Turnkey repairs and refurbishment of ngcobo transido – eastern cape development corporation

Procurement enquiries (tender documents, queries):

• Contact: Ms S Vanda
• Email: [email protected] (copy [email protected])
• Telephone: 043 704 5600
• Address: ECDC Head Office, ECDC House, Ocean Terrace Park, Moore Street, Quigney, East London

Site access:

• Contact: Ms C Sigcu
• Email: [email protected]
• Telephone: 043 704 5601

Submission address (deliver bids):

ECDC Head Office

ECDC House

Ocean Terrace Park, Moore Street

Quigney, East London

Attention: Ms S Vanda

Bid reference: ECDC/INFRA/427/102026

Submission method: physical delivery only. Submit one duly signed original plus a PDF soft copy on a memory stick (no discs) of the signed original. Seal the original and copy as separate packages marked "ORIGINAL" and "COPY", each showing the employer's address, bid reference number, and the bidder's name and contact address. Place both in an outer package marked only with ECDC's details. Offers by fax, telephone, telex, or email are rejected. No alterations or correction fluid; corrections must be initialled. The bid box is open weekdays 08:00 to 16:30. Late submissions are not accepted and will be returned unopened where practicable. Proof of posting is not proof of delivery.

Returnable documents (all must be completed, signed, and submitted):

• Cover page with bidder name, CSD number, and CRS number.
• Letter of Authority or Board Resolution authorising the signatory (see compliance requirements).
• Proof of tax compliance (each JV/consortium/subcontractor party separately).
• CIDB registration proof (5 GB or higher).
• Professional registration details for the required team members.
• ISO 9001 certificate for the high-security fencing supplier and 10-year gate guarantee.
• Letter of intent from an approved insurer for the Performance Bond.
• Completed Bill of Activities and Bill of Quantities.
• SBD 6.1 (Preference Points Claim) and other standard forms as listed in the document.

Disqualification risks:

• Missing or unsigned mandatory returnables.
• Non-attendance at the compulsory briefing.
• Late submission.
• Architect or engineer participating in more than one bid.

Evaluation is in three stages:

Stage 1 – Pre-qualification (mandatory): Bidders must meet all mandatory requirements listed in the returnable documents. Failure disqualifies the bid.

Stage 2 – Functionality: Bidders must score a minimum of 60% for functionality to proceed to Stage 3. The detailed functionality criteria and maximum scores are set out in T2.1.

Stage 3 – Preferential procurement points: The 80/20 preference point system applies (for bids with a rand value between R2 000 and R50 000 000 inclusive of all taxes). Price and specific goals points are calculated in accordance with the PPPFA and Preferential Procurement Regulations 2022. For joint ventures/consortia, preference points are allocated proportionately based on each member's qualification for the specific goal, with substantiating proof required.

Scope: Turnkey solution for the repairs and refurbishment of the Ngcobo Transido, including design and construction oversight. The turnkey team must include:

• Building contractor with CIDB grading 5 GB or higher.
• Professionally registered Architect (Pr. Tech or higher) with SACAP.
• Professionally registered Civil or Structural Engineer (Pr. Technologist or higher) with ECSA.
• Professionally registered Health and Safety Agent (Pr. CHSA) with SACPMP.
• A Social Facilitator.

Site location: Ngcobo Transido. GPS coordinates: Latitude 31°40'38.8" S, Longitude 28°00'05.2" E (note: briefing section gives different coordinates 31°18' 23.7" S and 28°44' 38.0" E – verify on site).

Fencing: High-security fencing supplier must hold a valid ISO 9001 certificate; gates must carry a 10-year guarantee. On completion of fence installation, the contractor must provide a Certificate of Compliance.

Bidders must visit the site to assess conditions and price the Bill of Activities and Bill of Quantities correctly. The project is turnkey, so bidders must familiarise themselves with site conditions, works extent, complexity, and safety risks.

Pricing: Complete the Bill of Activities and Bill of Quantities as provided. The financial offer will be reduced to a comparative basis.

Performance Bond: A letter of intent from an approved insurer to provide the Performance Bond must be submitted with the tender. The Performance Bond itself is to be submitted within 14 days after award (the document marks this as N/A, but the letter of intent is required).

Retention: 10% retention will be deducted from monthly payment certificates as a form of guarantee.

Payment: Monthly payment certificates are used.

No payment is required to obtain tender documents.

CSD registration: Mandatory. Bidders must be registered on the National Treasury Central Supplier Database with active supplier status. The CSD number must appear on the cover page. CSD status is verified at closing, during evaluation, and at award. Inactive status disqualifies. Bidders under deregistration have 7 working days to remedy. Restricted or defaulting suppliers are disqualified. Each JV/consortium member must be registered.

State employees: Bids from persons in the service of the state, or companies with directors who are state employees, will not be considered (per Public Service Regulations 2016).

Tax compliance: Mandatory. Bidders must be tax compliant. Each JV/consortium/subcontractor party must submit separate proof of tax compliance. Tax status is verified on the CSD before award; non-compliant preferred bidders have 7 working days to remedy, failing which they are disqualified.

CIDB grading: Mandatory. Bidders must be registered with the CIDB in the 5 GB (General Building) class or higher, in accordance with the sum tendered or Regulation 25(1B) or 25(7A). Joint ventures: every member registered; lead partner must have a GB designation not lower than one level below required; combined grading must meet the required level.

Professional registrations: Mandatory. The turnkey team must include:

• Architect (Pr. Tech or higher) registered with SACAP.
• Civil or Structural Engineer (Pr. Technologist or higher) registered with ECSA.
• Health and Safety Agent (Pr. CHSA) registered with SACPMP.
• Social Facilitator.

A list of the allocated professionals with their registration details must be submitted.

Professional exclusivity: An architect or architectural firm, and a civil or structural engineer or engineering firm, may participate in only one turnkey bid and be associated with only one contractor. Violation disqualifies.

COIDA: The successful bidder must submit a valid Letter of Good Standing from the Compensation Commissioner within 14 days prior to contract commencement or after signing the award letter.

Other: Bidders must not be insolvent, in receivership, under business rescue, or have abused the employer's SCM system. Must have legal capacity and be able to perform the contract safely.