Lcd tvs supply and delivery – western cape gov tender

Closing date and time: 11:00 on Wednesday, 26 August 2026.

No briefing or site visit is specified.

Bidding procedure enquiries: Supply Chain Management, Financial Services, tel 086 126 5263.

Technical enquiries: Lee Meisenheimer, tel 084 685 4072.

Documents available free of charge at www.capewinelands.gov.za or https://etenders.treasury.gov.za, or hard copies from the Supply Chain Management Unit, Cape Winelands District Municipality, 29 Du Toit Street, Stellenbosch.

Submission method: sealed envelope endorsed with the quotation number and description, placed in the official tender box at the Cape Winelands District Municipality offices, 29 Du Toit Street, Stellenbosch, before 11:00 on 26 August 2026. Quotations are opened publicly after closing. Telexed, faxed or e-mailed bids are not accepted.

Returnable documents (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality points under the PPPFA 80/20 system.
• MBD 7.1 or 7.2 (Contract Form): purchase of goods or rendering of services.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Authority for Signatory / Board Resolution: authorises the named signatory to bind the bidder.
• Credit Order Instruction.
• Compulsory Documentation / Checklist.
• Capability of Bidder questionnaire.
• Municipal rates and services proof (certified municipal account not older than 90 days, or lease agreement, or bank letter confirming business address).
• Tax Compliance Status Pin printed from the SARS website.
• B-BBEE Status Level Verification Certificate or sworn affidavit for EMEs/QSEs.
• Brochure with specifications of the TV offered.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Corrections made with correction fluid (Tippex).
• Missing pages from the original document.
• Bids received after the closing time.
• Bids not bearing the signature of the bidder or a duly authorised representative.
• Contacting the municipality about the bid between opening and award; attempts to influence evaluation may result in rejection.

Evaluation and award under the 80/20 preferential points system (for acquisitions with a Rand value up to R50 million).

Points allocation:

• 80 points for the lowest price, if the bid complies with the tender requirements.
• 20 points for specific goals, split as follows:
• 50% (10 points) for B-BBEE status level of contributor, allocated per the B-BBEE scorecard.
• 50% (10 points) for locality: promotion of enterprises located in the specific district or province where the work is done or services rendered.

Locality points require submission of a municipal account in the bidder's name not older than 90 days, a lease agreement where the bidder is the lessee, or an official bank letter confirming the registered business address.

To be awarded preference points, Annexure I (Questionnaire) and Annexure L (MBD 6.1 Preference Points Claim Form) must be completed; failure results in no preference points.

Bidders who do not submit a B-BBEE certificate or are non-compliant contributors score 0 points for B-BBEE but are not disqualified; they score out of 80 for price only.

Additional evaluation criteria: compliance with specifications, value for money, capability to execute the contract, and PPPFA and associated regulations.

The quotation will be evaluated and awarded per item; the municipality reserves the right to award to a single service provider and to purchase more than one item at the quoted price.

Scope: supply and delivery of LCD TV's for the Disaster Management Centre, used for hybrid meetings, live feeds from incidents, etc.

Specifications:

• Display size: 75 inch (diagonal).
• Resolution: 3840 x 2160 pixels (4K UHD) with a minimum of 100Hz refresh rate.
• Display mode: Self-Lit OLED.
• Dolby Atmos support with built-in multi-channel speakers.
• Smart OS (Smart Operating System).
• Minimum 2 USB ports.
• Minimum 2 HDMI ports.
• Bluetooth and Wi-Fi compatible.
• Supplied with: remote control with batteries, user manual, wall mount support, power cables.
• Minimum two years warranty.

Logistics:

• Delivery within 30 days after receiving the official order.
• Delivery address: 194 Main Road, Paarl.

Deliverables: timeous supply and delivery of the LCD TV's to the municipality offices at 194 Main Road, Paarl.

Goods must conform to the standards in the bidding documents and specifications. The purchaser may inspect, test or analyse goods at any stage; the bidder's premises must be open for inspection. If goods do not comply, they may be rejected at the supplier's cost and risk, and the supplier must substitute compliant goods. Pre-bidding testing is for the bidder's account; testing costs are borne by the purchaser if goods comply, otherwise by the supplier.

Prices must be VAT inclusive, valid and fixed for the offer period. The prescribed pricing schedule (Schedule G) must be completed in full and signed; alternative schedules are not considered. Prices must include all labour, transport, consumables, disbursements and related costs. If a bidder stipulates VAT but is not registered, the evaluation price is as submitted; if awarded, the municipality pays excluding VAT. No upfront payments; 30-day payment policy.

Pricing format: unit price for a complete item, VAT inclusive, valid and fixed for the offer period. The prescribed pricing schedule (Schedule G) must be completed in full and signed; alternative schedules will not be considered.

Prices must include all labour, transport, consumables, disbursements and related costs.

If a bidder stipulates VAT but is not registered for VAT, the price used for evaluation is as submitted; if awarded and not registered, the municipality pays the price excluding VAT.

No upfront payments. The municipality has a 30-day payment policy; invoices are verified and paid within 30 days of receipt.

Payment in Rand.

If the contract value exceeds R2.3 million, the bidder must be registered for VAT; the price is deemed VAT inclusive.

Performance security: within 30 days of contract award, the successful bidder must furnish performance security in the amount specified in the Special Conditions of Contract (not stated in the document).

Registration: bidders must be registered and accredited on the CWDM Supplier Database and the Central Supplier Database (CSD).

Tax compliance: a Tax Compliance Status Pin printed from the SARS website must accompany the bid; the municipality verifies it on the SARS website. No contract is concluded with a bidder whose tax matters are not in order.

Municipal rates and taxes: bidders and their directors must not be in arrears with municipal rates, taxes or service charges for more than three months. A certified copy of the municipal account for the month preceding tender closure must accompany the bid; if renting, proof that rental includes municipal charges and that rent is not in arrears.

B-BBEE: original or certified copy of a valid B-BBEE Status Level Verification Certificate (issued by a SANAS-accredited agency, an IRBA-approved registered auditor, or an accounting officer as contemplated in the CCA) must be submitted to claim preference points. EMEs and QSEs may submit a sworn affidavit confirming annual revenue and black ownership. Trusts, consortia or joint ventures must submit a consolidated certificate for each bid.

CIDB: if applicable, the bidder's CIDB registration number must be included; the municipality verifies it during evaluation.

Compensation Fund: if applicable and required under the special conditions, a Letter of Good Standing valid on closing date from the Department of Employment and Labour or a licensed institution must accompany the bid.

Returnable forms: MBD 1, MBD 4, MBD 6.1, MBD 7.1 or 7.2, MBD 8, MBD 9, Authority for Signatory, Credit Order Instruction, Compulsory Documentation / Checklist, Capability of Bidder questionnaire.

Warranty: goods must be new, unused, of the most recent models, and free from defects. Warranty valid for 12 months after delivery and acceptance, or 18 months after shipment, whichever ends earlier. The supplier must repair or replace defective goods at no cost to the purchaser.

Payment: within 30 days of invoice submission, in Rand. VAT registration required if contract value exceeds R1 million.

Prices: fixed, no variation except as authorised.

Variation orders: changes up to 15% of contract value (20% for construction) may be instructed.

Assignment: not allowed without prior written consent.

Subcontracts: must be notified in writing; the supplier remains liable for subcontractor acts.

Delays: the supplier must notify the purchaser in writing of any delay; penalties may apply.

Penalties: for late delivery, a sum calculated on the delivered price of delayed goods using the current prime interest rate per day of delay.

Termination for default: the purchaser may terminate if the supplier fails to deliver, fails to perform obligations, or engages in corrupt or fraudulent practices. The supplier may be restricted from doing business with the public sector for up to 10 years.

The 80/20 preferential points system applies. 80 points for the lowest price; 20 points for specific goals, split equally between B-BBEE status level (10 points) and locality (10 points). Locality points require proof of business location in the district or province (municipal account, lease agreement, or bank letter). To claim preference points, Annexure I (Questionnaire) and Annexure L (MBD 6.1) must be completed. Bidders without a B-BBEE certificate score 0 for B-BBEE but are not disqualified. Evaluation also considers compliance with specifications, value for money, capability, and PPPFA regulations.