Three-year labour contract for repair and maintenance of vibratory screens and relining of secondary crusher components at foskor phalaborwa mine

• Closing Date and Time: 18 August 2026 at 12:00.
• Compulsory Briefing/Site Meeting: 29 July 2026 at 10:00 AM at Foskor Phalaborwa mine, Crushers Boardroom in the plant.
• Deadline for Clarification Requests: 13 August 2026 at 12:00 pm.
• Bid Validity Period: 180 Business Days from the closing date.

• For bidding procedure enquiries: Contact Matlapaneng Thobejane. Email: [email protected]. Phone: 015 789 2466.
• For technical enquiries: Contact Matlapaneng Thobejane. Email: [email protected]. Phone: 015 789 2466.
• Submission Address (Physical): Foskor Phalaborwa Head Office, 27 Selati Street, Moshate Office Building, Phalaborwa, 1389.
• Submission Email: [email protected]
• After closing date communications: Contact the General Manager Procurement or the AC Secretariat (Edith Popela) at 015 789 2400 or [email protected].

• Submit your bid by 12:00 on 18 August 2026. Late bids will not be considered.
• Submit both a hard copy and a USB flash drive containing an exact duplicate of your bid. The hard copy will supersede if there is a discrepancy.
• Hard copies must be delivered in a sealed envelope with the bid number and subject marked on the front, and your return address on the reverse. Deliver to: Foskor Phalaborwa Head Office, 27 Selati Street, Moshate Office Building, Phalaborwa, 1389.
• You may also email your submission to [email protected] before the closing time. The email subject must read: 'FOSPHB-RFP-00-26/27– THREE-YEAR LABOUR CONTRACT FOR THE REPAIR AND MAINTENANCE OF VIBRATORY SCREENS, AND RELINING OF SECONDARY CRUSHER COMPONENTS.' Do not copy the buyer. File size must not exceed 5MB; split into multiple emails if necessary.
• You must attend the compulsory briefing session on 29 July 2026 at 10:00 AM at Foskor Phalaborwa mine, Crushers Boardroom in the plant. Wear PPE. Failure to attend results in disqualification.
• All returnable documents listed in the RFP must be submitted. Failure to submit mandatory documents leads to disqualification. Failure to submit other documents may also lead to disqualification.
• Complete all official bid forms provided by Foskor. Do not use your own formats. Only use additional pages on your letterhead if insufficient space, and cross-reference in the RFP.
• All alterations to bid prices must be done by deleting incorrect figures, inserting correct ones, and initialling the changes. Failure to do this may lead to items being excluded from award.
• Prices must be in South African Rand (ZAR). Prices quoted 'subject to confirmation' will not be considered.
• After the closing date, you may only communicate with the General Manager Procurement. Unauthorised communication with other Foskor officials can lead to disqualification.
• Foskor reserves the right to conduct post-tender negotiations with shortlisted bidders.

Valid B-BBEE certificate, tax clearance certificate, COIDA certificate, beneficial ownership certificate from CIPC. Must be registered on National Treasury's Central Supplier Database. Must attend compulsory briefing session. Must submit all mandatory returnable documents. Foreign bidders require local representatives with power of attorney.

• Scope: A three-year labour contract for the repair and maintenance of vibratory screens and relining of secondary crusher components at Foskor's Phalaborwa mine.
• Background: The plant has nine crushers and nine vibratory screens (old Hewitt Robins V16-type incline screens) requiring regular maintenance, refurbishment, and repair to ensure continuous operation.
• Contractor must provide a qualified supervisor (2.9.2) and subordinate manager (2.6.1) to oversee quality management, inventory planning, human resources, safety, and record-keeping.
• Contractor is responsible for all site establishment, including an equipped workshop, materials, labour, transport, supervision, tools, and consumables.
• Contractor must arrange scaffolding, providing proof of request and installation.
• Work must comply with Foskor's specifications, Critical Task Descriptions (CTDs), and procedures. All manufacturing must meet site dimensional tolerances.
• Key site management focus areas include conducting HIRA (Hazard Identification and Risk Assessment), TMMS (Trackless Mobile Machinery Safety) compliance, clear communication, proper barricading, and tool inspection.
• Contractor must dispose of refuse daily and keep the site clean per Foskor's Waste Management COP.
• Foskor encourages the prioritisation of local Ba-Phalaborwa businesses for subcontracting.

• All prices must be quoted in South African Rand (ZAR).
• Prices must be firm and fixed for the contract duration, or for an initial 12 months with a specified adjustment formula thereafter.
• Prices quoted 'subject to confirmation' will not be considered.
• For local supplies, prices must be exclusive of VAT, with VAT shown separately on the tax invoice.
• Foskor prefers Rand-based agreements. If foreign currency is involved, the bidder should consider obtaining forward exchange cover.
• The successful bidder may be required to provide security (e.g., a Deed of Suretyship from an approved South African financial institution) for contract fulfilment.
• The successful bidder will be subject to an annual price review against benchmarked market rates. If their price is higher, they must match the benchmark within 30 days or risk contract termination.
• The service provider guarantees a 95% service level on quality/quantity checks and on-time delivery. Failure to meet this triggers a 1.5% rebate on quarterly sales.

• Mandatory Registration: Bidders must self-register on the National Treasury Central Supplier Database (CSD) before submitting. Foreign suppliers without a local entity are exempt.
• Tax Compliance: Bidders must be tax compliant and provide a valid Tax Clearance Certificate or PIN from SARS. For consortia/JVs, each party must provide their own.
• B-BBEE: A valid B-BBEE certificate or sworn affidavit must be submitted. Preference points are awarded based on your B-BBEE status level.
• Other Certificates: Submit a valid COIDA certificate and a beneficial ownership certificate from CIPC.
• Employment Equity: Bidders must comply with the Employment Equity Act.
• Integrity Pact: Bidders must sign and comply with Foskor's Supplier Integrity Pact, which prohibits corrupt practices and sets limits on gifts (max R1000 retail value).
• Blacklisting: Grounds for blacklisting include bid withdrawal in bad faith, failure to sign a contract, unsatisfactory contract performance, fraud, bribery, incorrect B-BBEE/local content statements, and litigation in bad faith.
• Foreign Bidders: Must provide authorisation for South African representatives and details for payment in South Africa if applicable.

• The evaluation follows a staged methodology: Administrative Responsiveness, Substantive Responsiveness, Technical Threshold, Final Weighted Scoring, Post-Tender Negotiations, and Award.
• Price is weighted at 80 points, evaluated using a formula that compares your price to the lowest acceptable bid.
• B-BBEE contributes 20 points based on your submitted scorecard.
• A minimum technical/functionality threshold must be met, as detailed in the Scope of Works (Annexure A).
• Foskor may conduct post-tender negotiations if the best price is not market-related, negotiating sequentially with the top-ranked bidders.