36-Month integrated telecommunications solution: supply, installation & maintenance of internet, network & hosted voip for mkhondo local municipality

Submit bids in a sealed envelope to the bid box at No. 33 Corner Market and De Wet Street, eMkhondo, 2380, by 09 July 2026 at 12:00. Bid box operates Monday to Friday, 07:30–16:30 (Friday until 14:00). \n\nRequirements: \n- Use only official bid documents provided by the municipality. \n- Complete all forms in black permanent ink (no erasable ink, tippex, or corrections without initials). \n- Initial every page and sign where required. \n- Clearly mark the envelope with Tender No. MKHO24/2025/26, title, and closing date. \n- Submit all returnable documents (Schedules 1–10, MBD forms 1–9, CSD report, tax compliance, municipal accounts, etc.). \n- No mailed, faxed, emailed, or late bids accepted. \n- Bids deposited in the incorrect box or not listed on the submission register will be disqualified. \n\nDisqualification risks: \n- Missing or incomplete mandatory documents (e.g., CSD report, tax compliance, MBD forms). \n- Use of non-permanent ink, tippex, or unauthorised alterations. \n- Failure to initial pages or sign declarations. \n- Municipal rates in arrears (>90 days) for the bidder or directors. \n- Bidder or directors in the service of the state, or listed on National Treasury’s Restricted Supplier Database. \n- Submitting after the deadline or to the wrong address.

Scope: Supply, installation, and maintenance of an integrated telecommunications solution for internet service provision, network, and hosted VoIP for 36 months. \n\nMandatory technical requirements: \n- Valid ICASA ECS and ECNS licenses issued in the company’s name. \n- Internet Service Provider’s Association (ISPA) membership in the company’s name. \n- Valid ISO certificates (14001, 45001, 9001) in the company’s name. \n- Valid Letter of Good Standing (COIDA). \n- Proven track record in similar projects (details to be submitted in Schedule 8/10). \n- Technical methodology and holistic design for the integrated solution must be provided. \n- OEM accreditation/partnership status to ensure quality supply and turnaround time. \n- Technical personnel experience must be demonstrated. \n\nDeliverables: \n- Fully functional internet service provision, network infrastructure, and hosted VoIP system. \n- Maintenance and support for 36 months post-installation. \n- Compliance with all technical specifications and project requirements as outlined in Part C3 of the tender document.

Pricing: \n- Submit pricing in Rand (ZAR) using MBD 3.1 (Pricing Schedule). \n- Prices must be fixed for the 36-month contract duration. \n- VAT must be shown separately. \n- Complete the Bill of Quantities (Part C2.2) in full. \n- Form of Offer must be completed in both words and figures. \n\nFinancial capacity: \n- Submit latest three-year comparative audited financial statements. \n- Provide a financial strength certificate (10 points in functionality evaluation). \n- Municipality may request written evidence of financial, labour, and other resources to execute the contract. \n- Municipality reserves the right to conduct financial investigations via chartered accountants/auditors. \n\nPayment terms: \n- Not explicitly stated; governed by the General Conditions of Contract (GCC 2015) and contract data (Part C1.2). \n\nBonds/guarantees: \n- If required, submit securities, bonds, guarantees, or insurance certificates as per conditions of contract (Part C1.2).

Mandatory compliance: \n- Central Supplier Database (CSD) registration: Full/comprehensive report (not summary) not older than 30 days from tender closing date. \n- Tax compliance: Valid SARS Tax Compliance Status (TCS) PIN. Foreign suppliers must complete the pre-award questionnaire (Part B:3). \n- Municipal accounts: Certified copy of municipal rates for the company and all directors (for May 2026), proving no arrears >90 days. Alternatively, valid lease agreement or tribal council letter (if operating from non-billed area). \n- B-BBEE: Submit original/valid/certified B-BBEE certificate (SANAS-verified for generic enterprises; sworn affidavit or CIPC certificate for EMEs/SMEs). Points allocated for specific goals (see evaluation criteria). \n- Company registration: Copy of CIPC registration certificate. \n- Directors/Shareholders: Certified ID copies of all directors, shareholders, and partners (not older than 3 months from closing date). \n- Professional registrations: Proof of registration with recognised professional bodies (if applicable). \n- COIDA: Valid Letter of Good Standing. \n- ICASA licenses: Valid ECS and ECNS licenses in the company’s name. \n- ISPA membership: Internet Service Provider’s Association membership in the company’s name. \n- ISO certification: Valid ISO 14001, 45001, or 9001 certificates in the company’s name. \n\nMandatory declarations: \n- Complete and sign all Municipal Bidding Declarations (MBD 1–9). \n- Compulsory Enterprise Questionnaire (Schedule 6). \n- Declaration of Interest (MBD 4). \n- Declaration for Procurement above R10 million (MBD 5). \n- Declaration of past SCM practices (MBD 8). \n- Certificate of Independent Bid Determination (MBD 9). \n- Joint Venture (JV) requirements: Signed JV agreement, combined JV B-BBEE certificate, and full CSD report for the JV (if applicable). \n\nDisqualification: \n- Non-compliance with any mandatory requirement. \n- Arrears in municipal rates (>90 days) for the bidder or directors. \n- Listing on National Treasury’s Restricted Supplier and Tender Defaulter Report. \n- Bidder or directors in the service of the state or acting as advisors/consultants to the municipality.