Media partnership with motheo FM for outside broadcast, free state, november 2026

Returnable documents: the completed and commissioned sworn affidavit for EME/QSE must accompany the RFQ/RFP. SMME preference points are only allocated when this form is returned with the bid.

SMME preference points are awarded only where the completed and commissioned sworn affidavit accompanies the RFQ/RFP. EME: annual total revenue of R10,000,000.00 or less. QSE: annual total revenue, allocated budget or gross receipts between R10,000,000.00 and R50,000,000.00.

Sworn affidavit for EME/QSE: must be completed, signed by the deponent and a Commissioner of Oaths, and returned with the RFQ/RFP. The affidavit declares the enterprise's black ownership percentages (Black, Black Woman, Black Designated Group) and confirms EME or QSE status based on annual total revenue. Valid for 12 months from the date signed by the commissioner.

The Department of Tourism requires a media partnership with Motheo FM for an outside broadcast in the Free State Province in November 2026. The package includes 1 outside broadcast, 10 pre-event live reads, 4 interviews during the broadcast, and 5 social media posts. Broadcast time is 09:00–12:00 or 12:00–15:00.

Closing date: 19 October 2026

Closing time: 09:00

Broadcast date: November 2026 (time 09:00–12:00 or 12:00–15:00)

Bidding procedure enquiries:

• Contact: Sindi Zwane
• Telephone: 012 444 6612
• Email: [email protected]

Broadcast package enquiries (Motheo FM Sales):

• Contact: Lebogang Matolong
• Telephone: 076 034 5803
• Email: [email protected]

Submission address:

Tourism House

17 Trevenna Street

Sunnyside

Pretoria, 0002

Submission email: [email protected]

Submission method: email to [email protected] or hand delivery to Tourism House, 17 Trevenna Street, Sunnyside, Pretoria 0002.

• Hand-delivered bids must be entered in the quotations register; failure to sign the register invalidates the RFQ.
• Late bids are not considered.
• All bids must be on official forms; SBD forms must be completed, signed and returned.
• SBD4 content and sequence must not be altered.
• Bidders must quote on the entire scope of work; incomplete quotes may not be awarded.
• Indicate the validity period (in days) of the price quotation after closing.
• Indicate the planned delivery period (in days) from order issue.
• Proof of authority to sign (e.g. company resolution) must be submitted.

Returnable documents (all must be completed, signed and submitted in the prescribed sequence):

• Part A and Part B: bid invitation form and terms and conditions.
• Annexure A (SBD4): bidder's disclosure of interest.
• Annexure B: proof of ownership by a woman — shareholding certificate, CIPC registration (both enterprises for a joint venture), certified ID copies, and a full CSD report (not summarised) preferably drawn before closing.
• Annexure C: proof of ownership by black person(s) — same documents as Annexure B.
• Annexure D: for EME/QSE, a valid B-BBEE sworn affidavit (valid 12 months from commissioner's signature) with CIPC registration and share certificate; joint ventures must submit a consolidated B-BBEE certificate from an accredited agency, not an affidavit.
• Annexure E: quoted price or financial offer aligned with the scope.
• SARS tax compliance status PIN or printed TCS certificate, or CSD number if no TCS.
• Foreign suppliers: complete the questionnaire for foreign bidders and enclose proof if applicable.

Evaluation system: 80/20 preferential point system (80 points price, 20 points specific goals).

• Price points: lowest acceptable tender scores 80; others score pro rata using Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific goals (max 20 points):
• Women ownership: up to 6 points.
• Black ownership: up to 12 points.
• SMME (EME or QSE): up to 2 points.
• Points for specific goals are only awarded if the required annexures and proof are submitted with the RFQ; otherwise zero points.
• Total points rounded to two decimal places.
• Award to the bidder with the highest total points, unless objective criteria under PPPFA justify otherwise.
• Deadlock breaking: first, highest specific-goal points; then drawing of lots.
• The department may negotiate with bidders before or after award.

The Department of Tourism requires a media partnership with Motheo FM for an outside broadcast in the Free State Province in November 2026.

Scope includes:

• 1 x Outside Broadcast Package
• 10 x pre-event spots (live reads)
• 4 x interviews during the broadcast
• 5 x social media posts

Broadcast date: November 2026, time 09:00–12:00 or 12:00–15:00.

Bidders are advised to contact Lebogang Matolong (Motheo FM Sales) for the broadcast package details.

Pricing must be submitted on the provided schedule: total price excluding VAT, VAT at 15% if registered, and grand total including VAT. The price must be aligned with the entire scope of work.

Pricing must be submitted on the provided schedule:

• Total price excluding VAT
• VAT at 15% (only if the bidder is registered for VAT)
• Grand total including VAT

Price must be aligned with the entire scope of work; failure to quote on the full scope may prevent award.

Tax compliance:

• Bidders must be tax compliant and submit a SARS tax compliance status (TCS) PIN, or a printed TCS certificate, or a CSD number if no TCS is available.
• For consortia, joint ventures or sub-contractors, each party must submit a separate TCS PIN/certificate or CSD number.

State employment:

• No bids from persons in the service of the state, companies with directors who are state employees, or close corporations with members who are state employees.

B-bbee:

• Specific goals points are claimed via Annexures B, C and D (ownership and SMME status).
• EME/QSE must submit a valid B-BBEE sworn affidavit (valid 12 months) with CIPC registration and share certificate.
• Joint ventures claiming points must submit a consolidated B-BBEE certificate from an accredited verification agency; joint venture affidavits are not accepted.

Csd:

• A full CSD report (not summarised), preferably drawn before closing, must be submitted; the report must match ID and company registration documents.

Specific goals under the 80/20 system: women ownership (max 6 points), black ownership (max 12 points), SMME/EME/QSE (max 2 points). Points are based on percentage ownership and active involvement in management. Proof must be submitted with the RFQ; otherwise zero points. The CSD full report must match ID and registration documents.

The 2010 General Conditions of Contract (GCC) apply; available on the National Treasury website. Deliveries must be accompanied by a delivery note or invoice referencing the official purchase order number; non-compliant deliveries may be returned at the supplier's expense. The department is not liable for incorrectly delivered goods or services. POPIA: personal information shared will be treated confidentially, but the department may process and place it in the public domain as required by its mandate; the department accepts no liability for loss or damage arising from information made available.

Deliveries must be accompanied by a delivery note or invoice with the official purchase order number. Non-compliant deliveries may be returned at the supplier's expense. The planned delivery period must be indicated. POPIA: personal information is treated confidentially but may be processed and placed in the public domain as required by the department's mandate; the department accepts no liability for loss or damage arising from information made available.

Bidders must be tax compliant and submit a SARS TCS PIN or certificate, or a CSD number. No bids from persons in the service of the state or companies with such directors. Bids must be on official forms; SBD4 must not be altered. Bidders must quote on the entire scope of work and indicate the validity period of the quotation.

Evaluation uses the 80/20 preferential point system. Price points are calculated with the formula Ps = 80(1 - (Pt - Pmin)/Pmin). Award goes to the highest total points unless objective criteria justify otherwise. Deadlock is broken by highest specific-goal points, then drawing of lots. The department may negotiate before or after award. Zero points for specific goals if proof is not submitted.