Replacement of access booms at cape town international airport (12‑month nec3 ecsc contract)

• This is a contract for the replacement of access booms at Cape Town International Airport.
• The contract uses the NEC3 Engineering and Construction Short Contract (ECSC).
• The document is divided into four parts: Part C1 Agreements & Contract Data (28 pages), Part C2 Pricing Data (3 pages), Part C3 Works Information (8 pages), and Part C4 Site Information (1 page).

• The starting date is upon signing of the contract by ACSA.
• The completion date is 12 months after the start date.
• The defects date is twelve (12) months after completion of the whole of the works.
• The defect correction period is 2 (two) weeks.
• The assessment day is the 5th of each month.
• The period for reply is 3 (three) days.

• Employer: Airports Company South Africa SOC Limited.
• Address: Cape Town International Airport Administration Office, Southern Office Block, Western Cape, South Africa, 7525.
• Tel: 021 935 3832.
• Fax: 086 607 4135.
• Email: [email protected].

• The tenderer must submit a completed Form of Offer and Acceptance, including the Schedule of Deviations (if any).
• The tenderer must comply with all Conditions of Tender.
• The Employer may accept the offer by signing the Acceptance part and returning one copy to the tenderer before the end of the validity period.
• The tenderer must, within two weeks of receiving the signed agreement, contact the Employer’s agent to arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation.
• Failure to fulfil these obligations constitutes a repudiation of the agreement.

Registered South African company with valid CIPC registration and VAT number. Demonstrated experience in access boom systems or similar airport/industrial equipment installation. Qualified Fitter and Tuner with relevant certifications. Ability to provide aviation liability insurance (R300k minimum) and public liability coverage. Good standing with Compensation Fund (COID Act). Annual BBBEE and Tax Clearance compliance. Capacity to deploy full-time dedicated SHE resource on-site. Compliance with OHS Act, Construction Regulations 2014, and ACSA security/substance abuse policies. No conflicts of interest with ACSA.

• The works involve the replacement of access booms at Cape Town International Airport.
• The contract is based on the NEC3 Engineering and Construction Short Contract (ECSC).
• The Works Information is contained in Part C3.
• The Site Information is contained in Part C4.
• The working areas are specified in C3 ‘Service Information’.
• The contractor must provide key personnel: 1 Fitter and Tuner and 4 Assistants, with CVs appended to Resource Proposal (FORM C7).
• The contractor must maintain hygiene and cleanliness on the work site, clearing waste material regularly.
• The contractor must comply with all occupational health and safety requirements, including providing adequate PPE and ensuring all plant, machinery, and equipment are in sound order.

• The contractor must provide key personnel: 1 Fitter and Tuner and 4 Assistants.
• CVs for these personnel must be appended to the Resource Proposal (FORM C7).
• Qualifications and relevant experience for each position must be specified.
• The contractor must include a Risk Register with six specified matters.
• The contractor must state percentages for overheads and profit added to Defined Cost for people and other costs.

• The pricing is based on a lump sum Activity Schedule under NEC3 ECSC Option A.
• The Price List is provided in Part C2.2, including tables for administrative costs, labour, and equipment supply.
• Items include airport permits, security training, material delivery, safety compliance documents, warranty maintenance, and supply/delivery of new equipment (e.g., boom barriers, spike systems, control systems, motors, relays, sensors).
• Installation works (mechanical, electrical, civil) are priced as percentages.
• The contractor must ensure prices are inclusive of all necessary costs, including defect correction, unless due to an employer’s risk.
• Prices are not adjustable for quantity changes except through compensation events.

• The contract is a lump sum form based on an Activity Schedule.
• Prices are lump sums for each activity; only completed activities are assessed for payment on the assessment date.
• The Price List is in Part C2.2.
• The offered total of the Prices must be stated.
• The assessment day is the 5th of each month.
• Delay damages are 0.05% per day, up to a maximum of 10% of the contract value.
• Retention is 0% of the contract value.
• Interest on late payment is the prime lending rate of Nedbank Bank.
• The contractor must include percentages for overheads and profit added to Defined Cost for people and other costs.

• The contractor must annually present a compliant B-BBEE and Tax Clearance Certificate.
• Failure to adhere is a material breach and may lead to contract cancellation.
• The contractor must comply with the Occupational Health and Safety Act and Construction Regulations.
• The contractor must conclude a Mandatary Agreement under Section 37(2) of the OHS Act before commencing work.
• The contractor must provide proof of insurance, including aviation liability insurance cover of at least R300,000 for airside work.
• The contractor must ensure all employees are covered under the Compensation for Occupational Injuries and Diseases Act (COID).
• The contractor must comply with all relevant laws, including anti-bribery and corruption regulations.

• The contractor must sign a Mandatary Agreement under Section 37(2) of the OHS Act before starting work.
• The contractor must perform a baseline risk assessment and maintain a risk register.
• The contractor must submit an emergency response procedure and ensure all employees are medically fit.
• The contractor must appoint competent persons and provide training on OHS matters.
• For projects with 5 or more people, a full-time dedicated Health and Safety resource must be appointed.
• The contractor must ensure strict supervision, report unsafe conditions, and cooperate with the employer’s OHS department.
• The contractor must develop safe work procedures, including lock-out tag-out (LOTO) for machinery.
• The contractor must establish health and safety committees and attend monthly SHE meetings.
• The contractor must provide adequate PPE and ensure it is worn at all times.
• All plant, machinery, and vehicles must be in roadworthy condition and comply with OHS Act requirements.
• The contractor must obtain permits for work requiring them and adhere to security and access rules.
• Substance abuse is prohibited, and the employer reserves the right to conduct testing.

• The contractor must maintain the work site, ablution facilities, offices, and surrounding areas to a reasonably practicable level of hygiene and cleanliness.
• No loose materials shall be left lying about unnecessarily.
• Waste material must be cleared regularly and upon completion of work.

• The contract duration is 12 months from the start date.
• The defects liability period is 12 months after completion.
• Delay damages are 0.05% per day, capped at 10% of the contract value.
• Retention is 0%.
• Interest on late payment is the prime lending rate of Nedbank Bank.
• The contractor must provide insurance as specified, including aviation liability cover of at least R300,000 for airside work.
• The contractor must comply with all occupational health and safety regulations and sign a Mandatary Agreement.
• The contractor cannot cede, delegate, or assign rights without written consent from the employer.
• Joint ventures are jointly and severally liable.
• Strict confidentiality and ethical clauses apply, with termination for corrupt practices.
• Dispute resolution involves adjudication and arbitration from a specified panel.