Heavy-duty oil containment boom supply – sanpc saldanha terminal tender (western cape)

Closing date and time: 7 September 2026 at 11H00. No briefing session is scheduled. Queries must be submitted by 3 days before the closing date (i.e. 4 September 2026).

There will not be a scheduled briefing session.

Queries: Casey Tarboton, [email protected], with reference number SANPC/2026/014 in the subject line. All correspondence must be in writing to this email only. After closing, communication only with the Procurement Unit on matters relating to this RFP.

Submission channel: online via National Treasury eTender Portal (www.etenders.gov.za) or physical delivery to the SANPC tender box at SANPC Facility (PetroSA head office), 3rd Floor Reception, 151 Frans Conradie Drive, Parow, Cape Town 7500. Physical submissions must be deposited by the closing date and time; the tender box is accessible weekdays 08h00–16h00. Courier deliveries must reach the tender box by closing. Email and faxed submissions are not accepted. Envelopes must relate only to this RFP. Proposals must be submitted as an original and one copy unless submitted electronically. Late or incomplete quotations will not be considered. Company registration and online submission should be done a few days before closing, not on the day.

Mandatory returnable documents (failure to provide all by closing results in disqualification):

• Form of offer (Part 4)
• Pricing schedule with detailed breakdown as per scope and requirements
• Proof of CSD registration
• Evidence of compliance with the scope of work and bid elimination criteria (Annexure A1 and A2)

Returnable documents used for scoring (failure results in zero for that criterion, not disqualification):

• B-BBEE certificate issued by an authorised body or person, or a B-BBEE sworn affidavit

Essential returnable documents (failure gives SANPC the right to request submission by a set deadline; further failure may result in disqualification):

• Part 2: Background, Overview and Scope of Requirements
• Part 5: Proposal Form
• Part 6: Signing Power – Resolution of Board of Directors
• Part 7: Certificate of Acquaintance with RFP Documents
• Part 8: Certificate of Acquaintance with General Tender Conditions – Services
• Part 9: RFP Declaration Form
• Part 10: Breach of Law Form
• Part 11: Certificate of Acquaintance with Non-Disclosure Agreement
• Annexure A: Preference Points Claim Form
• Annexure B: Declaration of Interest (SBD 4)
• Annexure C: Declaration of Bidder's Past SCM Practices (SBD 8)
• Annexure D: Certificate of Independent Bid Determination (SBD 9)
• Annexure E: SBD 1
• Appendix II: General Tender Conditions
• Appendix III: Safety Arrangements and Procedural Compliance with the OHS Act
• Annexure A3: SANPC Standard Terms and Conditions

Disqualification risks: late submission, missing mandatory returnable documents, canvassing SANPC officers between closing and award, collusion with other tenderers, or failure to meet bid elimination criteria.

Mandatory returnable documents include: Form of offer (Part 4), pricing schedule with detailed breakdown, proof of CSD registration, and evidence of compliance with scope of work and bid elimination criteria. Returnable documents used for scoring include B-BBEE certificate or sworn affidavit. Essential returnable documents include Parts 2, 5, 6, 7, 8, 9, 10, 11, Annexures A-E, and Appendix II and III.

Evaluation is staged:

• Stage 1 – Test for responsiveness: Step 1 administrative (received on time, all returnable documents completed and returned, validity of documents); Step 2 substantive (fully completed price schedule with cost breakdown aligned to scope, CSD registration number, compliance with scope of work and bid elimination criteria per Annexure A1 and A2). Failure to meet all bid elimination criteria results in immediate disqualification.
• Stage 2 – Technical/functionality evaluation with a minimum threshold of 70%. Technical criteria and weightings: Manufacturing Quality 35% (certificate of quality assurance from manufacturer specifying compliance with ISO 9001:2015 – 5 points if yes, 0 if no); Experience 35% (reference letters of similar projects – heavy duty oil containment booms – within last 10 years: 5 or more letters = 5, 4 = 4, 3 = 3, 2 = 2, 1 = 1, non-responsive = 0); Project Schedule 30% (project plan for manufacturing and delivery containing Gantt chart or similar evidence, with delivery between 10–11 weeks of purchase order = 3, 12–13 = 2, 14–15 = 1, 16–17 = 2, 18–19 = 1, more than 19 = 0). Technical scores are rounded to two decimal places.
• Stage 3 – Weighted scoring: Price (80 points under 80/20 system or 90 under 90/10) and Specific Goals (20 or 10 points). Price formula: PS = 80/90 (1 - (Pt - Pmin)/Pmin). Specific goals: 51% Black Owned Enterprise or more = 10 points; 30% Black Women Owned or more = 10 points. Total specific goals maximum 20 points (80/20 system).
• Post-tender negotiations may be conducted sequentially with the highest-ranked tenderer, then 2nd and 3rd if required, if pricing is not market-related. Best and final offers may be requested.
• Award to the highest scoring tenderer unless objective criteria justify otherwise. SANPC may split the award or award only a portion.

Scope: manufacture, supply and deliver a heavy-duty oil containment boom for SANPC Saldanha Terminal and OPC. Detailed minimum specifications and scope of work are in Annexure A1 and A2. The tenderer must provide a project plan for manufacturing and delivery including a Gantt chart or similar evidence of project activities and delivery date. Delivery must be within 10–19 weeks of purchase order to score points; delivery more than 19 weeks scores zero. An experienced account representative is required to work with SANPC procurement; no sales representatives for individual departments. SANPC may request replacement of any team member not adding value. The service provider guarantees a 95% service level on random compliance checks and on-time deliverables, and must provide a telephone number for customer service calls.

The tenderer must provide a project plan for manufacturing and delivery, including a Gantt chart or similar evidence of project activities and delivery date. The plan is scored under the Project Schedule criterion (30% weighting) based on delivery time from purchase order.

Technical evaluation requires reference letters of similar projects (heavy duty oil containment booms) within the last 10 years. More letters score higher: 5 or more = 5 points, 4 = 4, 3 = 3, 2 = 2, 1 = 1, non-responsive = 0. An experienced account representative is required to work with SANPC procurement; SANPC may request replacement of team members not adding value.

A certificate of quality assurance from the manufacturer specifying compliance with ISO 9001:2015 is required as part of the technical evaluation (Manufacturing Quality criterion, 35% weighting).

Prices must be quoted in South African Rand, inclusive of VAT, and remain fixed for one year. A separate price schedule with a detailed breakdown of costs aligned to the scope is required. Prices must be held valid for 120 days from closing date. Unconditional discounts only are considered in evaluation; conditional discounts are implemented at payment but not scored. SANPC may request audited financial statements for due diligence. If payment is to be made overseas to a non-South African entity, the exchange rate published by the South African Reserve Bank 7 calendar days before closing must be used.

CSD registration: mandatory before submitting; business may not be awarded to an unregistered tenderer. Foreign suppliers with no local registered entity are exempt. SBD 1 must be completed and submitted.

Tax compliance: tenderer must be tax compliant at submission and for the entire contract term; tax matters of the successful tenderer must be in order or satisfactory arrangements made with SARS. Tax compliance status verified through CSD; applies to foreign tenderers and each party in a consortium/JV/sub-contractor arrangement.

B-BBEE: a valid B-BBEE certificate or sworn affidavit must be submitted to claim specific goal points; failure results in zero for specific goals. The successful tenderer must keep its tax clearance and B-BBEE certificate valid for the contract duration.

POPI: tenderer must process personal information only for purposes of this RFP, comply with POPI, and indemnify SANPC against failures.

Legal review: proposals are subject to review and acceptance/rejection of proposed contractual terms by SANPC Legal Advisor.

Breach of law: tenderers must declare any serious breach of law in the past 5 years in Part 10; such tenderers may be excluded.

SANPC supports B-BBEE. Tenderers responding as a Joint Venture or consortium with B-BBEE entities must state their intention and submit a signed JV/consortium agreement clearly stating the percentage split of business and responsibilities, or written confirmation of intention to enter into such an agreement. Preference points under the 80/20 or 90/10 system per PPPFA. Specific goals: 51% Black Owned Enterprise or more = 10 points; 30% Black Women Owned or more = 10 points. Failure to submit a valid B-BBEE certificate or sworn affidavit results in zero for specific goals.

Appendix III requires compliance with the Occupational Health and Safety Act and applicable regulations. The tenderer must elaborate on control measures to mitigate risks related to quality of services and continuity of service provision.

SANPC Standard Terms and Conditions (Annexure A3) apply. The proposal, once accepted, constitutes a binding contract; a formal contract may be signed later. Failure to commence services within 4 weeks of notification of acceptance may result in SANPC recovering costs of re-tendering. A penalty clause is to be negotiated for non-compliance with material terms. Non-compliance with material terms constitutes a material breach and grounds for cancellation. The contract is governed by South African law; the tenderer must specify a domicilium citandi et executandi in South Africa. SANPC may cancel the contract in whole with 30 days' notice if service levels are not met. SANPC reserves the right to modify scope, reject non-conforming proposals, cancel the tender, split the award, or award to the next ranked tenderer if the preferred tenderer fails to sign or commence.

SANPC Standard Terms and Conditions (Annexure A3) apply. Late or incomplete quotations will not be considered.

Evaluation stages: Stage 1 responsiveness (administrative and substantive); Stage 2 technical/functionality with minimum threshold 70%; Stage 3 weighted scoring with price (80/90) and specific goals (20/10). Price formula PS = 80/90 (1 - (Pt - Pmin)/Pmin). Post-tender negotiations may be conducted if pricing is not market-related. Award to highest scoring tenderer unless objective criteria justify otherwise.