5-Year contract for emission monitoring tests at hendrina power station (sanas accreditation required)

Scope of work: Perform parallel and correlation tests at Hendrina Power Station for 5 years. Activities may include: design, manufacturing, supply/delivery/transportation, construction/installation/maintenance, commissioning, professional services, or other. Full description to be aligned with NEC or FIDIC document requirements.

Closing date: 01 April 2021

Communication channels: E-mails, Minutes of Meetings, Fixed Contract Meetings, Weekly Progress Meetings & reporting. All documentation must be submitted per the contract agreement.

Databook Management: If applicable, submit databooks for review and acceptance. Include a list of purchase orders for quality-critical items.

Scope of work: Perform parallel and correlation tests at Hendrina Power Station for 5 years. Activities may include design, manufacturing, supply/delivery, construction/installation/maintenance, commissioning, or professional services. Full description to be provided as per NEC or FIDIC document. Special controls may be required for processes like welding, NDT/NDE. Quality control activities (e.g., checklists) must ensure deliverables meet quality expectations.

Methodology requirements: Submit Method Statements, Safe Working Procedures, PQRs (Procedure Qualification Records), and Repair Procedures. Maintain updated registers for PQRs, Method Statements, and Repair Procedures. Track and analyze audit findings, non-conformances (NCs), defects, and punch items. Provide monthly inspection analysis reports and databook status registers (milestone-based). Monitor inspection rejection rates.

Method statements must describe how jobs are carried out safely, including all risks identified in risk assessments and measures to control those risks. Ensures proper planning and resourcing for health and safety.

Post-delivery activities: Warranty period and conditions, customer satisfaction measurement, technical support, defect correction period, and retention funds. Must consider statutory, regulatory, and scope of work requirements.

Communication: Supplier Representative details and contacts must be provided. Use E-mails, Minutes of Meetings, Fixed Contract Meetings, and Weekly Progress Meetings for quality-related issues. All documentation must be submitted per the contract agreement.

Scope: Conduct parallel (QAL2) and correlation tests for Hendrina Power Station’s North and South stacks, as per Air Emissions License (AEL) no. 17/4/AEL/MP312/11/16. Work is executed as and when required by the station.

Key Requirements:

• All tests must be conducted by SANAS-accredited labs or labs accredited by equivalent foreign authorities.
• Once SANAS accreditation is finalized, only SANAS-accredited providers may perform correlation tests and spot checks.

Dust Monitor Correlation Tests (PM):

• Particulate emissions correlation tests: Minimum every 2 years (or more frequent if required by AEL).
• Spot checks: Conducted as needed (estimated 2 per year). If results fall outside 95% confidence bands, a full correlation test is required.

Gas Monitor Parallel Verification Tests (QAL2):

• Verification tests: Conducted at least once every 2 years to validate AMS uncertainty criteria and calibration functions.
• Spot checks: Conducted as needed (estimated 2 per year).
• Gas flow verifications: Conducted as and when required.

Biannual Isokinetic Sampling:

• Conducted as per Annexure A of GN 893 (22 November 2013).
• Sampling frequency: Once every 2 years for pollutants (PM, SO2, NOx).

General:

• A Quality Control Plan (QCP) must be in place and signed by engineering before work commences.
• Compliance with Eskom’s environmental, health, and safety standards, policies, and procedures is mandatory.
• Contractor must inform Eskom’s representative at least 48 hours prior to any hold points requiring Eskom’s involvement.

Standards and References:

• ISO 9096: Manual determination of mass concentration of particulate matter.
• ISO 12141: Determination of particulate matter at low concentrations (manual gravimetric method).
• ISO 10155: Automated monitoring of mass concentrations of particles (performance characteristics, test methods, specifications).
• Eskom Standard for Emission Monitoring and Reporting (20-56242363).

Spot checks:

• Conducted as and when required (estimated 2 per year).
• Comprise isokinetic traverses comparing measured emissions to predicted correlation values.
• Performed under normal operating conditions. If results fall outside 95% confidence bands, a full correlation test is required immediately or as soon as practically possible.

Compliance with the following is required:

• South African Air Quality Act.
• Eskom’s environmental, health, and safety standards, policies, and procedures.
• SANAS accreditation for labs conducting tests (or equivalent foreign accreditation until SANAS process is finalized).
• ISO 9001 Quality Management Systems.

Contractor must:

• Comply with Eskom’s environmental, health, and safety (EHS) standards, policies, and procedures.
• Inform Eskom’s representative at least 48 hours prior to any hold points requiring Eskom’s involvement.

Environmental compliance:

• All tests must align with the Air Emissions License (AEL) no. 17/4/AEL/MP312/11/16.
• Particulate emissions correlation tests must meet Minimum Emission Standards (MES), requiring audits by SANAS-accredited labs at least once every 2 years.
• Continuous Emission Monitoring Systems (CEMS) must be audited as per MES.

Evaluation will follow Eskom's Tender Technical Evaluation Procedure (Reference: 240-48929482). Compliance with ISO 9001 Quality Management Systems is required. South African Air Quality Act standards apply.

Scope: Provision of parallel and correlation testing services at Hendrina Power Station over a 5-year contract period. Work includes execution per a structured Quality Control Plan (QCP) with defined roles and intervention points.

Scope: Perform parallel and correlation tests at Hendrina Power Station for a 5-year period. Key deliverables include adherence to a Quality Control Plan (QCP) with defined intervention points (Hold, Witness, Review, Surveillance). Activities require approvals from Eskom Maintenance, Service Provider, System Engineer, QC Personnel, and Approved Inspection Authority (AIA). Standards and acceptance records must be documented per the QCP template.

Submit the following returnable documents as part of your bid: Form A (completed and signed).

Submit the following returnable document: Form A (completed and signed).

Technical requirements include:

• Documented criteria for the evaluation, selection, monitoring of performance, and re-evaluation of externally provided processes, products, and services (Clause 8.4 of ISO 9001:2015).

Compliance requirements include:

• Submission of Form A (completed and signed).
• Any additional customer-specific requirements as per the scope of work or specification.

Additional requirements include any customer-specific or scope-related specifications as outlined in the tender documents.

Evaluation is based on a scoring system with the following sections and points:

• SECTION A (Quality Management System Requirements - ISO 9001):

• Option 1 (Certified QMS): 4 points total. Requires: Valid ISO 9001 certification from an accredited body, with product/service scoping defined, issued by an approved authority with international accreditation, and a valid expiry date.

• Option 2 (Non-certified but compliant QMS): 7 points total. Requires: QMS manual or defining document, approved quality policy and objectives by top management, documented control of information (Clause 7.5), nonconforming outputs control (Clause 8.7), corrective action documentation (Clause 10.2), and internal audit documentation (Clause 9.2).

• SECTION B (Evidence of QMS in operation): 4 points total. Requires: Organizational chart and responsibility matrix (Clause 5.3), documented criteria for evaluation/selection/monitoring of external providers (Clause 8.4), latest internal audit report with nonconformity and corrective action details (Clause 9.2), and records of management review meetings.
• SECTION C (Contract Quality Plan): 1 point. Requires a draft Contract Quality Plan specific to the tender scope (Ref ISO 10005).
• SECTION D (Quality Control Plan): 1 point. Requires a draft or example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar/previous work (Ref ISO 10005).
• SECTION E (Additional Requirements): 2 points. Requires Form A (completed and signed) and any other customer-specific requirements per the scope or specification.

Scope: Provision of parallel and correlation testing services at Hendrina Power Station for a 5-year period. Note: Supply and delivery are excluded from tender returnables.

Scope: Provision of parallel and correlation testing services at Hendrina Power Station for 5 years. Note: Supply and delivery components are explicitly excluded from tender returnables.

Mandatory OHS compliance requirements:

• Submit Annexure B (Acknowledgement form for Eskom’s OHS legal and other requirements).
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS Plan aligned with scope of work.
• OHS Policy signed by CEO, compliant with OHS Act Section 7.
• Risk assessment for the project.

Supporting OHS documentation (as applicable):

• Plant Safety Regulation compliance.
• Eskom Standard 32-418: Working at Heights.
• Construction work permit requirements.
• Asbestos regulation/standard compliance.

Competency and certification requirements:

• OHS Competency (aligned with scope, risks, and OHS plan).
• Lifting Machinery Entity Certificate (LME).
• Lifting Machinery Inspector Certificate (LMI).
• Method statements for all relevant activities.
• Fire Watcher certification.
• Additional competencies as per scope of work.

Mandatory OHS requirements:

• Scope-specific OHS Specification.
• Scope-specific Baseline Risk Assessment.
• Annexure B (Acknowledgement of Eskom’s OHS legal and other requirements).
• Costing for Health and Safety management (excluded for low-risk supply/delivery).

Supporting OHS documentation:

• Plant Safety Regulation compliance.
• Eskom Standard 32-418: Working at Heights.
• Construction work permit requirements.
• Asbestos regulation/standard compliance.
• Letter of Good Standing (COIDA or equivalent).
• Valid OHS Plan.
• OHS Policy signed by CEO (must comply with OHS Act Section 7).

Competency and certification:

• OHS Competency (aligned with scope, risks, and OHS plan).
• Lifting Machinery Entity Certificate (LME).
• Lifting Machinery Inspector Certificate (LMI).
• Method statements for all relevant activities.
• Fire Watcher certification.
• Additional competencies as per scope of work.

Evaluation criteria are provided in Annexure X of the tender document. Bidders must consult this annexure for full details on scoring and evaluation methodology.

• Provision to perform parallel and correlation tests at Hendrina Power Station for a period of 60 months.
• Contract documents include Part C1 Agreements & Contract Data, Part C2 Pricing Data, and Part C3 Scope of Work.

• Service Manager: Goitsemang Kgwatlhe.
• Email: [email protected].
• Phone: 017 749 5416.
• Address: Hendrina Power Station.
• For adjudicator panel information contact Leighton Itholeng: Tel +27 (0)11 800 4031, Fax +27 (0)86 668 0419, Email [email protected].

• Submit the signed C1.1 Form of Offer and Acceptance as a returnable document.
• The offer must be signed by a duly authorised representative of the tenderer.
• The Employer may accept the offer by signing the Acceptance part and returning a copy.
• Failure to provide required securities, bonds, guarantees, or proof of insurance within two weeks of receiving the signed agreement constitutes repudiation.

Contractor must be a legally registered entity. Must have CIDB registration (number to be provided). Joint ventures are permitted but members are jointly and severally liable. Contractor must maintain its Broad-Based Black Economic Empowerment (B-BBEE) status; a decrease can lead to contract renegotiation or termination. Contractor must have no history of corrupt practices. Must comply with South African law, including the Construction Regulations and tax laws.

• Scope: Perform parallel and correlation tests at Hendrina Power Station for 60 months.
• Tests include: Dust Monitor Correlation Test (Isokinetic Sampling), Gas Monitor Parallel Verification Test (QAL2), Biannual Isokinetic Sampling, and Spot Checks as required.
• All tests must be conducted by SANAS accredited laboratories or labs accredited by similar foreign authorities.
• Frequency: Dust monitor correlation at least once every two years; gas monitor verification test at least once every two years; biannual isokinetic sampling; spot checks estimated twice per year.
• The Contractor must submit a program in Microsoft Excel or MS Project for acceptance before work starts, updated weekly, showing activity durations, work calendar, personnel, and interfaces.
• Activities are only complete when the Quality Inspection Plan is returned with all relevant signatures.

• Contractor must ensure qualified personnel on site and provide a site supervisor or project manager.
• Key persons’ details (name, job, responsibilities, qualifications, experience) and CVs must be submitted.
• Pricing assumptions under NEC3 TSC Option A require the price list to be fully inclusive of all service costs.
• The price list includes items for full statutory correlation tests, bi-annual isokinetic sampling, spot checks, and preliminary expenses (site establishment, safety requirements, accommodation, travel, report).

• Service period: 60 months; starting date TBC.
• Defect correction: 24 hours or as agreed after defect date of 52 weeks per Task Order.
• Key tests include: Full statutory correlation tests (North and South stacks), bi-annual isokinetic sampling, spot checks.
• Contractor must submit a program for acceptance before work, updated weekly, detailing activity durations, work calendar, personnel, and interfaces.
• Quality Inspection Plan (QIP) must be signed for activity completion.
• Management meetings include risk register, kick-off, early warning, overall contract, and weekly progress meetings.

• Contract is based on NEC3 Term Service Contract Option A (Priced contract with price list).
• Price List includes items for full statutory correlation tests, bi-annual isokinetic sampling, spot checks, and preliminary expenses.
• Prices must be fully inclusive of all costs to provide the service, including defect correction unless due to Employer’s risk.
• Payment terms: 30 days from receipt of tax invoice; interest at Standard Bank prime rate if delayed.
• VAT: Contractor must include Employer’s VAT number 4740101508 on invoices.

• Payment terms: Within 30 days from receipt of tax invoice.
• The Contractor must provide a tax invoice within one week of receiving a payment certificate from the Service Manager.
• Invoices must include the Employer’s VAT number 4740101508.
• Late tax invoice submission delays payment; interest is calculated from the delayed payment date.
• Currency: South African Rand.
• Interest rate: The publicly quoted prime rate of Standard Bank of South Africa.
• Pricing is based on NEC3 Term Service Contract Option A (Priced contract with price list). Prices must include correction of defects unless due to Employer’s risk.

• B-BBEE: Contractor must notify Employer within seven days of any change in B-BBEE status and submit an updated verification certificate within 30 days. Decreased status may lead to renegotiation or termination.
• Ethics: Any illegal or corrupt practice constitutes grounds for termination.
• Confidentiality: Contractor must not disclose contract information without permission.
• Health, safety, and environment: Contractor must comply with Construction Regulations, all applicable laws, and Employer’s rules.
• Insurance: Contractor must provide cover for deductibles in Employer’s insurance as per ‘Format TSC3’ available on Eskom’s website.
• VAT: Contractor must include Employer’s VAT number 4740101508 on invoices.

• Contractor must take all reasonable precautions for health and safety and comply with Construction Regulations and all applicable laws.
• Employer may appoint Contractor as Principal Contractor.
• Safety violations lead to work stoppage, Defect Notifications, and zero tolerance; ignorance may result in contract termination.
• Contractor must attend induction and submit a safety file.
• Employer permit regulations must be strictly adhered to.

• Contractor must comply with all applicable environmental laws, regulations, and Employer’s policies.
• Environmental controls include fauna & flora, noise, dust, water, and waste management.
• Particulate emissions correlation tests required every two years unless more frequent checks needed.
• Minimum Emission Standards require audits by SANAS accredited laboratory at least once every two years; until finalized, bi-annual correlation tests and spot checks by independent consultants suffice.
• Once SANAS accreditation process finalized, a SANAS accredited provider must be used.

• Contract based on NEC3 Term Service Contract (June 2005) with main Option A (Priced contract with price list) and secondary options including X1, X2, X17, X18, X19, X20, and Z.
• Law of contract: Republic of South Africa.
• Language: English.
• Service period: 60 months; starting date TBC.
• Defect correction period: 24 hours or as agreed after defect date of 52 weeks per Task Order.
• Payment assessment interval: Within 21 days after preliminary correlation curve issued.
• Insurance: Employer provides insurances as per ‘Format TSC3’; Contractor covers deductibles.
• Dispute resolution: First referred to Service Manager and Contractor site manager, then to senior management, then to Eskom panel of adjudicators, with arbitration as tribunal.
• Termination: Possible for B-BBEE status decrease, illegal practices, or failure after two Defect Notifications.
• Limitation of liability: Contractor’s liability for indirect/consequential loss limited to R0; other liabilities capped as per contract data.

• The Contractor must comply with all Employer’s Quality requirements and policies.
• A Quality Inspection Plan (QIP) must be signed by the Employer on commencement, showing all hold points and witness points for critical activities.

Scope: Provision of parallel and correlation testing services at Hendrina Power Station for 5 years. Pre-Contract Award Quality Requirements apply (Category 2 selected). Only one category may be selected. Indicate if site assessment is applicable.

Complete and sign Form A (Template Identifier 240-43921804 Rev 3) to acknowledge acceptance of Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard. Select only one applicable category (Category 2 is pre-selected in this document). Indicate whether site assessment is applicable.

Pre-Contract Award Quality Requirements apply (Category 2 selected). Post-Contract Award includes: Contract Execution, Supplier Quality Performance Monitoring Phase, Eskom Rights of Access, Eskom Rights to Information, Preservation, Quality Audits, Management of Nonconformities, and Special Processes. ISO 9001 Standard clauses (4-10) are applicable.

Methodology must align with ISO 9001 principles: Customer Focus, Leadership, Engagement of People, Process Approach, Improvement, Evidence-Based Decision Making, and Relationship Management. Clauses 4-10 of ISO 9001 must be addressed.

Post-Contract Award: Contract Execution and Supplier Quality Performance Monitoring Phase are mandatory. These are governed by clause 3.7.-105658000.

Compliance with Eskom Supplier Quality Requirements (240-105658000 Specification) and ISO 9001 Standard is mandatory. Tenderer must sign Form A to confirm acceptance.

Evaluation based on ISO 9001 Standard compliance (Clauses 4-10 and Principles 1-7). Post-contract evaluation includes Contract Execution, Supplier Quality Performance Monitoring, and Quality Audits. Performance Evaluations and Evidence-Based Decision Making are required.

Effective Date: 01 February 2015

Review Date: November 2026

Submit the completed Supplier Declaration of Interest form as a returnable with your enquiry, tender, or attendance at a negotiation. Key requirements:

• Declare any Eskom employees or directors holding an interest in your company (shareholders, directors, members, partners, line managers, or fellow employees).
• Disclose any close family or associate relationships with Eskom employees/directors involved in the procurement process.
• Report any business courtesies (gifts, meals, entertainment, etc.) exchanged with Eskom employees/directors in the last 12 months.
• If acting as a consultant, declare all other services currently provided to Eskom business units, divisions, subsidiaries, or key suppliers.
• The declaration must be signed under oath, certifying the accuracy of the information provided.

Returnable documents:

• Completed Supplier Declaration of Interest form must accompany your enquiry, tender, or negotiation attendance.

Mandatory compliance requirements:

• Submit a signed Supplier Declaration of Interest form, certifying the truthfulness of the information under oath.
• Disclose conflicts of interest involving Eskom employees/directors, including:
• Employment or directorship at Eskom.
• Close family or associate relationships with Eskom personnel involved in procurement.
• Business courtesies exchanged with Eskom employees/directors in the past 12 months.
• Consultants must declare all other services provided to Eskom or its suppliers.
• Eskom reserves the right to act against suppliers or individuals if declarations are found to be false.

Consultants must disclose all services provided to:

• Eskom business units, divisions, or subsidiaries.
• Eskom suppliers of primary energy (coal, water, fuel, logistics).
• Eskom suppliers of strategic commodities (primary plant, IT hardware/software, construction, consulting, professional services).
• Key industrial customers.

A consultant is defined as a supplier providing advice or contracted deliverables linked to Eskom’s strategic direction or requiring registered professionals (e.g., attorneys, auditors, engineers).

• This document defines the mandatory and qualitative evaluation criteria for tender technical evaluation.
• Tenderers meeting the minimum threshold will be considered further.

• Scope: Perform parallel and correlation tests at Hendrina Power Station (North and South Stacks) for 5 years.
• General scope requirements: Supplier must conduct:

• Dust Monitor Correlation Test (Isokinetic Sampling).
• Gas Monitor Parallel Verification Test (QAL2).
• Biannual Isokinetic Sampling.
• Spot checks as and when required.

• All tests must be conducted by SANAS accredited labs or labs accredited by similar foreign authorities.
• Dust monitor correlation test (PM):

• Particulate emissions correlation tests every two years (or more frequent if required by power station's AEL).
• Spot checks: Estimated two per year per monitor.

• Gas monitor parallel verification test (QAL2):

• Verification test on each gas monitor every two years.
• Spot checks: Estimated two per year per monitor.
• Gas flows verification as when required.

• Biannual isokinetic sampling:

• Conducted as per Annexure A of GN 893 22 November 2013 (requirement per Hendrina Power Station AEL No: 17/AEL/MP312/11/16).
• Sampling of pollutants (PM, SO2, NOx) once every two years.

• Spot checks:

• Comprise isokinetic traverses to compare measured emission to predicted correlation.
• Done at normal operating conditions.
• If points fall outside 95% confidence bands, a full correlation is required.
• Frequency: As and when required, estimating two per year.

• Supplier must ensure a Quality Control Plan (QCP) is in place and signed by engineering before work commences.
• Normative references: Eskom Generation Tender Technical Evaluation Procedure (240-168966153) and ISO 9001 Quality Management Systems.
• Informative references: South African Air Quality Act, ISO 9096, ISO 12141, ISO 10155, and Eskom Standard for Emission Monitoring and Reporting (20-56242363).
• Definitions: Employer is Eskom, Employer’s Premises is Hendrina Power Station.

• Technical evaluation threshold: Minimum weighted final score of 70% required.
• Scoring methodology:

• Score 5 (100%): Fully compliant with no foreseen technical risks.
• Score 4 (80%): Compliant with acceptable technical risks, exceptions, or conditions.
• Score 2 (40%): Non-compliant with unacceptable technical risks, exceptions, or conditions.
• Score 0 (0%): Totally deficient/non-responsive.

• Company experience: Traceable experience in Stack Emission Testing in South Africa.
• Similar work experience: Submit minimum 3 orders or contracts for stack testing (dust monitor correlation and gas monitor parallel verification tests), preferably within Eskom.

• Supplier must ensure a Quality Control Plan (QCP) is in place and signed by engineering before work commences.
• All tests must be conducted by SANAS accredited labs or labs accredited by similar foreign authorities.
• ISO 9001 and ISO 17025 certification or compliance is required.

• Mandatory gatekeeper criteria (must be met for technical qualification):

• SANAS accreditation: Provide proof of SANAS accreditation according to Minimum Emission Standards (MES) requirements.
• Membership of Stack Testers South Africa (STSA): Provide proof of valid membership to STSA (a sub-committee of NLA-SA).

• Additional compliance requirements:

• ISO 9001 and ISO 17025 certification or compliance: Submit relevant certificates and/or audit reports demonstrating valid accreditation or compliance.
• Company experience: Submit company profile indicating years of experience with reference lists of relevant jobs completed.
• Similar work experience: Submit minimum 3 orders or contracts for stack testing (dust monitor correlation and gas monitor parallel verification tests), preferably within Eskom.
• Method statement: Submit method statement demonstrating understanding of scope and ability to conform to Eskom Standard 240-56242363.
• Data pack: Submit at least one fully signed-off data pack with completed reports for similar scope.

• Dust monitor correlation tests are required per Minimum Emission Standards (MES), which mandate auditing by a SANAS accredited laboratory at least once every two years.

• Closing date: 01 April 2023.
• No other dates (briefings, site visits, clarification deadlines) are specified in the document.

• Department: Hendrina Power Station.
• No specific contact names, emails, phones, or submission addresses are provided in the document.

• Submit quarterly SDL&I compliance reports using the Data Collection Template.
• Return the SDL&I Implementation Schedule to the SDL&I representative within 28 days after contract award.
• Failure to meet SDL&I obligations may invoke retention clauses and a penalty of 1.5% of the contract value.
• Eskom will retain 1.5% of every invoice (excluding VAT) as security for SDL&I obligations, released only upon full fulfilment.

• If applicable, submit SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule).

• Scope: Provision of correlation test at Hendrina Power Station for a period of 5 years.
• Duration: 5 years.
• Note: Failure to meet CIDB Construction Skills Development Goal (CSDG) mandatory percentage will render the tender non-responsive.
• Skills development: Tenderers must propose developing skills for unemployed candidates, excluding Eskom employees and registered learners.
• Tenderers bear full cost for skills development; they may approach SETAs for grants or SARS for tax rebates.

• Skills development may involve SETA-accredited training providers.
• Tenderers bear full cost for developing skills; Eskom provides no financial contribution.
• Tenderers advised to approach SETAs for grants, subsidies, incentives, and SARS for tax rebates.

• Separate pricing into local and imported components as per Price Schedule.
• Local procurement content calculated as total spending minus imported component.

• Pricing must separate local and imported components as per the Price Schedule.
• Local procurement content is total spending minus imported component.
• Eskom target for local procurement content is 100%.

• B-BBEE: A valid B-BBEE certificate or sworn affidavit is a condition for contract award.

• Exempted Micro Enterprise (annual revenue ≤ R10 million): may submit sworn affidavit.
• Qualifying Small Enterprise (annual revenue ≤ R50 million): must comply with QSE scorecard unless ≥51% black-owned, then sworn affidavit.
• Large enterprise (annual revenue > R50 million): must submit valid B-BBEE certificate.

• Required documents to claim preference points:

• Valid B-BBEE certificate from SANAS-accredited agency, or sworn affidavit/CIPS affidavit.
• Proof of ownership/shareholding (preferably CIPC documentation) with breakdown.
• Certified ID copies of shareholders.
• Proof of disability (if applicable).
• For trusts, consortia, or joint ventures: consolidated B-BBEE status level verification certificate.

• Local content: If designated sectors apply, minimum local production and content thresholds must be fully achieved.
• CIDB: If CIDB compulsory training applies, supplier must match Eskom’s CSDG targets; failure renders tender non-responsive.
• SDL&I obligations include B-BBEE improvement/retention plans, local procurement (100% target), job creation/retention proposals, and skills development proposals.

• For B-BBEE sworn affidavits, ensure validity:

• Deponent name and ID number as per identity document.
• Deponent designation (director, owner, member) indicated.
• Enterprise name per CIPC registration and business address.
• Percentage black ownership, black female ownership, designated group (no blanks).
• Total revenue for year under review, based on audited statements or management accounts.
• Financial year end specified.
• B-BBEE status level ticked.
• Empowering supplier status indicated; for QSEs, basis selected.
• Deponent and Commissioner of Oath sign same date, in presence of Commissioner.
• Commissioner cannot be employee or ex officio of enterprise.

• Submit quarterly SDL&I compliance reports using Data Collection Template.
• Eskom reviews reports within 30 days and notifies if obligations not met.
• Implement corrective measures before next report if notified, else retention clauses invoked.
• Return SDL&I Implementation Schedule to SDL&I representative within 28 days after contract award for monitoring.

• CIDB Skills Development: If CIDB compulsory training applies, match Eskom’s CSDG targets.
• Failure to meet CIDB CSDG mandatory percentage renders tender non-responsive.

• If B-BBEE documentation not provided: tenderer not disqualified but scores 0 for specific goals and only price points.

Scope: Provision to perform parallel and correlation testing at Hendrina Power Station for a period of 5 years.

Closing date: 2026-08-04 at 10:00 AM. Non-compulsory clarification meeting: 2026-07-21, 10:00–12:00 via MS Teams (email required). Clarification queries deadline: 5 working days before closing (2026-07-21).

Non-compulsory clarification meeting: Date: 2026-07-21, Time: 10:00–12:00 via MS Teams. Suppliers must email to request access. PPE required for onsite attendance.

Eskom Representative: Oneill Moshobane. Tel: (013) 296 3476. Email: [email protected]. All queries must be directed to the Eskom Representative in writing. Fraud/corruption reporting: 0800 11 2722 or [email protected].

Submit tender electronically via Eskom E-tendering site (eskom.co.za) by 2026-08-04 at 10:00 AM. No hard copies or zipped files accepted. Upload documents under folders: Technical, Commercial, Financial, and Other. All documents must be in PDF format (max 500MB per file, total submission max 4GB). Price list must be submitted in both PDF and Excel. Latest submission version overrides previous ones. Ensure submission status is marked as 'complete'. Resubmissions are allowed but only the latest version is considered. Tenders will not be opened, and prices will not be read out. Tender validity period is 120 days from closing date. Alternative tenders are not permitted.

Submit via Eskom E-tendering site by 2026-08-04 at 10:00 AM. Documents must be in PDF (price list also in Excel). Upload under folders: Technical, Commercial, Financial, Other. Max 500MB per file, total max 4GB. No zipped files or hard copies. Mandatory returnables at closing (disqualifiable if missing): Annexures A-J, SBD forms, Integrity Pact, CPA requirements. Non-disqualifiable returnables: May be requested within 5 working days if incomplete. Evaluation returnables: Submit at closing; incomplete submissions score zero. Pre-award returnables: Mandatory for contract award (e.g., CSD registration, tax clearance).

Tenderers must: not be on international sanctions lists; not submit multiple tenders (except for size limits); have JV/consortium agreements with joint/several liability; have no conflicts of interest; not be restricted by National Treasury, Eskom, or on Tender Defaulters list; not subcontract 100% of the work; and not have nationality of sanctioned countries. Eligibility also requires compliance with all mandatory returnables and meeting gatekeeper technical criteria (SANAS accreditation and STSA membership).

Scope: Provision of parallel and correlation testing at Hendrina Power Station for 5 years. Mandatory technical requirements: SANAS accreditation for Emissions testing and Ambient air monitoring. Membership in Stack Testers South Africa (STSA) with valid proof. Quality Management: SECTION A: Documented QMS compliant with ISO 9001 (not necessarily certified). SECTION B: Evidence of QMS in operation. SECTION C: Draft Contract Quality Plan specific to scope (Ref ISO 10005). SECTION D: Quality Control Plan/Checklist/ITP per scope (Ref ISO 10005). SECTION E: Additional user-defined requirements. Experience: Traceable experience in correlation and parallel testing of CEMS on combustion plants within the last 5 years. Supporting documents: Reference letters, completion certificates, purchase orders/contracts, client contact details.

Mandatory gatekeepers: SANAS accreditation for Emissions testing and Ambient air monitoring. Membership in Stack Testers South Africa (STSA) with valid proof. Company experience (50 points): More than 7 similar projects (25 points), 3-6 projects (4 points), 1-2 projects (2 points), 0 projects (0 points). Supporting documents: Reference letters, completion certificates, purchase orders/contracts, client contact details.

SECTION A: Documented QMS compliant with ISO 9001 (not necessarily certified). SECTION B: Evidence of QMS in operation (Ref 240-105658000). SECTION C: Draft Contract Quality Plan specific to scope (Ref ISO 10005). SECTION D: Quality Control Plan/Checklist/ITP per scope (Ref ISO 10005). SECTION E: Additional user-defined requirements and standards.

Pricing Schedule/BOQ must be submitted in PDF and Excel format. Upload size: Max 500MB per document, total submission max 4GB. Prices evaluated inclusive of VAT, corrected for errors, excluding contingencies, and adjusted for variations. Unconditional discounts considered; conditional discounts implemented at payment. Cataloguing may be required post-award; include a line item in the pricing schedule if applicable.

Pricing schedule must be submitted in PDF and Excel. Prices evaluated inclusive of VAT, corrected for errors, excluding contingencies, and adjusted for acceptable variations. Payment terms: Contracts below R50M (incl. VAT) paid within 30 days of undisputed invoice receipt. Contracts above R50M (incl. VAT) paid within 60 days. Performance security: If required, provide a performance bond or demand guarantee from at least two Eskom-approved financial institutions. Cataloguing may be required post-award; include a line item for cataloguing in the pricing schedule if applicable. Eskom reserves the right to negotiate prices post-bid if not market-related.

Mandatory: CSD registration (proof required prior to award). Eligibility: Tenderers must not be on sanctions lists, National Treasury restrictions, Eskom’s Tender Defaulters list, or have conflicts of interest. Joint ventures must explicitly state joint and several liability. Tenders signed by unauthorised persons are disqualified. Subcontracting 100% of scope is not allowed. Additional: SHEQ requirements, financial viability (annual financial statements mandatory for CIDB transactions >R30K excl. VAT). Tax compliance: Certified tax clearance certificate required for local tenderers (unless SARS PIN provided) and foreign tenderers with SA footprint. Foreign suppliers without SA footprint must complete SBD1. Employment Equity: Proof of compliance required for designated employers (SA only). CIDB grading: Valid proof required if applicable. Returnables: Annexures A-J, SBD forms, Integrity Pact, CPA requirements, and financial statements must be submitted as specified.

B-BBEE Status Level points (80/20 system): Level 1 (20), Level 2 (18), Level 3 (14), Level 4 (12), Level 5 (8), Level 6 (6), Level 7 (4), Level 8 (2), Non-compliant (0). Specific Goals scored out of 20 points per PPPFA. Failure to submit Specific Goals evidence results in 0 points but not disqualification.

Mandatory OHS requirements: Signed acknowledgement of Eskom’s OHS legal requirements (Annexure B). OHS plan addressing project risks and aligned with Eskom’s specifications. Baseline OHS Risk Assessment (BRA) with methodology. Valid Letter of Good Standing (COIDA or equivalent). OHS policy signed by CEO, compliant with OHS Act Section 7. PPE required for site visits: Safety boots, hard hat, ear plugs, reflectors, goggles. No entry without full PPE.

Contract type: NEC3 Terms of Service, Main Option: Priced contract with activity schedule. Secondary Options: W1 (Dispute resolution), A (Priced contract with price list), X1 (Price adjustment for inflation), X2 (Changes in law), X17 (Low Service Damage), X18 (Limitation of liability), X19 (Task Order), Z (Additional conditions). Performance security: Performance bond or demand guarantee from at least two Eskom-approved financial institutions if required. Tender validity: 120 days from closing date. Contractual requirements (CSD registration, SHEQ, financial viability) assessed post-evaluation. Failure to meet contractual requirements may result in non-responsiveness.

Tender submission implies acceptance of Eskom Standard Conditions of Tender (available at www.eskom.co.za). Tender Data takes precedence over Standard Conditions in case of ambiguity. Tenders will not be opened, and prices will not be read out. Eskom reserves the right to negotiate with preferred bidders if prices are not market-related. Subcontracting with subsidiaries must be declared to avoid fronting allegations.

Eligibility: Open to single companies, JVs, or consortia. Ineligible if: On sanctions lists, restricted by National Treasury/Eskom, on Tender Defaulters list, conflict of interest, non-authorised signatories, or subcontracting 100% of scope. JVs must confirm joint and several liability. Basic compliance: Meet eligibility, submit complete tender (commercial, financial, technical), and mandatory returnables by deadlines. For E-Tendering, failure to upload documents renders tender non-responsive.

Pricing (80 points): Evaluated inclusive of VAT, corrected for errors, excluding contingencies, adjusted for variations, and compared via Net Present Value. Unconditional discounts considered; conditional discounts implemented at payment. Specific Goals (20 points): Scored per PPPFA. B-BBEE points: Level 1 (20) to Non-compliant (0). Functional/Technical: Mandatory SANAS accreditation and STSA membership. Company experience (50 points) based on similar projects completed in the last 5 years.