TRANSNET engineering approved list: suppliers or manufacturers of specialised goods, components and equipment (wagons, locomotives, ports)

The tender invites applications from potential bidders to be placed on the Transnet Engineering approved list as suppliers or manufacturers of specialised goods, components and/or equipment. The approved list covers three categories: Wagons (list 239), Locomotives (lists 248 and 301), and Ports (list 100).

Bidders must be suppliers or manufacturers of the specialised goods, components and/or equipment within Transnet Engineering business. For each item, bidders must state whether they supply as an agent or as a manufacturer, and manufacturers must provide the OEM name if applicable.

The approved list covers the following categories:

• Wagons Approved List 239
• Locomotive Approved List [248 and 301]
• Ports Approved List [100]

Annexure A1 (Wagons) lists items by category (e.g., Brake, Foundry, Coupler and Drawgear) with material numbers, descriptions, and specifications. For each item, the following is indicated:

• Timelines for sample submission for laboratory testing (ranging from 1 to 9 months).
• Whether the item is deemed for in-service testing (marked 'Yes' or 'N/A').
• Number of samples required for in-service testing (e.g., 200-1000, 2-10).
• Whether the bidder supplies as an agent or manufacturer, and the OEM name if applicable.

Key requirements for many items include:

• Compliance with specific Transnet specifications (e.g., BBH1253, BBH1254, BBH1255, BBF 7272, BBF 9380, CME147, RW/TE/SPC/0056).
• Items must be fitted with red plastic plugs or sealed with red duct tape where specified.
• Material certificates must accompany deliveries for many items.
• Pressure testing to 650 kPa with a test certificate per pipe for certain hoses.
• For Germiston plant orders, first sample items must be approved by the Engineering Manager before full production; suppliers must not request approval for previously approved items with the same drawing revision.
• Certain items require tagging/stamping or company labels.
• Specific drawing numbers and revisions are referenced for each item.

Returnable document

• Transnet Non-Disclosure Agreement (April 2020): must be accepted and signed as part of the bid response, binding the bidder, its group companies and its directors, officers, employees, agents, advisers, contractors and sub-contractors to confidentiality obligations.

Confidentiality obligations (Transnet Non-Disclosure Agreement)

• Confidential information received from Transnet must be kept secret and may not be passed to any other person without Transnet's written consent.
• Use is limited to the technical and commercial discussions around the bid and to performing any contract that results from it.
• Onward disclosure is allowed only to agents who strictly need the information for that purpose, and only after they are told it is confidential; the bidder remains liable for their actions.
• Disclosure compelled by law or a regulator is permitted, provided Transnet is notified promptly and the bidder cooperates on the form and content of the disclosure.
• Confidential information must be stored securely, and a written record of what was received and copied must be supplied to Transnet on request.
• Within 7 (seven) days of a written demand, all written confidential information and copies must be returned and any copies held on computer or other devices expunged or destroyed; a director-signed certificate of compliance must be provided if requested.
• No announcement of interest in the bid, and no use of Transnet's name for publicity or marketing, without Transnet's prior written consent.
• The obligations survive the end of negotiations and continue for 5 (five) years.
• Each party acts as principal, not as nominee, agent or broker, and carries its own costs of pursuing the bid and complying with the agreement.
• Transnet may pursue any remedy for breach, including specific performance and damages.
• Data relating to the bid must be protected against unauthorised processing, loss or damage.
• The bidder may not assign the agreement without Transnet's written consent; Transnet may assign it to any Transnet Group member at any time.
• The agreement is governed by South African law, with the parties accepting the exclusive jurisdiction of the South African courts.

The document is the Transnet General Bid Conditions (June 2022) applying to all Transnet RFPs and RFQs. It sets out the general conditions governing bid submission, evaluation, and contract formation. The specific scope of this tender is the Approved List for specialised goods, components and equipment for Wagons, Locomotives and Ports.

Submission method: upload bids onto the Transnet e-Tender Submission Portal against each selected tender; the bidder guide is available at transnetetenders.azurewebsites.net.

• Bids must reach Transnet no later than the closing date and time; late bids are not considered.
• Complete the official Transnet bid forms in full; bids on other formats or with own terms may be rejected.
• Additional information may be submitted under separate cover on company letterhead only if the official form lacks space, and must be cross-referenced in the RFX.
• All returnable documents listed in the RFX must be submitted with the bid; failure to submit mandatory schedules or documents results in disqualification; failure to submit other schedules may result in disqualification.
• Price alterations must be made by deleting incorrect figures and inserting correct ones, initialled by the signatory; failure may exclude the affected items from award.
• Delete items not tendered for or priced elsewhere.
• Samples, if required, must be marked with bidder name, address, bid number and item number, and reach the addressee by the closing date; late samples may cause rejection.
• Drawings required from the bidder must be furnished before closing time and date; non-receipt may disqualify the bid.
• Foreign bidders must submit written authorisation for a South African representative or agent; failure disqualifies the bid.

Evaluation stages and disqualification risks:

• Restricted suppliers: no award to bidders (or any member, director, partner, trustee) on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers; Transnet may withdraw an award or cancel a contract if the bidder is restricted by another government institution.
• Unauthorised communication: a bid may be disqualified if the bidder communicates with any member of the Bid Adjudication Committee or Transnet official (other than the named contact person) between closing date and notification of the successful bidder.
• Prices subject to confirmation are not considered.
• Bids on a delivery basis other than specified are liable to disqualification.
• Unacceptable deviations from terms and conditions: bidder must indicate unacceptable conditions and offer amendments on company letterhead; Transnet's Legal Counsel determines acceptability; bidder may withdraw an unacceptable deviation, failing which the bid is disqualified.
• Foreign specifications: translated copies must be submitted; departures from specified specifications must be detailed in a covering letter; non-compliance may disqualify.
• Governing law: South African law; bidder must specify a domicilium citandi et executandi in South Africa and submit to South African courts.

Scope: placement on Transnet Engineering's Approved List as suppliers or manufacturers of specialised goods, components and/or equipment.

• Approved list categories: Wagons (Approved List 239), Locomotives (Approved Lists 248 and 301), Ports (Approved List 100).
• Goods must be new (unused, not second-hand or reconditioned) unless otherwise specified.
• Delivery basis: Delivered Duty Paid (latest ICC Incoterms) to the specified delivery point; local supplies on Delivered RSA named destination basis; imported supplies on Delivered Duty Paid basis to end destination in South Africa.
• Delivery lead time must include all non-working days, holidays, stocktaking and repair periods.
• Contract quantities: Transnet does not bind itself to a definitive quantity; the successful bidder must supply quantities ordered against the contract; estimated annual quantities are provided in the bid documents but are not guaranteed.
• Emergency demands: bidder gets first right of refusal for short-notice supplies; if unable to meet critical delivery, Transnet may purchase elsewhere.

Prices must be quoted in the Price Schedule on the following basis:

• Local supplies (manufactured, produced, assembled in South Africa, or imported supplies held in South Africa): Delivered RSA named destination basis.
• Imported supplies: Delivered Duty Paid (latest ICC Incoterms) basis to end destination in South Africa.
• Delivery lead time must include all non-working days, holidays, stocktaking and repair periods.
• Bids on any other delivery basis are liable to disqualification.

Currency: all amounts in South African Rand (ZAR) unless otherwise permitted.

• Pricing: prices must be quoted in the Price Schedule; local supplies on Delivered RSA named destination basis; imported supplies on Delivered Duty Paid (latest ICC Incoterms) basis.
• VAT: local supply prices inclusive of VAT, shown separately on tax invoice; foreign services: local portion (commission) must show VAT separately.
• Payment: based on Terms and Conditions of Contract; alternative payment or financing proposals may be submitted and will be evaluated, but the bid must first comply with standard payment terms.
• Advance payments: successful bidder may be required to furnish a guarantee covering any advance payments.
• Conditional discounts: conditional period calculated from date Transnet receives the month-end statement reflecting the relevant tax invoice, provided conditions met and invoice correct.
• Securities: successful bidder must provide a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation; amount stipulated in bid documents; form supplied by Transnet; must be completed and returned within 30 calendar days from letter of acceptance; failure may lead to contract cancellation; no payment until form delivered.
• Exchange and remittance: Transnet prefers Rand-based agreements; forward exchange cover may be requested; South African Reserve Bank approval required for foreign currency payments; no price adjustment for increases after delivery date.

Returnable documents: all returnable documents listed in the RFX must be submitted; mandatory ones are disqualifying if omitted.

• Identification: bidder must state full names of directors (company), members (close corporation), or partners/individual (partnership or sole trader).
• Foreign bidders: must provide written authorisation for South African representative or agent; Power of Attorney must comply with Rule 63 of Uniform Rules of Court, be signed by principal, and authorise the representative to choose domicilium citandi et executandi.
• Restricted suppliers: bidder must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• No bid fee; documents downloadable free from www.etenders.gov.za or www.transnet.net.

The document covers: definitions, general conditions, submission of bids, use of bid forms, bid fees, validity period, site visits/briefing sessions, clarification before closing, communication after closing, unauthorised communication, returnable documents, defaults by respondents, currency, prices subject to confirmation, alterations to bid prices, exchange and remittance, acceptance of bid, notice to unsuccessful respondents, terms and conditions of contract, contract documents, law governing contract, identification, respondent's samples, securities, price and delivery basis for goods, export licence, quality of material, deletion of items excluded from bid, value-added tax, payment notice, contract quantities and delivery requirements, plans/drawings/specifications, foreign respondents, restricted suppliers, conflict with RFX document.

After the closing date, bidders may only communicate with the contact person listed in the RFX. Unauthorised communication with other bidders or Transnet officials may lead to disqualification.

Fraud and corruption reporting

• Tip-Off Anonymous hotline: 0800 003 056
• Alternative channel: report directly to a senior Transnet official or employee
• Confidentiality is guaranteed

Returnable documents

• Supplier Integrity Pact — must be signed and complied with by any bidder seeking registration as a Transnet vendor; the concluded contract automatically incorporates it.
• RFX Declaration Form — certifies that the bidder has read and agrees to the Integrity Pact, and discloses any conflict of interest and any previous transgressions.
• Breach of Law Form (in the applicable RFX pack) — required where previous transgressions must be declared.

Disqualification risks

• Failing to sign or comply with the Integrity Pact.
• A false or incomplete declaration on conflicts of interest or previous transgressions.
• Appearing on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Subcontracting any part of the contract to a restricted company.

Bonds and guarantees

• Any advance bank guarantee, performance bond or warranty bond furnished by the supplier may be encashed by Transnet to recover payments already made, plus interest, if the integrity undertakings are breached.

Penalties and recovery

• Undeclared subcontracting of any part of the bid attracts a penalty of up to 10% of the contract value.
• Transnet may recover all sums already paid and may cancel other contracts held by the supplier.

Pricing conduct

• Bids must deliver a reasonable and competitive price; under-pricing and bad-faith negotiation are treated as integrity breaches.

Integrity Pact

• Must be signed and complied with by any bidder wanting registration as a Transnet vendor; the final contract automatically incorporates it.
• The RFX Declaration Form must be completed to confirm the bidder has read and agrees to the pact.

Conflict of interest

• Any family, business or social relationship between the bidder's owners, members, directors, partners or shareholders and a Transnet employee or board member must be disclosed in the RFX Declaration Form, or notified to Transnet in writing as soon as it arises.
• Bidders may not lend to, borrow from, or enter into monetary dealings with any bid committee member or person involved in the sourcing process.

Previous transgressions

• Bidders declare that no serious breach of law — including corruption, fraud, theft, extortion or Competition Act contraventions — occurred in the last 5 years with any public-sector body, government department or private company.
• An incorrect statement on this can lead to rejection or removal from Transnet's supplier database.

Restricted suppliers

• No bid may be awarded to a bidder whose name, or that of any member, director, partner or trustee, appears on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• An award or concluded contract may be withdrawn or cancelled at any time if the bidder is found to be restricted by another government institution.
• Subcontracting any portion of the contract to a restricted company is prohibited.

Other obligations

• Zero Gifts policy: no gifts, favours or benefits may be offered to or accepted from Transnet employees, regardless of value.
• Foreign bidders must disclose the name and address of their South African agents or representatives; South African bidders must disclose their foreign principals.
• Transnet may require a copy of the bidder's code of conduct, which must include a compliance programme rejecting bribery and unethical conduct.
• Bidders must not misrepresent facts or submit false or forged documents.
• Bidders confirm adherence to the ten United Nations Global Compact principles on human rights, labour, environment and anti-corruption.

United Nations Global Compact

• Bidders confirm they uphold the ten UNGC principles when doing business with Transnet.
• Human rights: support and respect internationally proclaimed human rights; avoid complicity in human rights abuses.
• Labour: uphold freedom of association and effective recognition of collective bargaining; eliminate forced and compulsory labour; abolish child labour; eliminate discrimination in employment and occupation.
• Environment: support a precautionary approach to environmental challenges; promote greater environmental responsibility; encourage development and diffusion of environmentally friendly technologies.
• Anti-corruption: work against corruption in all its forms, including extortion and bribery.

Integrity Pact

• Binding agreement between Transnet and the bidder covering fraud, corruption and collusion.
• Transnet commits to fair and transparent treatment, equal information to all bidders, and no acceptance of bribes or gifts by its employees.
• The bidder commits to no bribery, no collusion, no false or forged information, and to upholding the UNGC principles.
• Breach may lead to disqualification, contract cancellation, recovery of payments and restriction from future public-sector business.
• Disputes should be resolved amicably; litigation in bad faith is prohibited.
• Governed by South African law and valid indefinitely.

Annexure A3 (Ports) is the item schedule for the Transnet Engineering Ports approved list (Approved List 100). It lists the specialised goods, components and equipment for which suppliers and manufacturers may apply to be listed, covering Port Hauler 2 assemblies, vehicle windows, proximity detectors, cable connectors, laminated cabin windscreen glass, a driver display and control system, a cooling system unit and an air intake unit. Each line carries a Transnet part number, a drawing number where applicable, and the governing Transnet specification. Bidders use the schedule to indicate the items they are interested in, their distributor, whether they supply as agent or manufacturer, and the OEM where applicable.

Transnet Engineering contacts named on the schedule

• Sibusiso Nkosi — Transnet Engineering, KDS
• Achmad Kahaar — Transnet Engineering, SLR

No email address or telephone number is given for either contact.

Returnable schedule — Annexure A3 (Ports)

• Bidders must tick, per line item, the items they wish to be considered for.
• For each item, the bidder must give the name of its distributor.
• The bidder must state whether it will supply as an agent or as a manufacturer.
• Where the bidder is not the manufacturer, the original equipment manufacturer (OEM) must be named.
• Sample submission for laboratory testing: 2 months.
• The schedule also records which items are subject to in-service testing and how many samples are required for each such item.

Approved list scope: Ports (Approved List 100) — specialised goods, components and equipment for the Port Hauler 2, for supply as agent or manufacturer.

Assemblies

• Clamp accumulator assembly — drawing DNR249D838, specification PD_RDM_NAT_SPEC_131 (part 088847784).
• Clamp receiver drier assembly — drawing DNR249D836, specification PD_RDM_NAT_SPEC_131 (part 088847785).
• Condenser receiver drier assembly — drawing DNR249D000, specification PD_RDM_NAT_SPEC_131 (part 088847786).

Vehicle windows (specification PD_RDM_NAT_SPEC_028)

• Left cab slider window, two components (movable and fixed portion), ref 5.1.2 (part 088850974).
• Right cab slider window, two components (movable and fixed portion), ref 5.1.1 (part 088850975).
• Door window, ref 5.1.3 (part 088850976).
• Cab rear window, ref 5.1.4 (part 088850977).

Proximity detectors and cable connectors (specification RD_RD_KLP_SPEC_0047)

• Inductive proximity detector, M18 open sensor, body M18 x 70, normally open, flush mountable, 8 mm sensing range, part number IFM IGM 200 or similar, ref 4.1.1 (part 088852627).
• Inductive proximity detector, M12 open sensor, body M12 x 1 x 60 mm, normally open, flush mountable, 4 mm sensing range, part number IFM IFM 213 or similar, ref 4.1.3 (part 088852628).
• Cable connector, straight M12 x 1 female socket, ref 4.1.4 (part 088852629).
• Cable connector, angled (elbow) M12 x 1 female socket, ref 4.1.5 (part 088852630).
• Inductive proximity detector, M18 closed sensor, body M18 x 1 x 70 mm, normally open, flush mountable, 8 mm sensing range, part number IFM IGM 209 or similar, ref 4.1.2 (part 088852631).

Other components

• Laminated cabin windscreen glass, complete, specification PD_RDM_NAT_SPEC_029 (part 088852634).
• Driver display unit and control system for a terminal tractor, specification PD_DE_NAT_SPEC_132 (part 088853812).
• Cooling system unit, specification RD_RD_NAT_SPEC_0035 section 5.8 (part 088854956).
• Air intake unit, specification RD_RD_NAT_SPEC_0035 section 5.11 (part 088854959).

Transnet Engineering, an operating division of Transnet SOC Ltd, invites applications for inclusion on its Approved List as suppliers or manufacturers of specialised goods, components and/or equipment.

• Categories: Wagons (Approved List 239), Locomotives (Approved Lists 248 and 301), Ports (Approved List 100).
• Bidders must apply for specific items listed in Annexures A1, A2 and A3; blanket applications are disqualified.
• Inclusion on the list does not award any contract; RFQs or RFPs are issued later to approved bidders when a need arises.

Closing

• Date: 26 February 2027
• Time: 16:00 SAST

Issue date

• 14 October 2026

Clarification requests

• Deadline: 12:00 on 26 January 2027
• Submit the RFP Clarification Request Form on the portal and email it to [email protected]
• Responses are published on the e-tender portal and Transnet website.

Briefing session

• None. No formal briefing or site visit will be held.

Bid validity

• No bid validity period applies; the bid remains valid until the process is completed.

Sample submission

• Due dates are communicated in writing to bidders who pass Stage 2.

No briefing session or site visit will be held. Queries must be emailed to the contact persons named in the Communication section.

Bidding procedure enquiries

• Name: Tony Ngedle
• Telephone: +27 11 012 2506
• Email: [email protected]

Technical enquiries

• Name: Pfarelo Siligana
• Telephone: +27 12 743 2351
• Email: [email protected]

After the closing date

• Name: Nomvula Mathane
• Role: acting Transnet Engineering Adjudication Committee (TEDBAC) Secretariat
• Telephone: 012 391 1536 / 1435 / 1492
• Email: [email protected]

Submission channel

• Transnet e-Tender Submission Portal: https://esupplierportal.transnet.net
• No physical delivery address is stated.

Submission method

• Electronic upload only, via the Transnet e-Tender Submission Portal: https://esupplierportal.transnet.net
• Register on the portal, log an intent to respond, then upload the bid documents against each tender selected.
• Closing: 26 February 2027 at 16:00 SAST. Late submissions are not accepted.
• Upload at least one day before closing. Maximum 30 MB per upload; multiple uploads are permitted. Transnet accepts no liability for bidder internet speed, bandwidth or upload size problems.
• Sign, stamp and date the bottom of every page before uploading. The signatory must be legally authorised, with proof of authority such as a company resolution.
• No alterations, additions or deletions may be made to the RFP documents; any additional conditions must be set out in a covering letter.

Returnable documents — all must be completed, signed and uploaded by the closing date

• SBD 1: bidder identification, contact and compliance details, signed as the offer cover page.
• Annexures A1, A2 and A3: item lists completed and ticked for the items applied for.
• Section 5: Proposal Form and list of returnable documents.
• Section 6: Certificate of Acquaintance with the RFP, Master Agreement and applicable documents.
• Section 7: RFP Declaration and Breach of Law Form.
• Section 8: RFP Clarification Request Form.
• Section 9: Protection of Personal Information.
• Annexure B (General Bid Conditions), Annexure C (Supplier Integrity Pact), Annexure D (Non-Disclosure Agreement), Annexure E (ISO 9001:2015 audit checklist).
• Joint venture or consortium agreement, where applicable.

Disqualification risks

• Late submission.
• Any returnable document omitted, incomplete or unsigned.
• A blanket application covering all items instead of specified items.
• Altering or tampering with the RFP documents.
• Collusion with another respondent.

Evaluation is pass/fail. No points are allocated and no minimum qualifying score applies.

Stage 1 — Administrative responsiveness

• Bid lodged on time.
• All returnable documents and schedules completed and returned by the closing date and time.
• Validity of all returnable documents verified.
• Every section signed by the authorised respondent and returned without alteration or tampering.

Stage 2 — Substantive responsiveness

• Annexures A1, A2 and A3 completed and ticked for the items of interest.
• Items left blank are not evaluated.
• Selecting all items (blanket approach) is non-compliant and disqualifies the bid.

Stage 3 — Technical evaluation

• Part A: specifications and drawings issued to shortlisted bidders, with a letter to submit technical data sheets and samples within stipulated timelines.
• Part B: technical data sheets and sample testing — pass if the submitted data sheets and samples comply with the specification, fail if they do not.
• Part C: in-service testing where applicable — pass if results meet the specified criteria.
• Part D: facility audits where applicable — pass if the facility complies with Transnet's technical specification and all findings are closed; the minimum requirement is a QMS based on ISO 9001:2015.

Stage 4 — Addition to the approved list

• Transnet's internal governance structures (Approved List Committee, Divisional Acquisition Committee, Chief Procurement Officer) recommend and approve inclusion.
• Outcomes are communicated in writing to successful and unsuccessful bidders.

Notes

• Stages are normally sequential, but Transnet may run steps in parallel; evaluation at one stage does not mean earlier stages were passed.
• Failure to submit samples by the communicated due date may disqualify the bidder from further testing or evaluation.

Scope

• Inclusion on the Transnet Engineering Approved List as a supplier or manufacturer of specialised goods, components and/or equipment.
• Categories: Wagons (Approved List 239), Locomotives (Approved Lists 248 and 301), Ports (Approved List 100).
• Item lists are in Annexure A1 (Wagons), Annexure A2 (Locomotives) and Annexure A3 (Ports).

Application requirements

• Bidders must mark interest item by item in the relevant annexures; items left blank are not evaluated.
• A blanket application covering all items is disqualified.
• The manufacturer and distributor names for each item must be stated in the annexures.
• The manufacturer and the bidder cannot both be listed for the same item.
• Distributors or agents must provide an OEM/manufacturer letter confirming the supply agreement; Transnet may validate it.
• Where the bidder is not the manufacturer or will use another company's premises, it must provide manufacturer letters confirming the supply arrangement and permission to use the facility (including permission for Transnet audits), the term of the agreement, and the manufacturer's contact person and details.

Specifications and drawings

• Specifications and drawings are shared only with shortlisted bidders that reach Technical Evaluation Part A.
• Where Transnet has no specification or drawing, the bidder must submit its own.

Samples and testing

• Samples may be requested for the items applied for and are supplied at the bidder's cost.
• Destructive testing may permanently damage or destroy samples; tested samples are not returned.
• If tested samples fail, the bidder gets one further opportunity; a maximum of two sample tests is conducted.
• In-service testing and onsite facility audits may be conducted where applicable.

Quality and audits

• Manufacturers must have a Quality Management System based on ISO 9001:2015 or a later standard; Annexure E is the audit checklist.
• Approved suppliers remain responsible for product and service quality and may face periodic internal and external quality audits and testing.

Environmental

• Bidders must submit details of the entity's environmental policies, covering waste disposal, recycling and energy conservation.

Railway safety

• Goods must comply with the RFP specifications and with railway safety requirements under the National Railway Safety Regulator Act.
• Subcontractor capability to meet railway safety requirements is reviewed before engagement, and Transnet must be granted access to review safety-related activities during the contract.

Application method

• Refer to Annexures A1, A2 and A3 for the item lists and mark interest item by item.
• State the manufacturer and distributor names for each item applied for.
• Distributors or agents must provide an OEM/manufacturer letter confirming the supply agreement; Transnet may validate it.
• Where the bidder is not the manufacturer or will use another company's premises, provide manufacturer letters confirming the supply arrangement and permission to use the facility (including permission for Transnet audits), the agreement term, and the manufacturer's contact person and details.
• Technical data sheets and samples must be submitted within the timelines set out in Transnet's written request; where Transnet has no drawings or specifications, the bidder must submit its own.
• Transnet may request samples, conduct in-service testing and carry out facility audits.

Bidder information and authorisations

• Bidders must provide full contact details on company letterhead, including email address and physical address.
• Director or member names and addresses must be disclosed.
• Distributors or agents must provide a letter from the manufacturer or OEM confirming the supply agreement.
• The actual manufacturer(s) of the goods offered, local and foreign, must be stated.

Quality management

• Manufacturers must have a Quality Management System based on ISO 9001:2015 or a later or updated standard.
• Annexure E (ISO 9001:2015 audit checklist) is the minimum criterion used for the QMS process audit.
• Facility audits take place after sample approval where applicable; the outcome is pass only if the facility complies with Transnet's technical specification and all findings are closed.
• Approved suppliers are responsible for product quality at all times and may be subject to periodic internal and external quality audits and testing.

• Samples are supplied at the bidder's cost; Transnet does not pay for the purchase, submission or transport of samples.
• Transnet may request audited financial statements or other documentation for a due diligence exercise.
• Transnet will not reimburse any bidder for preparation costs or other work done in connection with the application.

Registration and tax

• Self-registration on National Treasury's Central Supplier Database (CSD) is required; business cannot be awarded to a supplier that is not registered. Only foreign suppliers with no locally registered entity are exempt.
• Bidders must be tax compliant at submission and remain compliant; tax status is verified through the CSD. Foreign bidders and individuals are also subject to tax compliance requirements.
• Where consortia, joint ventures or subcontractors are involved, each party must be registered on the CSD and will have its tax compliance verified.

B-bbee

• A valid B-BBEE status level verification certificate or a sworn affidavit (for EMEs and QSEs) must be submitted for compliance with the B-BBEE Act.

Other statutory compliance

• Compliance with the Employment Equity Act, including section 53, is required.
• Full compliance with all applicable laws and regulations is required.
• Security clearance to CONFIDENTIAL, SECRET or TOP SECRET level may be required for the successful respondent, its personnel and subcontractors; obtaining clearance is the respondent's responsibility.
• Respondents must disclose any commercial relationship with a Domestic Prominent Influential Person (DPIP) or Foreign Prominent Public Official (FPPO).

Joint ventures and consortia

• The intention to bid as a JV or consortium must be stated in the submission, with a signed agreement showing the percentage split of business and each party's responsibilities, or written confirmation of the intention to conclude one. Inclusion on the list only follows submission of a signed agreement.

Conduct

• Collusion between respondents leads to automatic disqualification and restriction from doing business with organs of state for a specified period.
• Canvassing any Transnet officer or employee between the closing date and inclusion on the list is prohibited.
• Incorrect information may lead to removal from the approved list and a request that National Treasury place the respondent on its Database of Restricted Suppliers for up to 10 years.
• A Certificate of Acquaintance found not to be true and complete disqualifies the bid.

Safety and regulatory compliance

• Goods supplied must comply with the RFP specifications and with railway safety requirements under the National Railway Safety Regulator Act.
• Subcontractors may only be engaged after their capability to meet the railway safety requirements has been reviewed.
• The supplier and its subcontractors must allow Transnet access during the contract to review safety-related activities, including coordination across the organisation.
• Compliance with the Occupational Health and Safety Act is required.
• Transnet may act against the respondent for non-performance relating to quality and specification of goods or services, continuity of supply, and OHS compliance.
• Security clearance to CONFIDENTIAL, SECRET or TOP SECRET level may be required for the successful respondent, its personnel and subcontractors, at the respondent's responsibility.

Green economy and carbon footprint

• Bidders must submit details of the entity's environmental policies.
• Transnet wants to understand the company's position on waste disposal, recycling and energy conservation.

Approved list terms

• RFPs or RFQs are issued only to bidders approved on the list for the specific items, and only when Transnet has a need or demand.
• Each RFQ or RFP is evaluated against its own requirements, and a contract is concluded with the successful respondent afterwards.
• An approved bidder that breaches Transnet policies or legislation may be removed from the list, after written notice and an opportunity to make representations and propose remedies.
• Transnet may step outside the approved list where listed bidders charge above-market prices, offer long lead times, are non-compliant with legislation, or for other justifiable reasons.
• Transnet may disclose contract information under the JSE Debt Listing Requirements.
• Transnet will not transact with a counterparty before determining DPIP/FPPO status and completing a risk assessment and due diligence.

Special conditions

• Electronic submissions must be uploaded at least a day before closing; Transnet is not liable for internet speed, bandwidth or upload size problems. Maximum 30 MB per upload; multiple uploads are permitted.
• Blanket applications are disqualified; items of interest must be specified item by item.
• Joint ventures or consortia must declare the intention in the submission and provide a signed agreement showing the percentage split and each party's responsibilities, or written confirmation of the intention to conclude one; inclusion only follows submission of a signed agreement.
• All RFP information is confidential; bidders must certify acquaintance with the Non-Disclosure Agreement.
• Compliance with all applicable laws and the Employment Equity Act, including section 53, is required.
• Transnet may validate submitted information, request supporting evidence and audited financial statements, and remove a supplier from the approved list for incorrect information.
• Transnet may modify the goods or services and request a re-bid, reject non-conforming proposals, disqualify late submissions, cancel the process, and will not reimburse preparation costs.
• Canvassing Transnet officers or employees between the closing date and inclusion on the list is prohibited; collusion leads to automatic disqualification and restriction from doing business with organs of state.

Evaluation methodology

• Stage 1: administrative responsiveness — timely submission and complete, signed returnable documents.
• Stage 2: substantive responsiveness — Annexures A1, A2 and A3 completed and ticked for items of interest; a blanket approach is non-compliant.
• Stage 3: technical evaluation — Part A issue of specifications and drawings to shortlisted bidders; Part B technical data sheets and sample testing (pass/fail); Part C in-service testing where applicable (pass/fail); Part D facility audits where applicable (pass/fail), based on an ISO 9001:2015 QMS.
• Stage 4: addition to the approved list after internal governance approvals.
• No points are allocated; compliance is pass/fail.

The tender is for the appointment of a supplier/service provider for the supply/provision of specialised goods, components and/or equipment to Transnet Engineering. The contract details (contract number, duration, commencement and expiry dates) are to be completed. The approved list covers Wagons (239), Locomotives (248 and 301), and Ports (100).

No specific contact details (name, email, telephone) are provided in the document. The submission address is not stated.

Returnable documents: the tender pack requires completion and submission of the standard Transnet RFQ forms, including the signed Standard Terms and Conditions of Contract. Bidders must submit all required forms and documents as specified in the RFQ invitation. No specific submission method, address, or number of copies is stated in the provided document.

Bidders must be potential suppliers or manufacturers of specialised goods, components and/or equipment within Transnet Engineering, applying under the applicable approved list category (Wagons, Locomotives, or Ports).

• Bidders (including any members, directors, partners or trustees) must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Bidders must observe and comply with all requirements and objectives of the Transnet Supplier Integrity Pact.
• Bidders without a registered office in South Africa must maintain an agent for service of process in South Africa and provide Transnet with that agent's name and address.
• Subcontracting is only permitted with Transnet's approval; the supplier, not the sub-contractor, remains liable for contractual performance.
• Goods/services must be fit for their purpose and of satisfactory quality.

The tender is for placement on the Transnet Engineering Approved List as a supplier or manufacturer of specialised goods, components and/or equipment.

• Approved list categories: Wagons (Approved List 239), Locomotives (Approved Lists 248 and 301), Ports (Approved List 100).
• The contract is for the supply/provision of goods/services for a specified period, with contract number, duration, commencement and expiry dates to be filled in.
• Goods/services must conform strictly to the order; no variation of quantities or specification without Transnet's prior written consent.
• Goods are subject to testing and/or inspection as Transnet considers necessary.
• Non-conforming goods may be rejected and must be rectified or replaced at the supplier's expense.

Goods are subject to testing and/or inspection as Transnet considers necessary. Non-conforming goods may be rejected and must be rectified or replaced at the supplier's expense within specified delivery times.

Payment terms: standard payment terms are 30 days from date of receipt by Transnet of a month-end statement, unless otherwise agreed in writing.

• Payment is made against an original undisputed tax invoice, supporting documentation and month-end statement.
• Prices specified in an order cannot be increased.
• Payment is in South African currency, subject to any deduction, set-off and bank charges.
• Non-compliance penalties for subcontracting: if the supplier fails to achieve its subcontracting commitments, a penalty is calculated as 100% of the undelivered subcontracting value plus an additional 10% of that difference. Penalties are exclusive of VAT.
• Undeclared subcontracting may be penalised up to 10% of the contract value.

B-BBEE requirements:

• Subcontracting may not reduce local production and content below the stipulated minimum threshold.
• The supplier may not subcontract more than 25% of the contract value to an enterprise that does not have an equal or higher B-BBEE status level than the supplier, unless the subcontract is to an Exempted Micro Enterprise (EME) with the capability to execute the subcontract.
• No specific B-BBEE level or certificate requirement is stated in the provided document.

Restricted suppliers:

• No award to bidders on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Transnet may withdraw an award or cancel a contract if a bidder is later found to be restricted.

Supplier Integrity Pact:

• Bidders must comply with the Transnet Supplier Integrity Pact to avoid dishonesty, fraud and corruption.

Cessions and assignments:

• No cession of payment rights without prior written approval from Transnet; cession only for transfer of payment rights to an FSP or State Institution, requested in writing by the supplier with a cession agreement.
• Assignment of performance obligations is prohibited.

Foreign suppliers:

• Must maintain an agent for service of process in South Africa.

The supplier's personnel and agents on Transnet's premises must comply with Transnet's health and safety, security and system security rules and procedures. The supplier is liable for the acts, omissions and defaults of its personnel and agents.

See contractual_terms section above for full terms.

Goods/services must be fit for their purpose and of satisfactory quality. They must not cause deterioration in the functionality of any Transnet equipment and must not infringe any third party rights.