Supply and delivery of five 1.2m Slashers for the operations eastern

The requirement is for light-duty slashers for all grass-cutting and light slashing operations, suited for use with 10–35 kW tractors. Each slasher must have adjustable cutting height, rear-guard flap, front skirt, and a fully guarded PTO shaft ready for work. Optional over-run clutches must be supplied. The project involves the supply and delivery of five (5) 1.2 m slashers with PTO shaft, 25 kW gearbox and 4 blades, compliant with the technical specification.

Closing date: 20 November 2026 at 11:00

Offer validity: 120 days from closing date

Technical enquiries:

• Contact: Mr B. Ngwenya
• Role: Technical
• Email: [email protected]
• Telephone: 033 239 1238
• Mobile: 082 323 8631

Bidding procedure enquiries:

• Contact: Gerda Lamprecht
• Role: SCM
• Email: [email protected]
• Telephone: 033 239 1900

Written technical queries may be directed to:

The Director: Eastern Operations, Department of Water and Sanitation, Private Bag X24, Howick

Submission address:

Department of Water and Sanitation, Bid Box at the entrance, R103 Prospect Road, Midmar Dam, Howick, 3290

Submission method: sealed envelope deposited in the bid box, or delivered to the Supply Chain Management Office

• Envelope must be endorsed: ORIGINAL BID FOR WTE-2637ES: SUPPLY AND DELIVERY OF SLASHERS FOR THE OPERATIONS EASTERN
• Deposited at: Department of Water and Sanitation, bid box at the entrance, R103 Prospect Road, Midmar Dam, Howick, 3290
• Postal address: Dept of Water and Sanitation, Supply Chain Management Office, Private Bag X 24, Howick, 3290
• Closing time: 11:00 on 20 November 2026; late bids are disqualified
• Do not address parcels to an official when using a delivery company; mark the parcel Tender Box
• No telegraphic, fax, email or similar electronic submissions accepted
• Original bid plus covering letter and supporting documents must be sealed together

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed as the offer cover page; all blanks completed
• SBD 3.1 (Pricing Schedule – Firm Prices): fully completed and priced; only firm prices accepted
• SBD 4 (Declaration of Interest): discloses any state employment or relationship with the procuring institution
• SBD 6.1 (Preference Points Claim Form): claims specific-goal preference points
• Bill of Quantities: fully completed
• Company registration certificate (CK) from CIPC
• SARS tax clearance certificate or tax compliance status PIN
• Certified copies of shareholders' identity documents
• B-BBEE certificate or sworn affidavit
• Letter of authority / board resolution for the person signing the bid
• Signed General Conditions of Contract
• Comprehensive CSD report
• Complete checklist of returnable documents

Disqualification risks:

• Any mandatory form missing or incomplete
• SBD 3.1 or Bill of Quantities not fully completed and priced
• Bid not deposited in the bid box before 11:00
• Bid submitted by fax, email or similar
• Non-compliance with technical specification (stated as No on compliance table)
• Missing CSD registration, tax PIN active status, or CIPC registration

Evaluation follows a phased approach in four phases:

Phase 1 — Mandatory (disqualifying if absent):

• SBD 3.1 fully completed
• Bill of Quantities fully completed

Phase 2 — Technical compliance (disqualifying if not fully met):

• Full compliance with the slasher specification, indicated as Yes or No on the compliance table

Phase 3 — Administrative compliance:

• CSD registration, with CSD report submitted and MAAA number on SBD 1
• Tax compliance verified via CSD and SARS; active tax compliance status PIN
• CIPC registration verified via CSD and CIPC; copy of CIPC/CIPRO certificate attached
• Valid B-BBEE certificate or sworn affidavit; missing it forfeits B-BBEE points
• Initial and sign tender data sections (T1 and T2); initial each page of sections C1, C2 and C3 and sign where required
• Letter of appointment / board resolution for the signing official
• SBD 1, SBD 4 and SBD 6.1 completed, signed and submitted

Phase 4 — Price and specific goals (80/20 preference points system):

• Price: maximum 80 points, scored using Ps = 80 × (1 − (Pt − Pmin) / Pmin)
• Specific goals: maximum 20 points, split as:
• Women ownership: 5 points
• People with disability ownership: 5 points
• Youth (35 and below) ownership: 5 points
• Location of enterprise (province — KZN): 2 points
• B-BBEE status level 1 or 2 and QSE or EME: 3 points
• Specific goal points are calculated pro-rata on the percentage ownership meeting the criterion; verified via full CSD report and, for B-BBEE, a valid certificate or sworn affidavit (consolidated certificate for joint ventures)
• The lowest acceptable bid scores 80 for price; maximum total 100 points

Supply and delivery of five (5) light-duty slashers for the Eastern Operations region, Department of Water and Sanitation.

Each slasher must meet:

• Cutting width: 1200 mm (120 cm / 48 inches)
• Cutting height: adjustable 10 to 100 mm
• Blades: 4
• Mass: 224 kg
• Tractor power: 15 to 35 kW
• Gearbox: 25 kW (1030)
• Dimensions (length/width): 1420 / 1410 mm
• Blade tip speed: approximately 50 m/s
• Slip clutch: optional
• Must be suited for all grass-cutting and light slashing operations, usable with a 10–35 kW tractor
• Must include fully guarded PTO shaft, ready for work
• Must have rear-guard flap and front skirt for safe operation
• Optional over-run clutches must be supplied
• Delivery costs must be included in the bid price; delivery at the prescribed destination

Pricing must be on SBD 3.1 (Pricing Schedule – Firm Prices) and the Bill of Quantities. Only firm prices accepted. The Bill of Quantities lists a single repairable item: five (5) 1.2 m slashers with PTO shaft, 25 kW gearbox and 4 blades. Bidders must fill in unit price and bid price, then subtotal, 15% VAT and total bid price. Delivery costs must be included. Non-firm prices (including rates-of-exchange variations) are rejected.

Pricing must be submitted on SBD 3.1 (Pricing Schedule – Firm Prices) and the Bill of Quantities.

• Only firm prices are accepted; prices subject to exchange rate variation are not considered
• All delivery costs must be included in the bid price
• Bill of Quantities requires unit price and bid price per item, subtotal, 15% VAT, and total bid price
• Payments will be made by electronic funds transfer (EFT)
• Quotations remain valid for 120 days after closing date and time

Mandatory compliance (Phase 1 and 3):

• CSD registration: company must be registered on National Treasury's Central Supplier Database; submit comprehensive CSD report and provide MAAA number on SBD 1
• Tax compliance: must be tax compliant with SARS, verified through CSD and SARS; submit active tax compliance status PIN or printed TCS certificate; each joint venture / consortium / sub-contractor party must submit its own TCS PIN / CSD number
• CIPC registration: active registration verified through CSD and CIPC; attach copy of CIPC/CIPRO certificate
• B-BBEE: valid B-BBEE status level verification certificate, or valid sworn affidavit (EMEs and QSEs); failure to submit forfeits B-BBEE points under specific goals
• No bids accepted from persons in the service of the state, or companies/close corporations with directors or members in the service of the state
• A successful bidder must submit a letter from the manufacturer confirming the supply arrangement within 14 days after bid approval

Proof of ownership:

• Certified copies of shareholders' identity documents are required
• CSD report used to verify women, disability, youth and location claims

The General Conditions of Contract form part of the contract and must be signed. Successful bidder must submit a letter from the manufacturer confirming the supply arrangement within 14 days after bid approval. Payment will be by electronic funds transfer. Bids remain valid for 120 days after closing. The department does not bind itself to accept the lowest bid and may accept any bid it deems expedient. The department is not liable for bidder's preparation expenses. Any false declaration, including in SBD 6.1, may lead to disqualification, recovery of damages, contract cancellation, restriction from doing business with the state for up to 10 years, or criminal prosecution.

Evaluation uses the 80/20 preference points system. Price accounts for 80 points and specific goals a maximum of 20 points. Specific goals are: women ownership (5), people with disability (5), youth aged 35 and below (5), location of enterprise in the province — KZN (2), and B-BBEE status level 1 or 2 with QSE or EME (3). Points are awarded pro-rata based on the percentage ownership meeting each criterion. Bids are evaluated in four phases: mandatory requirements, technical compliance, administrative compliance, and price/specific goals. Bidders must indicate compliance (Yes/No) on the technical compliance table.