Request for quotation: SABC TV live broadcasting services for mthontsi lodge launch

• The contents of the sworn affidavit must be a true reflection of the facts to the best of the declarant's knowledge.

• Must be a registered enterprise in South Africa.
• Must be authorised to act on behalf of the enterprise (e.g., Director).
• Must meet the financial criteria for EME or QSE classification.
• Must declare percentage of Black Beneficiaries, Black Woman Beneficiaries, and Black Designated Group Beneficiaries as per the Amended Code Series 100.
• Must fall under the definition of 'Black People' as per the B-BBEE Act.
• Only EMEs and QSEs are eligible for SMME points allocation.
• EMEs: Annual revenue must be R10,000,000 or less.
• QSEs: Annual revenue must be between R10,000,000 and R50,000,000.

• Must complete and return the Sworn Affidavit for EME/QSE with the RFQ/RFP.
• The affidavit must be signed by a Commissioner of Oaths and is valid for 12 months from the date signed.
• The affidavit requires declaration of:

• Percentage of Black Beneficiaries.
• Percentage of Black Woman Beneficiaries.
• Percentage of Black Designated Group Beneficiaries.
• Enterprise's annual revenue to confirm EME or QSE status.

• 'Black People' is defined as Africans, Coloureds and Indians who are South African citizens by birth, descent, or naturalisation under specified conditions.

The Department of Tourism seeks to procure SABC TV live broadcasting services for the launch of Mthontsi Lodge in the Eastern Cape. The service includes live crossings on SABC News, flighting on SABC YouTube and SABC Plus platforms, requiring an on-site SABC TV crew for interviews.

• Closing Date: 02 July 2026.
• Bidders must indicate the validity period (in days) of their price quotation after the closing date.

• For submission and general enquiries:
• Email: [email protected]
• Physical Address: Tourism House, 17 Trevenna Street, Sunnyside, Pretoria 0002
• Telephone: 012 444 6612
• For technical enquiries:
• Contact Person: Sindi Zwane
• Email: [email protected]
• Telephone: 012 444 6612
• For SABC advertising package information:
• Contact Person: Leroy Malange
• Email: [email protected]
• Telephone: +27 011 714 1018

• Bids must be submitted by the closing date and time.
• Submit via email to: [email protected]
• OR hand-deliver to: Tourism House, 17 Trevenna Street, Sunnyside, Pretoria 0002.
• Physical submissions must be registered in the RFQ box; failure to do so will invalidate the bid.
• Late bids will not be considered.
• Use only official Standard Bidding Document (SBD) forms, including SBD4.
• Do not alter the content or sequence of the SBD4 form.
• All required annexures must be completed, signed, and submitted in the prescribed sequence.
• Indicate the validity period (in days) of your price quotation after the closing date.
• Failure to submit duly completed forms, signed declarations, and required annexures may invalidate your bid.

Failure to submit duly completed forms, signed authorization declarations, or required annexures in accordance with the provisions may invalidate the bid. Proof of authority (e.g., company resolution) must be submitted with the bid.

• The bid will be evaluated using the 80/20 Preferential Point System.
• Price: 80 points. The lowest acceptable tender will score 80 points, with others scoring proportionally.
• Specific Goals: 20 points allocated as follows:
• Women Ownership: Up to 6 points, based on the percentage of enterprise ownership by women actively involved in management.
• Black Ownership: Up to 12 points, based on the percentage of enterprise ownership by black persons.
• SMME Status: 2 points for qualifying as an Exempted Micro Enterprise (EME) or Qualifying Small Enterprise (QSE).
• The total score will be the sum of points for price and specific goals, rounded to two decimal places.
• The tender will be awarded to the bidder scoring the highest total points, unless objective criteria justify otherwise.
• Zero points may be allocated for specific goals if required proof is not submitted.
• Tie-breaker: If scores are equal, the tender will be awarded to the bidder with the highest points for specific goals. If still tied, lots will be drawn.

• Service Required: SABC TV live broadcast services for the launch of Mthontsi Lodge.
• Date of Event: 02 July 2026.
• Deliverables:
• 3 x live TV crossings on SABC News.
• Each crossing to be 3-5 minutes in duration.
• Broadcast time: Between 06h00 and 08h30.
• Package must include flighting on SABC YouTube and SABC Plus platforms.
• Venue: R63, Mthontsi, KwaMaqoma, 6720, Eastern Cape Province.
• On-site Requirement: SABC TV crew required on site for interviews.

• The pricing schedule requires bidders to quote their price in line with the scope of work.
• VAT at 15% must be included if the bidder is VAT-registered.
• The Grand Total including VAT should be provided as the final bid price.
• Failure to complete all pricing and item information or quote on the entire scope may invalidate the bid.

• Bidders must submit a quoted price that is aligned with the entire scope of work.
• The price must include VAT at 15% if the bidder is registered for VAT.
• Provide the Grand Total (including VAT) as the final bid price.
• Failure to quote on the entire scope of work may result in disqualification.
• Indicate the planned delivery period (in days) from the date an order is issued.

• Tax Compliance:
• Submit a valid Tax Compliance Status (TCS) PIN issued by SARS (obtainable via e-filing at www.sars.gov.za) or a printed TCS certificate.
• If a TCS PIN is not available but the bidder is registered on the Central Supplier Database (CSD), provide the CSD number.
• For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Foreign suppliers must confirm their residency, branch, or permanent establishment and tax liability in South Africa. If none apply, TCS registration is not required.
• Service of the State: No bids will be considered from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.
• B-bbee:
• Submit required documents as per Annexures B, C, and D to claim preference points.
• This includes proof of ownership (women/black), CIPC registration, shareholder certificates, certified ID copies, and for EMEs/QSEs, a valid B-BBEE sworn affidavit.
• Joint ventures must submit a consolidated B-BBEE certificate from an accredited agency.
• Central Supplier Database (CSD): A CSD full report (not summarized), preferably drawn prior to the closing date, must be submitted.
• General Conditions of Contract (GCC): Bidders must read the 2010 version of the GCC available at http://www.treasury.gov.za/divisions/ocpo/sc/GeneralConditions/.
• POPIA: Personal information will be treated confidentially and in compliance with the Protection of Personal Information Act (POPIA) and other applicable laws.

• Definitions:
• HDI (Historically Disadvantaged Individual): A South African citizen who, due to apartheid policies, had no voting rights before 1994, or is a woman, or has a disability.
• Woman: A female South African citizen.
• Black People: Africans, Coloureds, and Indians who are citizens of the RSA by birth, descent, or naturalisation before or after 27 April 1994.
• EME (Exempted Micro Enterprise): An enterprise with annual total revenue of R10 million or less.
• QSE (Qualifying Small Enterprise): An enterprise with annual total revenue between R10 million and R50 million.
• **Specific Goals Points (Maximum 20 points):
• Women Ownership: Up to 6 points, based on % ownership by women actively involved in management.
• Black Ownership: Up to 12 points, based on % ownership by black persons.
• SMME (EME or QSE): 2 points.
• Required Documentation: Submit proof as detailed in Annexures B, C, and D to claim points. This includes CIPC registration, shareholder certificates, certified ID copies, and for EMEs/QSEs, a valid B-BBEE sworn affidavit. Joint ventures require a consolidated B-BBEE certificate.

• Bidders must familiarize themselves with the 2010 General Conditions of Contract (GCC), accessible at http://www.treasury.gov.za/divisions/ocpo/sc/GeneralConditions/.
• The Department reserves the right to negotiate with bidders before or after the award of the contract.
• Deliveries must be accompanied by a delivery note or invoice referencing the official purchase order number.
• Deliveries that do not comply with the purchase order may be returned to the supplier at their expense.
• The Department will not be liable for payment of incorrectly delivered goods or services.
• Bidders must indicate the planned delivery period (in days) from the date an order is issued.
• POPIA Compliance: Personal information shared will be treated confidentially according to POPIA and PAIA. The Department may process and share information internally or externally, including placing it in the public domain if required by law or its mandate. The Department takes reasonable measures to protect personal information but accepts no liability for loss or damage arising from the use of provided information.

• Bidders must ensure they are registered on the Central Supplier Database (CSD) or have a SARS Tax Compliance Status (TCS) PIN.
• Foreign suppliers must meet specific South African residency and tax requirements, or provide proof of exemption.
• Bidders are required to complete and submit all required SBD forms and annexures.
• Bidders must indicate the validity period of their quotation.

• The evaluation will be based on the 80/20 Preferential Point System.
• Price: 80 points, calculated using the formula Ps = 80 × (1 − (Pt − Pmin)/Pmin).
• Specific Goals: 20 points allocated as follows:
• Women Ownership: 6 points maximum.
• Black Ownership: 12 points maximum.
• SMME (EME or QSE): 2 points maximum.
• Total points will be rounded to two decimal places.
• The award will go to the bidder with the highest total score, unless objective criteria dictate otherwise.
• Tie-breaker: If scores are equal, the bidder with the highest points for specific goals wins. If still tied, lots will be drawn.