How will bids be evaluated?

Bidders must be registered on the CWDM Accredited Supplier Database and the Central Supplier Database. Tax matters must be in order with SARS, evidenced by a Tax Compliance Status Pin. Municipal rates, taxes and service charges must not be in arrears for more than three months, supported by a certified municipal account not older than 90 days (or lease agreement, or bank letter confirming business address). A valid B-BBEE Status Level Verification Certificate, or a sworn affidavit for EMEs/QSEs, must accompany the bid to claim preference points. Mandatory returnable documents: MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 or 7.2 (Contract Form), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), municipal rates and services proof, authority of signatory, credit order instruction, compulsory documentation checklist, and capability of bidder. The bid must bear the signature of the bidder or a duly authorised representative, with a board resolution attached. The complete original document must be returned in black ink; correction fluid and missing pages lead to disqualification. Telexed, faxed or e-mailed bids are not accepted.

What are the important dates and deadlines for this tender?

{"closingDate":"26 August 2026","closingTime":"11:00"}

Who should be contacted for queries about this tender?

{"name":null,"email":null,"phone":"086 126 5263","department":", Cape Winelands","address":"LIVERY OF LCD TV’S"}

LCD TVs Supply and Delivery – Western Cape Gov Tender

Technical Specifications

Source: Q2026 024 DOC.pdf (TENDER)

The Cape Winelands District Municipality (CWDM) invites Formal Written Price Quotations

from bidders to supply and deliver LCD TV’s.

The division are in need to procure LCD TV’s for operational purposes such as Hybrid

meetings, live feeds from incidents etc. These TV’s will be installed in our Disaster

Management Centre.

Purpose of the written price quotation

The purpose of the written price quotation is to appoint a service provider to supply and

deliver LCD TV’s.

Scope of the work

The successful bidder will be required to supply and deliver to the following specifications:

Display size should be 75 inch (diagonal)
The resolution of the TV’s should be 3840 x 2160 pixels ; 4k UHD with a minimum of

100Hz refresh rate

Display mode: Self-Lit OLED (Organic Light Emitting Diode)
Dolby Atmos support with built-in multi-channel speakers
TV’s must have a Smart OS (Smart Operating System)
TV’s should have a minimum of 2 USB Ports
TV’s should have a minimum of 2 HDMI ports
TV’s should be Bluetooth and Wi-Fi compatible
TV’s should be supplied along with the following: Remote control with batteries, user

manual, wall mount support, power cables

The TV’s should come with a minimum of two years warranty

Logistical requirements

5.1 The successful bidder must be able to supply and deliver the product within 30 days after

receiving the official order.

5.2 The successful bidder must deliver the LCD TV’s at 194 Main Road, Paarl.

Q 2026/024 29

Evaluation criteria and award

6.1 The written price quotation will be evaluated and awarded per item and Cape Winelands

District Municipality reserves the right to award to a single service provider.

6.2 A Brochure with specifications of the TV offered must be submitted with the bid document

or provided on a mutually agreed to timeframe.

6.3 A unit price for a complete item must be submitted. The Cape Winelands District

Municipality reserves the right to purchase more than one item at the quoted price.

Pricing instructions

7.1 Quotation prices must be VAT inclusive and must be valid and fixed for the duration of the

offer period.

7.2 For proper evaluation purposes it is obligatory that the prescribed pricing schedule be

completed in full and signed. Cognisance should be taken that alternative pricing

schedules submitted other than the Compulsory Returnable Schedule: Schedule G Pricing

Schedule, will be considered.

7.3 The prices quoted must include all labour, transport, consumables, disbursements, and all

related costs of rendering the required services as indicated in the scope of work.

7.4 If a bidder stipulates VAT in their pricing schedule and are not registered for VAT, the price

that will be used for evaluation purposes will be the price as submitted. If the bidder is

awarded the contract, and the bidder has not registered as a VAT vendor after the award of

the bid, the municipality will pay the price excluding VAT in line with the Value-Added Tax

Act, 1991 (Act No ).

Deliverables

8.1 Timeous supply and delivery of LCD TV’s to the Cape Winelands District Municipality

Offices at 194 Main Road, Paarl.

Remuneration

9.1 No upfront payments will be made.

9.2 CWDM has a 30-day payment policy, all invoices submitted for goods delivered, will be

verified and submitted accordingly.

9.3 Any fees or remuneration are inclusive of Value Added Tax

Q 2026/024 30

Quality Management

Source: Q2026 024 DOC.pdf (TENDER)

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that goods to be produced or services to be rendered should at any

stage be subject to inspections, tests and analyses, the bidder or contractor’s premises

shall be open, at all reasonable hours, for inspection by a representative of the purchaser or

organization acting on behalf of the purchaser.

8.3 If there are no inspection requirements indicated in the bidding documents and no mention

is made in the contract, but during the contract period it is decided that inspections shall be

carried out, the purchaser shall itself make the necessary arrangements, including payment

arrangements with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to

be in accordance with the contract requirements, the cost of the inspections, tests and

analyses shall be defrayed by the purchaser.

8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the

contract requirements, irrespective of whether such goods or services are accepted or not,

the cost in connection with these inspections, tests or analyses shall be defrayed by the

supplier.

8.6 Goods and services which are referred to in clauses 8.2 and 8.3 and which do not comply

with the contract requirements may be rejected.

8.7 Any contract goods may on or after delivery be inspected, tested or analysed and may be

rejected if found not to comply with the requirements of the contract. Such rejected goods

shall be held at the cost and risk of the supplier who shall, when called upon, remove them

immediately at his own cost and forthwith substitute them with goods, which do comply with

the requirements of the contract. Failing such removal the rejected goods shall be returned

at the suppliers cost and risk. Should the supplier fail to provide the substitute goods

forthwith, the purchaser may, without giving the supplier further opportunity to substitute the

rejected goods, purchase such goods as may be necessary at the expense of the supplier.

Q 2026/024 18

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel

the contract on account of a breach of the conditions thereof, or to act in terms of Clause 22

of GCC.

Compliance Requirements

Source: Q2026 024 DOC.pdf (TENDER)

Tax Compliance Status Pin, printed from the South African Revenue Service

Tax Compliance Status Pin, printed from the SARS website, with the bid documents

Tax Compliance Status Pin as an attachment to the bid

Tax Compliance Status Pin will be verified by the Municipality on the SARS website

Tax compliance status OR CSD No: MAAA

Tax compliance requirements

tax compliance status (TCS) certificate or pin may also be made via e-filing

tax compliance

CSD number

CSD number must be provided

Central Supplier Database

central supplier database (CSD), a CSD

7.2 For proper evaluation purposes it is obligatory that the prescribed pricing schedule be

7.4 If a bidder stipulates VAT in their pricing schedule and are not registered for VAT, the price

Supplier Database and the Central Supplier Database.

Construction Industry Development Board (CIDB) (If applicable)

When applicable, the bidder’s CIDB registration number must be included with the tender.

The Municipality will verify the bidder’s CIDB registration during the evaluation process.

Letter of Good Standing from the Commissioner of Compensation

members against liabilities in accordance with the provisions of the COMPENSATION FOR

B-BBEE Minimum Level: 4

Points Allocation: 10 points

B-BBEE Details: relationship, may make an offer in terms of this invitation to bid. In view of possible

allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons

connected with or related to persons in service of the state, it is required that the bidder or

their authorised representative declare their position in relation to the

evaluating/adjudicating authority and/or take an oath declaring his/her interest.

Specific Goals in terms of section 2 (1) (d) (i) and (ii) of the Preferential

Procurement Policy Framework Act

16.1 Broad-based black economic empowerment (B-BBEE) status level certificates

Bidders are required to submit original and valid B-BBEE Status Level Verification

Certificates or certified copies of the original, not a photo-copy of another certified copy

thereof together with their bids, to substantiate their B-BBEE rating claims.

Bidders who do not submit B-BBEE Status Level Verification Certificates or who are non-

compliant contributors to B-BBEE do not qualify for preference points for B-BBEE but

should not be disqualified from the bidding process. They will score points out of 90 or 80

for price only and zero (0) points for B-BBEE.

A trust, consortium or joint venture must submit a consolidated B-BBEE Status Level

Verification Certificate for every separate bid.

Public entities and tertiary institutions must also submit B-BBEE Status Level Verification

Certificates together with their bids.

If an institution is already in possession of a valid and original or certified copy of a bidder’s

B-BBEE Status Level Verification Certificate that was obtained for the purpose of

establishing the database of possible suppliers for price quotations or that was submitted

together with another bid, it is not necessa

Health & Safety

Source: Q2026 024 DOC.pdf (TENDER)

Any formal written price quotation document received with correction fluid (Tippex)

corrections shall be disqualified.

the opening of the bid to the time the contract is awarded. If a bidder wishes to bring

additional information to the notice of the Municipality, it should do so in writing to the

An EME that is regarded as a specialized enterprise with at least 51% black

beneficiaries qualifies as a Level 2 contributor with B-BBEE level of 125% in terms of

the Codes of Good Practice.

An EME is required to submit a sworn affidavit confirming their annual total revenue of

R 10 million or less and level of black ownership to claim points

An EME that is regarded as a Specialized Enterprise, is required to submit a sworn

affidavit confirming their annual turnover/ allocated budget/ gross receipt of R 10 million

or less and level of percentage of black beneficiaries to claim points

An EME may be measured in terms of the QSE scorecard should they wish to

maximize their points and move to a higher B-BBEE recognition level. It is in this

context that an EME may submit a B-BBEE verification certificate.

Eligibility as qualifying small enterprises (qse)

The Codes define a QSE as any enterprise with annual total revenue of between R10

million and R50 million.

A QSE with at least 51% black ownership qualifies as a Level 2 contributor.
A QSE with 100% black ownership qualifies as a Level 1 Contributor.
A QSE that is regarded as a specialized enterprise with at least 75% black

beneficiaries qualifies as a Level 1 contributor with B-BBEE level of 135% in terms of

the Codes of Good Practice.

A QSE that is regarded as a specialized enterprise with at least 51% black

beneficiaries qualifies as a Level 2 contributor with B-BBEE level of 125% in terms of

the Codes of Good Practice.

A QSE is required to submit a sworn affidavit confirming their annual total revenue of

between R10 million and R 50 million and level of black ownership or a B-BBEE level

verification certificate to claim points

A QSE that is regarded as a specialized enterprise is required to submit a sworn

affidavit confirming their annual turnover/ budget/ gross receipt of R 50 million or less

and level of percentage of black beneficiaries or a B-BBEE level verification

Q 2026/024 9

certificate to claim points

16.2 Locality

The programmes of the RDP (published in Government Gazette No. 16085 dated 23

November 1994) relevant to this Municipality in the context of preferential procurement

specific goals are the promotion of enterprises located in a specific district for work to be

done or services to be rendered in that District and the promotion of enterprises located in a

specific province for work to be done or services to be rendered in that province.

The service provider shall not, without the District Municipality’s prior written consent,

disclose the agreement, or any provision thereof, or any specification, plan, drawing,

pattern, sample, or information furnished by or on behalf of the District Municipality in

connection therewith, to any person other than a person employed by the service provider

in the performance of the agreement. Disclosure to any such employed person shall be

made in confidence and shall extend only as far as may be necessary for purposes of such

performance.

The service provider shall permit the District Municipality to inspect the supplier’s records

relating to the performance of the service provider and to have them audited by auditors

appointed by the District Municipality, if so required by the District Municipality.

provider concerned by ordinary mail to the address furnished in his bid or to the address

notified later by him in writing and such posting shall be deemed to be proper service of such

notice;

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for

any expense incurred in the preparation and submission of a bid. Where applicable a non-

refundable fee for documents may be charged.

3.2 Invitations to bid are usually published in locally distributed news media and on the

municipality/municipal entity website.

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract,

or any provision thereof, or any specification, plan, drawing, pattern, sample, or information

furnished by or on behalf of the purchaser in connection therewith, to any person other than

a person employed by the supplier in the performance of the contract. Disclosure to any

such employed person shall be made in confidence and shall extend only so far as may be

necessary for purposes of such performance.

5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any

document or information mentioned in GCC clause 5.1 except for purposes of performing

the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the

property of the purchaser and shall be returned (all copies) to the purchaser on completion

of the supplier’s performance under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the

performance of the supplier and to have them audited by auditors appointed by the

purchaser, if so required by the purchaser.

anti-dumping or countervailing right is abolished, or where the amount of such provisional

payment or any such right is reduced, any such favorable difference shall on demand be

paid forthwith by the supplier to the purchaser or the purchaser may deduct such amounts

from moneys (if any) which may otherwise be due to the supplier in regard to goods or

services which he delivered or rendered, or is to deliver or render in terms of the contract or

any other contract or any other amount which may be due to him.

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered

or certified mail and any other notice to him shall be posted by ordinary mail to the address

furnished in his bid or to the address notified later by him in writing and such posting shall

be deemed to be proper service of such notice.

31.2 The time mentioned in the contract documents for performing any act after such aforesaid

notice has been given, shall be reckoned from the date of posting of such notice.

Contractual Terms

Source: Q2026 024 DOC.pdf (TENDER)

15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the

most recent or current models, and that they incorporate all recent improvements in design

and materials unless provided otherwise in the contract. The supplier further warrants that

all goods supplied under this contract shall have no defect, arising from design, materials,

or workmanship (except when the design and/or material is required by the purchaser’s

specifications) or from any act or omission of the supplier, that may develop under normal

use of the supplied goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion

thereof as the case may be, have been delivered to and accepted at the final destination

indicated in the contract, or for eighteen (18) months after the date of shipment from the

port or place of loading in the source country, whichever period concludes earlier, unless

specified otherwise.

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this

warranty.

15.4 Upon receipt of such notice, the supplier shall, within the period specified and with all

reasonable speed, repair or replace the defective goods or parts thereof, without costs to

the purchaser.

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified,

the purchaser may proceed to take such remedial action as may be necessary, at the

supplier’s risk and expense and without prejudice to any other rights which the purchaser

may have against the supplier under the contract.

Payment

16.1 The method and conditions of payment to be made to the supplier under this contract shall

be specified.

16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the

delivery note and upon fulfilment of other obligations stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30)

days after submission of an invoice or claim by the supplier.

16.4 Payment will be made in Rand unless otherwise stipulated.

Q 2026/024 20

16.5 Where the value of an intended contract will exceed R1 000 000, 00 (R1 million) it is the

bidder’s responsibility to be registered with the South African Revenue Service (SARS) for

VAT purposes in order to be able to issue tax invoices. It is a requirement of this contract

that the amount of value-added tax (VAT) must be shown clearly on each invoice. The

amended Value-Added Tax Act requires that a Tax Invoice for supplies in excess of R3 000

should, in addition to the other required information, also disclose the VAT registration

number of the recipient, with effect from 1 March 2005.

Prices

17.1 Prices charged by the supplier for goods delivered and services performed under the

contract shall not vary from the prices quoted by the supplier in his bid, with the exception

of any price adjustments authorized or in the purchaser’s request for bid validity extension,

as the case may be.

Variation orders

18.1 In cases where the estimated value of the envisaged changes in purchase does not vary

more than 15% of the total value of the original contract, the contractor may be instructed to

deliver the goods or render the services as such. For construction related goods, services

and/or infrastructure project, contracts may be expanded or varied by not more than 20%.

In cases of measurable quantities, the contractor may be approached to reduce the unit

price, and such offers may be accepted provided that there is no escalation in price.

Assignment

19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the

contract, except with the purchaser’s prior written consent.

Subcontracts

20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this

contract if not already specified in the bid. Such notification, in the original bid or later, shall

not relieve the supplier from any liability or obligation under the contract.

Delays in the supplier’s performance

21.1 Delivery of the goods and performance of services shall be made by the supplier in

accordance with the time schedule prescribed by the purchaser in the contract.

21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should

encounter conditions impeding timely delivery of the goods and performance of services,

the supplier shall promptly notify the purchaser in writing of the fact of the delay, its likely

duration and its cause(s). As soon as practicable after receipt of the supplier’s notice, the

purchaser shall evaluate the situation and may at his discretion extend the supplier’s time

for performance, with or without the imposition of penalties, in which case the extension

shall be ratified by the parties by amendment of contract.

21.3 The right is reserved to procure outside of the contract small quantities or to have minor

essential services executed if an emergency arises, the supplier’s point of supply is not

situated at or near the place where the goods are required, or the supplier’s services are

not readily available.

21.4 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its

delivery obligations shall render the supplier liable to the imposition of penalties, pursuant

to GCC Clause 22, unless an extension of time is agreed upon pursuant to GCC Clause

22.2 without the application of penalties.

Q 2026/024 21

21.5 Upon any delay beyond the delivery period in the case of a goods contract, the purchaser

shall, without cancelling the contract, be entitled to purchase goods of a similar quality and

up to the same quantity in substitution of the goods not supplied in conformity with the

contract and to return any goods delivered later at the supplier’s expense and risk, or to

cancel the contract and buy such goods as may be required to complete the contract and

without prejudice to his other rights, be entitled to claim damages from the supplier.

Penalties

22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to

perform the services within the period(s) specified in the contract, the purchaser shall,

without prejudice to its other remedies under the contract, deduct from the contract price,

as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed

services using the current prime interest rate calculated for each day of the delay until

actual delivery or performance. The purchaser may also consider termination of the

contract pursuant to GCC Clause 23.

Termination for default

23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written

notice of default sent to the supplier, may terminate this contract in whole or in part:

(a) if the supplier fails to deliver any or all of the goods within the period(s) specified in

the contract, or within any extension thereof granted by the purchaser pursuant to

GCC Clause 21.2;

(b) If the supplier fails to perform any other obligation(s) under the contract; or

fraudulent practices in competing for or in executing the contract.

23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may

procure, upon such terms and in such manner, as it deems appropriate, goods, works or

services similar to those undelivered, and the supplier shall be liable to the purchaser for

any excess costs for such similar goods, works or services. However, the supplier shall

continue performance of the contract to the extent not terminated.

23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide

to impose a restriction penalty on the supplier by prohibiting such supplier from doing

business with the public sector for a period not exceeding 10 years.

23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the

supplier, the supplier will be allowed a time period of not more than fourteen (14) days to

provide reasons why the envisaged restriction should not be imposed. Should the supplier

fail to respond within the stipulated fourteen (14) days the purchaser may regard the

supplier as having no objection and proceed with the restriction.

23.5 Any restriction imposed on any person by the purchaser will, at the discretion of the

purchaser, also be applicable to any other enterprise or any partner, manager, director or

other person who wholly or partly exercises or exercised or may exercise control over the

enterprise of the first-mentioned person, and with which enterprise or person the first-

mentioned person, is or was in the opinion of the purchaser actively associated.

23.6 a restriction is imposed, the purchaser must, within five (5) working days of such imposition,

furnish the National Treasury, with the following information:

(i) The name and address of the supplier and / or person restricted by the purchaser;

(ii) The date of commencement of the restriction

(iii) The period of restriction; and

(iv) The reasons for the restriction

Q 2026/024 22

These details will be loaded in the National Treasury’s central database of suppliers or

persons prohibited from doing business with the public sector.

23.7. If a court of law convicts a person of an offence as contemplated in sections 12 or 13 of the

Prevention and Combating of Corrupt Activities Act, No. , the court may also rule

that such person’s name be endorsed on the Register for Tender Defaulters. When a

person’s name has been endorsed on the Register, the person will be prohibited from doing

business with the public sector for a period not less than five years and not more than 10

years. The National Treasury is empowered to determine the period of restriction and each

case will be dealt with on its own merits. According to section 32 of the Act the Register

must be open to the public. The Register can be perused on the National Treasury website

Antidumping and countervailing duties and rights

24.1 When, after the date of bid, provisional payments are required, or anti-dumping or

countervailing duties are imposed, or the amount of a provisional payment or anti-dumping

or countervailing right is increased in respect of any dumped or subsidized import, the State

is not liable for any amount so required or imposed, or for the amount of any such increase.

When, after the said date, such a provisional payment is no longer required or any such

anti-dumping or countervailing right is abolished, or where the amount of such provisional

payment or any such right is reduced, any such favorable difference shall on demand be

paid forthwith by the supplier to the purchaser or the purchaser may deduct such amounts

from moneys (if any) which may otherwise be due to the supplier in regard to goods or

services which he delivered or rendered, or is to deliver or render in terms of the contract or

any other contract or any other amount which may be due to him.

Force majeure

25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable

for forfeiture of its performance security, damages, or termination for default if and to the

extent that his delay in performance or other failure to perform his obligations under the

contract is the result of an event of force majeure.

25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing

of such condition and the cause thereof. Unless otherwise directed by the purchaser in

writing, the supplier shall continue to perform its obligations under the contract as far as is

reasonably practical, and shall seek all reasonable alternative means for performance not

prevented by the force majeure event.

Termination for insolvency

26.1 The purchaser may at any time terminate the contract by giving written notice to the

supplier if the supplier becomes bankrupt or otherwise insolvent. In this event, termination

will be without compensation to the supplier, provided that such termination will not

prejudice or affect any right of action or remedy, which has accrued or will accrue thereafter

to the purchaser.

Settlement of disputes

27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the

supplier in connection with or arising out of the contract, the parties shall make every effort

to resolve amicably such dispute or difference by mutual consultation.

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such

mutual consultation, then either the purchaser or the supplier may give notice to the other

party of his intention to commence with mediation. No mediation in respect of this matter

may be commenced unless such notice is given to the other party.

Q 2026/024 23

27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a

South African court of law.

27.4 Notwithstanding any reference to mediation and/or court proceedings herein,

(a) The parties shall continue to perform their respective obligations under the contract

unless they otherwise agree; and

(b) The purchaser shall pay the supplier any monies due the supplier for goods

delivered and / or services rendered according to the prescripts of the contract.

Limitation of liability

28.1 Except in cases of criminal negligence or willful misconduct, and in the case of infringement

pursuant to Clause 6;

(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or

otherwise, for any indirect or consequential loss or damage, loss of use, loss of

production, or loss of profits or interest costs, provided that this exclusion shall not

apply to any obligation of the supplier to pay penalties and/or damages to the

purchaser; and

(b) The aggregate liability of the supplier to the purchaser, whether under the contract,

in tort or otherwise, shall not exceed the total contract price, provided that this

limitation shall not apply to the cost of repairing or replacing defective equipment.

Governing language

29.1 The contract shall be written in English. All correspondence and other documents

pertaining to the contract that is exchanged by the parties shall also be written in English.

Applicable law

30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise

specified.

Notices

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered

or certified mail and any other notice to him shall be posted by ordinary mail to the address

furnished in his bid or to the address notified later by him in writing and such posting shall

be deemed to be proper service of such notice.

31.2 The time mentioned in the contract documents for performing any act after such aforesaid

notice has been given, shall be reckoned from the date of posting of such notice.

Taxes and duties

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and

other such levies imposed outside the purchaser’s country.

32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred

until delivery of the contracted goods to the purchaser.

32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to

the award of a bid SARS must have certified that the tax matters of the preferred bidder are

in order.

32.4 No contract shall be concluded with any bidder whose municipal rates and taxes and

municipal services charges are in arrears.

Q 2026/024 24

Transfer of contracts

33.1 The contractor shall not abandon, transfer, cede assign or sublet a contract or part thereof

without the written permission of the purchaser

Amendment of contracts

34.1 No agreement to amend or vary a contract or order or the conditions, stipulations or

provisions thereof shall be valid and of any force unless such agreement to amend or vary

is entered into in writing and signed by the contracting parties. Any waiver of the

requirement that the agreement to amend or vary shall be in writing, shall also be in writing.

Prohibition of restrictive practices

35.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. , as amended, an

agreement between, or concerted practice by, firms, or a decision by an association of

firms, is prohibited if it is between parties in a horizontal relationship and if a bidder(s) is /

are or a contractor(s) was / were involved in collusive bidding.

35.2 If a bidder(s) or contractor(s) based on reasonable grounds or evidence obtained by the

purchaser has / have engaged in the restrictive practice referred to above, the purchaser

may refer the matter to the Competition Commission for investigation and possible

imposition of administrative penalties as contemplated in section 59 of the Competition Act

No 89 0f 1998.

35.3 If a bidder(s) or contractor(s) has / have been found guilty by the Competition Commission

of the restrictive practice referred to above, the purchaser may, in addition and without

prejudice to any other remedy provided for, invalidate the bid(s) for such item(s) offered,

and / or terminate the contract in whole or part, and / or restrict the bidder(s) or

contractor(s) from conducting business with the public sector for a period not exceeding ten

(10) years and / or claim damages from the bidder(s) or contractor(s)concerned.

Q 2026/024 25

D. Application of preference point system in terms of

The preferential procurement regulations 2022

Regulation No. 4 November 2022 provide for a preference points system. The

applicable 80/20 preferential points system as set out in Preferential Procurement Regulations

2022 will be used to evaluate individual tenders.

80/20 Preference point system [(for acquisition of goods or services for a Rand value equal

to or above R30 000 and up to R50 million) (all applicable taxes included)]

The points are awarded as follows:

80 points is awarded for the lowest price if it complies with the Tender / Formal Written

Price Quotation conditions.

Additional points are awarded for the following specific goals:

B-BBEE status level of contributor and “Locality”

50% of the 20/10 points will be allocated to promote the goal of B-BBEE status level of

contributor and points will be allocated in terms of the B-BBEE scorecard as follows:

B-BBEE Status Level of Number of Points for Number of Points for

Contributor Preference (80/20) Preference (90/10)

1 50% of 20 50% of 10

2 50% of 18 50% of 9

3 50% of 16 50% of 8

4 50% of 12 50% of 5

5 50% of 8 50% of 4

6 50% of 6 50% of 3

7 50% of 4 50% of 2

8 50% of 2 50% of 1

Non-compliant contributor 0 0

50% of the 20/10 points will be allocated to promote the specific goal of locality. Points will

be allocated as follows:

Number

No. Requirement of

Points

Procurement under the 80/20 preference points system where the

enterprise head office or primary place of business or regional or satellite

1 5

office is located within the boundaries of the Cape Winelands District

Municipal Area

Procurement under the 90/10 preference points system where the

enterprise head office or primary place of business or regional or satellite

2 2.5

office is located within the boundaries of the Cape Winelands District

Municipal Area

Procurement under the 80/20 preference points system where the

3 enterprise head office or primary place of business or regional or satellite 5

office is located within the boundaries of the Western Cape Province

Procurement under the 90/10 preference points system where the

4 enterprise head office or primary place of business or regional or satellite 2.5

office is located within the boundaries of the Western Cape Province.

Q 2026/024 26

E. Invitation to bid - mbd1

You are hereby invited to bid for requirements of the cape winelands district

Municipality

Quotation number: Q 2026/024 Closing date: 26/08/2026 Closing time: 11h00

Description SUPPLY AND DELIVERY OF LCD TV’S

The successful bidder will be required to fill in and sign a written contract

Form (mbd7).

Bid response documents may be deposited in the tender box situated at:

29 du toit street, stellenbosch

Supplier information

Name of bidder

Postal address

Street address

Contact person

Telephone number Code Number

Cell phone number

E-mail address

VAT registration number

COIDA certificate number

Tcs

Tax compliance status OR CSD No: MAAA

Pin:

Specific goals in terms of this bid:

50% of the 20/10 points will be allocated to promote the goal of B-BBEE status level of

contributor and points will be allocated in terms of the B-BBEE scorecard

50% of the 20/10 points will be allocated to promote the specific goal of locality and points

will be allocated in terms of where the enterprise’ head office or primary place of business or

regional or satellite office is located

B-BBEE status level verification

certificate Yes No

Proof of Locality

[tick applicable box] Yes No

[tick applicable

B-BBEE status level sworn box]

affidavit Yes No

[tick applicable box]

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE / SWORN AFFIDAVIT (FOR EMES & QSEs)

And proof of locality must be submitted in order to qualify for preference

Points]

Are you the accredited Are you a foreign

Yes No Yes No

representative in South Africa for based supplier for

the goods / services / works the goods / services /

[If yes enclose proof] [If yes, answer part

offered? works offered?

b:3

Total number of items offered Total bid price R

Signature of bidder Date

Capacity under which this bid is

signed

Q 2026/024 27

Technical information may be directed to:

Contact person Lee Meisenheimer

Telephone number 021 870 3290

E-mail address [email protected]

Bidding procedure enquiries may be directed

Contact person Traci-lee Louw

Telephone number 021 888 5143

E-mail address [email protected]

Terms and conditions for bidding – part b

Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or online

1.3. This bid is subject to the Preferential Procurement Policy Framework Act and the Preferential

Procurement Regulations, 2022, the General Conditions of Contract (GCC) and, if applicable, any other

special conditions of contract.

Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to

enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (TCS) certificate or pin may also be made via e-filing. In order

to use this provision, taxpayers will need to register with SARS as e-filers through the website

www.sars.gov.za.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed TCS certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a

separate TCS certificate / pin / CSD number.

2.7 Where no TCS is available but the bidder is registered on the central supplier database (CSD), a CSD

number must be provided.

Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of South Africa (RSA)? Yes No

3.2. Does the entity have a branch in the RSA? Yes No

3.3. Does the entity have a permanent establishment in the RSA? Yes No

3.4. Does the entity have any source of income in the RSA? Yes No

3.5. Is the entity liable in the RSA for any form of taxation? Yes No

If the answer is “no” to all of the above, then it is not a requirement to register for a tax compliance

status system pin code from the South African Revenue Service (SARS) and if not register as per 2.3

above.

NB: failure to provide any of the above particulars may render the bid invalid.

No bids will be considered from persons in the service of the state.

Signature(s): ...................................................................................................................................

Name(s): .............................................................................................................................................

Capacity for the Tenderer: ............................................................................................................

Date: ...................................................................................................................................................

Q 2026/024 28

F. Special conditions of contract and terms of

Reference

Procurement regulations 2022 (mbd 6.1) ............................................................. 39

L. Contract form – purchase of goods/works or rendering of services

(MBD 7.1 or 7.2) .................................................................................................................. 43

M. Declaration of bidder’s past supply chain management practices – mbd

8 .......................................................................................................................................... 45

N. Certificate of independent bid determination (mbd 9) .................................. 47

O. Municipal rates and services ................................................................................. 49

P. Authority for signatory .......................................................................................... 50

Q. Credit order instruction ........................................................................................ 51

R. Compulsory documentation / checklist ............................................................ 52

S. Capability of bidder .................................................................................................... 53

Q 2026/024 2

the Municipality and the subcontractor, or a responsibility or liability on the part of the

registered auditors approved by IRBA must -

Clearly identify the B-BBEE approved registered auditor by the auditor’s individual

registration number with IRBA and the auditor’s logo.

Clearly record an approved B-BBEE Verification Certificate identification reference in

the format required by the SASAE;

Reflect relevant information regarding the identity and location of the measured entity.
Identify the Codes of Good Practice or relevant Sector Codes applied in the

determination of the scores.

Record the weighting points (scores) attained by the measured entity for each

scorecard element, where applicable, and the measured entity’s overall B-BBEE Status

Level of Contribution; and

Reflect that the B-BBEE Verification Certificate and accompanying assurance report

issued to the measured entity is valid for 12 months from the date of issuance and

reflect both the issuance and expiry date.

service provider if the service provider becomes bankrupt or otherwise insolvent. In this

event, termination will be without compensation to the service provider, provided that such

termination will not prejudice or affect any right of action or remedy which has accrued or will

accrue thereafter to the District Municipality.

and the service provider in connection with or arising out of the contract, the parties shall

make every effort to resolve amicably such dispute or difference by mutual consultation.

If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such

mutual consultation, then either the District Municipality or the service provider may give

notice to the other party of his intention to commence with mediation. No mediation in

respect of this matter may be commenced unless such notice is given to the other party.

insurance of its members against liabilities, will result in a bidder not being considered for

further evaluation purposes. A Letter of good standing for “tender purposes” (valid at

closing date) from the Department of Labour will also be accepted.

other information that may be requested pursuant to this tender, you are consenting to the

processing by the Cape Winelands District Municipality or its stakeholders of your personal

information and all other personal information contained therein, as contemplated in the

Protection of Personal Information Act, 2013 (Act No ) and Regulations

promulgated thereunder (“POPI Act”). Further, you declare that you have obtained all

consents required by the POPI Act or any other law applicable. Thus, you hereby indemnify

the Cape Winelands District Municipality against any civil or criminal action, administrative

fine or other penalty or loss that may arise as a result of the processing of any personal

information that you submit.

Q 2026/024 14

1.1 “Closing time” means the date and hour specified in the bidding documents for the

receipt of bids.

1.2 “Contract” means the written agreement entered into between the purchaser and the

supplier, as recorded in the contract form signed by the parties, including all attachments

and appendices thereto and all documents incorporated by reference therein.

1.3 “Contract price” means the price payable to the supplier under the contract for the full

and proper performance of his contractual obligations.

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value

to influence the action of a public official in the procurement process or in contract

execution.

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized

by its government and encouraged to market its products internationally.

1.6 “Country of origin” means the place where the goods were mined, grown or produced or

from which the services are supplied. Goods are produced when, through manufacturing,

processing or substantial and major assembly of components, a commercially recognized

new product results that is substantially different in basic characteristics or in purpose or

utility from its components.

1.7 “Day” means calendar day.

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the

specified store or depot or on the specified site in compliance with the conditions of the

contract or order,the supplier bearing all risks and charges involved until the goods are so

delivered and a valid receipt is obtained.

1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in

the RSA at lower prices than that of the country of origin and which have the potential to

harm the local industries in the RSA.

Q 2026/024 15

1.12 ”Force majeure” means an event beyond the control of the supplier and not involving the

supplier’s fault or negligence and not foreseeable. Such events may include, but is not

restricted to, acts of the purchaser in its sovereign capacity, wars or revolutions, fires,

floods, epidemics, quarantine restrictions and freight embargoes.

1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of any bidder, and

includes collusive practice among bidders (prior to or after bid submission) designed to

establish bid prices at artificial non-competitive levels and to deprive the bidder of the

benefits of free and open competition.

1.14 “GCC” means the General Conditions of Contract.

1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is

required to supply to the purchaser under the contract.

1.16 “Imported content” means that portion of the bidding price represented by the cost of

components, parts or materials which have been or are still to be imported (whether by the

supplier or his subcontractors) and which costs are inclusive of the costs abroad, plus

freight and other direct importation costs such as landing costs, dock dues, import duty,

sales duty or other similar tax or duty at the South African place of entry as well as

transportation and handling charges to the factory in the Republic where the goods covered

by the bid will be manufactured.

1.17 “Local content” means that portion of the bidding price, which is not included in the

imported content provided that local manufacture does take place.

1.18 “Manufacture” means the production of products in a factory using labour, materials,

components and machinery and includes other related value-adding activities.

1.19 “Order” means an official written order issued for the supply of goods or works or the

rendering of a service.

1.20 “Project site,” where applicable, means the place indicated in bidding documents.

1.21 “Purchaser” means the organization purchasing the goods.

1.22 “Republic” means the Republic of South Africa.

1.23 “SCC” means the Special Conditions of Contract.

1.24 “Services” means those functional services ancillary to the supply of the goods, such as

transportation and any other incidental services, such as installation, commissioning,

provision of technical assistance, training, catering, gardening, security, maintenance and

other such obligations of the supplier covered under the contract.

1.25 “Supplier” means the successful bidder who is awarded the contract to maintain and

administer the required and specified service(s) to the State.

1.26 “Tort” means in breach of contract

1.27 “Turnkey” means a procurement process where one service provider assumes total

responsibility for all aspects of the project and delivers the full end product / service

required by the contract.

1.28 “Written” or “in writing” means hand-written in ink or any form of electronic or

mechanical writing.

Q 2026/024 16

6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of

patent, trademark, or industrial design rights arising from use of the goods or any part

thereof by the purchaser.

6.2 When a supplier developed documentation / projects for the municipality / municipal entity,

the intellectual, copy and patent rights or ownership of such documents or projects will vest

in the municipality / municipal entity.

Q 2026/024 17

7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder

shall furnish to the purchaser the performance security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to the purchaser as

compensation for any loss resulting from the supplier’s failure to complete his obligations

under the contract.

7.3 The performance security shall be denominated in the currency of the contract or in a freely

convertible currency acceptable to the purchaser and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank

located in the purchaser’s country or abroad, acceptable to the purchaser, in the

form provided in the bidding documents or another form acceptable to the

purchaser; or

(b) a cashier’s or certified cheque.

7.4 The performance security will be discharged by the purchaser and returned to the supplier

not later than thirty (30) days following the date of completion of the supplier’s performance

obligations under the contract, including any warranty obligations, unless otherwise

specified.

13.1 The supplier may be required to provide any or all of the following services, including

additional services, if any:

(a) Performance or supervision of on-site assembly and/or commissioning of the

supplied goods;

(b) Furnishing of tools required for assembly and/or maintenance of the supplied goods;

unit of the supplied goods;

(d) performance or supervision or maintenance and/or repair of the supplied goods, for

a period of time agreed by the parties, provided that this service shall not relieve the

supplier of any warranty obligations under this contract; and

(e) Training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in

assembly, start-up, operation, maintenance, and/or repair of the supplied goods.

13.2 Prices charged by the supplier for incidental services, if not included in the contract price for

the goods, shall be agreed upon in advance by the parties and shall not exceed the

prevailing rates charged to other parties by the supplier for similar services.

Q 2026/024 19

14.1 As specified, the supplier may be required to provide any or all of the following materials,

notifications, and information pertaining to spare parts manufactured or distributed by the

supplier:

(a) such spare parts as the purchaser may elect to purchase from the supplier, provided

that this election shall not relieve the supplier of any warranty obligations under the

contract; and;

(b) in the event of termination of production of the spare parts:

(i) Advance notification to the purchaser of the pending termination, in sufficient

time to permit the purchaser to procure needed requirements; and

(ii) Following such termination, furnishing at no cost to the purchaser, the

blueprints, drawings, and specifications of the spare parts, if requested.

Warranty