3-Year water quality management services for SAFCOL plantations in mpumalanga

• The scope involves water quality management services across multiple SAFCOL plantations.
• Services include chemical dosing apparatus provision and maintenance, chemical supply and topping up, sampling and analysis, travel, and same-day residual testing.

• Head Office Phone: +27 12 436 6300
• Head Office Address: PO Box 1771, Silverton, 0127.

• Late submissions will not be considered.
• The bid and all information must be held in strict confidence.
• Bidders may not disclose any information, documents, or products to any other party without prior written approval from SAFCOL.
• Successful bidders may be subjected to screening and signing of a confidentiality oath.

No explicit eligibility criteria stated in provided document. However, bidders must: 1) Maintain confidentiality of all bid information, 2) Not disclose information to third parties without SAFCOL written approval, 3) Accept that copyright and intellectual property rights belong to SAFCOL, 4) Possibly undergo screening and sign confidentiality oath if successful, 5) Submit bids before closing date (July 22, 2026) as late submissions will not be considered.

• The service covers water quality management across multiple plantations and sites for a 3-year period.
• Key deliverables per site include:

• Provision, installation, and maintenance of simple chemical dosing apparatus (once-off per site).
• Supply and topping up of chemicals monthly for 36 months.
• Monthly sampling, analysis, and submission of results for main parameters; quarterly full analysis with clear recommendations.
• Monthly travel to business units.
• Same-day conduction of chemical residual tests and issuance of results.

• Sites are grouped into Part A (full package) and Part B (packaged treatment plants), covering water and sewer treatment at various locations.

• Bidders must complete a detailed pricing schedule covering multiple plantations and sites.
• The schedule is divided into Part A (full package) and Part B (packaged treatment plants).
• Each item requires unit, quantity, rate, and amount for a 36-month period (except where noted).
• A summary sheet must total costs excluding VAT, with VAT added at 15%.

• Pricing must be submitted using the provided pricing schedule format (Item, Description, Unit, QTY, Rate, Amount).
• The contract duration is 36 months for most line items.
• Prices must be broken down per plantation and site as detailed in the schedule.
• The total cost must be calculated excluding VAT, with VAT added at 15%.
• SAFCOL reserves the right to negotiate price with the preferred bidder.

• All intellectual property rights from the work conducted vest in SAFCOL and cannot be distributed, published, or disclosed without prior explicit written consent.
• Successful bidders may be subjected to screening and signing of a confidentiality oath.

• Intellectual property rights for all work conducted remain vested in SAFCOL and cannot be distributed, published, or disclosed without prior explicit written consent.
• Successful bidders may be subjected to screening and signing of a confidentiality oath.

• SAFCOL reserves the right not to award the bid/contract.
• SAFCOL reserves the right to negotiate price with the preferred bidder.
• Late submissions will not be considered.
• All bid information must be kept confidential.
• Bidders cannot disclose information without prior written approval.
• Copyright of all resulting documentation belongs to SAFCOL.

• This tender is for the appointment of a service provider to undertake water quality management for SAFCOL (South African Forestry Company SOC Ltd) for a period of 3 years.
• SAFCOL, a state-owned forestry company, requires water treatment services due to remote plantation locations where municipal services are unavailable or expensive.
• The service includes provision of dosing systems, filtration, supply of SABS-approved chemicals, sampling, laboratory analysis, and corrective measures to ensure compliance with SANS 241 and the Water Services Act.
• Work covers multiple sites across two regions (South and North) in Mpumalanga and Limpopo, involving potable water and wastewater treatment.

• Closing date and time: 22 July 2026 at 12:00.
• Compulsory briefing session: 08 July 2026 from 11:00 to 12:30, held on Microsoft Teams.
• Deadline for questions or enquiries: 11 July 2026 at 12:00.
• Bid validity period: 90 days from the closing date (22 July 2026).

• For bidding procedure enquiries: Contact Lungile Moeketsi via email at [email protected].
• For technical information: Contact Selby Mwelase via email at [email protected].
• General tender enquiries email: [email protected].
• Submission address: SAFCOL Nelspruit Office, ABSA Square, 3rd Floor Reception, 20 Paul Kruger Street, Mbombela, Nelspruit.

• Submit your bid to the SAFCOL Nelspruit Office, ABSA Square, 3rd Floor Reception, 20 Paul Kruger Street, Mbombela, Nelspruit.
• Closing date: 22 July 2026 at 12:00. Late bids will not be considered.
• A compulsory briefing session will be held on Microsoft Teams on 08 July 2026 from 11:00 to 12:30. Failure to attend leads to disqualification.
• Bids must be deposited in the tender box next to reception. The box is accessible Monday to Friday, 08:00 to 16:30.
• Use only the official bid forms provided; do not retype them.
• Submit an original bid document and one copy.
• Required returnable documents include: SBD1 (Invitation to Tender), SBD3.1 (Pricing Schedule), SBD4 (Bidder’s Disclosure), SBD6.1 (Preference Point Claim Form), certified CIPC registration documents, Central Supplier Database (CSD) Registration Summary Report, and supporting documents for mandatory criteria.
• Bids must be in English.
• Bidders must ensure all pages are present and use black ink.
• Bidders using couriers must instruct them to deposit bids in the tender box to avoid misplacement.

• Scope: Appointment of a service provider to undertake water quality management for a period of 3 years.
• Deliverables include:

• Provision of a simple chemical dosing mechanism and filtration systems.
• Supply and topping up of water treatment chemicals (must be SABS approved).
• Sampling and submission of water samples to reputable scientific laboratories.
• Analysis of laboratory results and implementation of corrective measures if deviations from standards occur.
• Monthly submission of test results to the responsible business unit and infrastructure section.

• Services cover both potable water and wastewater, complying with SANS 241 and the Water Services Act.
• Work includes two regions:

• South Region: Ngome, Roburnia, Jessievale, Belfast, Nelshoogte, Berlin, Uitsoek, and Brooklands plantations.
• North Region: Witklip, Tweefontein, Bergvliet, Wilgeboom, Blyde, Woodbush, Entabeni, JDM Keet, Timbadola Sawmill.

• The service provider must conduct residual chemical tests on sampling day.
• The service provider is responsible for medical assessment, qualifications, and induction of its employees.

• SAFCOL supports B-BBEE and requires bidders to demonstrate commitment in ownership, skills transfer, employment equity, and procurement practices.
• The Preferential Procurement Policy Framework Act and 2022 Regulations apply.

• Key performance areas include provision of controllable dosing systems, water test results from reputable laboratories, implementation of corrective measures if standards are deviated, and guidance on sampling and testing.
• Deliverables include dosing mechanisms, filtration systems, chemical supply, sampling, laboratory analysis, and corrective action.
• SAFCOL reserves the right to request clarifications, conduct inspections, and link conditions to bid acceptance.
• The lowest bid may not necessarily be accepted.

• Complete and submit SBD3.1 Pricing Schedule.
• Indicate total bid price inclusive of VAT in South African Rand (ZAR).
• Ensure price is consistent across all submissions.
• Specify if rates are firm for the full contract period; if not, provide adjustment basis (e.g., CPI) and cost breakdown.
• No price adjustments 100% linked to exchange rate variations are allowed.

• Submit SBD3.1 Pricing Schedule with total bid price inclusive of VAT.
• All prices must be quoted in South African Rand (ZAR) and be VAT inclusive.
• Indicate if rates are firm for the full 3-year contract period. If not, provide details of adjustment basis (e.g., CPI) and cost breakdown.
• No price adjustments 100% linked to exchange rate variations are allowed.
• Clearly specify any additional costs.
• The total bid price must be consistent across all pricing submissions.

• Mandatory registration on the Central Supplier Database (CSD). Provide your CSD number.
• Tax Compliance Status (TCS) or PIN from SARS is required. If not available, provide CSD number.
• Submit proof of B-BBEE status: B-BBEE certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points.
• Provide company registration documents (CIPC), VAT registration number, PAYE number, COIDA number, and UIF number.
• Employees must be covered under the Compensation for Occupational Injuries and Diseases Act (COIDA). SAFCOL may request proof of registration and good standing.
• Bidders must disclose any relationship with state employees and declare no conflicts of interest.
• Bidders listed on the National Treasury’s database of restricted suppliers or defaulters will be disqualified.

• Employees (including subcontractors) must be covered under the Compensation for Occupational Injuries and Diseases Act (COIDA). SAFCOL may request proof of registration and good standing.
• Bidders must disclose any relationship with state employees and declare no conflicts of interest.
• Bidders listed on the National Treasury’s database of restricted suppliers or defaulters will be disqualified.
• Bidders must submit complete and accurate information; fraudulent submissions may lead to disqualification.

• Bid documents must be completed in black ink. Ensure all pages are present; SAFCOL accepts no liability for missing or duplicated pages.
• The bid offer remains binding and open for acceptance by SAFCOL for the validity period (90 days from closing date).
• The contract will be governed by South African law.
• Bidders’ own terms and conditions are not acceptable.
• Bidders confirm that quoted prices cover all work specified and accept risk for any pricing errors.
• Bidders accept full responsibility for contract execution.
• Confidentiality: All tender information is confidential and must not be disclosed to unauthorized parties. SAFCOL retains ownership of all confidential information provided.
• The successful bidder’s response may be included in the final contract.

• The 80/20 preference point system applies: 80 points for price, 20 points for specific goals.
• Price score calculated using formula: Ps = 80 × (1 – (Pt – Pmin) / Pmin).
• Specific goals points:

• Black women-owned entities (≥30% women ownership): 5 points. Submit ID, CIPC documents, B-BBEE certificate/affidavit.
• Black-owned entities (≥51% ownership): 10 points. Submit B-BBEE certificate/affidavit.
• Youth-owned entities (≥51% youth ownership): 3 points. Submit ID and CIPC documents.
• Entities owned by persons with disabilities (≥51% ownership): 2 points. Submit medical doctor’s letter confirming disability.

• Bidders must declare company details and type. False claims may result in disqualification, contract cancellation, cost recovery, restriction from public sector business, or criminal prosecution.