Supply and delivery of coal plant spares at majuba power station

Returnable Documents: The specific returnable documents required are not detailed in the provided text.

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• This is a standard Eskom Supplier Declaration of Interest form.
• It requires a sworn statement certifying the accuracy of the information provided and disclosure of potential conflicts of interest.

• Closing date: 01 February 2015 (Note: This date appears to be a template date and conflicts with the tender record closing date of 2026-08-07. Bidders must verify the correct closing date).

• Department: Eskom Divisions.
• No specific contact name, email, phone, or address is provided in the extracted content.

• This Supplier Declaration form must be completed and submitted as a returnable with your tender submission.
• The declaration requires detailed responses to a conflict-of-interest questionnaire.
• Failure to provide accurate information may result in disqualification and Eskom reserves the right to take action against the supplier or signatory personally if the declaration is false.

• The Supplier Declaration of Interest questionnaire is a mandatory returnable document.
• The questionnaire must be completed and covers:

• Disclosure of any interest holders in the supplier who are employed by or serve as directors at Eskom.
• Disclosure of close family or associate relationships with Eskom employees/directors involved in the procurement.
• Disclosure of any close family or associate relationships between the supplier's representatives and Eskom personnel.
• Disclosure of any business courtesies given or received from Eskom personnel in the last 12 months.
• For consultants, disclosure of other services currently being rendered to Eskom business units, divisions, subsidiaries, suppliers, and key industrial customers.

While this document itself does not state technical or financial eligibility criteria for the spares supply, compliance with this declaration is a fundamental prerequisite for bid validity. Failure to submit a fully completed and truthful declaration, or the existence of undeclared conflicts of interest, will likely render the bid non-compliant and ineligible for award.

• The document is a declaration form and does not contain technical specifications for coal plant spares.

• A sworn Supplier Declaration of Interest must be completed and submitted.
• The declaration requires disclosure of any conflicts of interest involving Eskom employees, directors, their close family, or associates.
• Suppliers must declare any business courtesies exchanged with Eskom personnel in the last 12 months.
• Consultant suppliers must declare other services currently being rendered to Eskom entities.

• The document mentions that participation in the procurement process includes evaluation, but no detailed criteria are listed.

• Eskom Representative: Eugine Memela.

• You must submit the required returnable documents as listed in the tender specifications.
• Ensure Form A is completed and signed.
• Submit any additional requirements applicable to the scope of work or specification.

• Form A must be completed and signed.

Suppliers must demonstrate compliance with ISO 9001:2015 Quality Management System requirements. Both certified and non-certified QMS are acceptable if properly documented. Suppliers must have documented quality control processes and provide evidence of QMS implementation in operations. All required tender returnables must be submitted.

• Scope: Supply and delivery of Coal Plant spares at Majuba Power Station.

• No specific compliance requirements (e.g., tax, B-BBEE) are stated in the provided document.

• Additional requirements may apply as per the scope of work or specification.

• Quality evaluation is based on a scored checklist covering QMS documentation, operational evidence, contract quality plans, control plans, and additional requirements.
• Specific scores are allocated per section: Section A (7), Section B (2), Section C (1), Section D (1), Section E (2).

Returnable Documents: The document states that returnable documents are required, but does not specify what they are.

Returnable Documents: - The document mentions returnable documents but provides no further details. - No submission address, deadline, or specific forms are stated. - Check the official tender notice for complete submission instructions.

• Pre-contract award quality requirements are applicable.
• Category 3 (refer to clause 3.5.-105658000) is selected.
• Only one category must be selected; indicate if site assessment is applicable.
• Main supplier and sub-supplier capability and capacity assessment is not applicable.
• Post-contract award obligations apply.

• Eskom's Quality Representative: Eugine Memela, Senior Advisor. Signature dated 2026/04/16.

Must have ISO 9001 certified quality management system, capable of meeting Category 3 requirements per specification 240-105658000, and appoint a qualified quality representative to sign the tender document.

• Pre-contract award quality requirements are applicable.
• Category 3 quality requirements (refer to clause 3.5.-105658000) are selected for this tender.
• Site assessment applicability must be indicated.
• Main supplier and sub-supplier capability and capacity assessment is not applicable.
• Post-contract award, Eskom requires contract execution and supplier quality performance monitoring.
• Eskom reserves rights of access, rights to information, preservation, and quality audits.
• Management of nonconformities and special processes are required.
• The supplier must comply with ISO 9001 standard clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, and Improvement.

• The supplier's quality management system must address ISO 9001 clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, and Improvement.
• Corresponding ISO 9001 principles: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship Management.

• The tenderer must acknowledge and accept Eskom's Supplier Quality Requirements as per specification 240-105658000 and the ISO 9001 Standard.

• The tenderer must complete and sign the form to accept Eskom Supplier Quality Requirements.
• Pre-contract award quality requirements are applicable.
• Post-contract award, contract execution and supplier quality performance monitoring will be evaluated.
• Quality audits related conditions apply.
• Evaluation references ISO 9001 standard clauses and principles.

• Closing date for submission: 27 January 2025.

• Contact person: To be filled in by the bidder on the acknowledgement form.
• Email: To be filled in by the bidder on the acknowledgement form.
• Phone: To be filled in by the bidder on the acknowledgement form.

• This tender requires submission via Eskom's E-Tendering system.
• A mandatory returnable document is the 'E-Tendering Training Acknowledgement Form'.
• The form must be fully completed and submitted to Eskom within the prescribed period.
• Failure to submit a fully completed form will render the tender non-responsive and result in disqualification.

• Mandatory Returnable: The 'ACKNOWLEDGEMENT FORM – E-TENDERING TRAINING'.
• The form requires the bidder to fill in:

• Enquiry number.
• Business name or Joint Venture name.
• Contact person details.
• Landline and cellphone numbers.
• Email address.
• An acknowledgment paragraph where the tenderer confirms completion of E-Tendering self-training.
• Authorized signature, designation, and date.

• Failure to fully complete and submit this form to Eskom on time will result in the tender being declared non-responsive and disqualified.

Eligibility is contingent on submitting this mandatory, fully completed form to ESKOM within the prescribed period. Non-submission or incomplete submission renders the tenderer non-responsive and disqualified from the procurement process.

• This document is an 'E-Tendering Training Acknowledgement Form' (Template ID: 240-9722574 Rev 1).
• Its purpose is for bidders to acknowledge they have completed self-training via the E-Tendering Noddy Guide, video, or a clarification meeting.
• Bidders must confirm they are satisfied with the training and able to operate the E-Tendering Solution.

• No specific compliance requirements (e.g., B-BBEE, tax) are detailed in this form.
• The primary compliance requirement is the submission of the completed E-Tendering Training Acknowledgement Form.

This NDA is for Eskom employees involved in the 'Group Commercial project/s', specifically for the evaluation, negotiation, or related activities of the Majuba Power Station spares tender. The signatory must be an employee, and the agreement must be witnessed. The Eskom signatory must be at least an E-Band Manager.

• This is a generic Non-Disclosure Agreement (NDA) template for Eskom employees.
• The agreement defines 'project participation' as the evaluation, negotiation, and any other activity relating to tenders for a project.
• 'Confidential information' includes all information, documentation, specifications, know-how, trade secrets, accounts, computer data, and business methods related to Eskom's projects.
• The employee agrees not to disclose or use any confidential information for personal benefit or for others, both during and after employment.
• Confidential information excludes information already in the public domain, information that becomes public through no fault of the employee, information legally obtained from a third party, or information required to be disclosed by law.
• The employee must protect and securely store confidential information and only share it with other employees who have signed confidentiality agreements.
• Upon leaving employment, the employee must return all documents and materials concerning Eskom or its projects.
• The agreement is binding from the date confidential information is first disclosed and lasts for three years.
• The agreement is governed by South African law.
• A breach must be remedied within seven calendar days after written notice, after which Eskom may pursue legal remedies.
• This agreement replaces any previous NDAs signed by the employee for the projects.
• The employee may not make any public announcements regarding the agreement or projects.

• An open enquiry invites tenderers for the supply and delivery of coal plant spares at Majuba Power Station.
• This document outlines the technical evaluation strategy and criteria for assessing tenders.
• The contract scope is defined in the NEC document.

No explicit mandatory criteria to disqualify at Stage 1. Eligibility is determined by achieving a minimum weighted technical score of 70% based on the qualitative evaluation. Key factors are proven experience in similar sectors, verifiable supply chain capability, full technical compliance with specifications, and a robust, documented quality system.

• Demonstrate successful supply and delivery of similar spare parts within the last five years.
• Similar experience includes conveyor pulleys, idlers, rollers, belting, drive assemblies, gearboxes, couplings, bearings, chute liners, wear materials, conveyor structures, stacker/reclaimer spares, wagon tippler spares, crusher/feeder spares, and other bulk material handling equipment.
• Submit client names, contact details, contract descriptions, values, purchase orders/contracts, completion certificates, delivery notes, and reference letters.
• Similar contracts must be within the power generation, mining, or bulk material handling sectors.
• Each submitted contract must individually represent at least 30% of the estimated annual contract value.
• Scoring for previous similar supply experience is weighted at 30% of the technical evaluation.

• Submit a quality management system applicable to the supplied products, including:

• Quality policy and objectives
• ISO 9001 certification (where applicable)
• Quality Control Plans (QCPs)
• Inspection and Test Plans (ITPs)
• Factory Acceptance Test (FAT) procedures
• Performance Test Procedures (where applicable)
• Sample inspection reports
• Material certificates
• Calibration certificates
• Non-conformance management procedures
• Corrective and preventive action processes
• Traceability procedures
• Document control processes

• QCPs and ITPs must identify inspection stages, hold points, witness points, dimensional inspections, material verification, non-destructive testing (where applicable), functional testing, FAT requirements, and documentation requirements.
• Scoring for quality assurance is weighted at 20% of the technical evaluation.

• Bidders must provide evidence of previous similar supply experience within the last five years.
• Similar contracts must be within the power generation, mining, or bulk material handling sectors.
• Each submitted similar contract must individually represent at least 30% of the estimated annual contract value.
• Submit client names, contact details, contract descriptions, values, purchase orders/contracts, completion certificates, delivery notes, and reference letters.
• ISO 9001 Quality Management Systems are referenced as a normative standard.

• Definitions include:

• Employer: The person named in the Appendix to Tender and their legal successors.
• Contractor: The person(s) named in the accepted Letter of Tender and their legal successors.
• Contract Manager: The person appointed by the Employer to act as Contract Manager.
• Works Information: Documents describing work methods, material quality, and including technical schedules and drawings.
• Competent Person: A person qualified by education, training, experience, and contextual knowledge to make determinations regarding building performance.
• Tender: An open or closed competitive request for quotations/prices against a defined scope.

• This document applies to the Tender Evaluation Team for the Supply and Delivery of Coal Plant Spares contract.
• Parties must use the most recent edition of referenced documents.
• Abbreviations: TET (Technical Evaluation Team), SOW (Scope of Work), PS (Power Station).
• Roles and responsibilities are as per Eskom's Tender Technical Evaluation Procedure (240-48929482).
• Refer to sections on normative/informative references, definitions, and roles for supporting documents.

• A two-stage technical evaluation strategy is used.
• Stage 1: Mandatory Technical Evaluation Criteria (gatekeepers) are 'must meet' criteria assessed on a Yes/No basis. Failure on any mandatory criterion disqualifies the tenderer from further evaluation.
• Stage 2: Qualitative Technical Evaluation Criteria are weighted to identify the highest technically ranked tenderer.
• Scoring method for qualitative criteria:

• Score 5 (100%): Fully compliant with no foreseen technical risks.
• Score 4 (80%): Compliant with acceptable technical risks, exceptions, or conditions.
• Score 2 (40%): Non-compliant with unacceptable technical risks, exceptions, or conditions.
• Score 0 (0%): Totally deficient or non-responsive.
• Note: Scores of 1 and 3 are not used.

• Evaluation weightings:

• Previous similar supply experience: 30%
• Supply Capability: 25%
• Technical Compliance to specifications: 25%
• Quality Assurance: 20%

• Overall minimum technical threshold for qualification is 70%.
• Where no information is offered by the tenderer, no points are scored.

• This document is a user manual for Eskom's eTendering system, not the specific tender for coal plant spares.
• The system replaces physical submission of tender documents at Eskom offices.
• Suppliers must register online, providing contact details and a CSD number.
• Access is via https://eTendering.eskom.co.za or https://tenderbulletin.eskom.co.za.

• Closing date: 23 August 2022 at 15:42 (based on example submission).
• Note: This date is from a manual example. The actual closing date for your tender is specified in the tender document.

• For system issues or tender-specific queries, contact the buyer responsible for the published tender.
• Automated system emails may come from [email protected].

• Submit electronically via Eskom's eTendering portal at https://eTendering.eskom.co.za or via the TenderBulletin site at https://tenderbulletin.eskom.co.za.
• You must register on the system first, providing a valid email and cell phone number for OTP verification.
• Upload required documents by selecting the correct file type (e.g., Technical, Commercial, Finance).
• Individual file size must not exceed 50MB; total submission size must not exceed 900MB.
• Verify all documents are uploaded before clicking 'Finalize Submission'.
• After finalizing, you will receive a confirmation email with a submission ID – save this for future reference.
• If you encounter difficulties, contact the buyer responsible for the published tender.

• Upload documents by clicking 'Add file'.
• Select the correct file type (e.g., Technical, Commercial, Finance).
• Click 'Upload' after choosing the file.
• Verify all required documents are uploaded before finalizing.
• Individual file size limit: 50MB. Total submission size limit: 900MB.
• Finalize submission by clicking 'Finalise and Close Submission'.
• You can view submitted tenders under 'My Submissions'.
• A confirmation email with submission details will be sent upon completion.

The primary eligibility criterion is possession of a valid CSD number. The document does not specify other technical, financial, or B-BBEE criteria for this specific tender; these would be detailed in the separate tender specification document which is not provided here.

• This is a general eTendering system manual, not specific to the coal plant spares tender.
• The system is web-based and requires registration with a CSD number.
• Suppliers must upload tender documents electronically, categorizing them as Technical, Commercial, or Finance.

• A valid Central Supplier Database (CSD) number is mandatory to register and access the eTendering system.

• Mentions 'closed tenders' for pre-selected suppliers based on evaluation criteria, but no details provided.

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1. Bidder must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers. 2. Must fully disclose any conflicts of interest. 3. Must certify bid independence and absence of collusive practices. 4. Must not have been involved in drafting the tender specifications.

You must complete and submit the SBD4 Bidder's Disclosure form. Key requirements:

• Declare if any directors, trustees, shareholders, members, partners, or persons with controlling interest are employed by the state.
• Declare any relationship with persons employed by the procuring institution (Eskom).
• Declare any interest in other related enterprises bidding for this contract.
• The bidder must certify that the bid is independent and free from collusion.
• Any false declaration may lead to disqualification, reporting to authorities, and restrictions from public sector business.

You must submit a completed SBD4 Bidder's Disclosure form. Key declarations required:

• State employment status of persons with controlling interest.
• Relationships with Eskom employees.
• Interests in other related enterprises.
• Certification of independent bidding and no collusion.
• Acknowledgment of penalties for false declarations.

• Scope: Supply and delivery of Coal Plant Spares on an 'as and when' required basis.
• Contract documents: Part C1 Agreements & Contract Data, Part C2 Pricing Data, Part C3 Scope of Work.
• Enquiry No. E3182GXMPMAJ.

• Starting date: 01 November 2026.
• Contract period: Extends to 31 October 2031.
• Delivery dates: As per the Price List, on an 'as and when' required basis.
• Defects date: Four weeks after Delivery.
• Defect correction period: Two weeks.

• Supply Manager: Steven Malatsi.
• Address: Private Bag 9001, Volksrust, 2470.
• Telephone: 017 799 2056.
• Email: [email protected].
• Purchaser: Eskom Holdings SOC Ltd (Reg No. 2002/015527/30), registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg.

Returnable Documents: The tenderer must submit the Form of Offer and Acceptance, including the Schedule of Deviations (if any).

• The tenderer must examine the documents listed in the Tender Data and addenda listed in the Returnable Schedules.
• Submission of the Offer constitutes acceptance of the Conditions of Tender.
• The Offer must be signed by a duly authorised representative of the tenderer.
• The Purchaser will accept the Offer by signing the Acceptance part and returning one copy before the end of the validity period stated in the Tender Data.
• If submitting alternative tenders, use another copy of the Form of Offer and Acceptance.
• A tenderer's covering letter must not be included in the final contract document; any agreed deviations must be recorded in the Schedule of Deviations.

• The tenderer must submit the Form of Offer and Acceptance, including the Schedule of Deviations (if any).
• The Offer must be signed by the tenderer's representative.
• The Purchaser's acceptance signature block must be completed.
• A tenderer's covering letter must not be included; deviations must be in the Schedule of Deviations.
• The Supplier must provide details (name, address) in the Contract Data part provided by the Supplier.

Suppliers must be legally registered entities. Joint ventures are permitted but members are jointly and severally liable. Compliance with Broad-Based Black Economic Empowerment (B-BBEE) requirements is critical; a decrease in B-BBEE status after contract award may lead to renegotiation or termination. Suppliers must adhere to strict ethical standards prohibiting corrupt, fraudulent, coercive, collusive, or obstructive actions. Financial and insurance capabilities must meet the contract's liability and risk coverage requirements.

• Scope: Supply and delivery of Coal Plant Spares on an 'as and when' required basis.
• Goods Information is contained in Part 3: Scope of Work and all referenced documents and drawings.
• Supply Requirements are detailed in Annexure A to the Contract Data.
• Delivery place and transport requirements to be specified if INCOTERMS are not used.
• The Supplier must provide a programme as identified in the Contract Data.
• Defects must be corrected within two weeks after the defects date of four weeks post-delivery.
• Asbestos handling: Any removal and disposal of asbestos materials must be done by a registered asbestos contractor, instructed and paid for by the Purchaser, in line with South African legislation.

• Defects date: Four weeks after Delivery.
• Defect correction period: Two weeks.
• The Supplier must correct defects unless due to a Supplier's risk.

• The Price Schedule is in Part C2 Pricing Data.
• Prices are based on lump sums or quantities multiplied by rates.
• The tenderer must insert the tendered total of the Prices.
• The Supplier may add items to the price schedule.
• The total of the Prices is assumed to be fully inclusive of everything necessary to provide the goods and services.
• No adjustment to lump sum prices if work quantity differs, except due to compensation events.
• The Supplier must include costs for defect correction (unless due to Supplier's risk) and spread costs of unlisted work across other Prices.
• Example items include gearboxes, couplings, winches, bearings, motors with detailed specifications and delivery periods.
• Price adjustment for inflation uses indices: Material 70% (Mechanical Table G1 from SEIFSA), Freight 15% (Road Freight Table L2(B) from SEIFSA), Fixed 15% non-adjustable.

• Pricing: The Prices are stated in the price column of the Price Schedule. For items with quantities, the Price is calculated by multiplying quantity by rate.
• The total of the Prices must be stated exclusive and inclusive of VAT (15%).
• Payment terms: Payments are made within thirty days. The assessment interval is between the 25th day of each successive month.
• Currency: South African Rand.
• Interest rate: The publicly quoted prime rate of interest from Standard Bank of South Africa Limited for amounts in Rands; LIBOR rate for other currencies.
• Price adjustment for inflation: Based on indices with proportions: Material 70% (Mechanical Table G1 from SEIFSA), Freight 15% (Road Freight Table L2(B) from SEIFSA), Fixed 15% non-adjustable.
• The Supplier must provide a tax invoice within one week of receiving a payment certificate, including Eskom's VAT number 4740101508.
• Delay damages: R400.00 per day for delivery delays.
• Low performance damages: R5,000.00 for poor performance/failure.

• B-BBEE: The Supplier must notify the Purchaser within seven days of any change in B-BBEE status and submit an updated verification certificate within thirty days. A decrease in B-BBEE status may lead to re-negotiation or termination.
• Joint ventures: If the Supplier is a joint venture, consortium, or unincorporated grouping, all members are jointly and severally liable. The key person with binding authority must be notified within two weeks of the Contract Date, and composition changes require Purchaser's written consent.
• Confidentiality: The Supplier must not disclose contract information unless it enters the public domain or was already in the Supplier's possession. Prior written consent is required for taking images of the goods.
• Health, safety, and environment: The Supplier must comply with all applicable laws and regulations, ensure subcontractors do likewise, and include sufficient costs in the Prices for compliance.
• Insurance: The Supplier must provide insurance as per Insurance Table A (covering goods, plant, materials, liability for property damage, bodily injury, and employee injury). Certificates must be provided upon request.
• Ethics: Prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive) are not allowed during procurement or execution. The Purchaser may terminate for such actions.
• Asbestos: The Purchaser ensures ambient air complies with asbestos regulations (OEL 0.2 fibres/ml as 4-hour TWA). The Supplier may request certification and perform parallel measurements at its expense. Workers may stop work if unsafe asbestos conditions arise.

• The Supplier must notify the Purchaser within seven days of any change in B-BBEE status (due to legal status, ownership, business composition, or dealings).
• An updated verification certificate and supporting documentation must be submitted to the Supply Manager within thirty days of notification.
• If B-BBEE status decreases, the Purchaser may re-negotiate or terminate the contract.
• Failure to notify may constitute grounds for termination.

• The Supplier must take all reasonable precautions to maintain health and safety during provision of goods and services.
• The Supplier warrants that the Prices include sufficient amount for compliance with all applicable health & safety laws, regulations, rules, guidelines, and procedures.
• The Supplier must comply with all applicable environmental laws, regulations, rules, guidelines, and procedures, and ensure subcontractors, employees, and others under its direction do likewise.
• Asbestos exposure limits: Occupational exposure limit (OEL) is 0.2 regulated asbestos fibres per ml of air as a 4-hour time-weighted average (TWA); short-term exposure limit is 0.6 fibres/ml as a 10-minute TWA.
• The Purchaser ensures ambient air complies with asbestos regulations; the Supplier may request certification and perform parallel measurements at its expense.
• If asbestos is identified, a risk assessment must be conducted; if exposure exceeds action level (0.1 fibres/ml), immediate control measures and air monitoring are required.
• Workers may stop work and leave contaminated areas until declared safe by compliance monitoring or an approved asbestos inspection authority (AAIA).
• Removal and disposal of asbestos must be done by a registered asbestos contractor, instructed and paid for by the Purchaser.

• Asbestos removal and disposal must be done by a registered asbestos contractor, instructed by the Purchaser at the Purchaser’s expense, in line with South African legislation.
• The Supplier must comply with all applicable environmental laws, regulations, rules, guidelines, and procedures.

• Contract conditions: NEC3 Supply Contract (April 2013) core clauses and options (X1, X2, X7, X17, Z1-Z15).
• Starting date: 01 November 2026 extending to 31 October 2031.
• Delivery date: As per the Price List.
• Goods must not be brought to the Delivery Place more than one week before the Delivery Date.
• Payment assessment interval: Between the 25th day of each successive month.
• Payment period: Thirty days.
• Interest rate: Standard Bank prime rate for Rands; LIBOR for other currencies.
• Liability limits: Supplier's liability for indirect/consequential loss is R0.0; for defects due to design limited to total of Prices; total liability limited to total of Prices; end of liability date is twelve months after Delivery.
• Dispute resolution: Adjudicator selected from ICE-SA Division; arbitration under Rules for the Conduct of Arbitrations by Association of Arbitrators (Southern Africa); arbitration held within South Africa.
• Additional clauses include cession/delegation restrictions, joint venture liabilities, B-BBEE change notifications, confidentiality, health/safety/environment compliance, tax invoice requirements, compensation event notifications, Purchaser's liability limits, termination for business rescue, delay damages limits, ethics prohibitions, insurance requirements, nuclear liability provisions, and asbestos handling procedures.

• The Supplier's main responsibilities data is provided by the Supplier in Part 2 of the Contract Data.
• The tenderer must read the NEC3 Supply Contract and Guidance Notes to understand the data completion requirements.
• The tenderer must complete the Contract Data part provided by the Supplier, including Supplier name, address, contact details, Goods Information for design, tendered total of Prices, price schedule location, Risk Register matters, access restrictions, delivery dates, programme location, and percentage for overheads and profit.

10.1 The Purchaser is (name): Eskom Holdings SOC Ltd (reg no: 2002/015527/30), a state owned company incorporated in terms of the company laws of the Republic of South Africa

• Department: Majuba Power Station.
• Name of Buyer: Ashritha Harichund.

Tenderers not disqualified for lacking B-BBEE documentation but score 0/20 on specific goals; Must meet objective criteria (e.g., local content thresholds) for contract award; B-BBEE certificate/affidavit is a condition for award (requirements vary by annual revenue: ≤R10M - sworn affidavit; ≤R50M - QSE compliance/affidavit; >R50M - valid certificate); CIDB skills development not applicable; Must comply with SDL&I penalty clauses (2.5% contract value penalty and invoice retention for non-compliance).

• Pricing must separate local and imported components as per Price Schedule.
• Local procurement content is total spending minus imported component.

• B-BBEE documentation required to claim preference points:

• Valid B-BBEE certificate from SANAS-accredited agency, or sworn affidavit/CIPS affidavit.
• Proof of ownership/shareholding (preferably CIPC) with breakdown.
• Certified ID copies of shareholders.
• Proof of disability if applicable.
• For trusts, consortia, JVs: consolidated B-BBEE status level verification certificate.

• Objective criteria are conditions for award; failure may lead to second-ranked tenderer.
• Designated sectors with local content thresholds:

• Pumps, MV Motor and Accessories: Motor 70%, Pumps 70%.
• Conveyer Idlers: 70%.
• Conveyor Belt: 100%.
• Rubber: 100%.

• SBD 6.2 Declaration Form and Annex C (Local Content Declaration) are returnable if applicable.
• CIDB Skills Development: No compulsory training indicated; not applicable.
• National Industrial Participation Programme (NIPP) applies if import content ≥ USD 5 million.

• Requires negotiation with dtic before contract signing.

• B-BBEE improvement/retention plan required within 30 days of contract signing.

• Level 1: maintain status.
• Levels 2–3: indicate improvement/maintenance.
• Level 4: achieve Level 3 by end of first year, then improve.
• Levels 5–8 or non-compliant: achieve Level 4 by end of first year, then improve yearly.

• B-BBEE certificate/sworn affidavit condition for award:

• Annual revenue ≤ R10m: Exempted Micro Enterprise, sworn affidavit.
• Annual revenue ≤ R50m: Qualifying Small Enterprise, comply with QSE scorecard or sworn affidavit if ≥51% black-owned.
• Annual revenue > R50m: valid B-BBEE certificate.

• Sworn affidavit validity requirements detailed in Section 6.

• Reporting: Quarterly SDL&I compliance reports using Data Collection Template.
• Review: Eskom reviews within 30 days and notifies if obligations not met.
• Corrective measures required before next report if obligations not met; otherwise retention invoked.
• SDL&I Implementation Schedule must be completed and returned within 28 days after award for monitoring.

• The tender involves the supply and delivery of coal plant spares at Majuba Power Station.

• Closing date and time for tender submission: as specified in the Tender Data (South African Standard Time).
• Compulsory site visits or clarification meetings: details stated in the Tender Data; failure to attend leads to disqualification.
• Tender validity period: hold tender valid for acceptance within the period after closing; may be extended if requested by Eskom.
• Check Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda and deadline extensions.

• Attend compulsory site visits or clarification meetings; details in Tender Data.
• Failure to attend leads to disqualification.
• Questions may be asked during meetings.

• All communications must be addressed in writing to the Eskom Representative identified in the enquiry document.
• No queries may be directed to any other Eskom official.
• Eskom publishes clarification requests and responses on the advertising platforms.
• Tenderers must check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updates.

• Submit a complete original tender in paper form plus one (1) complete hard copy.
• Ensure delivery to the address and tender box specified in the Tender Data by the closing date and time.
• Proof of posting or courier delivery is not proof of receipt; Eskom will not accept tenders by fax or email unless stated.
• All communications must be in writing to the Eskom Representative only.
• Tenders must be submitted in English, completed in ink (not pencil).
• Sign the original tender; the signatory will be held liable.
• Package the original and copy separately, marking them "ORIGINAL" and "COPY". Seal both in an outer confidential package with required details.
• Submit mandatory tender returnables by the deadline; missing documents lead to disqualification.
• Late tenders are not accepted; Eskom takes no responsibility for postal delays or misdirected submissions.
• Attend compulsory site visits or clarification meetings; failure results in disqualification.

• Submit complete original and one hard copy by closing deadline.
• Package and label as "ORIGINAL" and "COPY" in confidential outer package.
• Submit mandatory returnables by deadline; missing documents lead to disqualification.
• Check for addenda on Eskom Tender Bulletin and NT e-Tender Portal.
• Late tenders returned unopened.
• Proof of authority required if agent submits on behalf of principal.

The tenderer (including joint ventures/consortia) must meet eligibility criteria stated in the Tender Data (not provided in this excerpt). The tenderer or its principals must not be under any restriction from doing business with Eskom or State-Owned Companies. Tenderers found ineligible will be disqualified. Specific criteria may include CIDB registration (if applicable for works), proof of SHEQ systems, and compliance with B-BBEE requirements.

• The tender scope covers the supply and delivery of coal plant spares at Majuba Power Station.
• Tenderers must check enquiry documents on receipt and notify Eskom of any discrepancies.
• The Acknowledgement Form must state if the tender is for the whole or part of the works, services, or supply identified in the specification.
• Obtain and familiarize with latest standardized specifications referenced in the enquiry documents.

• Eskom does not compensate for tendering costs, including testing to satisfy evaluation criteria.
• Check enquiry documents for discrepancies and submit completed Acknowledgement Form.

• Include all duties, taxes, and levies in prices.
• Provide fixed rates and prices unless adjustments are stipulated.
• State prices in South African Rand; part payment in other currencies may be allowed.
• Cataloguing line item required if applicable.
• Arithmetical errors corrected with tenderer agreement.

• Include all duties, taxes (including VAT), and levies in rates and prices, applicable 14 days prior to closing.
• Provide fixed rates and prices for the contract duration, unless price adjustment is provided for in the Enquiry.
• State prices in South African Rand unless instructed otherwise; part payment in other currencies may be allowed.
• Cataloguing may be required; include a line item for it in the Pricing Schedule if applicable.
• If a performance bond or demand guarantee is required, select at least two Eskom-approved financial institutions.
• Insurance coverage by Eskom may not be full; seek qualified advice.
• Arithmetical errors in pricing are corrected with tenderer agreement; refusal leads to rejection.

• Comply with eligibility criteria in Tender Data; ineligible tenderers are disqualified.
• Adhere to relevant legislation: National Treasury instructions, CIDB regulations, PPPFA, B-BBEE Codes, COIDA, OHS Act, and Eskom SHEQ requirements.
• Provide proof of valid SHEQ systems, policies, and capabilities by the stipulated deadline.
• If CIDB grading is a qualification criterion, be registered or capable of registration within 21 working days.
• Contract Skills Development Goals (CSDG) apply to contracts meeting duration and value thresholds.
• Contract Participation Goals (CPG) apply to certain construction works contracts.
• Misrepresentation or falsification of information, including B-BBEE certificates, leads to disqualification and reporting to the B-BBEE Commission.
• Submit authenticated proof of authority if an agent acts on behalf of a principal.

• Comply with B-BBEE Codes and report fraud or fronting to the B-BBEE Commission.
• Contract Skills Development Goals (CSDG) apply to qualifying contracts.
• Contract Participation Goals (CPG) apply to certain construction works contracts.

• Comply with OHS Act and Eskom SHEQ requirements.
• Provide proof of SHEQ systems, policies, and capabilities by the deadline.
• All SHEQ costs and personnel must be reflected in the tender.

• Eskom may cancel the tender before contract conclusion and provide written reasons.
• Eskom is not liable for losses from participation, amendment, termination, or exclusion.
• Eskom reserves the right to enter into mandated negotiations with selected tenderers.
• Tender validity must be extended if requested; refusal leads to exclusion.
• Confidentiality of procurement matters is required.
• Insurance coverage may not be full; seek advice.
• Sign Form of Agreement after checking final contract draft.
• Performance security may require selection of Eskom-approved financial institutions.
• Contract documents revised to include addenda, returnables, and negotiated changes.

• Meet eligibility criteria in Tender Data.
• Obtain latest standardized specifications if referenced.
• Alternative tenders only permitted if main tender submitted and criteria allow.
• Comply with relevant legislation and regulatory instruments.
• CIDB registration required if stipulated.
• Designated materials requirements must be met.

• Functionality scoring and minimum thresholds apply if stipulated.
• Specific Goals scoring under 90/10 or 80/20 point allocation.
• Reverse e-auction may be used for competitive pricing.
• Financial risk analysis during evaluation.
• Arithmetical error correction procedures.

• Supply and delivery of Coal Plant Spares on an ‘as and when’ required basis for Majuba Power Station.
• Tender includes multiple mandatory annexures: Authorisation Form, Acknowledgement Form, Tenderer’s Particulars, Integrity Declaration Form, CPA forms for local/foreign goods, SBD forms for local content and preference points, and SBD 1 and SBD 4.

• Closing date and time: 07 August 2026 at 10h00 am.
• Tender validity period: 52 weeks from the closing date.
• Clarification meeting: Not applicable.
• Deadline for clarification queries: 5 working days before tender submission closing.

• Eskom Representative: Ashritha Harichund.
• Telephone: 017 799 3244.
• Email: [email protected].
• Fraud/corruption reporting: 0800 11 2722 / [email protected].

• Submit electronically via Eskom E-tendering site by the closing date and time.
• Deadline: 07 August 2026 at 10h00 am.
• Upload documents in PDF format only. Maximum 500 MB per document, total submission restricted to 4 GB.
• Do not submit zip/condensed files. No hard copies accepted.
• Required returnables at tender closing (disqualifiable if missing): Authorisation Form (Annexure A), Acknowledgement Form (B), Tenderer’s Particulars (C), Integrity Declaration Form (D), CPA for local/foreign goods (E/F if applicable), SBD 6.2 for local content (G1-G4 if applicable), SBD 1 (H), SBD 4 (J), E-tendering Help Manual acknowledgement (K).
• Ensure submission status is marked as complete. Latest submission overwrites previous ones.
• Clarification queries must be submitted in writing to the Eskom Representative at least 5 working days before the closing date.

Tenderer must not be from a sanctioned country; must not submit more than one tender (except within E-tendering size limits); JV/consortium must have joint and several liability agreement; no conflict of interest; authorized signatory; not restricted by National Treasury, Eskom, or on Tender Defaulters list; cannot subcontract 100% of scope; must not have nationality of sanctioned country; and must meet all eligibility criteria or face disqualification.

• Scope: Supply and delivery of Coal Plant Spares on an ‘as and when’ required basis for Majuba Power Station.
• Technical evaluation strategy referenced in document identifier 559-93927363.
• Cataloguing: Successful tenderer may be required to provide cataloguing information per item after award and comply with Eskom labelling specifications.
• Key designated components with local content thresholds: Motors (70%), Pumps (70%), Conveyor Idlers (70%), Conveyor Belt (100%), Rubber (100%).

• Pricing schedule/BOQ is contained within the NEC contract.
• Must be submitted in PDF format.
• Reverse e-auction not applicable.
• Eskom may award contract to multiple suppliers based on evaluation outcomes, pricing, and feasibility.

• Payment terms: For contracts below R50 million (including VAT), payment within 30 days of receipt of undisputed invoice. For contracts above R50 million (including VAT), payment within 60 days.
• Pricing schedule/BOQ is contained in the NEC contract and must be submitted in PDF format.
• Prices must clearly state if including or excluding VAT.
• Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

• Mandatory contractual requirements: CSD registration and SBD 4 form.
• Additional requirements may include SHEQ, financial viability (submission of financial statements), and SDL&I.
• B-BBEE: Proof of B-BBEE status level required via certificate, sworn affidavit, or as per B-BBEE Act.
• Tax compliance: Tax clearance certificate required for foreign tenderers with a South African footprint and local tenderers without CSD/SARS PIN verification. Foreign suppliers with no footprint complete SBD1 only.
• Safety: COIDA certificate of good standing or proof of application required for South African tenderers.
• Quality, safety, and environmental requirements as per attached documents.
• Financial due diligence: Latest approved annual financial statements required, including all standard financial reports.
• Eligibility restrictions: Tenderers must not be on international sanctions lists, restricted by National Treasury/Eskom, tender defaulters, or have conflicts of interest.

• SHEQ requirements may apply as additional contractual requirements.
• Safety: COIDA certificate of good standing or proof of application required for South African tenderers.
• Quality and safety requirements as per attached documents.
• Environmental requirements as per attached documents.

• Tenderers must not be from countries on international sanctions lists; this also applies to subcontractors/suppliers.
• Payment terms: Contracts below R50 million (including VAT) paid within 30 days of undisputed invoice; above R50 million paid within 60 days.
• Contract conditions will be based on the NEC.
• Eskom reserves the right to award contract in whole or in part, and to appoint multiple suppliers based on evaluation outcomes.

• Functionality (Technical) criteria apply with 100% weight and 80% threshold. Failure to meet threshold leads to disqualification.
• Price evaluation includes VAT, arithmetic corrections, exclusion of contingencies. Unconditional discounts considered; conditional discounts applied at payment.
• Price scored out of 80 or 90 points.
• Specific Goals under PPPFA scored out of 20 or 10 points. No proof results in zero points, not disqualification.
• Ranking uses 90/10 or 80/20 preferential system combining price and specific goals scores.
• Local content thresholds for designated components: Motors (70%), Pumps (70%), Conveyor Idlers (70%), Conveyor Belt (100%), Rubber (100%).