Supply of stationery to department of water and sanitation at midmar dam, howick, kwazulu-natal

The tender is for the supply of stationery at Midmar Access Road near Howick, KwaZulu-Natal. Suppliers must complete a B-BBEE reporting template providing: quotation/bid number, description of goods/service, supplier name, quotation amount, B-BBEE level, company composition including total number of owners/shareholders/directors, percentage of Black ownership, Black youth, Black women, Black people with disability, Black people in rural/township areas, cooperative ownership by Black people, Black military veterans, and SMME status (EME, QSE, or Large/Generic). The template must be signed and dated.

The B-BBEE reporting template (EME/QSE) must be completed, signed, and returned together with all quotation documents. The template requires declaration of B-BBEE level, SMME status (EME, QSE, or Large/Generic), and a detailed ownership breakdown including: percentage of Black ownership, Black youth, Black women, Black people with disability, Black people living in rural underdeveloped areas or townships, cooperative ownership by Black people, and Black military veterans. This information is for reporting purposes only and will not be used for evaluation.

B-BBEE reporting template must be completed, declaring B-BBEE level and SMME status (EME, QSE, or Large/Generic). Detailed ownership breakdown required: percentage of Black ownership, Black youth, Black women, Black people with disability, Black people in rural underdeveloped areas/townships, cooperative ownership by Black people, Black military veterans. This is for reporting only, not for evaluation.

The B-BBEE ownership information collected is for reporting purposes only and will not be used as an evaluation criterion.

Supply of stationery at Midmar Dam, Howick, KwaZulu-Natal province. No further scope detail, quantities, or item specifications are provided in the document.

Closing date and time: 14 October 2026 at 11:00

• No briefing, site visit, or clarification deadline stated in document

Bidding procedure enquiries

• Contact: Ivy Msibi / Annah Molefe
• Telephone: 060 569 3816 / 081 017 2608
• Email: [email protected] / [email protected]

Technical enquiries

• Contact: Mr. B. Shabalala
• Telephone: 060 980 6204
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected] and [email protected]

Physical bid box

• Street address: not stated (document shows "(STREET ADDRESS)" as placeholder)

Service delivery location

• Midmar Dam, Howick, KwaZulu-Natal

Submission method: email only

• Email addresses: [email protected] and [email protected]
• Closing: 14 October 2026 at 11:00
• Late bids will not be accepted
• Bids must be submitted on official forms provided; re-typed forms are not accepted

Returnable forms required:

• SBD 1 (Invitation to Bid): completed bidder and contact details, signed as offer cover page
• SBD 4 (Declaration of Interest): discloses state employment or connections to the department
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under PPPFA
• SBD 7.1 or 7.2 (Contract Form): to be completed and signed by successful bidder
• SBD 8 (Declaration of Past Supply Chain Management Practices)
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure
• Authority to Sign / Board Resolution: proof that the signatory may bind the bidder

Disqualification risks:

• Late submission
• Unsigned or omitted returnable forms
• Re-typed bid forms instead of official forms
• Failure to provide TCS PIN, CSD number, or proof of signing authority

Returnable documents required:

• Official bid forms (not re-typed)
• SARS TCS PIN or printed TCS certificate
• CSD number if no TCS PIN available
• Proof of authority to sign (company resolution or equivalent)
• For consortia, joint ventures, or sub-contractors: each party must submit separate TCS certificate / PIN / CSD number

Evaluation under Preferential Procurement Policy Framework Act, 2000 and Preferential Procurement Regulations 2022

• Preference point system: 80/20 or 90/10 (not explicitly stated in document; standard for this RFQ type)
• Minimum qualifying score: not stated in document
• B-BBEE status contributes to preference points via SBD 6.1
• Tax compliance verified through SARS TCS PIN or CSD registration
• No bids considered from persons in service of the state, or from companies/directors/members in state service

Procurement: supply of stationery

• Location: Midmar Dam, Howick, KwaZulu-Natal province
• Quantities, specific items, delivery schedule, and service levels: not stated in document
• The document contains only the title and location; no detailed item list or specifications provided

Tax compliance

• SARS Tax Compliance Status (TCS) PIN required, or printed TCS certificate
• TCS PIN application via eFiling at www.sars.gov.za
• Where no TCS PIN is available: CSD registration number must be provided
• For consortia, joint ventures, or sub-contractors: each party must submit separate TCS certificate / PIN / CSD number

Central Supplier Database

• CSD registration required if no TCS PIN held
• CSD number must be provided

Foreign supplier exemption

• Foreign suppliers not resident in South Africa, without a branch, permanent establishment, source of income, or tax liability in RSA are exempt from TCS PIN requirement
• Foreign suppliers must answer the questionnaire on RSA residency, branch presence, permanent establishment, income source, and tax liability

State employment prohibition

• No bids from persons in service of the state
• No bids from companies with directors in state service
• No bids from close corporations with members in state service

B-bbee

• B-BBEE certificate or sworn affidavit required for preference points claim via SBD 6.1
• Specific B-BBEE level threshold: not stated in document

CIDB grading: not applicable (non-construction procurement)

Professional registrations: not stated

Local content: not stated

Tax compliance: bidders must ensure compliance with tax obligations.

State employment exclusion: no bids from persons in service of the state; no bids from companies with directors in state service; no bids from close corporations with members in state service.

Foreign supplier exemption: foreign suppliers not resident in RSA, without a branch, permanent establishment, source of income, or tax liability in RSA are not required to register for TCS PIN.

Preference point system: 80/20

Points allocation:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Specific goals and points:

• Women ownership: 5 points
• Disability ownership: 5 points
• Youth ownership: 5 points
• Location of enterprise in KwaZulu-Natal province: 2 points
• B-BBEE status level contribution (Level 1 or 2, QSE or EME): 3 points

Minimum requirement for B-BBEE points: Level 1 or 2 (QSE or EME only)

Important: Bidders must submit proof or documentation to claim specific goal points. Failure to submit proof means no preference points will be awarded. The organ of state may require substantiation of any claim at any time.

Supply of stationery at Midmar Access Road near Howick, KwaZulu-Natal province

B-BBEE requirements:

• Level 1 or 2 (QSE or EME) required to claim 3 preference points
• Proof of B-BBEE status must be submitted with bid

Location requirement:

• Enterprise must be located in KwaZulu-Natal province to claim 2 location points

Ownership requirements for specific goals:

• Women ownership: 5 points
• Disability ownership: 5 points
• Youth ownership: 5 points

Returnable forms:

• SBD 6.1 (Preference Points Claim Form): claim specific goal points; signing certifies that all claims are true and correct and acknowledges that fraudulent claims may result in disqualification, cost recovery, contract cancellation, restriction from state business for up to 10 years, and criminal prosecution

B-BBEE status level contribution: Level 1 or 2 (QSE or EME) qualifies for 3 points

Location: Enterprise in KwaZulu-Natal province qualifies for 2 points

Ownership goals:

• Women ownership: 5 points
• Disability ownership: 5 points
• Youth ownership: 5 points

SBD 6.1 declaration: the signatory certifies that all preference points claimed are true and correct, and acknowledges that fraudulent claims may result in disqualification, recovery of costs and losses, contract cancellation, restriction from obtaining state business for up to 10 years, and criminal prosecution.

Closing date: 14 October 2026 at 11:00

Returnable forms required:

• SBD 4 (Bidder's Disclosure): declares whether any director or shareholder is employed by an organ of state, connected to anyone at the procuring institution, or has interests in related enterprises. Also certifies the bid was prepared independently without collusion. Must be signed; false information disqualifies the bid.

Submission method: not stated in the document.

Closing: 14 October 2026 at 11:00.

Mandatory pre-qualification checks:

• Bidder must not appear on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidder must disclose all CSD-registered active companies linked to all directors. Failure to disclose leads to disqualification.
• Bidder must declare any employment by an organ of state by any director, trustee, shareholder, member, partner, or person with controlling interest.
• Bidder must declare any relationship with employees of the procuring institution.
• Bidder must declare any interest in other related enterprises.
• Bidder must certify the bid was prepared independently, without consultation, communication, agreement or arrangement with any competitor regarding quality, quantity, specifications, prices, market allocation, or bidding strategy.

No price/functionality scoring split or minimum qualifying score is stated in the document.

CSD registration required: bidders must disclose CSD supplier registration numbers (MAAA numbers) and list all active CSD-registered companies linked to directors.

No B-BBEE level, CIDB grade, tax clearance PIN, or local content percentage is stated in the document.