Supply and delivery of ssc spares to matimba power station (5-year contract)

Supply and delivery of SSC Spares to Matimba Power Station on an as and when required basis. Contract duration: 60 months (5 years). Market research indicates no current suppliers; potential suppliers are the open market.

Closing date: 30 October 2026 at 10:00 (from tender record).

No briefing or site visit dates are stated in the document.

Buyer: Sharlotte Masopoga

Department: Matimba Power Station

No email, telephone, or address provided in the document.

Returnable documents:

• SBD 6.2 (Declaration for Local Production and Content) and Annex C (Local Content Declaration-Summary Schedule) are returnable if the commodity is a designated sector.
• B-BBEE preference point documentation: valid B-BBEE certificate (SANAS accredited), sworn affidavit (EME/QSE as applicable), or CIPS affidavit; proof of ownership/shareholding (preferably CIPC) with breakdown; certified ID copies of shareholders; proof of disability where applicable; consolidated B-BBEE certificate for trusts/consortia/JVs.
• Electronic signatures on affidavits are not accepted.
• Bidders failing to provide preference point documentation are not disqualified but score 0 out of 10/20 for specific goals and may only score out of 90/80 for price.
• SDL&I Implementation Schedule must be completed and returned within 28 days of contract award.

Evaluation is based on the 90/10 or 80/20 preference point system (PPPFA).

• Price points: maximum 90 (90/10 system) or 80 (80/20 system).
• Specific goals (B-BBEE status level) points: maximum 10 (90/10 system) or 20 (80/20 system).
• Points for specific goals are added to price points; total rounded to two decimal places.
• Contract awarded to the tenderer scoring the highest total points.
• B-BBEE status level points table:

Level 1: 10 (90/10) / 20 (80/20)

Level 2: 9 / 18

Level 3: 6 / 14

Level 4: 5 / 12

Level 5: 4 / 8

Level 6: 3 / 6

Level 7: 2 / 4

Level 8: 1 / 2

Non-compliant: 0 / 0

• Objective criteria (local content thresholds) are a condition for contract award; failure may lead to the second-ranked tenderer being recommended.

Supply and delivery of SSC Spares to Matimba Power Station on an as and when required basis.

Contract duration: 60 months (5 years).

No quantities or specific spares list are provided in the document.

Pricing must be separated into components as per the Price Schedule included with the tender documents.

Local procurement content is total spending minus the imported component.

SDL&I penalty: 2% of contract value for failure to meet SDL&I obligations.

SDL&I performance security: Eskom retains 2% of every invoice (excluding VAT) as security for fulfilment of SDL&I obligations; retained amounts released only upon full fulfilment.

B-BBEE requirements:

• Valid B-BBEE certificate (SANAS accredited) or sworn affidavit/CIPS affidavit is a condition for contract award.
• Revenue up to R10 million (EME): may submit a sworn affidavit.
• Revenue up to R50 million (QSE): must comply with QSE scorecard unless at least 51% black-owned, in which case a sworn affidavit is required.
• Revenue above R50 million: must submit a valid B-BBEE certificate.
• B-BBEE improvement or retention plan must be submitted within 30 days of contract signing.
• Level 1 must maintain; Levels 2-3 may improve/maintain; Level 4 must achieve Level 3 by end of first year and improve one level per year thereafter; Levels 5-8 or non-compliant must achieve Level 4 by end of first year and improve one level per year from second year.

Local content (designated sectors) – minimum thresholds:

• Fasteners (Bolts and Nuts): 100%
• Valves and Actuators (Valves): 70%
• Steel Products (Various steel products): 100%
• Pumps (Centrifugal Pumps): 70%
• Steel conveyance pipes (Pipes): 100%

Sworn affidavit validity requirements:

• Must include deponent's name as per ID and ID number.
• Designation (director, owner, member) must be indicated.
• Enterprise name as per CIPC registration and business address.
• Percentage of black ownership, black female ownership, designated group (or black beneficiaries for specialised enterprises).
• Total revenue for year under review and basis (audited or management accounts).
• Financial year end.
• B-BBEE status level (only one).
• Empowering supplier status (for QSEs).
• Date signed by deponent and Commissioner of Oaths must be the same.
• Commissioner of Oaths cannot be an employee or ex officio of the enterprise.

B-BBEE status level determines specific goal points (10/20 max). Required documentation: valid B-BBEE certificate (SANAS accredited) or sworn affidavit/CIPS affidavit, proof of ownership/shareholding (preferably CIPC) with breakdown, certified ID copies of shareholders, proof of disability where applicable, consolidated B-BBEE certificate for trusts/consortia/JVs. Electronic signatures not accepted. Failure to provide documentation does not disqualify but limits price points to 90/80 and specific goal points to 0. Local content thresholds for designated sectors: Fasteners 100%, Valves 70%, Steel Products 100%, Pumps 70%, Pipes 100%. SBD 6.2 and Annex C returnable if applicable. B-BBEE improvement/retention plan required within 30 days of contract signing. Level 1 maintain; Levels 2-3 may improve/maintain; Level 4 achieve Level 3 by end of first year; Levels 5-8 or non-compliant achieve Level 4 by end of first year. EME (≤R10m) may submit sworn affidavit; QSE (≤R50m) must comply with QSE scorecard unless ≥51% black owned; above R50m requires valid certificate. Local procurement content target is 100%. Jobs: submit proposals for type and number of jobs created and retained. Skills development: one candidate for every R30 million cumulative spend, bursary minimum 24 months, candidates from previously disadvantaged groups. Sworn affidavit validity requirements as detailed.

SDL&I obligations are contractual. Failure to meet them incurs a penalty of 2% of contract value. Eskom retains 2% of every invoice (excluding VAT) as security for SDL&I obligations; retained amounts are released only upon full fulfilment. Suppliers must submit quarterly SDL&I compliance reports per the Data Collection Template. Eskom reviews reports within 30 days and notifies in writing if obligations are not met. Suppliers must implement corrective measures before the next report, failing which retention clauses are invoked. The SDL&I Implementation Schedule must be completed and returned within 28 days of contract award.

Specific goals (B-BBEE status level) points: maximum 10 (90/10 system) or 20 (80/20 system). Points added to price points, total rounded to two decimals. Contract awarded to highest scorer per PPPFA. B-BBEE status level points table for 90/10 and 80/20 systems. Failure to provide preference point documentation limits price points to 90/80 and specific goal points to 0.

The document is a Contract Quality Plan (CQP) template for the supply and delivery of SSC spares to Matimba Power Station over five years, as and when required. The template guides the supplier in planning quality management for the contract.

Returnable documents: the completed Contract Quality Plan (CQP) template, signed by the tenderer's organisation owner, must be submitted with the bid. No other returnable forms are specified in the provided content.

The document does not specify evaluation criteria, scoring split, minimum qualifying score, or preference point system. The CQP template must be completed and approved by the tenderer's organisation owner. No other pre-qualification requirements are stated.

The Contract Quality Plan (CQP) template is to be completed by the supplier to plan for meeting Eskom's quality management expectations for the contract. The CQP must address the following elements:

• Scope of work: full description as per the contract (NEC or FIDIC).
• Communication channels between supplier and Eskom: define responsibilities, contacts, and reporting (e.g., emails, minutes, progress meetings).
• Organogram: show roles, responsibilities, and qualifications, including QA/QC functions.
• Index of interfacing documents: list processes, standards, codes, specifications, drawings.
• List of suppliers and sub-suppliers: for raw materials, components, and outsourced activities.
• Monitoring of suppliers and sub-contractors: describe performance monitoring activities.
• Interface of sub-suppliers with supplier's QMS.
• Index of items to be manufactured, refurbished, or newly purchased.
• Items/activities requiring QCP/ITP (offsite and onsite).
• Special controls governed by codes (e.g., welding, NDT/NDE).
• Index of documented information to be submitted to Eskom during the project.
• Records control and retention.
• Concession and non-conformance management.
• Databook management (if applicable).
• Management of working tools and equipment.
• Dealing with customer property.
• Product preservation.
• Identification and traceability.
• Commissioning and post-delivery activities.

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in the provided content.

Returnable documents: Form A must be completed and signed. No other returnable forms are specified in the provided document.

Quality requirements are evaluated under Category 2. Bidders must satisfy either Option 1 or Option 2 for ISO 9001 compliance.

• Option 1: Provide a valid ISO 9001 certificate issued by an approved and authorised certification authority with recognised international accreditation, and the certificate scope must be relevant to the product/service.
• Option 2: Provide objective evidence of a documented QMS that complies with ISO 9001, including: a QMS manual, quality policy and objectives approved by top management, documented control of documented information, control of nonconforming outputs, nonconformity and corrective action, and internal audit procedures.
• Section B: Provide evidence of QMS in operation, including an organisation chart and responsibility matrix, control of externally provided processes, an internal audit report, and management review records.
• Section C: Submit a draft Contract Quality Plan specific to the scope of work.
• Section D: Submit a draft Quality Control Plan or Inspection and Test Plan for similar/previous work.
• Section E: Complete and sign Form A. Additional quality requirements may apply as per scope.

Supply and delivery of SSC spares to Matimba Power Station for a period of five years, on an as-and-when-required basis.

No specific compliance requirements (e.g., CSD, tax clearance, B-BBEE, CIDB) are stated in the provided document.

Environmental evaluation for low-risk activity. Bidders must achieve a minimum weighted final score of 90% on the environmental criteria. The assessment is reviewed by a Senior Advisor and approved by the Environmental Manager.

Environmental evaluation for low-risk activity. Bidders must achieve a minimum weighted final score of 90% on the environmental criteria. The assessment is reviewed by a Senior Advisor and approved by the Environmental Manager.

Environmental policy: signed policy statement committing to environmental compliance and duty of care (weight 10).

Aspects and Impacts Register: must identify, assess and provide controls/mitigations for environmental impacts as per scope of work (weight 70).

Method Statement: must fully demonstrate the scope of work to be executed (weight 20).

Closing date: 30 October 2026 at 10:00 am

Clarification meeting (non-compulsory): 06 October 2026 at 13:30 via Microsoft Teams

• Meeting link: https://teams.microsoft.com/meet/335958978448065?p=nKIwGzzBgU9qgxW3qf
• Meeting ID: 335 958 978 448 065
• Passcode: H4nW6ma7
• Attendance must be confirmed with the Eskom Representative, stating names and contact details of attendees.

Clarification queries deadline: 5 working days before the tender closing date.

Non-compulsory clarification meeting: 06 October 2026 at 13:30 via Microsoft Teams.

• Meeting link: https://teams.microsoft.com/meet/335958978448065?p=nKIwGzzBgU9qgxW3qf
• Meeting ID: 335 958 978 448 065
• Passcode: H4nW6ma7
• Attendance must be confirmed with the Eskom Representative, stating names and contact details of attendees.
• If a meeting is compulsory, non-attendance leads to disqualification.

Eskom Representative (SCM):

• Name: Sharlotte Masopoga
• Telephone: 014 763 8816
• Email: [email protected]

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

All queries and clarifications must be addressed in writing to the Eskom Representative.

Submission method: electronic only via the Eskom E-Tendering site (Eskom Tender Bulletin). No hard copies accepted.

• Upload documents under the folders Technical, Commercial, Financial, and Other.
• All documents in PDF format; price list in PDF and Excel.
• File size limit: 50MB per file; total submission limit: 900MB.
• No zipped or compressed files.
• Ensure submission status is marked complete; the latest version of a resubmission is accepted, previous versions become null and void.
• Late tenders are not accepted.

Returnable documents (mandatory at closing, disqualifiable if missing or unsigned):

• Annexure A: Authorisation Form – authorises the signatory to bind the bidder.
• Annexure B: Acknowledgement Form – acknowledges receipt and understanding of the tender documents.
• Annexure C: Tenderer's Particulars – bidder's details.
• Annexure D: Integrity Declaration Form – commits to the Supplier Integrity Pact.
• Annexure E: CPA Requirements for Local Goods/Services – declares local content compliance.
• Annexure F: CPA(IG) for Foreign Goods/Services – only if applicable.
• Annexure G1-G4: SBD 6.2 Declaration for Local Production and Content – only if designated materials are included.
• Annexure H: SBD 1 Invitation to Bid – completed by all tenderers.
• Annexure J: SBD 4 Bidders Disclosure – declares any interest in the state.

Returnables required at closing but non-disqualifiable (5 working days to correct):

• Annexure I: SBD 6.1 Preference Points Claim Form – claims B-BBEE points.
• Tax Clearance Certificate (if not on CSD or no SARS PIN provided).
• Tax Evaluation Questionnaire (if applicable).
• Proof of Employment Equity compliance (if a designated employer).
• CIDB proof of grading (if applicable).

Returnables required for evaluation (score zero if missing):

• Specific Goals evidence.
• Functionality/technical returnables.

Additional documents for JV/consortium: letter of intent or valid JV agreement stating joint and several liability, confirmation of single business entity, and single designated bank account.

Evaluation stages:

1. Eligibility check – bidders must meet all eligibility criteria.
2. Basic compliance – complete tender with commercial, financial, and technical information; mandatory returnables submitted.
3. Functionality – minimum threshold of 80% to proceed.
4. Price – scored out of 90 points.
5. Specific Goals – scored out of 10 points under PPPFA 90/10 system.

Preference point system: 90/10 (for tenders above R50 million).

• Price evaluation: inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations, and compared on Net Present Value. Unconditional discounts count; conditional discounts applied at payment.
• Specific Goals: failure to submit evidence results in 0 points, not disqualification.
• Ranking: price + specific goals scores added, highest ranked.
• Objective criteria may apply; Eskom may award to a non-highest scorer if justified.
• Contractual requirements (e.g., quality, OHS) are assessed after ranking; failure may render the bidder non-responsive.

Scope: Supply and delivery of SSC Spares to Matimba Power Station.

• Contract period: five years, on an as-and-when-required basis.
• The contract is for the whole of the scope; alternative tenders are not allowed.
• The successful tenderer may be required to provide cataloguing information per item and label all materials per Eskom's labelling specifications.
• The pricing schedule must include a line item for cataloguing if required; Eskom will pay for cataloguing.
• The tender is an open invitation; no public opening of tenders.

Method Statement (MS) is part of the environmental evaluation (20 points).

• Must fully demonstrate the scope of work to be executed (85-100% = 20 points).
• Partial demonstration (35-50% = 10 points).
• Not submitted or not demonstrating scope = 0 points.

Quality requirements are contractual, assessed after evaluation and ranking.

• Option 1: Valid ISO 9001 certification by an accredited body.
• Option 2: Documented QMS complying with ISO 9001 (QMS manual, quality policy, objectives, document control, nonconformity and corrective action, internal audit).
• Evidence of QMS in operation: organisation chart and responsibility matrix, control of externally provided processes, internal audit report, management review records.
• Draft Contract Quality Plan (CQP) specific to the scope.
• Quality Control Plan (QCP) or Inspection and Test Plan (ITP) for similar work.
• Any user-defined additional quality requirements (e.g., AIA, NDE, PSIRA, CIDB, RBI certifications).

Pricing Schedule/BOQ is contained in the NEC contract, in PDF and Excel formats.

• Price list must be submitted in both PDF and Excel.
• Prices evaluated inclusive of VAT, corrected for arithmetical errors.
• Prices scored out of 90 points.
• Cataloguing line item may be required; Eskom pays for cataloguing.

Pricing format: Pricing Schedule/BOQ contained in the NEC contract, submitted in PDF and Excel formats.

• Prices evaluated inclusive of VAT.
• Payment terms: Eskom pays within 30 days for contracts below R50 million (incl. VAT); within 60 days for contracts above R50 million (incl. VAT).
• Security: If a performance bond or demand guarantee is required, the tenderer must select at least two financial institutions from Eskom's approved list.
• Financial due diligence may be conducted; audited financial statements may be requested.
• Eskom reserves the right to negotiate with preferred bidders if prices are not market-related.

Eligibility:

• Must not be under restriction to do business with Eskom or State-Owned Companies.
• Must not have nationality of a country on international sanctions lists.
• Must not submit more than one tender (except for e-tendering size limits).
• JV/consortium agreements must state joint and several liability.
• Must not have a conflict of interest.
• Tenders must be signed by authorised persons.
• Must not be restricted by National Treasury or on the Tender Defaulters list.
• Must not subcontract 100% of the scope of work.

Tax compliance:

• Certified copy of tax clearance certificate required if not registered on CSD or no SARS PIN provided.
• Foreign suppliers with no SA footprint must complete SBD 1 but no tax proof required.

B-bbee:

• Proof of B-BBEE status level contributor required (certificate, sworn affidavit, or other prescribed proof).

Employment Equity:

• If a designated employer, proof of compliance with the Employment Equity Act, including submission of the EE report.

Local content:

• SBD 6.2 and Annexures G1-G4 required if designated materials are included.

OHS (contractual, assessed after ranking):

• Annexure B acknowledgement of Eskom's OHS legal requirements.
• OHS plan addressing scope risks.
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA).
• OHS policy signed by CEO, complying with OHS Act Section 7.

Quality (contractual):

• ISO 9001 certification or documented QMS complying with ISO 9001.
• Evidence of QMS in operation (org chart, supplier control, internal audit reports, management review records).
• Draft Contract Quality Plan (CQP).
• Quality Control Plan (QCP) or Inspection and Test Plan (ITP).

Environmental (evaluated, threshold 90%):

• Environmental Policy (10 points).
• Aspects and Impacts Register (70 points).
• Method Statement (20 points).

OHS returnables must be submitted at tender closing. OHS evaluates suppliers that pass functionality.

• Missing or unsatisfactory OHS documents may be requested once; 7 working days to respond.
• Required documents: Annexure B acknowledgement of Eskom's OHS legal requirements, OHS plan addressing scope risks, Baseline OHS Risk Assessment (BRA) with methodology, valid Letter of Good Standing (COIDA), OHS policy signed by CEO complying with OHS Act Section 7.

Environmental requirements are evaluated with a total weight of 100 and a minimum threshold of 90%.

• Environmental Policy (10 points): signed statement committing to environmental compliance and duty of care.
• Aspects and Impacts Register (70 points): identifies, assesses, and provides controls for environmental impacts of the scope.
• Method Statement (20 points): demonstrates understanding of the scope and how environmental impacts will be managed.

Contract duration: five years, as-and-when-required.

• Tender validity: 180 days from closing.
• Alternative tenders not allowed.
• Eskom may negotiate with preferred bidders if prices are not market-related.
• Main contractors discouraged from subcontracting with subsidiaries; must declare such arrangements.
• Financial due diligence may require audited financial statements.
• Payment terms: 30 days for contracts below R50m, 60 days for above R50m.
• Security: performance bond or demand guarantee may be required; select at least two Eskom-approved financial institutions.

Eligibility criteria: no restriction to do business with Eskom or State-Owned Companies; no nationality of sanctioned countries; no multiple tenders (except e-tendering size limits); JV/consortium agreements must state joint and several liability; no conflicts of interest; tenders signed by authorised persons; not restricted by National Treasury or on Tender Defaulters list; no 100% subcontracting.

• Tender validity: 180 days.
• Alternative tenders not allowed.

Functionality threshold: 80%.

• Price scored out of 90 points.
• Specific Goals scored out of 10 points under PPPFA 90/10 system.
• Ranking: price + specific goals.
• Objective criteria may apply; Eskom may award to non-highest scorer if justified.
• Contractual requirements (quality, OHS) assessed after ranking.

Matimba Power Station operates SSC plants under the boilers of all six units for boiler bottom ash cooling and removal, and furnace sealing. Each SSC cools and removes ash, discharging onto coarse ash conveyors via the grizzly assembly. The SSCs comprise chain, scraper bars, main drive, tensioning, reversing, idler wheels, immersion damper doors, degritting sump, water piping, ash box, and hydraulic system. The scope is supply and delivery of SSC spares as listed in section 3.1.1 of the scope of work.

Technical evaluation team:

• Sizwe Buthelezi, SSC System Engineer, Matimba Power Station
• Sipho Honono, Senior Technician Mechanical

Document authorisation:

• Gift Nkuna, Manager Auxiliary Engineering, Matimba Power Station
• Jacky Mathobela, Engineering Manager, Matimba Power Station

No email addresses or telephone numbers are provided in this document.

Returnable documents: none are listed in this technical evaluation strategy. The document is the evaluation strategy only; the full tender pack will specify returnable forms.

Submission method: not stated in this document.

Closing time: not stated in this document.

Technical evaluation threshold: minimum weighted final score of 80%.

Qualitative criteria (total 100 points):

• SSC spares supply experience (50 points): proof of orders and delivery notes stamped/signed by the client. 15+ orders = 5 points; 5–14 orders = 4 points; 1–4 orders = 2 points; none or deviations = 0 points.
• Spares lead times (10 points): confirmation letter from supplier/manufacturer for all spares in section 3.1.1. Lead time ≤ 6 weeks = 5 points; >6 to ≤8 weeks = 4 points; >12 weeks = 2 points; no lead time = 0 points.
• Workshop facility (20 points): proof of ownership or signed rental agreement; workshop must have milling machine, lathe machine, boring mill, cylindrical grinder, roller machine, bending machine. All machinery = 5 points; 3–6 machines = 4 points; 2 or fewer = 2 points; none = 0 points. Workshop assessment conducted at the provided address only.
• Local OEM authorisation (10 points): valid local OEM authorised distributor letters for spares in section 3.1.1 (1, 2 & 5). All = 5 points; 2 of 3 = 4 points; 2 of 3 (lower tier) = 2 points; none or invalid = 0 points. Client reserves the right to verify letters.
• Material data sheets (10 points): data sheets with technical specification and layout drawings for spares in section 3.1.1 (1, 2, 3, 5, 11 & 15). All = 5 points; 3–5 = 4 points; 1–2 = 2 points; none or incorrect = 0 points.

No mandatory technical criteria are listed (Table 2 states 'Not Applicable').

Scope: supply and delivery of Submerged Scraper Conveyor (SSC) spares to Matimba Power Station, on an as-and-when-required basis for five years.

SSC plants are located under the boilers of all six units, used for boiler bottom ash (BBA) cooling and removal, and furnace sealing. Each SSC cools and removes ash, discharging onto coarse ash conveyors (CAC) via the grizzly assembly.

SSC components covered by the spares: chain, scraper bars (flights), main drive system, tensioning system, reversing system, idler wheels, immersion damper doors, degritting sump, water piping system, ash box, and hydraulic system (for lifting/lowering the SSC and operating immersion damper doors).

Spares are listed in section 3.1.1 of the scope of work (specific item numbers referenced in evaluation criteria).

The Technical Evaluation Team (TET) will evaluate bids according to Eskom's Tender Evaluation Procedure. The TET sets the evaluation criteria and assesses submissions to appoint a competent contractor.

Bidders must submit proof of successful supply and delivery of SSC spares as listed in section 3.1.1, with orders and delivery notes stamped/signed by the client. Bidders must also provide proof of workshop ownership or a signed rental agreement, and the workshop must have minimum machinery (milling machine, lathe machine, boring mill, cylindrical grinder, roller machine, bending machine). Bidders must submit local OEM authorised distributor letters for spares in section 3.1.1 (1, 2 & 5), and material data sheets with technical specification and layout drawings for spares in section 3.1.1 (1, 2, 3, 5, 11 & 15).

ISO 9001 Quality Management Systems is listed as a normative reference. No specific quality management requirements are stated for bidders.

No specific compliance requirements are stated in this document. The document references ISO 9001 (Quality Management Systems), the Occupational Health and Safety Act, and Eskom's Life Safety Rules as normative references, but does not state them as mandatory bidder requirements.

The Occupational Health and Safety Act and Eskom's Life Safety Rules are listed as normative references. No specific health and safety requirements are stated for bidders.

Technical evaluation threshold: minimum 80% weighted final score. Qualitative criteria total 100 points: SSC spares supply experience (50 points), spares lead times (10 points), workshop facility (20 points), local OEM authorisation (10 points), material data sheets (10 points). Scoring details as per the main evaluation criteria section.

Supply Manager:

• Name: Refilwe Mohale
• Address: Eskom Holdings SOC Limited, Matimba Power Station, Private Bag x215, Lephalale, 0555
• Telephone: 014 763 8100
• Email: [email protected]

Purchaser (Eskom Holdings SOC Ltd):

• Address: Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199

Engineering Contract Strategies (NEC3 documents):

• Telephone: 011 803 3008
• Fax: 086 539 1902
• Website: www.ecs.co.za

Returnable documents:

• C1.1 Form of Offer and Acceptance: signed offer with the tendered total of the Prices (exclusive and inclusive of VAT) and the Schedule of Deviations (if any).
• C1.2b Contract Data provided by the Supplier: completed supplier data, including the tendered total, price schedule reference, delivery dates, and overhead/profit percentage.
• C2 Pricing Data: pricing assumptions and the price schedule.
• Any securities, bonds, guarantees, proof of insurance, and other documentation required by the contract must be arranged with the Purchaser's agent within two weeks of receiving the completed agreement.

Submission method and address: not stated in the document.

Disqualification risks:

• Failure to complete and sign the Form of Offer and Acceptance.
• Failure to provide required securities, bonds, guarantees, or insurance within the stated period constitutes repudiation of the agreement.
• Any deviation not recorded in the Schedule of Deviations is invalid.

The document does not specify a scoring methodology, preference point system, or minimum qualifying score. Evaluation appears to be based on acceptance of the Offer and completion of the required contract data. The tenderer must submit a completed Form of Offer and Acceptance and Contract Data Part Two. The offered total of the Prices (exclusive and inclusive of VAT) must be stated. The tenderer must be able to provide securities, bonds, guarantees, proof of insurance and other documentation as required by the contract within two weeks of receiving the completed agreement.

Scope:

• Supply and delivery of SSC Spares to Matimba Power Station, Lephalale, on an as-and-when-required basis for a period of five years.

Delivery terms:

• Incoterms 2010, DDP (Delivered Duty Paid) to Matimba Power Station, Lephalale.
• Delivery date of goods and services will be stated in every purchase order.

Supply requirements:

• The supplier must comply with constraints on how the goods are manufactured, prototyped, tested and stored, including order and timing.
• Transport requirements and mode of transport are to be specified.
• The supplier must provide packing lists, copy of invoice, delivery note, test results and maintenance manuals.
• For international procurement, additional documents include licences, Air Waybill or Bill of Lading, Bill of Entry, customs work sheets, and import clearing agent invoice.

The document does not specify a separate quality management system, but the supplier must comply with the Goods Information and Supply Requirements, including providing test results and maintenance manuals. Asbestos-related quality requirements include compliance with the Asbestos Regulations and Eskom's Asbestos Standard 32-303, with measurements by a SANAS-accredited and Department of Employment and Labour approved inspection body.

Pricing data is in Part C2: Pricing Data, including pricing assumptions and the price schedule. The tendered total of the Prices must be stated exclusive and inclusive of VAT. The percentage for overheads and profit added to the Defined Cost must be stated in Contract Data Part Two.

Pricing:

• Tendered total of the Prices must be stated exclusive and inclusive of VAT (15%).
• Price schedule is in Part C2 Pricing Data.
• Overheads and profit percentage added to Defined Cost must be stated in Contract Data Part Two.

Payment terms:

• Payments are made as per Eskom payment terms applicable to vendor registration.
• Assessment interval is after each delivery and acceptance of items.
• Interest on late payments is at the publicly quoted prime rate of interest charged by Standard Bank of South Africa Limited, calculated on a 365-day year.
• Currency: South African Rand.

Liability and insurance:

• Supplier's liability for indirect or consequential loss is limited to 80% of liability.
• Supplier's total liability is limited to the total of the Prices.
• End of liability date is 12 months after completion of the contract.
• Insurance cover required as per Insurance Table A (e.g., loss of or damage to goods, liability for property damage and bodily injury) and Insurance Table B (Purchaser's insurances).
• Purchaser's liability to the Supplier for indirect or consequential loss is limited to R0.00.

Price adjustment:

• Price adjustment for inflation (Option X1) applies: base date is one month prior to tender closing; CPA applicable 16 months from base date; 15% non-adjustable.

B-bbee:

• The supplier must notify Eskom of any change in B-BBEE status within seven days.
• An updated verification certificate and supporting documentation must be submitted within thirty days of notification.
• If B-BBEE status decreases, Eskom may renegotiate or terminate the contract.
• Failure to notify may constitute a reason for termination.

Health, safety and environment:

• The supplier must comply with all applicable health & safety laws and regulations, and ensure subcontractors and employees comply.
• The supplier must comply with all applicable environmental laws and regulations.
• Asbestos provisions apply: compliance with the Asbestos Regulations and Eskom's Asbestos Standard 32-303. The OEL for asbestos is 0.2 fibres/ml (4-hour TWA) and short-term limit 0.6 fibres/ml (10-minute TWA).

Tax:

• The supplier must provide a tax invoice within one week of receiving a payment certificate.
• The supplier must include Eskom's VAT number 4740101508 on each invoice.

General:

• The supplier must not cede, delegate or assign rights without Eskom's written consent.
• If a joint venture, all members are jointly and severally liable.
• The supplier must comply with the ethics clause (no coercive, collusive, corrupt, fraudulent or obstructive actions).
• The supplier must cooperate with investigations into alleged prohibited actions.
• The supplier must not take images of the goods without prior written consent.

Health and safety obligations as per Z6.1: supplier must take reasonable precautions, comply with all applicable health & safety laws, and ensure subcontractors and employees comply. Asbestos provisions as per Z15: compliance with Asbestos Regulations and Eskom's Asbestos Standard 32-303; OEL 0.2 fibres/ml (4-hour TWA) and short-term 0.6 fibres/ml (10-minute TWA); parallel measurements allowed at supplier's expense; risk assessment and control measures if asbestos identified; personnel may stop work until area declared safe; removal/disposal by registered asbestos contractor at Purchaser's expense.

The supplier must comply with all applicable environmental laws and regulations, and ensure subcontractors, employees and others under their control comply.

Supply requirements (Annexure A): Incoterms 2010 DDP to Matimba Power Station, Lephalale. The supplier must comply with constraints on manufacturing, prototyping, testing and storage; transport requirements; delivery place; actions during supply (notice of delivery, checking packing, contracting transport, paying costs, arranging access, loading/unloading, export/import requirements for international procurement); and provide packing lists, invoice, delivery note, test results, maintenance manuals, and for international procurement: licences, Air Waybill or Bill of Lading, Bill of Entry, customs work sheets, and import clearing agent invoice.

The document does not specify evaluation criteria beyond the requirement to submit a completed Form of Offer and Acceptance and Contract Data. Deviations from the tender documents are limited to those permitted in the Conditions of Tender and must be recorded in the Schedule of Deviations. A tenderer's covering letter must not be included in the final contract document.