEMA Section 30 and NWA Section 20 reporting requirements. No specific eligibility thresholds (e.g., CSD registration, B-BBEE level, CIDB grading) are stated in the provided document.

Bidders must comply with the Medupi Power Station Employer Policy and Procedures Part 9 (Safety, Health and Environmental Requirements Schedule), the Eskom Procedure for Environmental, Occupational Health and Safety Incident Management, and the Environmental Liaison Committee Performance Indicator Reporting Procedure. Incidents are classified by consequence (Low/Minimum, Minor, Moderate, Major, Critical) and priority (Low, Moderate, High, Extreme).

Bidders must comply with environmental legislation, authorisations, permits and licenses. Breaches include noncompliance with environmental legislation and administrative non-compliances.

Insufficient searchable text - AI extraction recommended

{"briefingSession":"{"date":null,"time":null,"venue":"ion of previous observations","is_compulsory":false}"}

Bidders must be registered on the CSD (Central Supplier Database) and have a valid tax clearance (SARS TCS or tax pin). They must comply with B-BBEE requirements as per the PPPFA. Bidders must complete and submit all required SBD forms, including SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), and SBD 9 (Certificate of Independent Bid Determination). Bidders must also comply with Eskom's HSE requirements and environmental management standards.

This process applies to all Environmental non-conformities that are/or may be detected on the

Medupi construction site, as well as areas and activities deemed to form part of such, under relevant

Contractual arrangements.

This Procedure shall be implemented by the Medupi Project Team, the ECO and supported by

Principal Contractors.

Principal Contractors shall undertake the following activities in support of this Procedure:

• Respond to Nonconformity and Corrective Actions within the stipulated timeframe and in the

stipulated format within the confines of the relevant contract.

• Complete thorough identifications of root causes of non-conformities.
• Apply Corrective actions appropriately and in a timely manner.
• Keep/Supply records of evidence of applicable Corrective Actions
• Make resources available for physical or administrative review of actions undertaken, so as to

prevent occurrence or recurrence of the identified non-conformity.

2. Supporting Clauses

2.1 Scope

2.1.1 Purpose

The objective of this procedure is to define the handling of actual or potential Environmental nonconformities and subsequent Corrective Action, so as to ensure compliance with applicable

Statutory, conformance to Client (Generations) requirements, international standard requirements

as well as conformance to the relevant Eskom procedures and standards.

2.1.2 Applicability

This document shall apply throughout Medupi Power Station Construction and Commissioning

activities, excluding activities handed over to the client, Generation.

2.1.3 Effective date

The effective date shall be the date of authorisation of this document.

2.2 Normative/Informative References

2.2.1 Normative

[1] 348-961711 Project Execution Plan

[2] 348-883902 Project Quality Plan

[3] 348-653867 Development and Change of Medupi QMS Documents

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Handling of HSE Non-conformities and Unique Identifier: 348-717685

Corrective Action

Revision: 9

Page:

[4] 348-883808 Document and Record Management Work Instruction

[5] 348-860846 Medupi Environmental Policy

[6] 348-882048 EMS Manual and scope

[7] 348-860848 Environmental Audit Work instruction

[8] 32-95 ESKOM Procedure for the Effective Management of Safety, Health and Environmental

related Incidents

[9] 32-727 Safety, Health, Environment and Quality (SHEQ) Policy

[10] National Environmental Management Act No.

[11] 32-172 Procedure for Audit Reporting and Categorization of Control, Audit Findings and Audit

Report Ratings

[12] 348-10100726 Preventive and Corrective Action Request (Template)

2.2.2 Informative

[13] ISO 9001:2015 Quality Management Systems

[14] ISO 14001:2015 Environmental Management System

[15] ISO 45001:2018 Occupational Health and Safety Management System

2.3 Definitions

Term Explanation

Adhoc/surprise An unannounced evaluation exercise to determine whether the activities and/or

Inspections facilities conform to environmental requirements and standards, this will

typically be conducted by the ECO’s to enhance external confidence in the

inspection process.

Contractor An employer who performs construction work and includes principal

(Principal contractors. Contracted companies are specifically viewed as employers in

Contractor) their own right, as per the OHSAct.

Corrective Action to eliminate the cause of a detected nonconformity or other undesirable

Action situation.

Long term Correction actions with target dates which requires longer than 60 days

actions implementation

Observation Site evaluation of compliance or non-compliance to environmental

requirement(s).

Originator Person initiating a formal Preventive and/or Corrective Action process.

Planned/Form A formalised evaluation exercise to determine whether the activities and/or

al Inspection facilities conform to environmental requirements and standards as agreed

between the Contractors Environmental practitioner and TM environment/ECO.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Handling of HSE Non-conformities and Unique Identifier: 348-717685

Corrective Action

Revision: 9

Page:

Term Explanation

(Potential) Failure to comply with/and or deviation from any stipulated environmental

Non- requirement(s). Non-conformities can be identified through the following

conformity means:

i) Any Audit finding whether Internal or External that relates to

Environmental,

ii) Non-conformities identified through inspections,

iii) Any non-compliance to HSE Employer Policies and Procedures

referred to in the contract,

i) Root causes identified through Incident Investigations,

ii) Trends identified through Visible Felt Leadership,

iii) Any Legal non-compliance,

iv) Results from Analysis of Data,

v) Non-conformities identified through any other Monitoring and

Measurement activity (i.e. deviations from applicable standards),

vi) Any complaint/feedback from an external Interested and Affected Party,

Results from Management Review Meetings where applicable

Preventive Action to eliminate the cause of a potential nonconformity or other undesirable

Action potential situation.

Preventive action is taken to prevent occurrence whereas Corrective Action is

taken to prevent recurrence.

Respondent Person responsible to undertake root cause identification and actions to

eliminate root cases. A Respondent may be representative of TM or

Contractor.

2.4 Abbreviations

Abbreviation/

Explanation

Acronym

HSE Health, Safety and Environment

OHSAct Occupational Health and Safety Act, No.

EMS Environmental Management System

TM Team Medupi

I&AP(s) Interested and Affected Party(ies)

NCA Nonconformity and Corrective Action

VFL Visible Felt Leadership

RCAT Root Cause Analysis Technique

ECO Environmental Control Officer

WMCO Waste Management Control Officer

EM Environmental Manager

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Handling of HSE Non-conformities and Unique Identifier: 348-717685

Corrective Action

Revision: 9

Page:

2.5 Roles and Responsibilities

a) Responsible

Those who do the work to achieve the task. There is at least one role with a participation type of

responsible, although others can be delegated to assist in the work required.

b) Accountable (also approver or final approving authority)

The one ultimately answerable for the correct and thorough completion of the deliverable or task,

and the one who delegates the work to those responsible. In other words, an accountable must sign

off (approve) work that responsible provides. There must be only one accountable specified for each

task or deliverable.

c) Consulted (sometimes counsel)

Those whose opinions are sought, typically subject matter experts; and with whom there is two-way

communication.

d) Informed

Those who are kept up-to-date on progress, often only on completion of the task or deliverable; and

with whom there is just one-way communication.

Table 1: RACI Matrix

She

Process Step/Activity TM Manager Environmental Practitioners HSE Administrator(s ) Project Contracts Manager Respondents ECO

Compile NCA Requests A,I R I I R,I

Complete and Maintain NCA Register A R R I I

Issue NCA Requests to Contractors R,C,

I.A R,C,I A,R (where applicable) I

Issue NCA Requests internally (within TM) R,C,

A,i r

I

Review identified Root Causes of non- A,R,I

C,i,a r,i i

conformities

Review whether Corrective Actions have

A r c,i i

been undertaken and are effective. R,I

Respond to Corrective Actions within the

stipulated timeframe and in the stipulated I I,C C,I R,A I,C

format

Complete thorough identifications of root

C i c r,a

causes of non-conformities I

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Handling of HSE Non-conformities and Unique Identifier: 348-717685

Corrective Action

Revision: 9

Page:

She

Process Step/Activity TM Manager Environmental Practitioners HSE Administrator(s ) Project Contracts Manager Respondents ECO

Verify closure of all NCAs I,A C,I,R I C,I A,R

Keep records of evidence of applicable

Corrective Actions I,A C,I,R I R,A I

Make resources available for physical or

administrative review of actions taken, so I I,C R,A

as to prevent occurrence or recurrence

I

Records to be utilised as Input to

A R C C Management Review

2.6 Related/Supporting Documents

The following quality records are utilised to record necessary process data required to verify process

conformity:

i) Nonconformity and Corrective Action Register (348-10052686)

ii) Completed Nonconformity and Corrective Action Request Forms (348-10100726)

iii) GCD Breaches Register (240-84458888)

Documented information generated as a result of this document shall follow the process defined in

the 348-883808” Document and Record Management”

3. Document Content

3.1 Process Map/ Flowchart

Not compiled.

3.2 Inspections

3.2.1 Contractor inspections

• Contractors Environmental/HSE Practitioners must conduct regular environmental inspections

to ensure that the system for implementation of the Environmental Specification is operating

effectively. It is the Principal Contractors responsibility to ensure that all sub-contractors conform

to the environmental requirements and standards.

• Contractors shall submit all completed inspection reports together with Monthly Environmental

Compliance Reports.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Handling of HSE Non-conformities and Unique Identifier: 348-717685

Corrective Action

Revision: 9

Page:

3.2.2 TM Environment Inspections

• TM Environmental Practitioners/ECO’s shall conduct regular environmental inspections of the

site and surrounding areas in order to monitor compliance with Construction Environmental

Management Plan (348-681011) and other applicable environmental requirements.

• The inspections shall be recorded on an Environmental Inspection Form (348-611838) or email

by TM Environmental Practitioners. The ECO’s shall use their own template to record

observations made during the site inspection.

• Each inspection shall where applicable be preceded by the verification of previous observations

raised.

• Observations raised during the inspections that have not been addressed within the required

timeframes shall be raised as NCA.

3.3 Recording and Registration

• A (Potential) Non-conformity (ies) is/are detected through inspections, audits etc.
• Details of the relevant (Potential) Non-conformity (ies) are recorded on the NCA Form (348-

10100726). Detailed information must be provided to enable effective analysis and action by the

Respondent.

• Once the initiator/originator completed NCA form, it should be issued to the identified

Respondent within five (5) days. Where such Respondent is a Contractor, such issuance shall

be done through the relevant Contracts Manager.

• Where such Respondent is internal to Team Medupi, such issue shall be done via e-mail, copied

to the Team Medupi Health, Safety and Environmental Manager.

• Issued NCA shall be captured on the NCA Register (348-10052656).

3.4 Identification of Root Cause and appropriate Action

• A Root Cause identification activity shall be undertaken and these root causes completed on the

NCA form.

Note: Where the respondent is internal to Team Medupi, 5Whys or RCAT shall be used for the root cause identification process.

Where the respondent is within a Contractor organisation, a recognised root cause analysis process shall be used for the root

cause identification process.

• Immediate actions/corrections shall be identified that are appropriate in addressing the actual

impact/risk effect.

• Corrective Actions shall be identified that are appropriate in addressing the particular root

cause(s) to prevent re-occurrence or occurrence, as per the identified actual or potential non-

conformance. Such Actions shall be recorded on the NCA form including which items of evidence

shall be available and a completion date.

• The Respondent shall return the completed NCA form manually to the Originator within five (5)

working days of receipt and following the applicable Document Control process.

• Where the Respondent does not provide the completed NCA form within the required timeframe,

the Originator shall escalate such to the TM Environmental Manager.

• The Originator shall review the completed NCA form with the view to confirm whether:

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Handling of HSE Non-conformities and Unique Identifier: 348-717685

Corrective Action

Revision: 9

Page:

o Appropriate root cause analysis process was used in the root cause identification.

o The identified Root Cause(s) are accurate in relation to the stated non-conformity.

o The identified Actions would address the identified root causes effectively and efficiently.

o A Risk Assessment has been undertaken, covering the proposed Corrective Actions.

o Appropriateness of the completion dates.

o Such review shall take place within five (5) days of return by the Respondent.

• Note: The particular Contract Manager shall be consulted in cases with Cost and Schedule implications through

application of Corrective and/or Preventive Action.

• Where the Originator does not accept the proposed corrective actions submitted on NCA form,

such will be returned to the Respondent to update within five (5) days.

3.5 Action and Review

• The Respondent undertakes the agreed Actions and submits record of such actions to TM

Environmental Department.

• The Originator reviews the Actions undertaken, within five (5) days. Such review should ascertain

o Whether Actions have been taken

o Whether the Actions have been successful in addressing the initial root causes.

o Outcomes of this review shall be captured on the applicable NCA form.

3.6 Overdue and Escalations

• NCA shall be escalated or regarded as overdue based on the scenarios outlined on figure 1

below. Once the initiator/originator becomes aware that one of the scenarios depicted on the

figure below has not been met, he/she should escalate the matter to the General Manager and/or

the Contracts Manager (in the case of Contractors) within ten (10) days.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Handling of HSE Non-conformities and Unique Identifier: 348-717685

Corrective Action

Revision: 9

Page:

If the Respondent

fail to respond to

the NCA Form

within five (5)

working days of

receipt

Overdue

If the Respondent

fails to implement If some work was

the corrective performed

actions within the however not as

agreed agreed

timeframes.

Figure 1-Overdue Findings Process

• The initiator/originator to ensure timeframes for sending out NCA as well responding to proposed

corrective actions are handled within the stipulated timeframes to prevent delays.

• Should the respondent still fail to adhere or respond to the above-mentioned escalation process

the matter will be escalated to the General Manager/Contract Manager.

3.7 Process for requesting Extension

• Where the contractor /TM respondent is aware that the timeframes to implement corrective

actions will not be met, and that extension or change of dates will be unavoidable, the respondent

should request an extension of due dates through a motivation letter submitted to TM

Environment through the Contracts Manager at least 14 days prior to the due date. The

motivation letter requesting for an extension of the completion dates must be signed off by the

highest level of authority from the Contractors side and accepted by the Environmental Manager

and/or Contracts Manager.

• For findings reported to GCD SHE, once change of dates has been approved internally,

motivation must be submitted to their office as per GCD reporting requirements outlined in

procedure 32-172.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Handling of HSE Non-conformities and Unique Identifier: 348-717685

Corrective Action

Revision: 9

Page:

3.8 Closure of NCA

• All NCA’s should be closed within 60 days of receipt by the respondent except for the long-term

actions where these have been agreed between the respondent and the environmental

practitioner.

• Where found that Actions have been undertaken and these effectively address root causes the

NCA form shall be completed by signature and/or closes the NCA form.

• The completion of the NCA form shall be communicated to the relevant HSE/System

Administrator so that the NCA Register may be updated to reflect status “Closed”.

• Records of Corrective Action shall be utilised as input to EMS Management Review

3.9 Reporting on the status of Audit Findings

• The Initiator/Originator shall track NCA’s and submit the status to the TM Environmental Manager

on a monthly basis.

• The Breaches register is used as a reporting tool to head office/Construction SHEQ department

on a monthly basis.

• Progress on the actions relating to findings close-out is tracked monthly basis and recorded on

the Breaches register.

• All overdue actions plans where dates have been extended are also recorded
• A motivation to request extension of target dates and action plan with reasons for requesting

extension of dates to be signed by the General Manager Projects and further approved by GCD

SHEQ and Sustainability.

• Breaches register as well as the related action plan form part of both the Business Review

meetings as well as the Management Review meeting discussions

• The tracking of the Engineering and Construction related findings and progress on the breaches

register to also align with the monthly OMAC report to ensure the latest version of dates and

progress.

• On a monthly basis Assurance managers perform a follow-up from business units on the status

of findings (Assurance Report).

• On a quarterly basis a status update with regards to all audit findings, audit project scheduled

and results from follow-up must be reported to the Audit and Risk Committee by the Assurance

department.

3.10 Nonconformity raised by external auditors, Eskom GC-GSHEQ, or any other

stakeholder

A nonconformity raised by an external auditor, GC-GSHEQ or any other stakeholder shall be

recorded on either the relevant Auditor’s NCR Forms or an action plan or an internal NC form.

Controlled disclosure

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,

Reg. No 2002/015527/30.

Medupi Handling of HSE Non-conformities and Unique Identifier: 348-717685

Corrective Action

Revision: 9

Page:

4. Process for Monitoring

4.1 Key Performance Areas and Indicators

The following Key Performance Areas / Indicators (KPAs / KPIs) shall be measured, analysed and

reported. The Process Owner shall be accountable and assign the responsibility at the frequency

as indicated below, documented as part of the QMS measurement, analysis and improvement

initiative.

Table 2: KPAs/KPIs

Key Key Target Measure

Performance Performance Frequency Responsible Record

Area Indicator

10% In line with Environmental NCAs

Reduction in

Management Practitioners/ raised and recurrence of

Review NCA

non-conformity ECO’s Register

10% In line with Environmental NCAs

Effective Reduction in

management Practitioners/ECO’s raised and Corrective occurrence of

Review NCA

Action non-conformity

Register

Corrective 80% Monthly Environmental NCAs

Action Practitioners/ECO’s raised and

undertaken by NCA

due date Register

The number of No more As per audit Environmental NCAs

major internal than 2 schedule Practitioners raised and

or external major NC NCA

findings in Register

relation to this

Iso 14001

Procedure as

conformity

stipulated in

the Group

GCD KPI’s for

each financial

year

Retain and 100% Annually or Environmental

store records storage of as required Practitioners

generated as a maintained

result of this and As

Document document as retained generated

control defined in the documented by the

Procedure information procedure

348-883808

“Control of

Records”.

Controlled disclosure