Hire of refuse removal equipment with operators — 12-Month panel (2 providers)

Employer's agent:

• Name: Mr TM Mashabela
• Role: Municipal Manager
• Address: Victor Khanye Local Municipality, P.O. Box 6, Delmas, 2210
• Telephone: 013-665-6000

Submission address:

• Location: Victor Khanye Local Municipality tender box
• Physical address: Corner Samuel and Van Der Walt Street, Delmas, 2210

Enquiries: communicate only with employer's agent in writing in English.

Submission method: physical delivery to tender box only. Facsimile and email submissions rejected.

Closing: 26 October 2026 at 10:00.

Delivery address: Victor Khanye Local Municipality, Corner Samuel and Van Der Walt Street, Delmas, 2210.

Packaging: single volume, bound as issued. Original plus copies as stated. Mark outer package with employer's address and identification details only.

No two-envelope procedure.

Returnable forms required:

• MBD 2: Tax Clearance Certificate (SARS/CSD compliant status).
• MBD 4: Declaration of Interest — discloses state employment or connections to the municipality.
• MBD 5: Declaration for procurement above R10 million — with latest three years audited financial statements if applicable.
• MBD 6.1: Preference Certificate — substantiates B-BBEE target goals claims.
• MBD 7.1 or 7.2: Contract form (goods/works or services), as applicable.
• MBD 8: Declaration of Bidder's Past Supply Chain Management Practices.
• MBD 9: Certificate of Independent Bid Determination — certifies no collusion or price disclosure.
• MBD 3.3: Pricing Schedule — tendered price (VAT inclusive) carried to Form of Offer (C1.1).
• Form of Offer (C1.1): completed in words and figures.
• Part 2 of C1.2 (Contract Data): completed and signed.
• Schedule 1: Board Resolution.
• Schedule 2: Board Resolution for consortia or JVs (if applicable).
• Schedule 3: Special Resolution of Consortia or JVs (if applicable).
• Schedule 4: Proposed sub-contractors schedule.
• Schedule 5: Commitments of Tenderer.
• Schedule 6: Record of Addenda.
• Schedule 7: Clarification Meeting Attendance Certificate.
• Schedule 8: Compulsory Enterprise Questionnaire.

Disqualification risks:

• Unsigned or omitted returnable forms.
• Late submission — proof of posting not accepted as proof of delivery.
• Non-responsive tender (incomplete data, material deviation, or failure to meet eligibility criteria).
• Tenderer or director listed on Register of Tender Defaulters.
• Abuse of employer's SCM system or previous contract failure with written notice.
• Conflict of interest not disclosed.
• Failure to submit mandatory municipal accounts or tax clearance.
• Alterations not initialled, erasures, or use of masking fluid.

Evaluation stages: Functionality, Price, and Targeted Goals (B-BBEE preference points).

Preference point system: 80/20 or 90/10 as indicated in MBD 6.1 (specific split not stated in extracted text).

Minimum qualifying score: not explicitly stated in extracted text.

Eligibility criteria for responsive tender:

• Valid Tax Clearance Certificate (SARS/CSD compliant).
• Municipal account statements for business and all directors, not older than 3 months, not in arrears more than 90 days.
• Not listed on Register of Tender Defaulters.
• No abuse of employer's SCM system or prior contract failure.
• No conflict of interest compromising service performance.
• Managerial capacity, reliability, and relevant experience.

Specific capability requirements for this tender:

• Valid driver's licence: Code 14/EC or equivalent, plus PDP (employee of tenderer).
• Valid CETA-accredited Operator Certificate (SAQA US ID: 262747).
• Public liability insurance: R5 000 000 or more.
• Road worthiness certificates for all vehicles: in bidding company's or director's name.

Tender validity: minimum 90 days after closing time.

Procurement: Panel of two service providers for hiring of refuse removal equipment, as and when required, for 12 months.

Scope: Supply of refuse removal equipment with operators on an ad-hoc basis.

Equipment requirements: all vehicles must have road worthiness certificates in the bidding company's or director's name.

Operator requirements:

• Code 14/EC driver's licence or equivalent, plus valid PDP (Professional Driving Permit).
• Valid CETA-accredited Operator Certificate (SAQA US ID: 262747).

Insurance: public liability cover of R5 000 000 minimum.

Locations: Victor Khanye Local Municipality area (Delmas and surrounds).

Pricing format: MBD 3.3 Pricing Schedule — fixed rates for duration of contract, VAT shown separately.

Bid security: not stated.

Bonds/guarantees: not stated.

Retention: not stated.

Payment terms: not stated.

Insurance: public liability insurance of R5 000 000 or more required.

Financial capacity: audited financial statements for 3 years required if procurement above R10 million (MBD 5).

Municipal accounts: business and all directors' accounts must not be in arrears more than 90 days.

CSD registration: full CSD report required, not older than 3 months (not a summary).

Tax status: valid Tax Clearance Certificate, SARS/CSD compliant status.

B-BBEE: preference points claimed via MBD 6.1; original, valid or certified copy of company's targeted goals required to qualify for preference points. Specific level threshold not stated.

CIDB: not applicable (equipment hire, not construction works).

CIPC: business address and director addresses verified against CIPC registration; affidavits required if operating addresses differ.

Professional registrations: not stated.

Local content: not stated.

Address verification requirements:

• Business address: as per CIPC, or proof of active business site (municipal account not older than 3 months, or valid lease with landlord's municipal account, or rural/farm/traditional authority letter verified by Municipal Revenue Division).
• Director addresses: as per CIPC, or equivalent proof as for business address.
• Affidavit required if: municipal account name differs from director but address matches; business operates from different address than CIPC; business and director share address.
• Certification of affidavits and documents: not older than 6 months at tender closing.