Supply and delivery of general office stationery – limpopo department of health (36 months) tender

Closing date: 17 September 2026 at 11:00. No briefing session will be held.

There will be no briefing session for this bid.

Bidding procedure enquiries: Mr Sekome T / Ms. Motene NM, telephone 015 293 6581 / 015 293 6350, email [email protected], [email protected]. Technical enquiries: Mr. P.M. Lebepe / Mr. M.F. Kgatle, telephone (015) 293 6373 / 015 287 5452, email [email protected], [email protected].

Bids must be deposited in the bid box at the Department of Health, 18 College Street, Polokwane, Limpopo Province, which is open 24 hours, 7 days a week. Bids must be submitted on the official forms provided, completed in indelible ink with alterations signed for. Late bids will not be accepted. Returnable documents include SBD 1 (Invitation to Bid), SBD 4 (Bidder's Disclosure), SBD 3.1 (Pricing Schedule – Firm Prices), SBD 6.1 (Preference Points Claim), and signed declarations accepting the GCC and SCC. For consortia or joint ventures, a signed agreement indicating the lead member and a letter of appointment for the representative are required. Proof of authority (e.g., company resolution) must accompany the signature. Bids are binding and irrevocable after submission.

Administrative bidding requirements: submit fully completed and signed SBD1, SBD4, GCC and SCC acceptance, proof of financial capacity (bank undertaking, NCR/FSP undertaking, three-month bank statements, or investment account), and for consortia/joint ventures, signed agreement and letter of appointment. Bidders must submit proof of CSD registration or MAAA number.

Evaluation is in two phases. Phase 1: Administrative compliance – bidders must submit all required documents and demonstrate financial capacity of at least R200,000. Phase 2: Price and specific goals – evaluated on the 90/10 preference point system (90 points for price, 10 points for specific goals). Specific goals: women-owned enterprises (10 points). Bidders must complete SBD 6.1 to claim preference points. The department may waive minor informalities or give bidders an opportunity to remedy administrative errors. Bids that do not comply with administrative requirements may be disqualified.

The scope is the supply and delivery of general office stationery to all institutions of the Limpopo Department of Health for a period of 36 months. Detailed specifications are provided in Annexure B: Pricing Schedule – Stationery, which must be populated with typed price proposals. The appointed service provider may also be requested to quote for new innovations or technology related to items on the specification. Bidders must quote for all items; failure to do so may lead to disqualification.

No specific experience or qualification requirements are stated beyond the administrative compliance and financial capacity requirements.

Goods supplied must conform to the standards specified in the bidding documents and specifications. The supplier must permit inspection of records and premises by the department. Rejected supplies must be replaced at the supplier's cost.

Pricing must be submitted on SBD 3.1 (Firm Prices). Only firm prices are accepted. Prices must include all applicable taxes and delivery costs. The offer must be valid for 365 days from the closing date. Bidders must indicate compliance with specifications, deviations, delivery period, and delivery basis. Prices are firm for the first year, then adjusted to CPI on anniversaries.

Pricing must be firm prices only, valid for 365 days from the closing date. Prices must include all applicable taxes and delivery costs. Bidders must demonstrate financial capacity of at least R200,000 through one of: a bank undertaking for funding/revolving credit, an NCR/FSP registered institution undertaking, three-month bank statements averaging the required minimum, or an investment account accessible within 32 days. Prices are firm for the first year, then adjusted to CPI on anniversaries.

Bidders must be registered on the Central Supplier Database (CSD) or provide a MAAA number. Tax compliance: submit a SARS PIN or TCS certificate, or CSD number if registered. Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered. B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted to qualify for preference points. For women-owned enterprises, submit the latest full CSD report.

Preference points: 90/10 system, with 90 points for price and 10 points for specific goals (women). Bidders must submit proof of B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points. For women, submit latest full CSD report; points based on percentage of equity ownership.

The contract is subject to the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC). The successful bidder must sign the contract within 7 days of award acceptance, and a Service Level Agreement (SLA) must be negotiated and signed within 30 days. The department may negotiate conditions or disqualify bidders who qualify their proposals. Performance security may be required as specified in the SCC. Payment will be made within 30 days of invoice. Penalties may be imposed for delays. The contract may be terminated for default or insolvency. Disputes are resolved through mediation then court.

Special conditions: successful bidder bound by SCC; contract to be signed within 7 days of award; SLA negotiated and signed within 30 days. LDoH reserves right to negotiate conditions or disqualify bidders who qualify their proposals. Bids must be submitted in indelible ink, alterations signed for. Department may verify information and disqualify false bids. Bids are binding and irrevocable after submission. Prices firm for first year, then adjusted to CPI on anniversary.

Bidders must comply with tax obligations, submit a SARS PIN or TCS certificate, or CSD number if registered. Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered. Failure to provide required particulars may render the bid invalid.

Evaluation: Phase 1 administrative compliance (submission of SBD1, SBD4, GCC and SCC acceptance, financial capacity of at least R200,000). Phase 2 evaluation on price and specific goals using 90/10 system. Bidders must complete SBD6.1 to claim preference points. Underquoting: prices less than 11.11% below market related prices will be disqualified; overcharged prices subject to negotiation.