Rehabilitation of jim payne drive - civil works tender (CIDB 5ce or higher)

{"name":"Ms A. Jojo CONTACT PERSON","email":"[email protected]","phone":"+27 33 394 2352","department":"SCM CONTACT PERSON Ms A. Jojo","address":"[email protected] Email: [email protected]"}

Returnable Documents:

• Copy of CSD (Central Supplier Database) report (not older than 3 months), if not attached the, CSD Number on MBD 1 will be used for verification.,
• Printed copy of SARS Tax Pin for further verification, if not attached the CSD printout will be, used to verify the tax compliance status. Bidders will not be eliminated for not attaching, copy of the SARS tax compliance certificate.,
• Completed and signed Municipal Bidding Documents, if MBD 6.1 is not signed, bidders will lose,
• Proof of registration with CIDB-5CE or higher,
• NB: failure to meet above criteria will lead to disqualification.,
• The total bid price must be CARRIED OVER to MBD 1, price been carried forward to MBD 1?, Bidders who do not put prices on MBD 1 will be eliminated., Is a valid Tax Clearance Status Verification Certificate with pin attached to the, In case of a joint venture, has the tenderer attached a joint venture agreement, documents to be attached for all JV Partners i.e. CSD, Tax Verification, Has the tenderer fully completed the Declaration of Interest (MBD 4) form,, (Directors must be listed on the table on MBD 4 form), Has the “Preference Points Claim Form (MBD 6.1) in terms of the Preferential

This advert is issued in compliance with the Preferential Procurement Regulation, 2022. Evaluation will be done on

the following two-stage process in terms of National Treasury Circular No: 53

Assessment of Functionality. Only service providers who achieve a minimum threshold of 60% on functionality will

qualify to proceed to stage two of the Evaluation process. Functionality criteria is as follows

Company Experience (40 Points)

Key Personnel (30 Points)

Schedule of Plant and Equipment (15 Points)

Quality Control Plan (15 Points)

Evaluation will be done based on the 80/20 preferential point system, where 80 points will be allocated for price and

20 points for specific goals. Bidders must submit the required documentation to claim preference points.

Points awarded for specific goals

The 80/20 preferential point system will be applied, with 80 points allocated for price and 20 points for the

Municipality’s specific goals, namely ownership and RDP goals.

GOAL 1 – Ownership 10 Points

GOAL 2 – RDP 10 Points

Preferential Procurement Regulation, 2022. Evaluation will be done on

C3.1 Standard Specifications

C3.2 Project Specifications

C3.3 Particular Specifications

C4 Site Information

C4.1 Locality Map

C4.2 Drawings

Contract NO.: gkm 07-26/27

The tender

Rehabilitation of jim payne drive

The tender

T1: tendering procedures

T2: returnable documents

Tp. 1

Contract NO.: gkm 07-26/27

Part t1: tendering procedures

Rehabilitation of jim payne drive

Table of contents

T1: tendering procedures ...................................................................................................

T1.1: Tender data ......................................................................................................................

Tp. 2

Contract NO.: gkm 07-26/27

Part t1: tendering procedures

Rehabilitation of jim payne drive

T1.1: Tender data

T1.1.1 Standard Conditions of Tender

The conditions of tender are the Standard Conditions of Tender as contained in of Board Notice

in Government Gazette No July 2016, Construction Industry Development Board (CIDB)

Standard for Uniformity in Construction Procurement. Annexure F and Table G1 of that notice are

deliberately not reproduced in this document; tenderers may review the standard on the CIDB website (see

www.cidb.org.za).

T1.1.2 Variations to the Standard Conditions of Tender

The Standard Conditions of Tender make several references to the Tender Data for details that apply

specifically to this tender. The Tender Data shall take precedence in the interpretation of any ambiguity or

inconsistency between it and the standard conditions of tender. Each item of data given below is cross

referenced to the clause in the Standard Conditions of Tender to which it mainly applies.

The following variations, amendments and additions to the Standard Conditions of Tender shall apply to this

tender.

Please note that the word “Client” is used in this document and referred to as “Employer” in the Standard

Conditions of Tender document.

Clause Description

Number

F.1 General

F.1.1 Actions

The Employer is Greater Kokstad Municipality, represented by Mr. S. Zwane.

F.1.2 Tender Documents

The tender documents issued by the employer comprise the following:

The tender

T1: Tendering Procedures

T1.1 Tender Notice and Invitation to Tender

T1.2 Tender Data

T2: Returnable Documents

T2.1 List of Returnable Documents

T2.2 Returnable Schedules

This advert is issued in compliance with the Preferential Procurement Regulation, 2022. Evaluation will be done on

the following two-stage process in terms of National Treasury Circular No: 53:

Stage 1:

Assessment of Functionality. Only service providers who achieve a minimum threshold of 60% on functionality will

qualify to proceed to stage two of the Evaluation process. Functionality criteria is as follows:

Company Experience (40 Points)

Key Personnel (30 Points)

Schedule of Plant and Equipment (15 Points)

Quality Control Plan (15 Points)

Stage 2:

Evaluation will be done based on the 80/20 preferential point system, where 80 points will be allocated for price and

20 points for specific goals. Bidders must submit the required documentation to claim preference points.

suitably qualified and experienced.

F.2.10.3 Pricing the Tender Offer

signed by both parties indicating the lead partner of the joint venture (company

documents to be attached for all JV Partners i.e. CSD, Tax Verification

certificate, etc.)

Has the compulsory “Site Inspection/Tender Briefing” meeting been attended and

has the tenderer signed the register (when applicable)

Has the tenderer fully completed the Declaration of Interest (MBD 4) form,

(Directors must be listed on the table on MBD 4 form)

Has the “Preference Points Claim Form (MBD 6.1) in terms of the Preferential

Procurement Regulations 2022” been completed in its entirety and signed?

Tenderers must attend the compulsory site briefing and have Form A4 “Certificate of

attendance of Site Inspection Meeting” signed by the Employers agent or his representative

will be eligible to submit a tender offer. Compulsory site briefing will be held at Adam Kok III

Building, 75 Hope Street in Kokstad on 13 August 2026 at 11h00.

right to accept the Bid in whole or part, at the rates quoted.

Document (MBD form) and outlining the consequences of not completing or submitting these forms

correctly. It also provides guidance on mandatory compliance requirements such as Joint Venture (JV)

submissions, municipal rates and taxes, and CIDB grading requirements.

1. Completion of municipal bid documents (mbd forms)

Compliance

MBD 1 Invitation to Bid Confirms bidder’s details, Omission of pricing or bidder

pricing, and acceptance of details automatically disqualifies

bid conditions. Bidders must the bid, as the offer cannot be

complete all parts, especially evaluated.

the price, offer validity period,

and signature.

MBD 2 Tax Clearance Ensures the bidder is tax Non-compliant bidders will be

disqualified if the tax matters are

not compliant after the seven

days period

MBD 3.1 / 3.2 / 3.3 Pricing Schedules Provides detailed pricing for Incomplete pricing results in

goods/services offered. invalid or non-responsive bid.

MBD 4 Declaration of Requires bidders declare Failure to disclose relationships

note the applicable conditions:

• Price (s) or rates quoted must be firm and must be inclusive of VAT
• Copy of CSD (Central Supplier Database) report (not older than 3 months), if not attached the

CSD Number on MBD 1 will be used for verification.

• Bidders must submit proof that the company and the director/s of the company do not owe

rates and taxes or Municipal service charges for a period longer than 90 days. Bidders

must refer to section J for the required document.

• Printed copy of SARS Tax Pin for further verification, if not attached the CSD printout will be

used to verify the tax compliance status. Bidders will not be eliminated for not attaching

copy of the SARS tax compliance certificate.

• Completed and signed Municipal Bidding Documents, if MBD 6.1 is not signed, bidders will lose

the points and will not be disqualified.

• Proof of registration with CIDB-5CE or higher

• NB: failure to meet above criteria will lead to disqualification.

• Price(s) or rates quoted must be valid for at least a hundred & twenty (120) days from the date of

your offer.

• Price(s) quoted must be firm and must be inclusive of VAT
• The total bid price must be CARRIED OVER to MBD 1
• All the required documents must be attached.

NB: No quotations/tenders will be considered from persons in the service of the state or persons

who owe rates, services, and taxes to any Municipality for a period longer than 90 days.

owe Municipal rates (Refer section J for the required documentation).

Rates and municipal services clearance certificate (proof of locality)

In terms of section 38(d) of the National Treasury Municipal Supply Chain Management Regulation the

tariffs for the municipality.

This serves to confirm that ___________________________________________________ (Company

Name) municipal rates and taxes are paid up to date and the following is attached: Your tender will

be rejected if you have not attached proof that your company does not owe rates for a period longer than

90 days

Proof that the Bidder (Company) does not owe rates Tick whichever

is attached.

Municipal Statement not older than 90 days and not owing more than 90 days

Valid Lease agreement (Must be active and must be signed by both parties)

areas (non-ratable area). Affidavit to state the reason why they are not

responsible for paying rates

document above mentioned documents - the affidavit must clearly state the

reasons why the company is not owing rates and taxes or any Municipal

charges.

(Company Director/s) municipal rates and taxes are paid up to date and the following is attached:

Municipal service charges for a period longer than 90 days. Your tender will be rejected if you have not

attach proof that each director does not owe rates for a period longer than 90 days.

Proof that the director/s do not owe rates for more than 90 days Tick whichever

is attached.

Municipal Statement not older than 90 days and not owing more than 90 days

Valid Lease agreement (Must be active and must be signed by both parties)

rural areas (non-ratable area). Affidavit to state the reason why they are not

responsible for paying rates

document above mentioned document - the affidavit must clearly state the

reasons why the director/s do not owe rates and taxes or any Municipal

charges.

Nb: tenderers to note that they need to submit proof that both the

C2: Pricing data

C2.1 Pricing Instructions

C2.2 Schedule of Quantities

C3: Scope of work

C3.1 Standard Specifications

C3.2 Project Specifications

C3.3 Particular Specifications

C4: Site information

C4.1 Locality Plan

C4.2 Drawings

Not issued to Tenderer’s, but available from the Master Builders Association, The South

associated costs provisionally allowed for in the bill of quantities.

F.2.7 Clarification Meeting

F.2.15.1

to Tender.

F.2.16 Tender offer validity

F.2.16.1 The tender offer validity period is ninety (90) days from the closing date.

F.2.16.2 The maximum extension on the tender offer validity period is 90 days.

F.2.17 Clarification of Tender Offer after Submission

a. A tender may be rejected as non-responsive if the Tenderer fails to provide any

clarification requested by the Employer, or confirmation of registration with CIDB within the

time for submission stated in the Employer’s written request for such clarification or

confirmation.

b. A tender may be rejected if the unit rates or lump sums for some of the items in the

bills/schedules of quantities are, in the opinion of the Employer, unreasonable or out of

proportion, and the Tenderer fails, within the time stated in writing by the Employer to

justify any specific rates or lump sums (i.e. to provide a financial breakdown of how such

rates or sums were obtained) or to adjust the unit rates or lump sums for such items while

retaining the total of the prices unchanged.

F.2.23 Certificates

sign the Offer portion of C1.1.

c. If requested by the Employer during the tender evaluation process, the Tenderer has

F.3.8.2 failed to clarify or submit any supporting documentation within the time for submission

stated in the Employer’s written request.

d. The Tenderer’s price is based on fixed rates in lieu of Contract Price Adjustment.

e. There are any other material deficiencies whereby the price submitted is not for the

identical requirements and scope of work as other correctly completed tenders (such as

failing to incorporate the requirements of Addenda where these materially affected the

pricing e.g. where the Notice to Tenderers required additions or replacements of part or

all of the Bill of Quantities and the submitted Bill of Quantities does not reflect these

changes).”

f. Other requirements of the tender document.

F.3.11 Evaluation of tender offers

F.3.11.1 General

The Procedure for the evaluation of responsive tenders is Method 2: Price and Preference.

Quality (functionality) will be used as a prequalifying criterion, with tenderers required to meet

a minimum quality score of 60% in order to qualify for further evaluation.

F.3.11.7 Scoring Price

For details of scoring price refer to Returnable Schedule A13: Adjudication of Bids on Points

Bid Bond: Performance Guarantee

C1.4 Retention Money Guarantee

Agreement in terms of Section 37(2) of the Occupational Health and Safety Act no 85 of

C1.5

1993

C1.6 Functionality Criteria

C1.7 Quality Control Plan

C2 Pricing data

C2.1 Pricing Instructions

C2.2 Schedule of Quantities

C3 Scope of Work

C3.1 Standard Speci

PURPOSE OF THIS SECTION This section aims to assist bidders by clarifying the purpose and importance of each Municipal Bid Document (MBD form) and outlining the consequences of not completing or submitting these forms correctly. It also provides guidance on mandatory compliance requirements such as Joint Venture (JV) submissions, municipal rates and taxes, and CIDB grading requirements.

COMPLETION OF MUNICIPAL BID DOCUMENTS (MBD FORMS) All bidders must ensure that the following forms are fully completed, signed, and submitted with their tender. Failure to comply may render the bid non-responsive or lead to disqualification. Form No. Form Name Purpose / What to Declare Consequence of Non- MBD 1 Invitation to Bid Confirms bidder’s details, Omission of pricing or bidder pricing, and acceptance of details automatically disqualifies bid conditions. Bidders must the bid, as the offer cannot be complete all parts, especially evaluated. the price, offer validity period, and signature. MBD 2 Tax Clearance Ensures the bidder is tax Non-compliant bidders will be Requirements compliant with SARS. given seven days to fix their tax matters with the South African Revenue Service and will be disqualified if the tax matters are not compliant after the seven days period MBD 3.1 / 3.2 / 3.3 Pricing Schedules Provides detailed pricing for Incomplete pricing results in goods/services offered. invalid or non-responsive bid. MBD 4 Declaration of Requires bidders declare Failure to disclose relationships Interest interest and to declare any or interests in other relationship with municipal companies constitutes a false employees, councillors, or declaration under the Municipal other state officials. All Supply Chain Management directors, shareholders, and Regulations, 2005 (Reg. 38) and partners must be listed will lead to disqualification, including JV partners in case blacklisting, or cancellation of of a joint venture if the form the contract or recovery of is not completed separately funds. by the joint venture partners. Bidders are informed that the Bidders must also declare if failure to declare interest on they have an interest in any other related other company to avoid false companies constitutes a declarations. false declaration and bidders will be disqualified for non- disclosure MBD 6.1 Preference Points Used to claim preference Bidder forfeits preference points Claim Form (Specific points for specific goals in if not completed. Goals) line with the Preferential Bidders must claim points by Procurement Regulations, writing the number of points

claimed and not by ticking. REHABILITATION OF JIM PAYNE DRIVE CONTRACT No. GKM 07-26/27 MBD 8 Declaration of Declares whether the bidder Failure to disclose or false Bidder’s Past Supply has been declaration may result in Chain Practices restricted, terminated, disqualification or blacklisting. or failed to perform on any previous government contract. MBD 9 Certificate of Confirms that the bid was Omission renders bid non- Independent Bid prepared independently responsive. Determination without collusion or price fixing. JOINT VENTURE (JV) SUBMISSIONS Where a bid is submitted as a Joint Venture (JV), the following requirements apply

A signed JV Agreement must be submitted, clearly identifying the lead partner and percentage shareholding.

Each partner must either complete separate MBD 4, MBD 8, and MBD 9 forms or if the forms are completed for the joint venture (combined forms MBD 4, 8 and 9) the directors of all parties must be listed on MBD 4 and the bidders name must be that of the Joint Venture.

All partners must be CSD registered and tax compliant.

A combined specific goals declaration must be provided.

In case of a bid with a CIDB requirement the lead partner’s CIDB grading may not be more than one level lower than the required grading for the project, in accordance with Regulation 25(7A) of the Construction Industry Development Regulations, 2013 (as amended).

The joint venture grading calculator will be used to calculate the bidders CIDB Grade of the joint venture

Failure to comply with these requirements will render the JV bid non-responsive. Example: If the tender requires CIDB 7CE, the lead partner must have at least a 6CE grading or the bidder will be Valid municipal statement excluded. Municipal Rates and Taxes All bidders must provide proof of good standing regarding municipal rates and taxes by submitting one of the following

A not older than 3 months; or

A lease agreement signed by both parties if the premises are leased; or

An original affidavit if the

Proof of payment arrangement if the account is in arrears. Failure to provide proof of municipal rates compliance will result in automatic disqualification. Additional Mandatory Requirements

CSD Registration: Bidders must be registered and active on the Central Supplier Database (CSD) at the time of award.

Important Reminder Incomplete, unsigned, or missing mandatory documents cannot be rectified after closing. Bidders are strongly advised to review their submission using a compliance checklist before delivery. SECTION A SPECIAL INSTRUCTIONS AND NOTICES TO BIDDERS REGARDING THE COMPLETION OF BIDDING FORMS PLEASE NOTE THAT THIS BID IS SUBJECT TO THE NATIONAL TREASURY SUPPLY CHAIN MANAGEMENT REGULATIONS ISSUED IN TERMS OF THE MUNICIPAL FINANCE MANAGEMENT ACT 56, 2003, THE GREATER KOKSTAD MUNICIPALITY SUPPLY CHAIN MANAGEMENT POLICY FRAMEWORK AND THE GENERAL CONDITIONS OF CONTRACT.

Unless inconsistent with or expressly indicated otherwise by the context, the singular shall include the plural and vice versa and with words importing the masculine gender shall include the feminine and the neuter.

Under no circumstances whatsoever may the bid forms be retyped or redrafted.

The bidder is advised to check the number of pages and to satisfy himself that none are missing or duplicated.

Bids submitted must be complete in all respects.

Bids shall be lodged at the address indicated not later than the closing time specified for their receipt, and in accordance with the directives in the bid documents.

Each bid shall be addressed in accordance with the directives in the bid documents and shall be lodged in a separate sealed envelope, with the name and the bid number and closing date indicated on the envelope. The envelope shall not contain documents relating to any bid other than that shown on the envelope. If this provision is not complied with, the Municipality will not be held responsible for late bids.

All bids received in sealed envelopes with the relevant bid numbers on the envelopes are kept unopened in safe custody until the closing time of the bids.

A specific box is provided for the receipt of bids, via courier services should be inserted by the courier company on the tender box a special instruction must be given to the courier company, the Municipality will not be responsible for documents received late, lost or misplaced tender documents.

No bid sent through the post will be considered if it is received after the closing date and time stipulated in the bid documentation, and proof of posting will not be accepted as proof of delivery.

No bid submitted by telefax, telegraphic or other electronic means will be considered.

Any alteration made by the bidder must be initialled.

Use of correcting fluid is prohibited

Bids will be opened in public as soon as practicable after the closing time of bid.

Where practical, prices are made public at the time of opening bids.

B-BBEE Minimum Level: 5

Points Allocation: 80 points

B-BBEE Details: R REQUIREMENTS OF THE (NAME OF MUNICIPALITY/ MUNICIPAL ENTITY)

Bid number: gkm 07-26/27 closing date: 21 august 2026 closing time: 12h00

Description rehabilitation of jim payne drive

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in the bid box situated at

75 hope street

Kokstad

4700

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration

Number

Tax compliance

STATUS TCS PIN: OR CSD No:

B-bbee status level

B-bbeeverification

Status level

CERTIFICATE Yes Yes

Sworn

[Tick applicable affidavit

BOX] No No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE

Submitted in order to qualify for preference points for b-bbee]

Are you the are you a

Accredited foreign based

Representative in supplier for

SOUTH AFRICA FOR Yes No THE GOODS Yes No

The goods /services

/Services /works [if yes enclose proof] /works [if yes, answer part b:3]

Offered? Offered?

Total number of

Items offered total bid price r

Signature of

Bidder .................................... Date

Capacity under

Which this bid is

Signed

Bidding procedure enquiries may be directed to: technical information may be directed to:

DEPARTMENT SCM CONTACT PERSON Ms A. Jojo

CONTACT PERSON Ms. A. Mahlaka TELEPHONE NUMBER 039 797 6674

Telephone number 039 797 6600/44 facsimile number 039 727 3676

FACSIMILE NUMBER 039 727 3676 E-MAIL ADDRESS [email protected]

E-MAIL ADDRESS [email protected]

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

Accepted fo

(Refer section J for the required documentation).

Central Supplier’s Database registration certificate - Detailed CSD

Has the “Declaration of Bidder’s Past SCM practices (MBD 8)’ been completed in

its entirety and signed?

Has the “Independent Bid Determination (MBD 9)” been completed in its entirety

and signed.