Lease of remaining extent of erf a portion of the remainder of portion 5 of farm strekloop 688 ls wrestling academy sport club for a period of nine (9) years and 11 months

Closing date: 21 September 2026 at 10:00.

Compulsory briefing session: Friday 31 August 2026 at 10:00 at New Peter Mokaba Stadium Complex, Executive Lounge, 1st Floor. Bidders must attend; the session will be followed by a site inspection.

Bid validity period: 90 days from closing date.

An official and compulsory briefing session will be held on Friday 31 August 2026 at 10:00 at New Peter Mokaba Stadium Complex, Executive Lounge, 1st Floor. Bidders are requested to meet at the Executive Lounge, then proceed to site inspection.

Technical enquiries: Mr. Mantlako Sebaka, 015 290 2751, [email protected].

Supply chain enquiries: Mr. Tiro Pilusa, 015 290 2148, [email protected].

Submission address: Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane, 0699.

Submit a sealed envelope clearly marked with the bid number (PM17-26/27) and description. Deposit in the bid box at Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, before 10:00 on 21 September 2026. The bid box is accessible 24/7. The completed bid document must be fully priced and signed. Late bids will not be accepted.

Returnable forms (all must be completed and signed where required):

• MBD 1 (Invitation to Bid) – cover page with bidder details.
• MBD 3.1 (Schedule of Prices) – pricing schedule.
• MBD 4 (Declaration of Interest) – discloses connections to state employees.
• MBD 5 (Declaration for Procurement Above R10 million) – if applicable.
• MBD 6.1 (Preference Points Claim) – for B-BBEE points.
• MBD 8 (Declaration of Bidder's Past SCM Practices).
• MBD 9 (Certificate of Independent Bid Determination) – certifies no collusion.
• Form A (Bid Form), Form B (General Undertaking), Form C (General Conditions of Contract), Form D (General Procedures), Form E (Special Conditions, if any), Form F (Bid Specifications).
• Annexure A (Evaluation Process and Criteria), Annexure B (Certificate for Municipal Services and Payments), Annexure C (Authorisation for Deduction of Outstanding Amounts).
• Joint Venture Agreement (if applicable), properly signed by all parties.
• Proof of authority to sign (board resolution, power of attorney, etc.).
• Proof of payment of municipal rates and taxes, or a letter from tribal authority, or a valid lease agreement.
• Valid CSD number.
• Tax Compliance Status PIN or CSD number.

Disqualification risks:

• Any pages removed from the bid document.
• Bid completed in pencil (use black ink only).
• Attempting to influence the evaluation.
• Bid submitted late.
• Unsatisfactory past performance on a contract with the municipality or any organ of state in the last five years.
• Bidder or any director/manager is in the service of the state.
• Bidder is an advisor/consultant with a conflict of interest.
• Bidder listed on the Register of Bid Defaulters.
• Bidder has abused the municipality's supply chain management system.
• Failure to complete and sign the Certificate of Independent Bid Determination (MBD 9) or disclosure of wrong information.

The following forms must be submitted: FORM “A” BID FORM, FORM “B” GENERAL UNDERTAKING BY THE BIDDER, FORM “C” GENERAL CONDITIONS OF CONTRACT, FORM “D” GENERAL PROCEDURES, FORM “E” SPECIAL CONDITIONS OF CONTRACT (IF ANY), FORM “F” BID SPECIFICATIONS, MBD 3.1 SCHEDULE OF PRICES, MBD 6.1 PREFERENTIAL PROCUREMENT FORM, ANNEXURE “A” EVALUATION PROCESS AND CRITERIA, MBD 4 DECLARATION OF INTEREST, MBD 5 DECLARATION FOR PROCUREMENT ABOVE R10 MILLION, MBD 8 DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES, MBD 9 CERTIFICATE OF INDEPENDENT BID DETERMINATION, ANNEXURE “B” CERTIFICATE FOR MUNICIPAL SERVICES AND PAYMENTS, ANNEXURE “C” AUTHORISATION FOR DEDUCTION OF OUTSTANDING AMOUNTS OWED TO COUNCIL. The successful bidder must also fill in and sign a written contract form (MBD7).

The bid is evaluated using the 80/20 preference point system: 80 points for price, 20 points for specific goals as defined in the Preferential Procurement Policy Framework Act and Regulations, 2022.

Responsiveness criteria (must be met for a bid to be considered):

• Bid must be in a sealed envelope with bid number and description.
• Deposited in the correct bid box before closing time.
• Valid CSD number provided.
• Bid forms completed in full, each page initialed.
• Joint Venture Agreement (if applicable) properly signed.
• Proof of payment of municipal rates and taxes, or letter from tribal authority, or valid lease agreement attached.
• Compliance with bid and technical specifications.
• Adherence to pricing instructions.
• Demonstrated financial ability to execute the contract.

Disqualification grounds (non-exhaustive):

• Bidder or directors in service of state.
• Listed on Register of Bid Defaulters.
• Unsatisfactory past performance (last 5 years).
• Outstanding municipal rates/taxes for more than 3 months.
• Fraud, corruption, or abuse of SCM system.
• Failure to sign Certificate of Independent Bid Determination.

The Council reserves the right to accept all, part, or none of the bids, and may negotiate further conditions with the preferred bidder.

The tender is for the lease of the remaining extent of Erf a portion of the remainder of Portion 5 of Farm Strekloop 688 LS, currently used as a Wrestling Academy Sport Club. The lease period is nine (9) years and eleven (11) months. The directorate is Community Services, business unit Sport and Recreation.

No additional technical specifications are provided in the documents.

Bidders must complete and submit MBD 3.1 (Schedule of Prices). The pricing instructions require adherence to the format provided. No escalation of prices is permitted unless specifically authorised. The bidder must demonstrate financial ability to execute the contract.

Pricing must be submitted on the prescribed MBD 3.1 (Schedule of Prices) form. The total bid amount must be stated.

Bidders must demonstrate financial ability to execute the contract (part of responsiveness criteria).

No specific amount for performance security or guarantee is stated in the invitation; however, the General Conditions of Contract (GCC) require the successful bidder to furnish performance security within 30 days of award, with the amount specified in the Special Conditions of Contract (if any).

Payment terms: Standard GCC stipulates payment within 30 days after submission of a valid invoice and delivery note. No advance payment mentioned.

Bid prices are fixed for the validity period of 90 days.

Mandatory compliance documents:

• Central Supplier Database (CSD) number – must be provided.
• Tax Compliance Status (TCS) PIN from SARS, or CSD number if TCS not available.
• Foreign suppliers must complete the pre-award questionnaire in Part B:3.
• For joint ventures, each party must submit separate TCS/CSD.

Required forms (each commits the bidder to specific obligations):

• MBD 4 (Declaration of Interest): discloses any relationship with state employees.
• MBD 5 (Declaration for Procurement Above R10 million): if applicable, certifies no conflict.
• MBD 6.1 (Preference Points Claim): claims B-BBEE points.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares past performance.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.

General disqualification conditions:

• No person in the service of the state may bid.
• Bidder must not be listed on the Register of Bid Defaulters.
• Must not have had unsatisfactory performance on a previous contract with any organ of state in the last 5 years.
• Must not have outstanding municipal rates and taxes or service charges in arrears for more than 3 months.
• Must not have abused the municipality's SCM system.

Proof of municipal account payment (or arrangement) must be attached.

Authority to sign: If the bidder is a company, close corporation, or partnership, a certified copy of the resolution or power of attorney authorising the signatory must be attached.

Bids must be received in a sealed envelope marked with the bid number and description, deposited in the correct bid box before closing time. A valid CSD number is required. All bid forms must be completed in full and each page initialed. Joint venture agreement (if applicable) must be properly signed. Proof of payment of municipal rates and taxes, or a letter from tribal authority, or a valid lease agreement must be attached. The bidder must comply with the bid and technical specifications, adhere to pricing instructions, and demonstrate financial ability.

Disqualification will occur if:

• Any pages have been removed from the bid document.
• The bid document is completed in pencil (only black ink allowed).
• The bidder attempts to influence the evaluation.
• The bid is submitted after the closing date and time.
• The bidder has, in the last five years, failed to perform satisfactorily on a previous contract with the municipality or any organ of state after written notice.
• The bidder or any director/manager is in the service of the state.
• The bidder is an advisor or consultant contracted to the municipality and it would cause a conflict of interest.
• The bidder is listed on the Register of Bid Defaulters.
• The bidder has abused the Polokwane Municipality supply chain management system.
• Failure to complete and sign the Certificate of Independent Bid Determination (MBD 9) or disclosure of wrong information.

No bids from persons in the service of the state will be considered. The City Manager may reject a bid if the bidder or its directors have committed corrupt or fraudulent acts, failed to pay municipal rates/taxes for more than three months, performed unsatisfactorily in the last five years, abused the SCM system, been convicted of fraud or corruption, or failed to comply with a government contract.

The bid will be adjudicated using the 80/20 preference point system: 80 points for price, 20 points for specific goals. Bids will be evaluated in terms of the Supply Chain Management Regulations, Polokwane Municipality Supply Chain Management Policy, the Preferential Procurement Regulation, and other applicable legislation. The Council reserves the right to accept all, some, or none of the bids and is not obliged to accept the lowest bid. The Council may negotiate further conditions with the successful bidder.