Supply, installation, commissioning and maintenance of a performance management system (3-Year contract) — port st johns local municipality

Closing

• 16 October 2026 at 11:00.

Briefing

• No briefing session is held for this bid.

Enquiries

• Monday to Friday, 08:00-13:00 and 13:30-16:30.
• No enquiries accepted within five days of the closing date.

Technical enquiries

• Name: Mr S. Fono
• Cell: 071 898 0657
• Email: [email protected]

Supply chain management

• Name: Z. Jim
• Email: [email protected]
• Cell: 083 453 1584

SCM enquiries

• Name: Mr X. Blaweni
• Telephone: 039 255 8555

Infrastructure

• Senior Manager Infrastructure
• Telephone: 039 255 8506

Internal audit

• Name: Ms S. Mazomba
• Cell: 073 925 9103
• Email: [email protected]

Submission address

Tender Box

Reception Area (Municipal Town Hall)

ERF 257 Main Street

Port St Johns

Submission method

• Physical delivery only: sealed envelope placed in the tender box.
• Tender box: Reception Area (Municipal Town Hall), ERF 257 Main Street, Port St Johns.
• Envelope marking: bid number, project name and description.
• Bids must be completed in black ink.
• Closing time: 11:00.

Not accepted

• Late, faxed, emailed, telephonic or electronically transmitted bids.
• Bids not submitted on the issued tender documentation, or with alterations to it.
• Corrupt or fraudulent conduct during the bidding process disqualifies the bid.

Bid validity

• 90 days from the closing date.

Courier or post

• The municipality accepts no responsibility for bids sent by courier or post; bidders should ensure their own staff or representative place the bid in the box.

Tender documents

• Available free on the eTenders portal (www.etenders.gov.za).

Returnable documents (non-submission renders the bid non-responsive)

• CSD registration report.
• Valid SARS Tax Compliance Pin.
• Founding Statement / CIPC document.
• Joint venture or consortium agreement, signed and initialled on every page (if applicable).
• Current municipal rates clearance statement for the company and each director, not in arrears for more than 90 days.
• Signed valid lease agreement where the company leases its premises, or a Revenue office exemption where directors reside where rates are not billed.

Evaluation stages

• Stage 1: mandatory requirements - only bidders meeting all of these proceed.
• Stage 2: functionality - minimum qualifying score of 70%.
• Stage 3: price and specific goals.

Preference points

• 80/20 system: 80 points for price, 20 points for specific goals.

Functionality scoring

• Personnel: 30 points.
• Other criteria: 30 points.

Other

• The lowest bid is not necessarily accepted; the municipality may accept the whole or part of any bid.
• Evaluated under the Port St Johns Municipality Supply Chain Management policy.

Scope

• Supply, installation, commissioning and maintenance of a Performance Management System.
• Contract period: 3 years.
• No briefing session is held for this bid.

Mandatory eligibility

• Registered on the Central Supplier Database (CSD); CSD report required.
• Valid SARS Tax Compliance Pin.
• Founding Statement / CIPC document.
• Joint venture or consortium agreement signed and initialled on every page (if applicable).
• Current municipal rates clearance statement for the company and each director, not in arrears for more than 90 days.
• Signed valid lease agreement where the company leases its premises; or a Revenue office exemption where directors reside where rates are not billed.
• No award will be made to a person working for the state.
• Directors must not owe municipal services for more than 90 days.

Failure to submit the mandatory documents renders the bid non-responsive.

Contract conditions

• Bids remain valid for 90 days after the closing date.
• Late, faxed, emailed, telephonic or electronically transmitted bids are not accepted.
• Any corrupt or fraudulent act during the bidding process disqualifies the bid.
• The municipality may extend the advert period by notice in the Daily Dispatch, on the eTenders portal, and to bidders who attended any briefing.

Eligibility

• Bidders must be registered on the CSD.
• Minimum functionality score of 70% to proceed.
• No award to a person working for the state.
• Directors must not owe municipal services for more than 90 days.

Evaluation policy

• Evaluated under the Port St Johns Municipality Supply Chain Management policy.
• The lowest bid is not necessarily accepted.
• The municipality may accept the whole or part of any bid, or reject any bid not suitably endorsed.
• 80/20 system: 80 points price, 20 points specific goals.