Media partnership – free state FM outside broadcast 2026 – department of tourism RFQ NB116/2026

The document is a sworn affidavit template (Annexure B) for bidders claiming EME or QSE status. It requires the deponent to declare the percentage of Black beneficiaries, Black woman beneficiaries, and Black designated group beneficiaries, and to confirm the enterprise's annual total revenue (EME: R10 million or less; QSE: between R10 million and R50 million). The affidavit must be signed before a Commissioner of Oaths and is valid for 12 months from the date signed.

Returnable documents: the completed sworn affidavit (Annexure B) for EME/QSE status must be submitted with the RFQ/RFP. The affidavit must be signed within 12 months of submission and be valid at the time of bid.

SMME preference points are allocated only when the sworn affidavit (Annexure B) is completed and returned with the RFQ/RFP. No other evaluation criteria are stated in the provided document.

1. The contents of this statement are to the best of my knowledge a true reflection of the facts.

Bidders claiming EME or QSE status must submit a sworn affidavit (Annexure B) confirming their status. The affidavit must be valid (signed within 12 months of submission). No other compliance requirements are stated.

Media partnership with Free State FM for an outside broadcast in the Free State Province on 09 September 2026.

Closing date: 07 September 2026, closing time: 10h00. Broadcast date: 09 September 2026, time: 09h00–12h00 or 12h00–15h00.

Bidding procedure enquiries: contact person Sindi Zwane, telephone 012 444 6612, email [email protected]. For the broadcast package, contact Mr. Partick Tsolo (Free State FM) on 061 056 9549 or email [email protected]. Submission email: [email protected]. Physical address: Tourism House, 17 Trevenna Street, Sunnyside, Pretoria 0002.

Bids must be delivered to [email protected] or hand-delivered to Tourism House, 17 Trevenna Street, Sunnyside, Pretoria 0002 before the closing date and time. Hand-delivered bids must be entered in the register for quotations; failure to do so invalidates the RFQ. Late bids will not be considered. All bids must be submitted on the official forms provided, with all SBD forms completed, signed, and returned. Bidders must not alter the content or sequence of the SBD4 form. Bidders must quote on the entire scope of work; failure to do so may result in no award. Bidders must indicate the validity period (in days) of their price quotation after the closing date. Returnable documents include: Part A & B (bid invitation form and terms and conditions), Annexure A (SBD4 – Bidder's Disclosure), Annexure B (proof of ownership by woman), Annexure C (proof of ownership by black person(s)), Annexure D (B-BBEE sworn affidavit for EME/QSE or consolidated certificate for joint ventures), and Annexure E (quoted price or financial offer). Proof of authority (e.g., company resolution) must be submitted with the signed bid.

Returnable documents: Part A & B (bid invitation form and terms and conditions), Annexure A (SBD4 – Bidder's Disclosure), Annexure B (proof of ownership by woman – shareholding certificate, certified ID copies, CSD full report), Annexure C (proof of ownership by black person(s) – shareholding certificate, certified ID copies, CSD full report), Annexure D (B-BBEE sworn affidavit for EME/QSE, accompanied by CIPC business registration and share certificate; for joint ventures, a consolidated B-BBEE certificate), and Annexure E (quoted price or financial offer aligned with scope of work).

The 80/20 preferential point system applies: 80 points for price and 20 points for specific goals. Specific goals allocation: women ownership 6 points, black ownership 12 points, SMME (EME or QSE) 2 points. Price points are calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). The bid with the highest total points is awarded, unless objective criteria justify otherwise. In case of a tie, the bidder with the highest specific goals points wins; if still tied, the award is decided by drawing of lots. Zero/nil points are allocated for specific goals where proof is not submitted with the RFQ. Bids are first evaluated against set criteria or functionality (if applicable), then on price and specific goals.

The Department of Tourism requires the services of Free State FM to conduct an outside broadcast in the Free State Province on 09 September 2026. The package includes: 1 x Outside Broadcast Package conducted by Free State FM, 10 x pre-event spots (Live Reads), 4 x interviews during the broadcast, and 5 x social media posts. Venue: Gariep Forever Resort, Gariep Dam, Free State Province. Time: 09h00–12h00 or 12h00–15h00.

Pricing must be submitted on the provided schedule, including total price excluding VAT, VAT at 15% (if registered), and grand total including VAT. Bidders must quote on the entire scope of work as per the RFQ. Bidders must indicate the validity period of their price quotation after the closing date.

Bidders must ensure tax compliance and submit their SARS Tax Compliance Status (TCS) PIN or CSD number. Where no TCS is available, a CSD number must be provided. In consortia, joint ventures, or sub-contracting, each party must submit a separate TCS certificate/PIN/CSD number. Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered. Bidders claiming specific goals must submit: Annexure B (women ownership) – shareholding certificate, certified ID copies, and a full CSD report; Annexure C (black ownership) – shareholding certificate, certified ID copies, and a full CSD report; Annexure D (EME/QSE) – valid B-BBEE sworn affidavit (valid 12 months) accompanied by CIPC business registration and share certificate. For joint ventures claiming points, a consolidated B-BBEE certificate from an accredited verification agency is required; joint venture affidavits are not accepted. The CSD full report must be drawn prior to the closing date and must match the information in the ID documents and company registration documents.

The 2010 version of the General Conditions of Contract (GCC) applies and is available on the National Treasury website. The department may negotiate with bidders prior to or post award. Deliveries must be accompanied by a delivery note or invoice referencing the official purchase order number; non-compliant deliveries may be returned at the supplier's expense. Bidders must indicate the planned delivery period (in days) from the date an order is issued. Personal information shared with the department is treated confidentially and processed in compliance with POPIA; the department may place received personal information in the public domain in executing its mandate.

Bidders must ensure tax compliance and submit their SARS PIN or CSD number. Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered. Bidders must indicate the validity period of their price quotation after the closing date.

The 80/20 preferential point system applies: 80 points for price, 20 points for specific goals. Specific goals: women ownership 6 points, black ownership 12 points, SMME (EME or QSE) 2 points. Price points calculated using the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Award to highest total points unless objective criteria justify otherwise. Tie-break: highest specific goals points, then drawing of lots. Zero/nil points for specific goals if proof not submitted.