Non-technical gardening and horticulture services for ESKOM properties in mpumalanga (5-Year contract)

Provision of non-technical gardening and horticulture services to ESKOM property management for mpumalanga operating unit- ESKOM park, highveld zones and lowveld zones for a period of 60 months (05 years)

{"closingDate":"15 July 2026","closingTime":"10H00"}

Clarification meeting Non-compulsory clarification meeting will be held as per below details: Date: 23 July 2026 @ 13:00 (South African Standard Time) Venue: Microsoft Teams Microsoft Teams Meeting Link: https://teams.microsoft.com/meet/322022468198177?p=h2QPbjRxGTgDJdFSvJ Meeting ID: 322 022 468 198 177 Passcode: RY3ow2Rz

{"name":null,"email":"[email protected]","phone":"0224681981","department":"ESKOM","address":"r which may be"}

1.1 Annexures to the Tender The following document listed hereunder are attached to this Invitation to Tender/Request for Proposal. Number Description Annexure Attached (Y / N / N/A) 1.1.1 *Authorisation Form Annexure A Y 1.1.2 *Acknowledgement form Annexure B Y 1.1.3 *Tenderer’s particulars Annexure C Y 1.1.4 *Integrity Declaration Form (Suppliers are required to download and read the Supplier Integrity Pact. It is accessible on the Eskom Tender Bulletin via Eskom Supplier Integrity Pact (eskom.co.za) link) Annexure D Y 1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y 1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F N/A 1.1.7 SBD 6.2 Declaration Certificate for Local Production and Local Content (only applicable if designated materials are included and then Tenderers will be required to complete and submit Annexures G1 to G4 as evidence of compliance with this requirement). Annexure C Local Content Declaration- Summary Annexure G2 Y Annexure D Imported Content Declaration – Supporting Annexure G3 Y Annexure E Local Content Declaration- Supporting Annexure G4 Y 1.1.8 *SBD 1 Invitation to Bid must be filled out by all tenderers and submitted with the tender at tender submission deadline Annexure H Y 1.1.9 *SBD 6.1 Preference Points Claim Form in terms of PPPFA 2022 regulations Annexure I Y 1.1.10 *SBD 4 – Bidders Disclosure Annexure J Y 1.1.11 Tax Evaluation questionnaire to determine whether a company, close corporation (CC) or Trust is a personal service provider for purposes of PAYE Attached Y 1.1.12 Reverse e-auction training acknowledgement form (if applicable) Not applicable N/A 1.1.13 Reverse e-auction process (if applicable) Not Applicable N/A 1.1.14 E-tendering Help Manual acknowledgement form Attached Y 1.1.15 E-tendering Help Manual for supplier Attached Y 1.1.16 CIDB Contract Skills Development Goals (CSDG) (if applicable) Not Applicable N/A 1.1.17 Contract Participation Goals (CPG) (if applicable) Not Applicable N/A 1.1.18 Scope of Work Attached Y 1.1.19 NEC or other Contract Attached Y 1.1.20 Pricing Schedule/BOQ (if not contained in Contract) Attached Y PDF and a copy in excel format. The upload size per document is 500 megabytes and total submission is restricted to 4 gigabytes.

Tenderers are ineligible if: 1) National of sanctioned country; 2) Submit more than one tender (individually or as JV partner); 3) JV/consortium agreement lacks joint and several liability; 4) Conflict of interest exists (common controlling partner, shared information access); 5) Tender signed by unauthorized person; 6) Restricted by National Treasury; 7) On Tender Defaulters list; 8) Restricted by Eskom; 9) Sub-contracts 100% of Scope of Work. Must meet all basic compliance: eligibility criteria, complete tender submission (commercial, SHEQ, financial, technical), mandatory commercial returnables by deadline.

Annexure Attached (Y /

N / n/a)

1.1.1 *Authorisation Form Annexure A Y

1.1.2 *Acknowledgement form Annexure B Y

1.1.3 *Tenderer’s particulars Annexure C Y

1.1.4 *Integrity Declaration Form (Suppliers are required to Annexure D Y

download and read the Supplier Integrity Pact. It is

accessible on the Eskom Tender Bulletin via Eskom

Supplier Integrity Pact (eskom.co.za) link)

1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y

1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F N/A

1.1.7 SBD 6.2 Declaration Certificate for Local Production Annexure G1 Y

and Local Content (only applicable if designated

materials are included and then Tenderers will be

required to complete and submit Annexures G1 to

G4 as evidence of compliance with this

requirement).

Annexure C Local Content Declaration- Summary Annexure G2 Y

Schedule

Annexure D Imported Content Declaration – Supporting Annexure G3 Y

Schedule to Annexure C

Annexure E Local Content Declaration- Supporting Annexure G4 Y

Schedule to Annexure C

1.1.8 *SBD 1 Invitation to Bid must be filled out by all Annexure H Y

tenderers and submitted with the tender at tender

submission deadline

1.1.9

requirements submitted will not influence the results of Stage 2 evaluation. The table below shows the

high-level explanation / rational behind the technical requirements and the weightings. Suppliers/Tenderers

need to obtain a minimum threshold of 70% to be technically compliant

Table 2: Scoring Summary of Functional Criteria

1. Qualification 30%
2. Relevant Company Experience 30%
3. Tools & Equipment 30%
4. Vehicles 10%

Qualification

the risk associated with using incompetent / inexperienced contractor for a critical task such as Gardening

Services. The contractor is expected to demonstrate experience as depicted in Table 3.

Table 3: Company Relevant Experience

1. Relevant Tenderers to submit proof of 3 years or more experience of

Company completed or current projects gardening services = 35%

Experience from previous or current 2-3years’ experience of gardening

employer that include the services = 20%

name of the client, contact 1-2year experience of gardening

number and duration of the services = 15%

service rendered, with a 0-1year experience of gardening

contract number or an order services = 10%

1 30% number of stipulating

Quality Quality Requirements: Category 4 √

1. Section A: Quality Management System

Requirements ISO 9001 - Objective evidence

of documented QMS that is not certified but

complies with ISO 9001

• A.1 Quality Method statement based

on scope. (Method Statement

Template-Ref 240-126469599)

• A.2 Quality Policy Approved by top

management.

• A.3 Quality Objectives Approved by top

management.

selection, monitoring of performance,

and re-evaluation of external providers

(Clause 8.4 of ISO 9001:2015)

3. Section E: User defined additional

Requirements & miscellaneous (Ref240-

105658000. Customer specific requirements &

other standards and required can be listed and

evaluated here

E.1 Form A is completed and signed.

Due

• Latest, approved (No draft annual financial √

• One (1) Invitation to tender (ITT) is issued with three (3) sets of NEC 3 Term Service Contracts

detailing the scope of services and the resource requirements per zone.

• Tenderers will have an option to submit the tender and offer the rates/prices for the zone that they

are interested in. Please label them accordingly when uploading on the portal.

• Technical evaluations will be conducted per scope of work, for a tenderer to be technically approved

on a particular scope they must submit and meet the minimum resources requirements of the scope

of work.

• In an event that a tenderer is submitting a tender for more than one zone, each must be supported

by the minimum required resources for the zone.

• The 80/20 preference points system (Price evaluation and B-BBEE points scoring) will be applied

per zone.

The zones/areas as included in the different NEC 3 TSC are reflected below and tenderers are requested

to indicate by a tick (✓) the zone/scope they are tendering on:

Zone/Area Indicate by a tick (✓) the zone and

scope you are interested in

Effective Date 07 April 2026

Review Date April 2031

Number Description Annexure Attached (Y /

N / n/a)

1.1.12 Reverse e-auction training acknowledgement form (if Not applicable N/A

applicable)

1.1.13 Reverse e-auction process (if applicable) Not Applicable N/A

1.1.14 E-tendering Help Manual acknowledgement form Attached Y

1.1.15 E-tendering Help Manual for supplier Attached Y

1.1.16 CIDB Contract Skills Development Goals (CSDG) Not Applicable N/A

(if applicable)

1.1.17 Contract Participation Goals (CPG) Not Applicable N/A

(if applicable)

1.1.18 Scope of Work Attached Y

1.1.19 NEC or other Contract Attached Y

1.1.20 Pricing Schedule/BOQ (if not contained in Contract) Attached Y

Meeting ID: 322 022 468 198 177

Passcode: RY3ow2Rz

2.16 Seeking clarification The tenderer will notify Eskom of any clarifications required before the

closing time for clarification queries, which is 05 working days before

the deadline for tender submission.

2.22 Alternative tenders Alternative tenders are not allowed

2.33 Cataloguing The successful tenderer may be required to provide the cataloguing

information per item after contract award and will need to ensure that

all materials delivered to Eskom are labelled in line with Eskom’s

labelling specifications as may be stipulated by Eskom. Where

cataloguing is a requirement, the Pricing Schedule must also include

a line item for cataloguing, which tenderers are required to quote for.

Pricing schedule Completed pricing schedule (if not already submitted in √

the NEC or other Contract). Pricing schedule needs to

be submitted in PDF and excel format

Payment Terms: payment terms as stipulated hereunder when

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed

Item Requirements Evidence Required Evidence Qty Max. Notes Score

Qualification of Submit Matric certificate and they shall possess a Curriculum a Horticulturist horticulture/Landscaper-related qualification (minimum vitae / Landscaper NQF Level 4) obtained from an accredited institution and Drivers licence 1 10% have a minimum of three (1) years' relevant experience Certified

Safety Qualification(s): Officer: Matric certificate and any accredited 10-day safety Curriculum trainings/programmes such as SAMTRAC or vitae SHEMTRAC etc. Drivers licence Related minimum Certified 1 10% experience: 0-1year certificates related experience in a Safety environment. Skills: Valid Driver’s license.

Supervisor: Qualification(s): Matric certificate or NQF 4 equivalent Curriculum Related minimum experience: 1 year gardening, vitae landscaping related experience. Drivers licence Skills: Valid Driver’s Licence Certified 1 10% Total Score 30% Company Relevant Experience This section evaluates the experience of the contractor to enable Eskom LimLanga Cluster MOU to identify the risk associated with using incompetent / inexperienced contractor for a critical task such as Gardening Services. The contractor is expected to demonstrate experience as depicted in Table 3. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 67 File name: Invitation to Tender (ITT) - Horticulture Gardening Services MOU– Horticulture & Gardening Services Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031 Clause Number from Standard Tender Data Conditions of Tender Table 3: Company Relevant Experience No Requirements Evidence Required Evidence Notes Qty Max. Score

Relevant Tenderers to submit proof of 3 years or more experience of Company completed or current projects gardening services = 35% Experience from previous or current 2-3years’ experience of gardening employer that include the services = 20% name of the client, contact 1-2year experience of gardening number and duration of the services = 15% service rendered, with a 0-1year experience of gardening contract number or an order services = 10% 1 30% number of stipulating Gardening services Produce proof of a referral letter with contract number stating the duration of the contract and the name of the company logo, you have rendered similar service TOTAL POINTS 30% The final score for relevant work experience will be calculated by the formula below: Tenderer Score Final Score= × 30% Total Points Tools and Equipment Requirements This section stipulates requirements for Tools & Equipment for service providers as listed in Table 4 below with the corresponding scoring methodology in Table 6. The evidence required on this table should be provided as per an Eskom template provided in Annexure A: Tools & Equipment List / Register. Please complete Annexures A to indicate whether you Own / Hire (Column C) tools & equipment and the corresponding quantities (Column D). The list / register must be completed in full and signed by the tenderer.

Tools and equipment will be evaluated based on the tools register (Annexure A) submitted by the tenderers and it must be in the Eskom format provided (Annexure A). this will further be verified during Site Assessment & Verification.

The tenders shall indicate in the tools register/s if the tools are Owned/ Hired by the company. Where tools are hired the tenderer shall in addition submit an agreement / contract / letter from a bona- fide hiring company. The hiring letter must indicate the specific tools or equipment as well as the tenderer’s company name indicating all the tools that are hired for points to be allocated.

The hiring of tools is to allow the upcoming contractors who don’t afford the expensive tools that are not used regularly. For this option, submit as proof a letter from Bona Fide hiring company indicating tools to be hired.

The frequently used tools cannot be hired. This is to ensure projects are not unnecessarily delayed due to unavailability of tools & equipment. NB: The sharing of resources between tenderers for the purpose of bidding in multiple zones is strictly prohibited. This includes, but is not limited to, tools, vehicles, equipment, personnel, certifications, and any other resources required for the execution of the contract. Should it be established that a bidder has shared resources they may be disqualified from further evaluation. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 67 File name: Invitation to Tender (ITT) - Horticulture Gardening Services MOU– Horticulture & Gardening Services Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031 Clause Number from Standard Tender Data Conditions of Tender Table 4: Tools & Equipment Requirements Tools & Tenders to Tenders to submit gardening commercial tools and PPE, gloves, dust mask, Equipment submit safety goggles, ear plugs. The signed off register must be on a company gardening letterhead or signed leased agreement for hiring company clearly indicating signed off the tool(s) intended to be hired = 20 commercial Tools List/Register submitted with everything correct but not signed =10 tools register The hiring letter does not specify explicitly the exact name of the tool(s) that is 30% on company intended to be hired, or the tool that must be owned is hired with proof or Tool letterhead or List/register is not submitted or not in Eskom format or Quantities owned or signed lease hired are not indicated or Tools hired without proof from a bona fide hiring agreement. company = 0 Please submit equipment register with pictures. Vehicles This section stipulates requirements for Vehicles for the execution of services by service providers as listed in Table 5 below. Please submit the evidence as stipulated in the table below to score full points. Failure to submit all the evidence will result in reduced or zero score as per Table 8: Scoring Methodology for Vehicles. Certified copies of the vehicle registration documents shall be submitted. Registration documents shall bare the company name or owner(s)/director’s name. There will be an option of renting / hiring Vehicles from bona fide hiring companies. In this case, an agreement / contract from rental companies shall be submitted showing the type of vehicle/s rented/hired. Table 5: Vehicle Requirements Vehicle 4×4, 4×2, Utility pick-up Full Licence document showing company / owner’s information. bakkie (LDV) or Delivery License document must be certified and not older than 3 months from vehicle capable for the tender closing date. Proof of hiring contract / pre-approved letter deliveries. from Bona Fide Vehicle Hire Companies must be submitted. Registration Certificate The vehicle will be used for Tools & Equipment as well as transport for in the company / workers. Vehicle owned by tenderer with all required documentation = owner’s (Shareholder in 15% Vehicle hired with documented proof from a bona fide hiring the case of Company company and the vehicles to be hired are clearly specified or the 10% and Managing member vehicle is owned however the copy of registration documents is not in the case of Close certified = 5% Cooperation) name. The hiring letter does not specify explicitly the exact name of the vehicle that is intended to be hired = 0% Did not submit proof of ownership or hiring letter from bona fide hiring company = 0% Total 10% Score % Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 67 File name: Invitation to Tender (ITT) - Horticulture Gardening Services MOU– Horticulture & Gardening Services Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031 Clause Number from Standard Tender Data Conditions of Tender NB: The sharing of resources between tenderers for the purpose of bidding in multiple zones is strictly prohibited. This includes, but is not limited to, tools, vehicles, equipment, personnel, certifications, and any other resources required for the execution of the contract. Should it be established that a bidder has shared resources they may be disqualified from further evaluation. Table 6 Tools & Equipment Requirements No. Tools & Equipment Requirement Min Max (Owned/Hired) Qty Score Power Tools

Tractor Slasher Owned/Hired 1 20

Scarifying machine Owned/Hired 1 20

Bakkie with trailer (minimum 1ton) Owned/Hired 1 20

Ride-on Mowers 60 inch Owned 2 20

Ride-on Mowers 40 inch with grass catcher Owned 3 20

Ride-on sweeper Owned/Hired 1 20

Brush Cutters Owned 15 20

Chain Saw Owned 1 20

Pole Pruner Owned 3 20

Boom Sprayer Owned 3 20

Blowers Owned 5 20

Hedge Trimmer Owned 3 20

Push Mowers Owned 5 20 TOTAL WEIGHT 240 The final score for tools and equipment will be calculated by the formula below: Tenderer Score Final Score= × 20% Total Points Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 67 File name: Invitation to Tender (ITT) - Horticulture Gardening Services MOU– Horticulture & Gardening Services Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031 Clause Number from Standard Tender Data Conditions of Tender Table 7: Scoring Methodology for Tools and Equipment Scoring Methodology for Tools and equipment Allocated Score (%) Tools List/Register (Annexure A) in Eskom format submitted, Tool(s) are owned by tenderer, and Submission meets the minimum number of required tools Tools List/Register (Annexure A) in Eskom format submitted, the tool is hired with documented proof from a bona fide hiring company clearly indicating the tool(s) intended to 80 be hired. Tools List/Register (Annexure A) submitted with everything correct but not signed 60 The hiring letter does not specify explicitly the exact name of the tool(s) that is intended to be hired, or the tool that must be owned is hired with proof. Tool List/register is not submitted or not in Eskom format or Quantities owned or hired are not indicated or Tools hired without proof from a bona fide hiring company Table 8: Scoring Methodology for Vehicles Allocated Scoring Methodology for vehicles Score (%) Vehicle owned by tenderer with all required documentation 100 Vehicle hired with documented proof from a bona fide hiring company and the vehicles to be hired are clearly specified or the vehicle is owned however the copy of registration 100 documents is not certified The hiring letter does not specify explicitly the exact name of the vehicle that is intended to be hired Did not submit proof of ownership or hiring letter from bona fide hiring company 0 Site Assessment & Verification Eskom will conduct Site Assessment & Verification for assessment and verification of Vehicles and Tools & Equipment requirements. This assessment and verification will take place at a central place to be arranged by Eskom. Tenderers will be contacted by Eskom officials to make arrangements for the site assessment & verification. The outcome of this assessment & verification may or may not change the overall initial desktop evaluation outcome. Eskom reserves the right to conduct Site Assessment & Verifications only with any contractor that has passed desktop evaluation stage (stages 1 and 2). The focal point of this stage will be the assessment and verification of evidence provided on section 3 for Vehicles requirements and 4 for Tools & Equipment requirements. The minimum weighted final score (threshold), required for a tenderer to be considered from a technical perspective after Site Assessment & Verification considerations is seventy-five (70%) percent. Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 67 File name: Invitation to Tender (ITT) - Horticulture Gardening Services MOU– Horticulture & Gardening Services Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031 Clause Number from Standard Tender Data Conditions of Tender 3.15 Evaluation of Price Prices will be evaluated as follows

Inclusive of VAT;

Corrected for arithmetical errors;

Excluding contingencies in any bill of quantities or activity schedule’

Adjusted for any other acceptable variations, deviations, or alternative tenders submitted; and

Making a comparison of the Net Present Value of each adjusted tender based on the tendered programme (if provided) and prices, on the estimated effect of Price Adjustment Factors and rate of exchange fluctuations (if applicable) and on other evaluation parameters relating to uncertainty and risk, where applicable.

Unconditional discounts will be taken into account for evaluation purposes.

Conditional discounts will not be taken into account for evaluation purposes but will be implemented when payment is effected. Prices will be scored out of 80 points 3.18 Evaluation of Specific Goals A maximum of 20 points may be awarded to a tenderer for the specific goal specified for the tender. The points scored for the specific goal must be added to the points scored for price and the total must be rounded off to the nearest two decimal places. Subject to section 2(1)(f) of the Preferential Procurement Policy Framework Act, the contract must be awarded to the tenderer scoring the highest points. B-BBEE Status Level of Number of points Contributor (80/20 system) 1 20 2 18 3 14 4 12 5 8 6 6 7 4 8 2 Non-compliant contributor 0 Preference points (Specific goals),

Valid B-BBEE certificate issued by a SANAS accredited verification agency / sworn affidavit / CIPS affidavit Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 67 File name: Invitation to Tender (ITT) - Horticulture Gardening Services MOU– Horticulture & Gardening Services Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 28 Identifier Invitation to Tender Effective Date 07 April 2026 Review Date April 2031 Clause Number from Standard Tender Data Conditions of Tender

B-BBEE Minimum Level: 4

Points Allocation: 20 points

B-BBEE Details: rers will have an option to submit the tender and offer the rates/prices for the zone that they

are interested in. Please label them accordingly when uploading on the portal.

• Technical evaluations will be conducted per scope of work, for a tenderer to be technically approved

on a particular scope they must submit and meet the minimum resources requirements of the scope

of work.

• In an event that a tenderer is submitting a tender for more than one zone, each must be supported

by the minimum required resources for the zone.

• The 80/20 preference points system (Price evaluation and B-BBEE points scoring) will be applied

per zone.

The zones/areas as included in the different NEC 3 TSC are reflected below and tenderers are requested

to indicate by a tick (✓) the zone/scope they are tendering on:

Zone/Area Indicate by a tick (✓) the zone and

scope you are interested in

Eskom Park

Lowveld Zones

Highveld Zones

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 67

File name: Invitation to Tender (ITT) - Horticulture Gardening Services MOU– Horticulture & Gardening Services

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 28

Identifier

Invitation to Tender

Effective Date 07 April 2026

Review Date April 2031

Invitation to Tender

Eskom Holdings SOC Ltd (hereina

B-BBEE Status Level of Contributor (80/20 system) 1 20 2 18 3 14 4 12 5 8 6 6 7 4 8 2 Non-compliant contributor 0 Preference points (Specific goals),

• Valid B-BBEE certificate issued by a SANAS accredited verification agency / sworn affidavit / CIPS affidavit
• Proof of ownership / Shareholding (CIPC documentation) inclusive of shareholding breakdown
• Certified ID copies of shareholder(s)
• Proof of Disability (where applicable)
• In a case of a trust, consortium, or joint venture (including incorporated consortia and joint ventures), a consolidated B-BBEE status level verification certificate

the Eskom E- tendering page. The documents need to be upload under

the folder Technical, Commercial, SHEQ, Financial, and other.

All documents need to be submitted in a PDF format (The upload size

per document is 500 megabytes and total submission is restricted to 4

gigabytes). The price list needs to be submitted in PDF and a copy in

excel format.

bidding in multiple zones is strictly prohibited. This includes, but is not

limited to, tools, vehicles, equipment, personnel, certifications, and

any other resources required for the execution of the contract. Should

it be established that a bidder has shared resources they may be

disqualified from further evaluation.

a Horticulturist horticulture/Landscaper-related qualification (minimum vitae

/ Landscaper NQF Level 4) obtained from an accredited institution and Drivers licence 1 10%

have a minimum of three (1) years' relevant experience Certified

certificates

2. Safety Qualification(s):

Officer: Matric certificate and any accredited 10-day safety Curriculum

trainings/programmes such as SAMTRAC or vitae

Related minimum Certified 1 10%

experience: 0-1year certificates

related experience in a Safety environment.

Skills: Valid Driver’s license.

3. Supervisor: Qualification(s): Matric certificate or NQF 4 equivalent Curriculum

Related minimum experience: 1 year gardening, vitae

landscaping related experience. Drivers licence

Skills: Valid Driver’s Licence Certified 1 10%

certificates

Total Score 30%

b) The tenders shall indicate in the tools register/s if the tools are Owned/ Hired by the company. Where

tools are hired the tenderer shall in addition submit an agreement / contract / letter from a bona- fide

hiring company. The hiring letter must indicate the specific tools or equipment as well as the tenderer’s

company name indicating all the tools that are hired for points to be allocated.

c) The hiring of tools is to allow the upcoming contractors who don’t afford the expensive tools that are not

used regularly. For this option, submit as proof a letter from Bona Fide hiring company indicating tools

to be hired.

d) The frequently used tools cannot be hired. This is to ensure projects are not unnecessarily delayed due

to unavailability of tools & equipment.

NB: The sharing of resources between tenderers for the purpose of bidding in multiple zones is

strictly prohibited. This includes, but is not limited to, tools, vehicles, equipment, personnel,

certifications, and any other resources required for the execution of the contract. Should it be

established that a bidder has shared resources they may be disqualified from further evaluation.

NB: The sharing of resources between tenderers for the purpose of bidding in multiple zones is

strictly prohibited. This includes, but is not limited to, tools, vehicles, equipment, personnel,

certifications, and any other resources required for the execution of the contract. Should it be

established that a bidder has shared resources they may be disqualified from further evaluation.

Table 6 Tools & Equipment Requirements

1. Tractor Slasher Owned/Hired 1 20

2. Scarifying machine Owned/Hired 1 20

3. Bakkie with trailer (minimum 1ton) Owned/Hired 1 20

4. Ride-on Mowers 60 inch Owned 2 20

5. Ride-on Mowers 40 inch with grass catcher Owned 3 20

6. Ride-on sweeper Owned/Hired 1 20

7. Brush Cutters Owned 15 20

8. Chain Saw Owned 1 20

9. Pole Pruner Owned 3 20

10. Boom Sprayer Owned 3 20

11. Blowers Owned 5 20

12. Hedge Trimmer Owned 3 20

13. Push Mowers Owned 5 20

Total weight 240

Safety The OHS Legal requirements are not evaluation √

criteria; however, they are all required to be assessed

and fully complied with after the technical assessment

and evaluations (desktop and site verification) of

tenders for establishment of this contract. Where

tenderer/s are found to be non-compliant after the first

evaluations, they will be allowed a period not

exceeding 7 working days only once to resubmit the

requirements which were not fully met following their

first submission at tender closing. Failure to meet the

stipulated submission deadlines shall render the

tenderer/s non-responsive and ineligible for contract

award. Both first and second evaluations shall be

subjected to reviews for quality and assurance

purposes before the final consolidated OHS report is

compiled and submitted to the Procurement

Practitioner indicating responsive (eligible) and non-

responsive (ineligible) suppliers/ tenderers. Tenderers

failing to meet all the OHS legal and other

requirements after the 7 working days once

and requirements form (Annexure B) Fully signed

and submitted by the tenderer?

3. SHE policy signed by CEO/ MD – Should have the

next review date, Comply with OHS Act Section 7.

4. Submit OHS plan – The plan must outline the

following elements

• OHS organization within the Company -

• SHE Incident management

• Competency Training and Awareness

• Method Statements - How work will be conducted as

per activity or requirement.

• Applicable legal required [Legal Register]
• Personal Protective Equipment (PPE) including PPE

on site

• Emergency planning and fire risk management.
• Vehicle and driver behaviour safety.
• HCS Program and conformity, MSDS for all

chemicals to be used.

• SHE Appointments Letters, Competency & training.
• Communication and awareness

certificates.

5.1 First aid training certificate

5.2 Fire Fighting Training

5.3 Risk assessment / HIRA

5.4 Incident Management/Investigation Training.

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* disqualifiable)* Contract

to Tender Returnable Returnable Returnable

5.5 HAZCHEM / Hazardous chemical substances

handling.

5.6 Brush Cutter Operators Training

6.1 Provide Baseline Risk Assessment (BRA),

relevant to scope of work which must address:

6.1.1 Identification of SHE hazards, i.e. assessment

of SHE risks related to the scope of work. The below

criteria should be applied

▪ Consequence rating

▪ Likelihood rating

▪ Risk rating,

▪ Detailed mitigation measures

6.2 Provide the BRA Procedure with the

methodology used for the risk assessment.

and Environmental Management: The cost should

be broken down not provided as a lump sum, based

on the overall scope of work/service to be

performed.

8. Provide 3 valid medical fitness certificate.

(Certificates must be for the individuals that their

Training certificates was provided in section 5).

sanctions list. A tenderer shall be found to have the nationality

of a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

subcontractors or suppliers for any part of the Contract including

related services.

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

Tenderers (whether a single company or an incorporated or unincorporated joint venture or consortium) must meet the eligibility criteria stated in the Tender Data. The tenderer, or any of its principals, must not be under any restriction to do business with Eskom or State-Owned Companies. Tenderers are ineligible to submit a tender if: 1. Tenderers have the nationality of a country on any international sanctions list. A tenderer shall be found to have the nationality of a country if the tenderer is a national or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country. This criterion shall also apply to the determination of the nationality of proposed subcontractors or suppliers for any part of the Contract including related services. 2. Tenderers submit more than one tender either individually or as a partner in a joint venture (JV) or consortium, except on an E-Tendering system where there is a limit size (The upload size per document is 500 megabytes and total submission is restricted to 4 gigabytes). 3. Tenders submitted by a joint venture or consortium where the JV/consortium agreement does not explicitly state that the parties of the JV or consortium shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms. 4. A Tenderer must not have a conflict of interest. All Tenderers found to have a conflict of interest shall be disqualified. Prima facie evidence that a tenderer has a conflict of interest with one or more parties in this [tendering/RFP] process is: (a) they have a controlling partner or majority shareholder in common; or (b) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the tender of another tenderer, or to influence the decisions of the Employer regarding this bidding process; 5. Tenders signed by non-authorised persons. 6. Any tenderer that is restricted by National Treasury. 7. Any tenderer on the Tender Defaulters list. 8. Any tenderer and/or its director/s that is restricted by Eskom. 9. A tenderer that sub-contracts 100% of the Scope of Work

• Technical evaluations will be conducted per scope of work, for a tenderer to be technically approved
• The 80/20 preference points system (Price evaluation and B-BBEE points scoring) will be applied

3.13 Functionality requirements Technical Evaluation (Functionality) Requirements

disqualified from further evaluation.

This will be a desktop evaluation of the functional requirements ONLY. Objective or contractual

requirements submitted will not influence the results of Stage 2 evaluation. The table below shows the

need to obtain a minimum threshold of 70% to be technically compliant

Notes Score

Total Score 30%

be taken into account for evaluation

evaluation purposes but will be implemented when payment is

Prices will be scored out of 80 points

3.18 Evaluation of Specific Goals A maximum of 20 points may be awarded to a tenderer for the specific

goal specified for the tender. The points scored for the specific goal

must be added to the points scored for price and the total must be

contract must be awarded to the tenderer scoring the highest points.

B-BBEE Status Level of Number of points

Contributor (80/20 system)

Preference points (Specific goals),

preference points will not be disqualified, but

• May only score point out of 80 for price
• Scores 0 points out of 20 for specific goals

based on the 80/20.

Eskom will add the score from Pricing and the B-BBEE level together

• Quality requirements (See Quality attachment for what to