Supply, design, development, installation, testing and commissioning of the national smart metering system for electricity and water at TRANSNET properties

Briefing session: 22 October 2026 at 10h00 (non-compulsory).

Closing date: 02 November 2026 at 10h00.

Tender validity period: 180 business days.

Returnable documents: the tender pack lists Part T2.1 (List of Returnable Documents) and Part C1.1 (Form of Offer and Acceptance). Bidders must complete and submit all returnable documents listed in the tender pack. Submission method and address are not stated in the available text.

No evaluation criteria are stated in the available text.

Scope: supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet Property. Contract form: NEC3 Term Service Contract. No further technical details are stated in the available text.

The document contains only a drawing title: "Typical Below Ground Meter Installation" (drawing number TP/DWG.01). No further technical details are provided.

Supply, design, development, installation, testing and commissioning of the National Smart Metering System for electricity and water at Transnet Property, for Transnet SOC Ltd.

Returnable schedule

• T2.2-21 Supplier Code of Conduct: must be signed by a director, or by a person authorised under a board resolution, confirming that the bidder has read, understood and accepts the code. The signed schedule is returned with the bid.
• Tender number for this returnable schedule: TP/2026/10/0002/115012/RFP.

Scope

• Supply, design, development, installation, testing and commissioning of the National Smart Metering System for electricity and water at Transnet Property.
• The work is delivered for Transnet SOC Ltd (Transnet Property).

Supplier Code of Conduct (T2.2-21) — obligations the bidder accepts on signature

• No involvement in bribery, kickbacks, unlawful payments or other corrupt practices; no offering of money or anything of value to Transnet employees.
• Compliance with all applicable laws on fair competition and antitrust practices.
• No fronting: no use of non-value-adding agents or representatives purely to inflate B-BBEE spend.
• No misrepresentation of product origin, specifications or intellectual property rights; no collusion.
• Full and accurate disclosure during sourcing of ownership, financial position and B-BBEE status; accurate financial and business records.
• No harassment, intimidation or aggressive conduct towards Transnet employees.
• Suppliers must be evaluated and approved through due diligence before any materials, components, products or services are bought from them.
• Conflicts of interest must be avoided, including doing business with family members and holding a financial interest in another company in the same industry.
• Breach of the code entitles Transnet to review its business relationship with the supplier.

Governing framework referenced

• Transnet Procurement Policy, Section 217 of the Constitution, PFMA, B-BBEE Act, PRECCA and the CIDB Act.

Fraud reporting

• Transnet Tip-offs Anonymous hotline: 0800 003 056.

Conflicts of interest

• A conflict arises where personal interests or activities influence, or appear to influence, the ability to act in Transnet's best interests.
• Examples flagged: doing business with family members, and holding a financial interest in another company in the same industry.

Conduct obligations carried into the contract

• Contracts are negotiated to include the Supplier Code of Conduct terms where possible.
• Where those terms are not written into the contract and the code is breached, Transnet reserves the right to review whether it continues doing business with the supplier.
• Prohibited conduct includes misrepresenting product origin, specifications or intellectual property rights, collusion, failing to disclose accurate ownership, financial or B-BBEE information, corrupt activity, and harassment or intimidation of Transnet employees.
• Suppliers must be evaluated and approved before any materials, components, products or services are purchased from them, and must take part in due diligence honestly and straightforwardly.
• Facts must be recorded and reported accurately, honestly and objectively, and financial records must be accurate in all material respects.

Returnable schedule

• T2.2-18 (RFP – Breach of Law): must be completed and signed by the bidder, disclosing any serious breach of law in the preceding five years.

Scope of works

• Supply, design, development, installation, testing and commissioning of the national smart metering system for electricity and water at Transnet Property.

Breach of law declaration

• T2.2-18 (RFP – Breach of Law): the bidder must declare whether it has been found guilty of a serious breach of law in the preceding 5 years, including a breach of the Competition Act, by a court of law, tribunal or other administrative body.
• Relatively minor offences and misdemeanours, such as traffic offences, are excluded from disclosure.
• Where a guilty finding exists, the nature and the date of the breach must be disclosed.
• Transnet SOC Ltd may exclude a bidder found guilty of a serious breach of law, tribunal or regulatory obligation.

Exclusion right

• Transnet SOC Ltd reserves the right to exclude a tenderer from the tendering process where that person or company has been found guilty of a serious breach of law, tribunal or regulatory obligation.

The tender covers the supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet Property.

Eligibility is assessed in three stages.

Stage One — Registration:

• The installer must hold a valid contractor's registration with the Department of Labour as an electrical contractor, or the installation electrician must hold a valid electrical / Wireman's licence.

Stage Two — Management Professional Registration:

• The tenderer must provide education, training and skills of assigned staff directly linked to the scope of work.
• Proof of education, certification and training must be attached to each CV.

Stage Three — Functionality (Annexure A):

• Account Team Responsiveness: 5%
• Site Assessment: 10%
• Online System (Dashboard): 5%
• Hardware Availability: 5%
• Programme: 10%
• Completion Phase: 10%
• Management CVs: 20%
• Quality Plan: 5%
• Previous Experience: 15%
• Method Statement: 15%

Minimum qualifying threshold:

• A minimum of 75% on the Annexure A technical evaluation is required to proceed to the next evaluation stage.
• Failure to achieve or exceed 75% disqualifies the tenderer from further evaluation.

The scope of work is the supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet Property.

Quality Plan is one of the functionality criteria, weighted at 5% of the Annexure A technical evaluation. The tenderer must achieve a minimum of 75% overall on the technical evaluation to proceed.

Mandatory registration:

• The installer must hold a valid contractor's registration with the Department of Labour as an electrical contractor, or the installation electrician must hold a valid electrical / Wireman's licence.

Staff qualifications:

• Proof of education, certification and training of assigned staff must be attached to each CV.

The National Smart Metering System measures, consolidates and analyses electricity and water consumption data using smart meters on the Transnet Azure IoT cloud platform. Installation points are distributed nationally across South Africa. The total quantity of smart meters required is specified in the Scope of Works document. The national distribution of installation areas is shown on a map in this annexure.

The National Smart Metering System measures, consolidates and analyses electricity and water consumption data using smart meters on the Transnet Azure IoT cloud platform.

• Installation points for water and electricity metering are distributed nationally across South Africa.
• The total quantity of smart meters required is specified in the Scope of Works document.
• The national distribution of installation areas is shown on a map in this annexure.

The procurement covers the supply, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet properties. This document is Part 2: Pricing Data.

Scope: Supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet properties.

Regions covered: Northern, Eastern, Western, KZN, Inland, Eastern Cape.

Site assessments (per metering point):

• Energy metering points: Northern 114, Eastern 202, Western 114, KZN 67, Inland 111.
• Water metering points: Northern 103, Eastern 196, Western 106, KZN 63, Inland 91.

Smart energy meters at EPC buildings (3-phase LV, 400V, Imax >100A RMS, with enclosures, CTs, peripherals, full installation, testing, commissioning):

• KZN 4, Western Cape 8, Inland 10, Northern 11, Eastern Cape 6.

Smart energy meters at bulk electricity supply points (60 commercial, 14 residential accounts; 3-phase MV, 11kV, Imax 800A RMS; one 33kV meter in KZN only; with enclosures, CTs, VTs, peripherals):

• KZN 13 (12 at 11kV, 1 at 33kV), Western Cape 12, Inland 25, Northern 13, Eastern Cape 11.

Smart energy meters at tenant points of supply (3-phase LV, 400V, Imax >100A RMS, with enclosures, CTs, peripherals):

• KZN 123, Western Cape 59, Inland 140, Northern 63, Eastern Cape 110.

Below-ground smart check water meters at bulk water supply points (50 commercial, 14 residential accounts; DN 150mm installation per drawing TP/DWG.01):

• KZN 13, Western Cape 12, Inland 15, Northern 13, Eastern Cape 11.

Each bulk water meter installation includes: pipe fittings with nuts, gaskets, seals, corrosion protection; 1650mm x 1750mm x 680mm face brick below-ground chamber; 100mm roof slab with Ref 395 reinforcement mesh and SECUREX 2A lockable ductile iron manhole cover; 75mm floor slab with Ref 395 mesh and stone carpet; excavation for 2000mm trenches including backfill, compaction, disposal; 2m3 thrust blocks class 20/19; tamper-proof bulk meter protective cover per Annexure 1 – R9.

Smart water meters at tenant points of supply (DN 32mm installation):

• KZN 123, Western Cape 59, Inland 140, Northern 63, Eastern Cape 110.

Each tenant water meter includes a water management device and enclosure.

Provisional sum for installations relating to upgrade of existing infrastructure: R1,000,000.00.

IoT solution: backend and frontend development of smart metering IoT Azure solution; onboarding of 1,167 smart meters; software testing and commissioning.

Operation and maintenance: training for 20 persons; 36 months support and maintenance of the system.

Each smart energy meter installation must include a Certificate of Compliance. Bulk water meter installations must include a tamper-proof bulk meter protective cover meeting specifications in Annexure 1 – R9.

Pricing must be submitted on the Activity Schedule (C2.2) under NEC3 ECC Option A. The schedule covers: site assessments, smart metering hardware supply and installation, IoT Azure solution development and deployment, smart energy meters (LV and MV), smart water meters (bulk and tenant), below-ground chamber construction, testing and commissioning, operation and maintenance, training, and 36-month support. Labour rates for ad-hoc work (C2.3) must be provided for electrician, plumber, general labour (normal hours, overtime, Sundays/public holidays), travel per km, and accommodation per night.

Pricing basis: NEC3 Engineering and Construction Contract (June 2005, amended June 2006 and April 2013), Option A (activity schedule).

Activity Schedule is the basis for valuations, progress payments, multi-currency payments, price adjustments for inflation, and progress monitoring.

Payment is based on completed activities or milestones as indicated in the Activity Schedule.

The tendered total includes all direct and indirect costs, overheads, profits, risks, liabilities and obligations.

Pricing must be submitted on the Activity Schedule (C2.2) with rates and activity prices for each item.

A provisional sum of R1,000,000.00 (excl. VAT) is included for installations relating to upgrade of existing infrastructure.

Labour rates for ad-hoc work (C2.3) must be provided for:

• Electrician, plumber, general labour (per hour) for normal office hours, overtime, Sundays and public holidays.
• Travel cost per km.
• Accommodation cost per night.

Prices to be stated excluding VAT, with VAT and totals including VAT shown in the summary.

Closing date and time: 02 November 2026 at 10:00.

Non-compulsory clarification meeting: as stated in the Tender Notice and Invitation to Tender. Attendance register must be signed. A walkabout is planned; comfortable shoes are required.

Employer's Agent:

• Name: Peter Motodi
• Role: Strategic Sourcing Specialist
• Email: [email protected]
• Address: 150 Commissioner Street, Johannesburg, 2000

Submission method: Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net).

Closing time: 10:00 on 02 November 2026. Late tenders are not accepted.

Tenders must be in English. No alternative offers, and no telephonic, telegraphic, facsimile or emailed tenders will be accepted.

Tender documents must be uploaded with the tenderer's name, contact person and details, tender number, and tender description, marked for the attention of the Employer's Agent.

Returnable documents (per T2.1):

• Valid SARS Tax Clearance Certificate and TCS PIN.
• Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit for EMEs/QSEs with 51% or more black ownership.
• Proof of CSD registration.
• Letter of Good Standing with the Workmen's Compensation Fund (or separate letters for each JV member).
• Signed JV agreement (certified copy) if applicable.
• Compulsory Enterprise Questionnaire completed with no conflicts of interest.
• Completed returnable schedules as listed in T2.1.

Evaluation stages: Stage 1 – Eligibility (registration), Stage 2 – Management professional registration, Stage 3 – Functionality. Only tenderers meeting all eligibility criteria and scoring at least 75 points for functionality proceed to price and preference evaluation.

Functionality criteria (maximum points):

• Account team responsiveness: 5
• Site assessment plan: 10
• Cloud platform development experience: 5
• Hardware availability: 5
• Programme schedule: 10
• Completion of metering installations within 6 months: 10
• Previous experience (key personnel qualifications): 20
• Quality plan (ISO 9001 or equivalent): 5
• Previous experience (water metering, energy metering, IoT development): 15
• Method statement: 15

Total functionality points: 100. Minimum qualifying score: 75.

Price and preference: 90/10 preference points system (applicable when tender value is R50 million or more).

Price and Total Cost of Ownership: 90 points.

Specific goals: 10 points (B-BBEE Level 1 or 2 contributor: 5 points; 30% Black Women Owned entities: 5 points).

Non-compliant or B-BBEE Level 3–8 contributors score 0 for specific goals.

Transnet may conduct an independent audit of the tenderer's scorecard components.

Transnet reserves the right to award to the highest-scoring tenderer, subject to due diligence.

Scope: Supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet properties.

The system must include:

• Cloud platform with functionality to access, view, download and export all transmitted data.
• Live status of smart meters (connection status, tamper alerts, faults).
• Configurable upload frequency (e.g. every 10 seconds, 5 minutes, hourly).
• Central asset inventory of all installed assets (specifications, software configuration, asset custodian, consumption data, municipality).
• Update asset inventory for replaced and upgraded units.
• Utilities management online solution.

Hardware: Confirmation from hardware supplier/OEM of availability of smart meters for each category (electricity and water, bulk and check meters) upon completion of the first site assessment.

Installation: Must be completed within 6 months as per the proposed programme schedule.

Key personnel requirements:

• Project Manager: National Diploma and project management experience.
• Civil Engineer: National Diploma or Bachelor's degree in Civil Engineering and water industry experience.
• Electrical Engineer: Bachelor's degree in Electrical Engineering and electrical industry experience.
• Solution Architect: Bachelor's degree in IT or equivalent, IT industry experience, and AZ-900 and AZ-220 certifications.
• Installation electricians and registered plumbers: relevant industry experience.

Tender offer validity: 180 business days after closing date. Transnet may request extension of validity on the same terms.

Pricing: 90 points allocated to Price and Total Cost of Ownership.

No bid security, bonds, guarantees, retention or payment terms are stated in the tender data.

Eligibility – Stage 1: Valid contractor's registration with the Department of Labour as an electrical contractor, or a valid electrical/Wireman's licence for the installation electrician.

Eligibility – Stage 2: Provide education, training and skills of assigned staff directly linked to the scope; proof attached to CVs.

Joint ventures: Certified copy of signed JV agreement required.

Tax: Valid SARS Tax Clearance Certificate and TCS PIN.

B-BBEE: Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit for EMEs/QSEs with 51% or more black ownership.

CSD: Proof of registration on the Central Supplier Database.

Workmen's Compensation: Letter of Good Standing (or separate letters for JV members).

Disqualification: Tenderer or directors/shareholders listed on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act), Transnet's restricted list, or National Treasury's list of Tender Defaulters.

Compulsory Enterprise Questionnaire must be completed with no conflicts of interest.

Part Two contract data must be completed in full, according to the options chosen, to create a complete contract.

Key persons must be named with their job, responsibilities, qualifications and experience.

Contractor personnel requiring access to National Key Points may be subject to State Security Agency vetting for Confidential, Secret or Top Secret clearance.

The contract award is made without prejudice to any rights Transnet may have to act later on declared bid rigging, including blacklisting.

The service is for the Supply, Design, Development, Installation, Testing and Commissioning of the National Smart Metering System for Electricity and Water at Transnet Property.

The Affected Property is as stated in Annexure 1 'Service Information'.

The Service Information is in the Scope of Services.

The contract is governed by the law of the Republic of South Africa, subject to the jurisdiction of its courts.

The language of the contract is English.

The period for reply is 2 weeks.

The Contractor submits a first plan for acceptance within 2 weeks of the Contract Date.

The starting date is TBA, and the service period is in months.

The assessment interval is the 25th day of each successive month.

The currency is the South African Rand.

Payments will be effected on or before the last day of the month following the month during which a valid Tax Invoice and Statement were received.

The interest rate is the prime lending rate of Standard Bank South Africa.

The Contractor's liability to the Employer for indirect or consequential loss is limited to Nil.

For any one event, the Contractor's liability for loss of or damage to the Employer's property is limited to the deductible of the relevant insurance policy.

The Contractor's liability for defects due to his design is limited to the cost of correcting the defect.

The Contractor's total liability is limited to the Total of the Prices.

The end of liability date is 1 year after the end of the service period.

The Contractor submits a Task Order programme within 2 days of receiving the Task Order.

Additional conditions include: termination obligations (including business rescue and repudiation), Transnet's right to conduct vetting through the State Security Agency for security clearances, a clause relating to collusion in the construction industry, and compliance with the Protection of Personal Information Act.

Dispute resolution is under Option W1. The Adjudicator will be agreed by both parties as and when a dispute arises; if no agreement, the Chairman of the Association of Arbitrators will appoint an Adjudicator. The tribunal is arbitration, conducted under the Rules for the Conduct of Arbitrations of the Association of Arbitrators (Southern Africa), held in Johannesburg. If the parties cannot agree on an arbitrator, the Chairman of the Association of Arbitrators (Southern Africa) will choose one.

Information Regulator (complaints channel)

• Email: [email protected]
• Website: https://www.justice.gov.za/inforeg/ (contact us, then complaints)
• Use: a tenderer with a complaint or objection about Transnet's processing of its personal information may lodge it here.

Returnable schedule

• T2.2-22 (Agreement in terms of the Protection of Personal Information Act) is part of Part T2: Returnable Schedules and must be completed and returned with the bid.
• The bidder signs as the Operator through a signatory who warrants that he or she is duly authorised to bind the contractor; two witnesses sign alongside.
• The bidder must confirm that all POPIA measures are in place for the processing of personal information and third-party information received from Transnet.
• Once signed, the agreement binds the parties: no amendment, variation or change takes effect unless it is reduced to writing and signed by both parties.

T2.2-22 (Agreement in terms of the Protection of Personal Information Act)

• Returnable schedule forming part of Part T2; must be completed and submitted with the bid.
• The bidder confirms that all POPIA measures are in place for processing personal information and third-party information received from Transnet.
• Must be signed by a duly authorised signatory on behalf of the contractor as the Operator, in the presence of two witnesses.

Scope

• Supply, design, development, installation, testing and commissioning of the national smart metering system for electricity and water at Transnet Property.

Information security

• The contractor must keep sufficient measures, policies and systems in place to protect any information shared with or accessed by it against all forms of risk, whether physical, computer-based or through any other electronic communication.
• Satisfactory evidence of those measures must be provided to Transnet whenever Transnet calls for it.

POPIA compliance

• The contractor must comply with POPIA and all applicable law at all times when handling Transnet's personal information and third-party information.
• The contractor must be able to demonstrate that its POPIA measures are in place.
• Unauthorised access to personal or third-party information, and cybercrimes or suspected cybercrimes, must be reported to Transnet in writing as soon as they occur and to the relevant authorities as required by law, so that Transnet can limit the loss and restore the integrity of the information.
• Transnet may require the contractor to make information available, or to correct, delete or destroy it, withdraw consent or object to processing, using Form 2 of the POPIA Regulations.
• Failure to process personal information in line with POPIA leaves the contractor liable to Transnet and exposed to civil or criminal action, administrative fines or other penalty or loss.

Liability and remedies

• The contractor is liable to Transnet for processing personal information contrary to POPIA and may face civil or criminal action, administrative fines or other penalty or loss.
• Transnet may require the contractor to correct, delete or destroy information, withdraw consent or object to processing, using Form 2 of the POPIA Regulations.
• A tenderer with a complaint or objection about Transnet's processing of its personal information may lodge it with the Information Regulator through the Department of Justice website or at [email protected].

Sole agreement

• The agreement is the sole agreement between the parties on its subject matter; no amendment, variation or change has effect unless reduced to writing and signed by both parties.

The tender covers the supply, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet properties. The system must include cloud-based IoT data collection and reporting, with hardware installation completed within 6 months.

Returnable documents (Annexure A1 checklist) — each must be provided and referenced in the submission:

• Valid Department of Labour contractor registration or Wireman's licence.
• PrCPM/PMP/SACPCMP certificate for the Project Manager.
• ECSA certificates for Civil and Electrical Engineers.
• PIRB certificate for the Plumber.
• AZ-900 and/or AZ-204 certification for the Cloud Architect/Engineer.
• Project organogram.
• Site assessment process proposal.
• Screenshots of IoT platform/dashboard.
• Hardware supplier agreement.
• Programme schedule.
• Project plan for meter installation completion.
• CVs of key personnel with required qualifications and experience.
• ISO 9001 certificate or Quality Control Plan.
• Proof of experience for water metering, energy metering, and IoT development.
• Method statement.

Each item must be accompanied by a reference to where it appears in the submission.

Evaluation stages:

1. Pre-qualification (pass/fail):

• Valid Department of Labour electrical contractor registration or Wireman's licence.
• Project Manager: valid PrCPM/PMP/SACPCMP certificate.
• Civil Engineer: ECSA registration as PrEng, PrTechEng, or PrTechnician.
• Electrical Engineer: ECSA registration as PrEng.
• Plumber: PIRB registration.
• Cloud Architect/Engineer: AZ-900 and/or AZ-204 certification.

2. Technical evaluation (Annexure A) — scored out of 1700 points, weighted as follows:

• Account team responsiveness: 5% (100 points)
• Site assessment: 10% (100 points)
• Cloud platform development experience: 5% (100 points)
• Hardware availability: 5% (100 points)
• Programme schedule: 10% (100 points)
• Completion of metering installations: 10% (100 points)
• Management CVs of key personnel: 4% each for Project Manager, Civil Engineer, Electrical Engineer, Solution Architect; 2% each for Installation Electricians and Registered Plumbers (total 20%)
• Quality plan: 5% (100 points)
• Previous experience: 5% each for electrical metering, water metering, and IoT systems (total 15%)
• Method statement: 15% (100 points)

Minimum qualifying score: 75% of the technical evaluation. Bidders failing to reach this threshold are disqualified from further evaluation.

Scope: Supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet properties.

Key requirements:

• Mandatory site assessments for each site as per scope.
• Cloud-based IoT system (web-based) to gather, consolidate, analyse, export and report data from smart meters, available from completion of the first meter installation.
• System must provide: access, view, download and export of all data; live status of meters (connection, tamper alerts, faults); configurable upload frequencies (e.g., every 10 seconds, 5 minutes, hourly); central asset inventory with specifications, configuration, custodian, consumption data, municipality; update of inventory for replaced/upgraded units; utilities management online solution.
• Sufficient smart meters (electricity and water, bulk and check meters) must be available upon completion of the first site assessment.
• Metering hardware installations must be completed within 6 months.
• Programme schedule must include work breakdown structure, timelines, milestones, resource plan, hardware procurement plan, and stakeholder communication plan.
• Quality plan must cover general electrical works for installation, testing, and commissioning of smart metering systems.
• Method statement must cover interpretation of scope, objectives, resource training, data collection and analysis, risk management, and process improvement.

Previous experience thresholds (cumulative contract value of completed comparable projects):

• Electrical smart metering: <R5M (20 points), R5M–R10M (40), R10M–R20M (60), R20M–R30M (80), >R30M (100).
• Water smart metering: same thresholds as electrical.
• Cloud IoT systems: <R500K (20), R500K–R1M (40), R1M–R2M (60), R2M–R3M (80), >R3M (100).

Pre-qualification compliance:

• Valid Department of Labour electrical contractor registration or Wireman's licence.
• Professional registrations: PrCPM/PMP/SACPCMP for Project Manager; ECSA for Civil and Electrical Engineers; PIRB for Plumber; AZ-900/AZ-204 for Cloud Architect.
• ISO 9001 certificate or a project-specific Quality Control Plan.

The tender covers the supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet Property locations.

Scope: Supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water across Transnet Property sites.

The bidder must confirm in the Record of Addenda schedule that all addenda issued before tender submission have been incorporated into the offer.

Returnable schedule T2.2-14 requires the submission of three (3) years of audited financial statements, attached to the schedule, for the single tenderer or each member of a Joint Venture. An index of the company/companies and attachments must be included.

Returnable schedule T2.2-14 requires the submission of three (3) years of audited financial statements, attached to the schedule, for the single tenderer or the members of a Joint Venture, accompanied by an index of the company/companies and attachments.

A single tenderer must provide three years of audited financial statements. A Joint Venture must provide three years of audited financial statements for each member. Financial statements must be attached to and indexed on returnable schedule T2.2-14.

Closing date: 02 November 2026 at 10:00

Clarification meeting: 22 October 2026 at 10:00 (non-compulsory, ±2 hours, held via MS Teams and onsite).

• MS Teams link: https://teams.microsoft.com/meet/3100732425189557?p=YOfwHQspOFewl6Jicw
• Bidders should make provision for loadshedding and other technical issues.

Non-compulsory tender clarification meeting on 22 October 2026 at 10:00, ±2 hours, via MS Teams and onsite. MS Teams link: https://teams.microsoft.com/meet/3100732425189557?p=YOfwHQspOFewl6Jicw

Fraud and corruption reporting (Tip-offs Anonymous):

• Telephone: 0800 003 056
• Email: [email protected]

Submission method: electronic only, via the Transnet e-Tender Submission Portal at https://transnetetenders.azurewebsites.net (use Google Chrome).

• Register or sign in on the portal, then toggle the "Log an Intent" button and upload bid documents against the selected tender.
• Upload limit: 30 MB per upload; multiple uploads are permitted.
• Upload bids at least one day before closing to avoid internet speed, bandwidth or upload-size issues; Transnet is not liable for technical challenges.
• Late tenders will not be accepted for consideration.
• Submissions must not contain documents relating to any other tender.
• Tender offers will be opened as soon as possible after closing; names and locations of tenderers may be disclosed to other tenderers on request, but pricing and other confidential details will not.

Returnable documents (all must be completed and submitted):

• T2.2-18 (Breach of Law): declaration of whether the bidder has been found guilty of a serious breach of law in the past 5 years, including breaches of the Competition Act.
• CSD registration details: supplier number and unique registration reference number.
• Non-Disclosure Agreement: certification that the bidder has acquainted itself with the NDA.

Evaluation process: Transnet may conduct evaluation stages in parallel; passing one stage does not guarantee passing previous or subsequent stages.

• Award: business will be awarded to the highest scoring tenderer unless objective criteria justify otherwise.
• Transnet is not bound to accept the lowest priced tender or any alternative tender.
• Transnet may go to the open market if quoted rates are deemed unreasonable.
• Transnet may perform a risk analysis on the preferred tenderer, considering unduly high or low rates, contract data, tender returnables, and the company's financial stability and capacity to carry out the tender value.
• Transnet may request audited financial statements or other documentation for due diligence.
• By submitting a tender, the bidder irrevocably consents to verification of any information supplied.

Scope: Supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet properties.

• The system must be delivered, installed, tested and commissioned across Transnet property sites.
• No further technical detail (quantities, locations, standards) is provided in this notice.

No specific experience or qualification requirements are stated in this notice.

Transnet may perform a risk analysis on the preferred tenderer, considering unduly high or low tendered rates or amounts, contract data, tender returnables, and the company's financial stability and capacity to carry out the tender value.

No pricing format, bid security, bonds, guarantees, retention or payment terms are stated in this notice.

• Transnet may perform a risk analysis on the preferred tenderer, including financial stability and capacity to carry out the tender value.
• Transnet may request audited financial statements or other documentation for due diligence.
• Transnet will not reimburse any tenderer for preparatory costs or other work performed in connection with this tender.

Central Supplier Database (CSD):

• Self-register on National Treasury's CSD at https://secure.csd.gov.za/.
• Provide the supplier number and unique registration reference number to Transnet for verification.

Breach of law:

• Declare on returnable T2.2-18 whether the bidder has been convicted of a serious breach of law in the past 5 years, including breaches of the Competition Act.
• Transnet may exclude any tenderer so convicted.

Non-Disclosure Agreement:

• Bidders must certify acquaintance with the NDA.

Verification:

• By submitting a tender, the bidder irrevocably consents to Transnet verifying any information supplied.

No specific health and safety requirements are stated in this notice.

Transnet reserves the right to terminate the contract if awarded business on the strength of information that later proves incorrect.

• Transnet may request audited financial statements or other documentation for due diligence.
• No changes to tender rates will be accepted after the closing date.
• Transnet may verify any information supplied; bidders irrevocably consent to verification.
• Each tender is deemed an offer; Transnet has sole and unfettered discretion not to accept any offer.
• Transnet is not liable if bidders provide incorrect contact details during the clarification session and miss information.
• Transnet may exclude bidders convicted of a serious breach of law in the past 5 years, including breaches of the Competition Act.

Returnable schedule

• T2.2-11 (Availability of Equipment and Other Resources): the bidder must list every item of equipment and every other resource it will use to deliver the service, giving equipment type and description, availability, hourly rate, quantity, further details and whether the item is owned or otherwise held.
• The schedule forms part of Part T2 (Returnable Schedules) of the CPM 2020 Rev 02 contract pack and must be completed and returned with the bid.

T2.2-11: Availability of Equipment and Other Resources

• The bidder must submit a list of all equipment and other resources it will use to execute the service described in the Service Information.
• Each entry must record the equipment type and description, its availability, the hourly rate, the number required, further details and whether the equipment is owned by the bidder.
• Issued as part of Part T2 (Returnable Schedules), CPM 2020 Rev 02.

Scope of the works

• Supply, design, development, installation, testing and commissioning of a national smart metering system covering electricity and water across Transnet Property sites.

Resource declaration

• The bidder must set out the full equipment and resource complement it will deploy on the service, itemised by type and description, with availability, hourly rate, number required and ownership status.

The contract covers the supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water across Transnet Property.

Returnable schedule

• T2.2-13 (Site Establishment Requirements): the tenderer must complete and return this schedule, stating the site establishment area it requires for the works.

No submission channel, submission address, closing time, copy count or packaging instruction is stated in this document.

T2.2-13 Site Establishment Requirements: tenderers must indicate the site establishment area they require. The schedule forms part of the CPM 2020 Rev 01 Part T2 returnable schedules and must be completed and returned with the bid.

Scope of works

• Supply, design, development, installation, testing and commissioning of a national smart metering system covering electricity and water at Transnet Property sites.

Site establishment

• Tenderers must declare the site establishment area they require in order to execute the works; this is captured on returnable schedule T2.2-13.

The tender is for the supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet Property.

Returnable documents:

• T2.2-19 Certificate of Acquaintance with Tender Documents: signed acknowledgement that the bidder has read and accepted all conditions of the RFP, including the contract terms, Supplier Integrity Pact and Non-Disclosure Agreement; that no claim for relief will be recognised for overlooked conditions; and that the tender will be disqualified if the certificate is false or incomplete.

No evaluation criteria are stated in the available document.

No specific compliance requirements are stated in the available document.

The tender is for the supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet properties.

Returnable documents:

• T2.2-07 Authority to Submit a Tender: completed and signed by the authorised signatory, or a certified copy of a company/organisation document providing equivalent information. The certificate must match the bidder's legal status (company, partnership, joint venture, or sole proprietor).
• For a joint venture, attach the power of attorney and the joint venture agreement confirming joint and several liability and the lead partner's authority.

The scope covers the supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water across Transnet properties.

For joint ventures, all partners are jointly and severally liable for contract execution; the lead partner is authorised to incur liabilities, receive instructions and payments, and is responsible for the entire execution of the contract on behalf of all partners.

For joint ventures, all partners are jointly and severally liable for contract execution; the lead partner is authorised to incur liabilities, receive instructions and payments, and is responsible for the entire execution of the contract on behalf of all partners.

Bidders must complete the T2.2-07 Authority to Submit a Tender certificate appropriate to their legal status, or attach a certified copy of a company/organisation document providing equivalent information.

The works comprise the supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet properties.

Employer: Transnet SOC Ltd

Address: 150 Commissioner Street, Johannesburg, 2000

Employer's agent details are given in the Contract Data (not stated in this document).

Returnable documents: C1.1 Form of Offer and Acceptance (signed by a duly authorised representative, including the offered prices and Schedule of Deviations if any).

The tenderer must submit the completed Form of Offer and Acceptance with the offered total prices (exclusive and inclusive of VAT) and the Schedule of Deviations.

The offer remains valid for the period stated in the Tender Data.

Submission method and address: not stated in this document.

No eligibility or evaluation criteria are stated in this document.

Scope: Supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet properties.

The contract comprises:

• Part C1 Agreements and Contract Data (including the Form of Offer and Acceptance)
• Part C2 Pricing Data
• Part C3 Scope of Work: Works Information
• Part C4 Site Information
• Drawings and documents incorporated by reference into the above parts.

Pricing data is contained in Part C2 Pricing Data.

The Form of Offer and Acceptance requires the offered total prices exclusive of VAT, VAT at 15%, and the total inclusive of VAT.

The offered total of the Prices exclusive of VAT, VAT @ 15%, and the total inclusive of VAT must be stated in the Form of Offer and Acceptance.

The contract amount is determined in accordance with the conditions of contract identified in the Contract Data.

The tenderer must, within two weeks of receiving a completed copy of the agreement, arrange delivery of any securities, bonds, guarantees, proof of insurance and other documentation required by the conditions of contract. Failure to do so constitutes repudiation of the agreement.

The tenderer must be duly authorised to sign the Form of Offer and Acceptance.

The tenderer must provide its registration number.

No other compliance requirements are stated in this document.

The contract is formed when the Employer signs the Acceptance part of the Form of Offer and Acceptance and returns a copy to the tenderer within the validity period.

The agreement comes into effect on the date the tenderer receives one fully completed original copy of the Form, including the Schedule of Deviations (if any).

Unless the tenderer notifies the Employer in writing within five working days of receipt of the completed agreement of any reason it cannot accept the contents, the agreement becomes a binding contract.

The tenderer must, within two weeks of receiving the completed agreement, contact the Employer's agent to arrange delivery of any securities, bonds, guarantees, proof of insurance and other documentation required by the conditions of contract. Failure to do so constitutes repudiation.

Only deviations and amendments recorded in the Schedule of Deviations are valid; no other oral or written communications have effect.

The procurement is for the supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet properties.

Procurement Ombudsman complaints (for tenders above R5,000,000):

• Email: [email protected]
• Website: www.transnet.net (for Terms of Reference and complaint form)

For tenders below R5,000,000, complaints may be lodged with the Chief Procurement Officer of the relevant Transnet Operating Division.

No other contacts or addresses are stated in this document.

Returnable documents:

• T2.2-17 RFP Declaration Form: certifies receipt of all tender information, no undisclosed additional information from Transnet, disclosure of any family or ownership relationship with Transnet employees or board members, acceptance of the Ombudsman dispute process, and agreement to the Service Provider Integrity Pact. Failure to furnish complete and accurate information may lead to disqualification and exclusion from future Transnet business.

Submission method and address: not stated in this document.

Disqualification risks:

• Failure to disclose any relationship between the bidder's owners/directors/shareholders and Transnet employees or board members.
• Making a complaint to the Procurement Ombudsman in bad faith may result in placement on Transnet's List of Excluded Bidders.

Dispute resolution:

• Disputes must first be referred to the Transnet Procurement Ombudsman before judicial review.
• Transnet may reverse an award based on Ombudsman recommendations without a formal court process.

No evaluation scoring, preference points, or minimum qualifying scores are stated in this document.

Scope: Supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet properties.

No further technical details, quantities, or locations are stated in this document.

Complaint threshold: Transnet has appointed a Procurement Ombudsman to investigate material complaints regarding tenders exceeding R5,000,000.00 (five million South African Rand).

No bid security, guarantees, retention, or payment terms are stated in this document.

No registration, tax, B-BBEE, CIDB, or local-content thresholds are stated in this document.

Returnable documents:

• T2.2-23 DPIP/FPPO disclosure form: complete and sign the section disclosing any commercial relationship with a Domestic Prominent Influential Person (DPIP) or Foreign Prominent Public Official (FPPO), as defined in Transnet's DPIP/FPPO Policy. The signatory consents to processing of personal information under the Protection of Personal Information Act, 2013.
• Acceptance of service levels: indicate Yes or No.

Submission method and address: not stated in this document.

Evaluation is not detailed in this document. The DPIP/FPPO disclosure is a returnable document; declaring a relationship does not bar a bid but triggers annual publication of the contract by Transnet. Service level acceptance must be indicated.

Scope: Supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet Property.

Service levels:

• The service provider must achieve a 95% service level on:
• Random checks on compliance with quality, quantity and specifications.
• On-time delivery.
• The service provider must provide a telephone number for customer service calls.

Service level requirement: 95% on random checks on compliance with quality, quantity and specifications, and on-time delivery. Failure to comply gives Transnet the right to cancel the contract with 30 calendar days' notice.

DPIP/FPPO disclosure: Transnet will not conduct business with any respondent without considering governance protocols, determining DPIP/FPPO status, and conducting a risk assessment and due diligence. The DPIP/FPPO Policy is available on the Transnet website.

Service levels:

• The service provider guarantees a 95% service level on random compliance checks (quality/quantity/specifications) and on-time delivery.
• The service provider must provide a customer service telephone number.
• Failure to comply with service level requirements gives Transnet the right to cancel the contract in whole, without penalty to Transnet, with 30 calendar days' notice.
• Transnet reserves the right to request replacement of any service provider team member deemed not to be adding value.

DPIP/FPPO disclosure: Respondents must disclose any commercial relationship with a DPIP or FPPO as defined in Transnet's policy. Transnet will not conduct business without considering governance protocols, determining DPIP/FPPO status, and conducting risk assessment and due diligence. Declared relationships are published annually on Transnet's website.

Service level measure: random checks on compliance with quality, quantity and specifications.

Returnable documents:

• T2.2-16 Non-Disclosure Agreement: must be completed and signed by an authorised signatory. It commits the bidder to keep Transnet's confidential information secret and to use it only for this tender.

Submission method and closing time are not stated in the provided document.

No evaluation criteria are stated in the provided document.

The bidder must be a private company incorporated under South African law, as indicated in the NDA template.

Confidentiality obligations under the NDA:

• All confidential information received must be kept secret and may only be used for this tender or subsequent contract performance.
• Disclosure to agents is allowed only on a strict need-to-know basis, with the bidder remaining liable for any breach by those agents.
• If disclosure is required by law, the bidder must promptly notify Transnet and cooperate regarding the form and content of disclosure.
• Any unauthorised use or disclosure must be reported to Transnet promptly, and the bidder must take steps to remedy or prevent further breach.
• Confidential information remains the property of the disclosing party; no intellectual property rights are granted.
• The bidder must keep secure records of all information and return or destroy it within 7 days of a written demand from Transnet, providing a director's certificate of compliance.
• No announcements or use of the other party's name for publicity without prior written consent.
• Obligations survive termination of discussions and continue for 5 years.
• The bidder acts as principal, not as nominee, agent or broker, and bears its own costs.
• The agreement is governed by South African law with exclusive jurisdiction of South African courts.

Transnet Property manages a large portfolio of commercial and residential properties across South Africa. Most properties occupied by tenants are not metered for electricity and water. Transnet pays utility bills based on bulk meters owned by suppliers, and recovers costs from tenants through lease agreements. Many existing meters are outdated; some smart meters exist but require manual readings. Transnet has adopted IoT as part of its energy and sustainability digitisation strategy, with the software component being critical. The project covers five regions: Northern, Inland, Eastern, Western and KZN.

No named contacts, email addresses, telephone numbers, or submission/delivery addresses are stated in the supplied document.

Submission method and address are not stated in the supplied document. The document is the Scope of Work (Part C3) only; returnable forms and submission instructions are not included.

Site access and conduct obligations:

• Contractor personnel must carry an identification card showing company name and logo, employee name and ID number, issue and expiry dates, company details, telephone, fax and email.
• The contractor arranges its own security and safekeeping of property; watchmen are permitted on site.
• Housing of contractor personnel on site is not permitted.
• Working hours must follow those agreed with relevant trade unions; details must be given to the Project Manager before work starts.
• Staff must stay within the working area and defined access routes; breaches are subject to disciplinary action.
• Waste must not be allowed to accumulate.
• Materials from demolition and excavation belong to the Employer and are disposed of by the Employer.
• The contractor must interface with the activities of others and may need to discuss the programme with the Project Manager on a day-to-day basis.
• No contract details may be used in advertising or communicated to the media without the Project Manager's written consent.
• The contractor must provide, maintain and remove portable latrines at its own cost.
• The contractor must remove all its plant, materials, equipment, stores and temporary accommodation and leave the site tidy; no excess or discarded materials may be buried or dumped within the precinct.

The document does not state the evaluation scoring split, preference point system (80/20 or 90/10), or minimum qualifying score. The following qualification and team requirements are stated:

• The contractor must be a multidisciplinary professional team as defined in the Engineering Professions Act 2000 (Engineering Council of South Africa).
• Minimum engineering disciplines: a professional civil engineer for water works quality assurance and a professional electrical engineer for electricity works quality assurance.
• Key personnel must include registered professionals in engineering, information technology and project management.
• The software team must include cloud solution architects, engineers/developers and security specialists holding AZ-900 and/or AZ-220 or equivalent certification, plus software testers following ISTQB best practice.
• Technical personnel working on site must hold valid safety and technical clearance to work on electrical and civil infrastructure.
• No CIDB grading applies to this tender; quality assurance for meter installations is driven by professional engineering standards.

Scope of works — supply, design, development, installation, testing and commissioning of the National Smart Metering System (NSMS) for electricity and water across Transnet Property's national footprint (five regions: Northern, Inland, Eastern, Western, KZN).

Meter quantities (total 1,167 smart meters):

• 608 smart energy meters: 60 commercial bulk, 495 commercial tenant submeters, 14 residential bulk, 39 EPC building meters.
• 559 smart water meters: 50 commercial bulk, 495 commercial tenant submeters (with water demand management), 14 residential bulk.

Regional breakdown (energy/water bulk, energy/water submeters, residential energy/water, EPC meters):

• KZN: 10/10, 123/123, 3/3, 4
• Inland: 20/10, 140/140, 5/5, 10
• Western: 10/10, 59/59, 2/2, 8
• Northern: 10/10, 63/63, 3/3, 11
• Eastern: 10/10, 110/110, 1/1, 6

Deliverables:

• Site assessments for all metering points: confirm meter specification, infrastructure readiness, GSM coverage (Vodacom and MTN at minimum), and produce account-by-account reports.
• Supply, delivery, installation, testing and commissioning of all smart meters, including removal and decommissioning of existing meters where found.
• As-built drawings and a Certificate of Compliance for each installation.
• Develop a secure Azure IoT Smart Metering platform on Transnet's cloud, including back-end development, front-end dashboards (Utilities, Energy, Sustainability), integration with Transnet Property SAP system for accounts payable and receivable.
• Software testing per ISTQB/SASTQB best practice; dedicated testers assigned.
• Training and skills transfer for Transnet employees (end-users, system operation, troubleshooting, maintenance), including standard operating procedures and multimedia training.
• 36 months of operational and maintenance support after works completion, including helpdesk support during working hours (07:00–16:00).

Software development timeline:

• Software development must be completed within a maximum of 9 months from contract date to allow phased live deployment.

Existing software modules:

• Bidders may propose existing software modules for integration, provided they meet requirements; intellectual property in those modules transfers to Transnet Property.

SIM cards:

• The Employer provides M2M SIM cards; the contractor must configure and authenticate them for GSM communication.

Post-handover:

• 12-month defects period and 36-month operations and maintenance support contract.

Execution approach:

• Site assessments must be conducted before design and installation to confirm infrastructure compatibility, meter specifications, GSM coverage (Vodacom and MTN), and infrastructure readiness.
• Installation must proceed account-by-account, starting with bulk meters then tenant submeters, after approval of the site assessment report.
• Existing meters must be removed and decommissioned where found.
• All metering installation design documentation must be signed off by a competent professional before execution.
• Testing and commissioning of each meter must be done upon installation, under Employer supervision.
• As-built drawings must record all amendments and deviations.
• Software development must follow a defined process: requirements analysis, architecture (logical and physical), taxonomy, back-end development, front-end dashboards, testing and commissioning.
• The software architecture must be presented to Transnet Group ICT Architecture Review Council for platform access.
• All software designs must be signed off by end-user representatives and the competent professional.
• Installation works must occur simultaneously in each region.
• Software development must be completed within 9 months from contract date.

Engineering quality assurance:

• The contractor must be a multidisciplinary professional team per the Engineering Professions Act 2000.
• Minimum disciplines: professional civil engineer (water) and professional electrical engineer (electricity) to provide quality assurance.
• Meter installation quality is driven by professional engineering standards; no CIDB grading applies.

Software quality assurance:

• A dedicated software development team must execute design, development, implementation, testing and commissioning.
• Team must include cloud solution architects, engineers/developers, security specialists with AZ-900 and/or AZ-220 or equivalent, and software testers following ISTQB best practice.
• Software testers must maintain open communication between Employer stakeholders and the development team.
• Test plans and processes must be created before major development.
• Software testing must be methodical per ISTQB/SASTQB best practice; dedicated testers ensure traceability.

Pricing requirements:

• A Provisional Sum is included in the tender pricing to cover infrastructure readiness works (e.g., replacement of deteriorated components, faulty wiring, lack of earth cabling, broken or unlocked minisubstation entrances).
• Access to the Provisional Sum requires Employer approval based on internal supervision recommendations and in-house costing.
• A separate short report with costing for hardware, travel and labour (per the pricing schedule) is required for Provisional Sum items.
• The pricing schedule must include costs for hardware, travel and labour for Provisional Sum items.

Pricing format and payment terms are not stated in the supplied document. The following financial-related items are stated:

• A Provisional Sum is included in the tender pricing to cover infrastructure readiness works (e.g., replacement of deteriorated components, faulty wiring, lack of earth cabling, broken or unlocked minisubstation entrances).
• Access to the Provisional Sum requires Employer approval based on internal supervision recommendations and in-house costing.
• A separate short report with costing for hardware, travel and labour (per the pricing schedule) is required for Provisional Sum items.

The document does not state CSD registration, tax clearance, B-BBEE level, or local content requirements. The following compliance and qualification requirements are stated:

• The contractor must be a multidisciplinary professional team as defined in the Engineering Professions Act 2000 (ECSA).
• Minimum engineering disciplines: professional civil engineer (water) and professional electrical engineer (electricity).
• Key personnel must include registered professionals in engineering, IT and project management.
• Software team must include cloud solution architects, engineers/developers, security specialists with AZ-900 and/or AZ-220 or equivalent, and ISTQB-certified testers.
• On-site technical personnel must hold valid safety and technical clearance for electrical and civil infrastructure work.
• No CIDB grading applies.

Safety requirements:

• The contractor is responsible for the safety of all persons on site and on equipment, with systems and procedures in place per section 6.3.
• The contractor must conduct design safety reviews.
• Health and safety facilities must be provided on site.
• The contractor must keep the work area neat, clean and tidy at all times, avoiding health or safety hazards.
• Obstacles and hazards must be marked.
• Project Manager approval is required for any temporary lighting on site due to potential impact on road and rail traffic.
• Technical personnel working on site must hold valid safety and technical clearance for electrical and civil infrastructure work.
• The contractor must comply with Transnet specifications and site access control requirements.

Environmental requirements:

• The contractor must comply with environmental controls, protect fauna and flora, and deal appropriately with objects of historical interest.
• Waste must not be allowed to accumulate; the contractor must furnish receipts and disposal certificates from a legal dumpsite.
• Sewage may not be wasted on site; Transnet facilities may not be used for waste disposal.
• The contractor must comply with section 6.4 (Environmental constraints and management).

Contract type: NEC3 (Part C3: Scope of Work).

• The contractor grants the Employer a licence to use the copyright in all design data for any purpose connected with the contract.
• The contractor vests in the Employer full title guarantee in the intellectual property and copyright in design data created for the works.
• The contract includes a 12-month defects period and a 36-month operations and maintenance support period after handover.
• The contractor must provide as-built records, operating schedules, maintenance manuals and installed product guarantees at the end of the contract.
• The contractor is responsible for design safety reviews.
• The contractor must keep records of Defined Cost, payments and assessments of compensation events.
• Bonds and guarantees are referenced (section 6.11) but amounts are not stated in the supplied text.
• Insurance is provided by the Employer (section 6.9).

Special conditions:

• Site access: contractor must comply with Employer access control; each personnel member must have an identification card with specified details.
• Security: contractor arranges its own security; watchmen allowed on site.
• Housing of contractor personnel on site is not permitted.
• Working hours must follow trade union agreements; details must be given to the Project Manager before commencement.
• Staff must remain within working areas and defined access routes; breaches lead to disciplinary action.
• Waste must not accumulate.
• Materials from demolition and excavation belong to the Employer.
• No publicity or media communication without Project Manager's written consent.
• Contractor's equipment must not exceed design loadings; damages must be repaired at contractor's cost.
• The contractor must provide and maintain portable latrines at its own cost.
• The contractor must remove all its plant, materials, equipment and temporary accommodation and leave the site tidy.
• No excess or discarded materials may be buried or dumped within the precinct.

The document does not state the evaluation scoring split, preference point system, or minimum qualifying score. Qualification requirements are as per the evaluationCriteria section.

The tender is for the supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet Property.

Returnable documents:

• T2.2-09 Letter of Good Standing with the Workmen's Compensation Fund must accompany the bid.
• For joint ventures, a separate letter must be provided for each member listed on the schedule.

The Letter of Good Standing is a mandatory returnable schedule. Bids submitted without it may be disqualified.

Workmen's Compensation Fund: A valid Letter of Good Standing is required. For joint ventures, each member must have its own letter.

Supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet Property.

Returnable schedule T2.2-10 (Risk Elements) must be completed and submitted with the bid.

• Identify and evaluate potential risk elements associated with the service and propose mitigation measures.
• If no risks are identified, state "No Risks" on the schedule.
• Evaluate any risks stated by the Employer in Contract Data Part C1 and provide possible mitigation.
• All costs related to risk elements at the Contractor's risk are deemed included in the offered total price.

All costs related to risk elements at the Contractor's risk are deemed included in the tenderer's offered total price.

Tenderers must identify and evaluate potential risk elements associated with the service and propose mitigation measures. If no risks are identified, state "No Risks". Tenderers must also evaluate risks stated by the Employer in Contract Data Part C1 and provide mitigation. All costs related to risk elements at the Contractor's risk are deemed included in the tenderer's offered total price.

Tenderers must identify and evaluate potential risk elements associated with the service and propose mitigation measures. If no risks are identified, state "No Risks". Tenderers must also evaluate risks stated by the Employer in Contract Data Part C1 and provide mitigation. All costs related to risk elements at the Contractor's risk are deemed included in the tenderer's offered total price.

Tip-Off Anonymous hotline: 0800 003 056 (for reporting dishonest, fraudulent or corrupt behaviour by Transnet employees).

Returnable documents:

• T2.2-20 Service Provider Integrity Pact: bidders must read, certify in the RFP Declaration Form that they have acquainted themselves with and agree to its content, and sign it. The pact is automatically incorporated into the final contract.
• Breach of Law Returnable Form: declares no serious breach of law (including corruption, fraud, theft, extortion, Competition Act contraventions) in the last 5 years with any public sector undertaking, government department or private company.
• RFX declaration form: discloses any conflict of interest (family, business or social relationship between the bidder's owners/members/directors/partners/shareholders and a Transnet employee or Board member).

Disqualification risks:

• Failure to sign and comply with the Integrity Pact.
• Incorrect statements in the Breach of Law Returnable Form.
• Non-disclosure of conflicts of interest.
• Any collusive tendering or independent tender determination violations.

Evaluation is subject to the Integrity Pact and vendor registration requirements:

• Bidders must be registered as Transnet vendors and sign the Integrity Pact.
• No award to any bidder whose name, or that of any member, director, partner or trustee, appears on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Transnet may withdraw an award or cancel a contract if it is later established that the bidder has been restricted with National Treasury by another government institution.
• Subcontracting to a blacklisted company is prohibited.
• Suspicious tenders may be reported to the Competition Commission, the National Prosecuting Authority, or result in restriction from public sector business for up to 10 years.

Scope: Supply, design, development, installation, testing and commissioning of a national smart metering system for electricity and water at Transnet Property.

• The system must be delivered, installed, tested and commissioned across Transnet properties.
• No further technical details are provided in this document.

No specific experience or qualification requirements are stated in this document. The Integrity Pact defines a competitor as any individual or organisation that has been requested to submit a tender, could potentially submit a tender based on qualifications, abilities or experience, or provides the same goods and services.

No pricing schedule details are provided in this document. The Integrity Pact requires that pricing be fair, transparent and free from undue influence, and prohibits under-pricing or collusive pricing arrangements.

Sanctions for violations of the Integrity Pact may include:

• Recovery of all sums already paid by Transnet.
• Encashment of any advance bank guarantee, performance bond or warranty bond furnished by the bidder, to recover payments made by Transnet plus interest.
• No other financial requirements are stated in this document.

Vendor registration:

• Bidders must sign and comply with the Service Provider Integrity Pact to be registered as a Transnet vendor.

Integrity and conduct requirements:

• No collusion with other bidders; tenders must be arrived at independently.
• No bribes, gifts, favours or benefits to Transnet employees (Transnet has a Zero Gifts policy).
• No misrepresentation of facts or submission of false or forged documents.
• Foreign bidders must disclose the name and address of their agents or representatives in South Africa; South African bidders must disclose foreign principals involved in the tendering process.
• Bidders must uphold the ten principles of the United Nations Global Compact (human rights, labour, environment, anti-corruption).
• Bidders may not lend to, borrow from, or enter into monetary dealings with any tender committee member or person involved in the sourcing process.

Blacklisting grounds:

• Bad-faith withdrawal of a tender after closing date and time.
• Failure or refusal to sign a contract after notification of acceptance.
• Unsatisfactory contract performance or breach of contract conditions.
• Offering, promising or giving a bribe.
• Fraudulent or improper conduct or bad faith towards Transnet or any government body.
• Incorrect statements on local content or B-BBEE status that cannot be shown to have been made honestly and with reasonable care.
• Causing Transnet unrecoverable damage or costs.
• Litigating against Transnet in bad faith.
• Being on National Treasury's database of restricted suppliers or Register of Tender Defaulters.
• Associated companies owned, controlled or managed by persons guilty of misconduct may also be blacklisted at Transnet's sole discretion.

No specific health and safety requirements are stated in this document. The Integrity Pact requires adherence to the UN Global Compact principles, including upholding human rights and labour standards.

Bidders must uphold the ten principles of the United Nations Global Compact, including:

• Supporting a precautionary approach to environmental challenges.
• Undertaking initiatives to promote greater environmental responsibility.
• Encouraging the development and diffusion of environmentally friendly technologies.

The Integrity Pact forms part of the final contract and is automatically incorporated.

• Governed by South African law.
• Valid for all tendering processes and for an indefinite period unless cancelled by either party.
• If any provision is invalid, the remainder remains valid.
• Disputes should be resolved amicably; litigation in bad faith (vexatious proceedings, perjury, scurrilous allegations, abuse of court process) is prohibited and may lead to blacklisting.
• Transnet may terminate existing contracts and exclude the bidder from future tenders for violations.
• Bidders must report dishonest, fraudulent or corrupt behaviour by Transnet employees to a senior Transnet official or via the Tip-Off Anonymous hotline 0800 003 056.

No additional evaluation criteria are stated in this document beyond the Integrity Pact requirements. Bidders must comply with the independent tendering provisions and may not collude with competitors.