Inspect and service faulty air-compressor desiccant dryer – necsa RFQ

Necsa is a state-owned public company (registration number 2000/003735/06) operating through subsidiaries NTP Radioisotopes SOC Ltd and Pelchem SOC Ltd. The RFQ covers inspection and servicing of one faulty air-compressor desiccant dryer, including repair, testing and commissioning, using genuine OEM parts or OEM-approved equivalents.

Closing date: 20 October 2026 at 16:00

Compulsory site briefing: not applicable (optional, on request)

Quotation validity: 90 days from the closing date

Enquiries contact:

• Name: not stated
• Email: [email protected]
• Telephone: not stated

Submission:

• Method: email
• Submission email: [email protected]

All queries must be submitted in writing to the named contact. Approaching any other Necsa employee may lead to disqualification.

Submission method: email

Submission email: [email protected]

Closing time: 16:00 on 20 October 2026

Quotation validity: 90 days from the closing date

Returnable documents (all must be completed and submitted with the quotation):

• OEM Authorised Service Provider/Distributor Certificate or Letter of Authorisation from the OEM confirming authorisation to service the specified equipment.
• Proof of qualified technicians, including evidence of training and competence in servicing compressed air systems and desiccant dryers.
• At least three reference letters for similar desiccant dryer projects completed within the last five years.
• Proof of availability of genuine OEM spare parts or access to OEM-approved equivalents.
• Tax Clearance Certificate (SARS tax pin).
• Declaration of Interest (SBD 4): discloses any connection between the bidder and state employees or the procuring institution.
• B-BBEE certificate or applicable affidavit if classified as an EME.
• Letter of Good Standing (COID), only if applicable to the nature of the work.
• Any other document or certification requested in the RFQ.

Disqualification risks:

• Incomplete quotation.
• Failure to submit any mandatory document.
• Quotations received after the closing date and time.
• Approaching any Necsa employee other than the named contact for information.

Evaluation is in two phases:

Phase 1 – Functionality/Technical Evaluation (out of 100 points):

• Assessed against Technical, Performance, Quality and Risk criteria.
• A response that does not demonstrate an acceptable technical solution is rejected and not evaluated further.
• Only responses scoring above the set threshold out of 100, and at least equal to the threshold relative to the highest-scoring bid, progress to Phase 2.

Phase 2 – Preferential Procurement (80/20 system):

• Price: 80 points.
• Specific goals (B-BBEE status level): 20 points.
• Total: 100 points.

B-BBEE points under the 80/20 system:

• Level 1: 20
• Level 2: 18
• Level 3: 14
• Level 4: 12
• Level 5: 8
• Level 6: 6
• Level 7: 4
• Level 8: 2
• Non-compliant: 0

Failure to submit proof of B-BBEE status means preference points are not claimed. Necsa may require substantiation of any specific-goal claim at any time.

Scope of work:

• Inspect and service one faulty air-compressor desiccant dryer.
• Work includes inspection, servicing, repair, testing and commissioning.
• Must be performed by an OEM-authorised service provider or a suitably qualified specialist contractor with demonstrable experience in servicing similar equipment.
• All replacement parts must be genuine OEM parts or OEM-approved equivalents.

Deliverables:

• A comprehensive inspection report detailing findings, corrective actions taken, replaced components, operational test results and recommendations for future maintenance.

Site: Necsa premises (North West).

The work must be performed by an OEM-authorised service provider or a suitably qualified specialist contractor. The bidder must demonstrate a technically acceptable solution in response to the technical templates. All replacement parts must be genuine OEM parts or OEM-approved equivalents.

The bidder must be an OEM-authorised service provider or a suitably qualified specialist with demonstrable experience in servicing similar equipment. Proof of qualified technicians, trained and competent in servicing compressed air systems and desiccant dryers, is required. At least three reference letters for similar desiccant dryer projects completed within the last five years must be submitted.

Necsa's quality policies require compliance with ISO 14001, OHSAS 18001, RD 0034 (Quality and Safety Management Requirements for Nuclear Installations), ISO 9001 and ISO 17025. The successful bidder must provide a comprehensive inspection report detailing findings, corrective actions, replaced components, operational test results and maintenance recommendations.

Pricing:

• Prices must include all applicable taxes.
• Price must be fixed and firm.
• Include additional cost elements such as freight, insurance until acceptance, duty where applicable, and disbursements.
• Quotation must be completed in full; an incomplete quotation may be disqualified.

Payment:

• According to Necsa's General Conditions of Purchase.
• No prepayment.
• Payment only after successful completion, testing, commissioning and acceptance by Necsa, subject to a valid invoice.

Mandatory compliance:

• Valid OEM Authorised Service Provider/Distributor Certificate or Letter of Authorisation from the OEM.
• Proof of qualified technicians trained and competent in servicing compressed air systems and desiccant dryers.
• At least three reference letters for similar projects completed within the last five years.
• Proof of availability of genuine OEM spare parts or access to OEM-approved equivalents.

Required documentation:

• Tax Clearance Certificate (SARS tax pin).
• Declaration of Interest (SBD 4).
• B-BBEE certificate or applicable affidavit if classified as an EME.
• Letter of Good Standing (COID), only if applicable.

B-bbee:

• Preference points allocated per status level under the 80/20 system (Level 1 = 20 points down to non-compliant = 0).
• Failure to submit proof of B-BBEE status means no preference points are claimed.

Contractual compliance:

• Subject to Necsa's General Conditions of Purchase, PPPFA 2000, Preferential Procurement Regulations 2022, and the General Conditions of Contract (GCC).
• No goods or services may be delivered without an official Necsa purchase order.
• Offering any gift or inducement to a Necsa employee is a material breach and may lead to termination.

Contract is subject to Necsa's General Conditions of Purchase, the Preferential Procurement Policy Framework Act 2000, the Preferential Procurement Regulations 2022, and the General Conditions of Contract (GCC). No goods or services may be delivered without an official Necsa purchase order. Necsa may cancel or reject any quotation, not award to the lowest bidder, split the award, or not award at all. Offering any gift, payment, loan, reward, inducement or other advantage to a Necsa employee or representative is a material breach and allows immediate termination. By responding, the bidder confirms acceptance of all stated conditions and agrees to supply in accordance with them.

Mandatory documents to submit with the quotation: OEM Authorisation Certificate or Letter of Authorisation; proof of qualified technicians; three reference letters for similar projects within the last five years; proof of availability of genuine OEM spare parts or access to OEM-approved equivalents; and a comprehensive inspection report with commissioning. Failure to submit any mandatory document may result in disqualification.

Phase 1 – Functionality/Technical Evaluation (out of 100): assessed on Technical, Performance, Quality and Risk. Responses failing to demonstrate an acceptable technical solution are rejected. Only responses scoring above the set threshold and at least equal to the threshold relative to the highest-scoring bid progress. Phase 2 – 80/20 system: 80 points for price, 20 for B-BBEE status. Orders above R30,000 are evaluated under the 80/20 system with a functionality scorecard where applicable; orders above R1 million go to the full tender process.