Hydraulic systems c&i maintenance and refurbishment – as-and-when required, kusile power station, 60-Month contract

Acceptance: Goods/works/services are subject to Eskom's approval; Eskom may inspect and test materials and workmanship at any stage. If Eskom does not notify acceptance, it is deemed accepted. Rejection: If the Supplier fails obligations, Eskom may reject any part with written notice stating reason and whether replacement or re-work is required. For delivered goods, rejected goods may be returned at the Supplier's risk and expense; the Supplier must refund money paid and pay costs of obtaining replacements. For works/services, the Supplier must correct non-conformances; if delayed, Eskom may have them corrected by a third party at the Supplier's cost.

Pricing: Prices or rates for items may include a price adjustment calculated per a formula stated in the agreement. Payment may be made in a currency other than South African Rand, with one exchange rate used for conversion; such payments shall not exceed amounts stated in the agreement. Eskom's CPA (IG) form must be completed by the Supplier. Payment will be made within 30 days after receipt of a correct tax invoice. The tax invoice must show Eskom's VAT registration number (4740101508) or payment will not be made. Delivery cost: The Supplier must state in its tender whether delivery cost is included in the price; if not stated, it is deemed included. No payment for containers or packing materials unless otherwise stated.

Payment terms: Eskom will pay within 30 days after receipt of a correct tax invoice. The tax invoice must show Eskom's VAT registration number (4740101508) or payment will not be made. Prices or rates may include a price adjustment calculated per a formula stated in the agreement. Payment may be made in a currency other than South African Rand, with one exchange rate used for conversion; such payments shall not exceed amounts stated in the agreement. The Supplier must complete Eskom's CPA (IG) form.

The contract is governed by the law of the Republic of South Africa, and the parties submit to the jurisdiction of the South African courts. The Supplier must adhere to all statutory requirements relevant to the agreement. The Supplier must state in its tender whether delivery cost is included in the price; if not stated, it is deemed included. No payment will be made for containers or packing materials unless otherwise stated in the agreement.

Assignment and subcontracting: Neither party may cede or delegate any rights or obligations without the other's written consent, except Eskom may on written notice cede and delegate to its subsidiaries or present divisions or operations that may be converted into separate legal entities as a result of restructuring. Statutory requirements: The Supplier shall adhere to all statutory requirements relevant to the agreement, which is governed by the law of the RSA, and the parties submit to the jurisdiction of the SA courts. Entire agreement: This constitutes the entire agreement between Eskom and the Supplier, and no addition to or variation of the agreement shall be of any force and effect unless done in writing and signed by both parties.

Returnable forms — all must be completed, signed and submitted with the bid:

• SBD 4 (Bidder's Disclosure): declares whether any director, trustee, shareholder, member, partner or person with controlling interest is employed by the state or has a relationship with anyone at the procuring institution; declares any interest in related enterprises; certifies independent bid determination and no collusion. A false declaration disqualifies the bid.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.

Mandatory compliance:

• CSD registration (Central Supplier Database).
• Valid SARS tax compliance status (tax clearance PIN).
• Completed and signed SBD 4 (Bidder's Disclosure).
• Completed and signed SBD 9 (Certificate of Independent Bid Determination) — standard requirement for Eskom tenders.
• Authority to Sign / Board Resolution for the authorised signatory.
• No director, shareholder or person with controlling interest employed by the state without disclosure.
• No undisclosed relationship with any Eskom employee involved in this procurement.
• No undisclosed interest in any other enterprise bidding for this contract.

Quality requirement categories:

• Category 3 selected (per clause 3.5 of 240-105658000) – pre-contract award quality requirements apply.
• Categories 1, 2, 4 not applicable.
• Main Supplier and Sub-supplier Capability and Capacity Assessment not applicable.

Post-contract award requirements (Eskom):

• Contract execution (clause 3.7)
• Supplier quality performance monitoring phase (clause 3.7)
• Eskom rights of access (clause 3.8)
• Eskom rights to information (clause 3.8)
• Preservation (clause 3.8)
• Quality audits related conditions (clause 3.8)
• Management of nonconformities and nonconforming outputs identified by Eskom (clause 3.8)
• Special processes (clause 3.8)

Closing date: 2 October 2026 at 10:00

• No compulsory briefing or site visit dates specified in this document; site assessment may be applicable under Category 3.

Eskom Quality Representative:

• Name: Veronica Mpe
• Role: Quality Officer
• Date: 24 January 2024
• No SCM or technical enquiry contacts provided in this document.

Returnable documents:

• Form A (Tender & Contract Quality Requirements): Must be completed and signed to acknowledge and accept Eskom Supplier Quality Requirements per specification 240-105658000 and ISO 9001 standard.
• Category 3 pre-contract award quality requirements apply; site assessment may be required.
• No other submission details (method, copies, packaging) provided in this document.

Scope: Hydraulic systems C&I maintenance and refurbishment service contract on an as-and-when-required basis at Kusile Power Station for 5 years (60 months).

Quality requirements:

• Pre-contract award: Category 3 (per clause 3.5 of 240-105658000) – includes capability and capacity assessment; site assessment may apply.
• Post-contract award requirements (per clause 3.7 and 3.8 of 240-105658000):

• Contract execution

• Supplier quality performance monitoring

• Eskom rights of access

• Eskom rights to information

• Preservation

• Quality audits related conditions

• Management of nonconformities and nonconforming outputs identified by Eskom

• Special processes

• ISO 9001:2015 clauses applicable: Clause 4 (Context of the organisation), Clause 5 (Leadership), Clause 6 (Planning), Clause 7 (Support), Clause 8 (Operation), Clause 9 (Performance evaluation / evidence-based decision making), Clause 10 (Improvement).
• ISO 9001 quality principles applicable: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, Relationship management.

Applicable ISO 9001:2015 clauses and quality principles:

Clauses:

• Clause 4: Context of the organisation
• Clause 5: Leadership
• Clause 6: Planning
• Clause 7: Support
• Clause 8: Operation
• Clause 9: Performance evaluation (evidence-based decision making)
• Clause 10: Improvement

Principles:

• Principle 1: Customer focus
• Principle 2: Leadership
• Principle 3: Engagement of people
• Principle 4: Process approach
• Principle 5: Improvement
• Principle 6: Evidence-based decision making
• Principle 7: Relationship management

Summary of Eskom Supplier Quality Requirements per 240-105658000 and ISO 9001:

• Quality requirement categories: Category 1 to 4 (per clause 3.5); Category 3 applicable.
• Main Supplier and Sub-supplier Capability and Capacity Assessment (per clause 3) not selected.
• Post-contract award requirements: Contract execution, Supplier quality performance monitoring, Eskom rights of access, Eskom rights to information, Preservation, Quality audits, Management of nonconformities, Special processes (all per clause 3.7/3.8).
• ISO 9001 clauses 4–10 applicable.
• ISO 9001 principles 1–7 applicable.

Compliance with Eskom Supplier Quality Requirements per specification 240-105658000 and ISO 9001:2015 standard.

• Must meet Category 3 pre-contract award quality requirements.
• Must adhere to post-contract award quality conditions (contract execution, performance monitoring, access rights, information rights, preservation, audits, nonconformity management, special processes).
• No CSD registration, tax clearance, B-BBEE, CIDB, or local content requirements stated in this document.

Evaluation criteria not detailed in this document. The form requires the tenderer to complete and sign Form A acknowledging Eskom Supplier Quality Requirements per 240-105658000 and ISO 9001. Category 3 pre-contract award quality requirements apply, which may include a site assessment. No scoring, preference points, or minimum qualifying scores are specified.

Final acceptance after work execution requires sign-off by the service provider, employer representative, system engineer, QC representative/technical, and QA/QC. The completed databook must be sent to the site Documentation Control Centre for archiving and uploading to OpenText (Records Management).

The Contract Quality Plan template requires the supplier to describe the scope of work, communication channels, organogram, interfacing documents, supplier/sub-supplier lists, monitoring activities, QCP/ITP requirements, special controls, documented information submission, records control, concession and non-conformance management, databook management, tools and equipment management, customer property handling, product preservation, identification and traceability, and commissioning/post-delivery activities.

No tender-specific dates are stated in this document. The template shows an effective date of 01 April 2021 and a next review date of 01 April 2026, but these are template metadata, not tender deadlines.

No contact information is provided in this document.

Returnable documents: The Contract Quality Plan (CQP) template must be completed and submitted as part of the tender. The CQP must be compiled by the tenderer and approved by the owner of the organisation. The Eskom approval sections (reviewed by Project Coordinator/Site Engineer/QC; accepted by Contract Manager/End User/Project Manager) must be left blank during tender and completed only after award.

Submission method and closing time are not stated in this document.

No evaluation criteria are specified in this document. The document is a template for the Contract Quality Plan, not the full tender specification.

Scope of work: The tender is for the provision of hydraulic systems C&I maintenance and refurbishment services on an as-and-when-required basis at Kusile Power Station for a period of five years (60 months).

The Contract Quality Plan must cover the following, as applicable to the scope:

• Scope of work categories: design, manufacturing, supply and delivery/transportation, construction/installation/maintenance, commissioning, professional services, or other.
• Communication channels between the supplier and Eskom, including documentation, supplier representative contacts, emails, minutes of meetings, fixed contract meetings, and weekly progress meetings.
• Organogram showing designations, roles, responsibilities, and outputs, including QA and QC functions, and personnel qualifications.
• Index of interfacing documents: processes, standards, codes, specifications, work instructions, policies, procedures, and drawings applicable to the scope.
• List of suppliers and sub-suppliers for raw materials, components, and outsourced activities, with criteria for selection.
• Monitoring of suppliers and sub-suppliers, including inspection reports, surveillance/audit reports, inspection plans, and material verification checklists.
• Interface of sub-suppliers with the supplier's quality management system.
• Index of items to be manufactured, refurbished, or newly purchased, with full descriptions, production schedules, and whether in-house or outsourced.
• Related items/activities requiring QCP/ITP (offsite and onsite).
• Scope areas and processes requiring special controls governed by codes of manufacturing/fabrication standards (e.g., welding, NDT/NDE).
• Index of documented information to be submitted to Eskom during the project, including technical records, method statements, inspection reports, signed-off QCPs, technical assurance reports, warranty certificates, material certificates, dimension reports, and test reports.
• How records will be controlled and retained, with a retrievable filing system using indexing and cross-referencing.
• Concession and non-conformance management processes, including defects, repair, rework, and inspection management.
• Databook management process, including databook index and operating & maintenance manual, if applicable.
• Management of working tools and equipment, including calibration/maintenance/test status.
• Dealing with customer property as per ISO 9001.
• Product preservation: identification, handling, contamination control, packaging, storage, transportation, and protection.
• Identification and traceability methods for activities affected by statutory and regulatory requirements.
• Commissioning and post-delivery activities: warranty period and conditions, customer satisfaction measurement, technical support, defect correction period, and retention funds.

The supplier must submit method statements, safe working procedures, PQRs, and repair procedures. The plan must include a register of non-conformances, defects, punch items, and analysis reports. Databook status registers and monthly analysis reports are required.

The organogram must show team members' responsibilities and qualifications necessary to fulfil stated duties, including work verification (who carries out a task and who checks the work). The plan must list interfacing documents such as work instructions, processes, policies, procedures, industry standards, specifications, and drawings applicable to the scope.

The Contract Quality Plan must be prepared in line with SANS 466:2005 and ISO 10005:2005. It must define the quality management system, quality plan, quality assurance, quality control, and quality objectives. The plan must cover scope of work, communication channels, organogram, interfacing documents, supplier/sub-supplier management, monitoring, QCP/ITP, special controls, documented information submission, records control, concession and non-conformance management, databook management, tools and equipment management, customer property, product preservation, identification and traceability, and commissioning/post-delivery activities.

No specific compliance requirements are stated in this document. The CQP template references SANS 466:2005 and ISO 10005:2005 as guidelines for quality plans.

Method statements must describe in a logical sequence how a job is to be carried out safely, including all risks identified in the risk assessment and the measures to control those risks. The plan must include safe working procedures and risk registers.

Post-delivery activities must include warranty period and conditions, customer satisfaction measurement, technical support, defect correction period, and retention funds, considering statutory, regulatory, and scope of work requirements.

Provision of hydraulic systems C&I maintenance and refurbishment service at Kusile Power Station on an as-and-when-required basis for a period of five years (60 months).

Returnable documents: complete and submit the unpriced pricing schedule (SBD 3.1 or equivalent) with rates and amounts. Standard National Treasury forms (SBD 1, SBD 4, SBD 6.1, SBD 6.2, SBD 7.1/7.2, SBD 8, SBD 9, and Authority to Sign/Board Resolution) are required. Bidders must be registered on the CSD (Central Supplier Database) and have a valid SARS tax clearance (or tax pin).

B-BBEE level will be evaluated under the 80/20 or 90/10 preference points system. No CIDB grading is explicitly stated. Key personnel must meet minimum experience requirements: site supervisor (10 years), technicians (7 years), assistants (3 years), safety officer (5 years).

Project: Hydraulic Systems C&I Maintenance and Refurbishment Service at Kusile Power Station for a period of five (5) years.

Scope includes:

• Preliminaries and general: site establishment (office, kitchen, storage, ablution containers), power/water/waste connections, site fencing, site clearance, de-establishment, health and safety compliance (PPE, medicals, police clearance, safety trainings, occupational hygiene surveys).
• Resources: site supervisor (min 10 years experience), technicians (min 7 years), assistants (min 3 years), safety officer (min 5 years).
• Tools and equipment: 40bar hand held pressure pump (5), Fluke 179 multimeter (4), Intel Core i7 industrial laptop (2), 65-piece technician tool box (2).

The provision of Hydraulic Systems C&I Maintenance and Refurbishment Service Contract on 'as and when required' basis at Kusile Power Station for a period of five years (60 months). The service includes maintaining and refurbishing all Hydraulics Skids, including calibration of Monostats and provision of calibration certificates and system reports on all operating units.

Service Manager: Stanley Mathye

• Telephone: +27 13 699 7479
• Address: Eskom Holdings SOC Ltd, Kusile Power Station, Postnet Suite 283, Private Bag X7297, Witbank, 1035

Employer's representative (signatory): Christopher Nani, General Manager Kusile Power Station

• Address: Kusile Power Station, Generation Division, R545 Kendal/Balmoral Road, Haartebeesfontein Farm, Witbank; Postnet Suite 283, Private Bag X7297, Witbank, 1035

Eskom head office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg; fax +27 86 537 3334

NEC3 TSC3 documents available from Engineering Contract Strategies: tel 011 803 3008, fax 086 539 1902, www.ecs.co.za

Returnable documents:

• Form of Offer and Acceptance (C1.1), signed by a duly authorised representative, including the offered total prices (exclusive and inclusive of VAT) and the tenderer's CIDB registration number.
• Part C2 Pricing Data with the completed price list (C2.2) and pricing assumptions (C2.1).
• Contract Data Part two (C1.2b) completed by the contractor: direct and subcontracted fee percentages, risk register matters, key people with CVs, and the tendered total of the Prices.
• Schedule of Deviations (if any) attached to the Form of Offer and Acceptance.
• Any securities, bonds, guarantees, proof of insurance and other documentation required by the contract must be delivered to the Employer's agent within two weeks of receiving the completed agreement.

Submission method and address: not stated in the document. Closing time: 10:00 on 2 October 2026 (per tender record).

The document does not state a scoring methodology, minimum qualifying score, or preference point system (80/20 or 90/10). Evaluation appears to be based on the completeness of the offer and acceptance of the NEC3 TSC3 contract terms. Bidders must complete all required data in the Contract Data and price list.

Scope: Provision of Hydraulic Systems C&I Maintenance and Refurbishment Service on an 'as and when required' basis at Kusile Power Station, for a period of five years (60 months).

Contractor's main responsibilities:

• Maintain and refurbish all Hydraulics Skids.
• Calibrate Monostats and provide calibration certificates and system reports on all operating units.
• Work in close coordination with the hydraulic mechanical contractor to ensure proper functioning of skid control systems.

Works include (but are not limited to):

• Boiler Safety Devices & Panel
• Pressure Switches Modification Project
• HP Bypass and Hot Reheat Hydraulic Skids and Panels
• Auxiliary Steam Hydraulic Skids & Panels
• Steam Reducing Hydraulic Skid & Panels
• Walland and Tuxhorn Hydraulic Valves Scope
• Milling Plant Hydraulic System Scope

Work preparation and management:

• Adhere to work management system SAP PM.
• Adhere to Eskom plant safety regulations (PSR).
• Risk assessment must be done and documented for each task.
• Job observation on agreed frequencies.
• All documentation (test results, reports, drawings) referenced and filed.

Site establishment requirements (from price list):

• Office container (insulated, air-conditioned, L-6m x W-3m)
• Kitchen container (with sink and worktop, L-9m x W-3m)
• Storage container (enclosed, no windows, L-9m x W-2.5m)
• Split male and female ablution containers (L-9m x W-3m)
• Power, water (5000L Jojo tank), wastewater (2000L septic tank), site fencing (1.8m high diamond mesh, 200m), site clearance, TLB backhoe loader.

Resource requirements (minimum experience):

• Site supervisor: min 10 years' experience (1 off)
• Technicians: min 7 years' experience (2 off)
• Assistants: min 3 years' experience (2 off)
• Safety officer: min 5 years' experience (1 off)

PPE and safety compliance items include overalls, safety boots, dust overalls, masks, safety glasses, gloves, safety file, medicals, and working-at-heights training.

Contractor's main responsibilities: maintain and refurbish all Hydraulics Skids, calibrate Monostats, provide calibration certificates and system reports.

Planning and reporting:

• Submit a first plan for acceptance within 2 weeks of contract date.
• Prepare forecasts of final total Prices at intervals no longer than 4 weeks.
• For task orders, submit a programme within 3 days of receiving the task order.
• Adhere to work management system SAP PM.
• Conduct risk assessment for each task and document it.
• Perform job observations on agreed frequencies.
• Work in close coordination with the hydraulic mechanical contractor.

Key personnel requirements (from price list):

• Site supervisor: minimum 10 years' experience (1 off)
• Technicians: minimum 7 years' experience (2 off)
• Assistants: minimum 3 years' experience (2 off)
• Safety officer: minimum 5 years' experience (1 off)

Contract Data Part two requires bidders to provide key people details (name, job, responsibilities, qualifications, experience) and CVs.

Quality assurance requirements are referenced in the Scope of Work (section 3.3) but not detailed in the extracted text. The contractor must provide calibration certificates and system reports for Monostats. All documentation (test results, reports, drawings) must be completed and filed for future reference.

Pricing under TSC3 Option A (priced contract with price list). The price list includes:

• Item 1: Preliminaries and General (fixed P&G: site establishment, de-establishment, health and safety compliance, PPE, medicals, training; time-related P&G).
• Item 2: Resources (normal time, overtime, Sundays/public holidays, standby allowance) with rates per hour/day for site supervisor, technicians, assistants, safety officer.
• Item 3: Systems work (hydraulic systems C&I maintenance, calibration of Monostats).

Pricing assumptions:

• Prices are inclusive of everything necessary to provide the service, including correction of defects.
• No adjustment for quantity changes unless a compensation event occurs.
• Lump sum items are not adjusted if quantities differ.
• Contractor must include any omitted items in other prices/rates.
• Price list is a pricing document only; service instructions are in the Service Information.

Pricing: TSC3 Option A – priced contract with price list. Prices are inclusive of everything necessary to provide the service, including correction of defects. No adjustment for quantity changes unless a compensation event occurs.

Payment terms:

• Assessment interval: 25th day of each month.
• Payment period: 30 days.
• Interest on late payment: prime rate of interest (Standard Bank of South Africa) for Rand amounts; LIBOR for other currencies.
• Contractor must provide a tax invoice within one week of receiving a payment certificate; late invoice delays payment accordingly. Include Eskom's VAT number 4740101508 on each invoice.

Liability and damages:

• Low service damages: 10% of task order, limited to 15% of task order.
• Contractor's liability for indirect/consequential loss: R0.00 (zero).
• Contractor's liability for defects due to design: max 5% of total contract prices.
• Total liability limited to total prices in the relevant task order.
• End of liability date: 3 months after end of service period.

Insurance:

• Contractor must provide insurance per Insurance Table A (replacement cost for damage to Employer's property, Plant/Materials, Equipment; liability for property damage and bodily injury as required by law).
• Employer provides insurance per Insurance Table B (Assets All Risk, Contract Works, Environmental Liability, General and Public Liability, Transportation, Motor Fleet, Terrorism, Cyber Liability, Nuclear Material Damage, etc.).

Price adjustment: Option X1 – 90% labour (index Table C3), 10% non-adjustable; base date is contract award.

No specific pre-qualification criteria (CIDB grade, B-BBEE level, turnover) are stated in the document.

B-BBEE obligations (contractual):

• Notify the Employer within 7 days of any change in B-BBEE status.
• Submit updated verification certificate and supporting documentation within 30 days of notification.
• If B-BBEE status decreases, the Employer may re-negotiate or terminate the contract.
• Failure to notify may constitute grounds for termination.

Health and safety:

• Comply with Construction Regulations 2014 (OHSA) and all applicable health and safety laws; may be appointed as Principal Contractor.
• Comply with Eskom plant safety regulations (PSR).
• Appoint a person to liaise with the Employer's Safety Officer.

Environmental:

• Comply with all applicable environmental laws and regulations.

Asbestos:

• Employer ensures ambient air conforms to prescribed standards (OEL 0.2 fibres/ml as 4-hour TWA; short-term 0.6 fibres/ml as 10-minute TWA).
• Contractor personnel may stop work if asbestos is identified until area declared safe.
• Removal/disposal of asbestos done by registered asbestos contractor at Employer's expense.

Ethics and integrity:

• No coercive, collusive, corrupt, fraudulent or obstructive actions; cooperation with investigations.

Confidentiality:

• Do not disclose contract information; images of the Affected Property require prior written consent.

Tax compliance: Contractor must comply with VAT Act and include Employer's VAT number on invoices.

Health and safety obligations:

• Take all reasonable precautions to maintain health and safety of persons.
• May be appointed as Principal Contractor under Construction Regulations 2014 (OHSA).
• Comply with all applicable health and safety laws, Eskom plant safety regulations (PSR), and the Employer's safety regulations.
• Appoint a person to liaise with the Employer's Safety Officer.
• Provide PPE (overalls, safety boots, masks, glasses, gloves) and safety file.
• Conduct medicals and safety training (e.g., working at heights).
• Report accidents as required.

Asbestos management (Z14):

• Employer ensures ambient air conforms to prescribed standards (OEL 0.2 fibres/ml as 4-hour TWA; short-term 0.6 fibres/ml as 10-minute TWA).
• Contractor personnel may stop work and leave contaminated area until declared safe.
• Removal/disposal of asbestos done by registered asbestos contractor at Employer's expense.
• Contractor may perform parallel measurements at own expense.

Environmental obligations:

• Comply with all applicable environmental laws and regulations.
• Ensure subcontractors and employees comply likewise.
• Control noise, dust, water and waste (per Scope of Work section 5.9).
• Environmental controls, fauna & flora (section 5.4).

Contract type: NEC3 Term Service Contract (TSC3) with main Option A (priced contract with price list), dispute resolution Option W1, and secondary options X1 (price adjustment for inflation), X2 (changes in law), X17 (low service damages), X18 (limitation of liability), X19 (task order), X20 (key performance indicators), and additional conditions Z1 to Z14.

Key terms:

• Law of contract: South African law; language: English; period for reply: 1 week.
• Service period: 60 months.
• Payment assessment on 25th of each month; payment within 30 days; interest at prime rate.
• Low service damages: 10% of task order, limited to 15%.
• Limitation of liability: indirect/consequential loss zero; total liability limited to total prices in relevant task order; end of liability 3 months after service period.
• Additional conditions cover cession, joint ventures, B-BBEE status changes, confidentiality, waiver, health/safety/environment, tax invoices, compensation events, employer's limitation of liability, termination for business rescue, ethics, insurance, nuclear liability, and asbestos.
• Dispute resolution: Adjudicator from ICE-SA panel; arbitration under Association of Arbitrators (Southern Africa) rules, held in South Africa.
• Contractor must submit a first plan within 2 weeks of contract date; forecasts of final total Prices at intervals no longer than 4 weeks; task order programme within 3 days of receiving task order.
• Termination: Employer may terminate for prohibited actions (corrupt, fraudulent, etc.) without court finding; business rescue order is a termination event.
• Nuclear liability: Employer indemnifies contractor against nuclear damage (except unlawful intent or unauthorised presence).

No specific evaluation criteria are stated in the document. The tender appears to be evaluated on the completeness of the offer and acceptance of the NEC3 TSC3 contract terms.

Returnable documents:

• Integrity Declaration Form (Eskom form 559-1848080 Rev 1): fully completed, signed by an authorised representative, and submitted with the tender at closing. Failure to complete, sign, or attach supporting documents will disqualify the tender from further evaluation.
• For joint ventures: attach the joint venture agreement confirming joint and several liability and the lead partner's authority to incur liabilities, receive instructions and payments, and execute the contract on behalf of all partners.
• Provide full shareholder details for all individuals and entities, including identity numbers and shareholding percentages.
• If any employee/director/member/shareholder/owner is currently employed by Eskom, state whether this has been declared and whether authorisation to undertake remunerative work outside public sector employment has been granted; attach proof.
• If the tenderer shares a controlling partner or has any relationship with another tenderer in this process, declare it and attach proof.

Disqualification risks:

• Incomplete, unsigned, or missing Integrity Declaration Form or supporting documents.
• Any false information in the declaration, which may lead to rejection and action by Eskom.

The Integrity Declaration Form is a mandatory returnable; failure to submit it fully completed and signed means the tender will not be evaluated further.

Bidders must declare:

• Any listing on National Treasury's Database of Restricted Suppliers.
• Any listing on the Register for Tender Defaulters (Prevention and Combatting of Corrupt Activities Act).
• Any conviction for fraud or corruption related to procurement in the past five years.
• Any prohibition from doing business with international financial development/funding agencies or lending institutions.
• Any history of failing to meet contractual obligations with any state-owned company.

Joint ventures must provide the joint venture agreement confirming joint and several liability and the lead partner's authority.

Mandatory returnable: Integrity Declaration Form (Eskom form 559-1848080 Rev 1).

Bidders must declare any conflicts of interest, including relationships with Eskom employees or directors, and any involvement in tender evaluation, adjudication, or negotiation.

Bidders must declare any history of fraud, corruption, or failure to meet contractual obligations with state-owned companies.

Joint ventures must submit the joint venture agreement confirming joint and several liability and the lead partner's authority.

Bidders must declare any relationship with Eskom employees or directors involved in tender evaluation, adjudication, or negotiation.

Returnable documents:

• Authorisation Form (Eskom form 240-15811258 Rev 2): the tenderer must tick the box for its organisation type (company, close corporation, partnership, joint venture, sole proprietor, or trust) and complete the corresponding certificate, plus the summary table at the end. A certified copy of the supporting resolution or power of attorney must be attached.

Authorisation Form requirements:

• Company: certified copy of the board resolution authorising the signatory.
• Close corporation: certified copy of the members' resolution.
• Partnership: certificate signed by all partners necessary to commit the partnership.
• Joint venture: power of attorney from all members, plus a certified copy of the Joint Venture Agreement stating joint and several liability, the lead member, and the division of work and payment.
• Sole proprietor: certificate confirming sole proprietorship.
• Trust: certified copy of the board of trustees' resolution.

The successful bidder will be required to fill in and sign a written contract form (SBD7). Bid response documents may be deposited in the bid box situated at (street address).

Bids must be submitted on the official forms provided (not retyped) and delivered to the correct address by the stipulated time. Late bids will not be considered.

Returnable forms:

• SBD 1 (Invitation to Bid): signed as the offer cover page, including supplier details, B-BBEE status, and total bid price.
• SBD 7 (Contract Form): the successful bidder must complete and sign this written contract form.
• Proof of authority to sign (e.g., resolution of directors) must be attached.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to qualify for preference points.
• Tax compliance: provide a SARS TCS PIN, a printed TCS, or a CSD number if no TCS is available.

Disqualification risks:

• Late submission.
• Failure to provide any required particulars may render the bid invalid.

Bids are subject to the Preferential Procurement Policy Framework Act 2000 and the Preferential Procurement Regulations, 2023. Preference points for B-BBEE are claimed via the B-BBEE certificate or sworn affidavit. No specific scoring split or minimum qualifying score is stated in the document.

The successful bidder will be required to fill in and sign a written contract form (SBD7).

Bid response documents may be deposited in the bid box situated at (street address).

CSD registration:

• Bidders must be registered on the Central Supplier Database (CSD) to upload mandatory information: business registration/directorship/membership/identity numbers, tax compliance status, and banking information.
• If not registered on the CSD, mandatory information may not be submitted with the bid documentation; a CSD number must be provided if no TCS is available.

Tax compliance:

• Bidders must ensure compliance with tax obligations.
• Submit a unique SARS PIN to enable the organ of state to view the taxpayer's profile and tax status.
• TCS or PIN may be applied for via e-filing (www.sars.gov.za).
• A printed TCS may be submitted with the bid.
• For consortia/joint ventures/sub-contractors, each party must submit separate proof of TCS/PIN/CSD number.

Foreign suppliers:

• If the bidder is not a resident of RSA, has no branch, no permanent establishment, and no source of income in RSA, then no SARS tax compliance is required.

B-bbee:

• A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• The certificate must be issued by a SANAS-accredited verification agency, a registered auditor, or an accounting officer as contemplated in the Close Corporation Act (CCA).

The document is an unpriced cost estimate report for the provision of hydraulic systems C&I maintenance and refurbishment services at Kusile Power Station for a five-year period. It details the required site establishment, resources, tools, and equipment.

Scope: Provision of hydraulic systems C&I maintenance and refurbishment services at Kusile Power Station on an as-and-when-required basis for a five-year (60-month) period.

Site establishment (once-off):

• Office container (insulated, air-conditioned, 6m x 3m)
• Kitchen container (single bowl sink, worktop, undercounter cupboard, 9m x 3m)
• Storage container (enclosed, no windows, 9m x 2.5m)
• Split male and female ablution container (9m x 3m)
• Power supply connection to containers (100m)
• Temporary water supply including piping and 5000L Jojo tank
• Temporary waste water system including piping and 2000L underground septic tank (for 4-7 people)
• Site fencing: 1.8m high diamond mesh wire, steel poles at 3m centres, double swing gate (200m)
• Site clearance at contractor's camp, including TLB backhoe loader (establishment, de-establishment, and daily use)

Site de-establishment (once-off):

• Collection of all containers, disconnection of power, water, and waste systems, removal of fencing (200m)

Time-related facilities (monthly for 60 months):

• Office, kitchen, storage, and ablution containers
• Transport: 7-seater home-work-home vehicle and sedan standby vehicle

Resources (normal time, per hour):

• Site supervisor (min 10 years experience) - 1 off
• Technicians (min 7 years experience) - 2 off
• Assistants (min 3 years experience) - 2 off
• Safety officer (min 5 years experience) - 1 off

Overtime (normal overtime and Saturdays, per hour): same roles as above

Sundays and public holidays overtime (per hour): same roles as above

Standby allowance (per day): same roles as above

Tools and equipment (once-off):

• 40 bar hand-held pressure pump (5 off)
• Fluke 179 multimeter (4 off)
• Intel Core i7 rugged industrial laptop with OS and licensed office suite (2 off)
• 65-piece technician tool box (2 off)

The pricing schedule is an unpriced cost estimate report. Bidders must provide rates for all items. The total amount is exclusive of VAT. No specific pricing format or payment schedule is stated beyond the itemised list.

Pricing is an unpriced cost estimate report. Bidders must provide rates for all items listed. The total amount is exclusive of VAT. No bid security, guarantees, or payment terms are specified in the document.

Health and safety compliance is required, including:

• PPE: overalls, safety boots, hardhats, reflector vests, half-mask respirators, full body harnesses, ear muffs
• PPE consumables: dust overalls, masks, safety glasses, ear protection, safety gloves
• Medicals (entry and exit), police clearance certificates
• Safety file
• Safety training: working at heights, first aid (valid 3 years), basic fire fighting (valid 2 years), OHS Act (valid 2 years), legal liability, supervisory safety, planned job observation, HIRA, incident investigator, evacuation warden
• Occupational hygiene surveys: illumination, indoor air quality, ergonomics (valid 2 years)

No specific eligibility criteria, B-BBEE, CIDB, or CSD requirements are stated in the document.

Health and safety requirements include provision of PPE (overalls, safety boots, hardhats, reflector vests, respirators, harnesses, ear muffs), PPE consumables, medicals (entry and exit), police clearance, safety file, and various safety trainings (working at heights, first aid, fire fighting, OHS Act, legal liability, supervisory safety, planned job observation, HIRA, incident investigator, evacuation warden). Occupational hygiene surveys for illumination, indoor air quality, and ergonomics are also required.

The bid is subject to local production and content requirements under the Preferential Procurement Regulations, 2023. The stipulated minimum threshold for local content is 100%. Bidders must calculate local content using the formula LC = [1 - x/y]

• 100, where x is imported content in Rand and y is bid price excluding VAT, using SARB exchange rates at 12:00 on the advertisement date. Bidders must submit the Local Content Declaration (Annex C) with their bid and may be disqualified if not submitted. The successful bidder must not subcontract in a manner that reduces local content below the threshold, and must update declarations with actual values for the contract duration.

Returnable documents:

• SBD 6.2 (Declaration Certificate for Local Production and Content): declares the local content percentage of the bid and must be completed, signed, and submitted with the bid.
• Annex C (Local Content Declaration: Summary Schedule): must be submitted with the bid documentation at the closing date and time.
• Annex D (Imported Content Declaration) and Annex E (Local Content Declaration): supporting schedules to be kept by the bidder for verification for at least 5 years; not submitted with the bid.

Disqualification risks:

• Failure to submit SBD 6.2 and Annex C as part of the bid documentation.
• Submitting incorrect or unverifiable local content data may result in remedies under Regulation 14 of the Preferential Procurement Regulations, 2023.

Two-stage bidding process may be followed:

• Stage 1: minimum threshold for local production and content (100%).
• Stage 2: price and B-BBEE.

Bidders must meet the 100% local content threshold to be considered.

The stipulated minimum threshold for local production and content for this bid is 100%.

Local content calculation:

• Formula: LC = [1 - x/y]

• 100, where x is imported content in Rand and y is bid price excluding VAT.

• Imported content must be converted to Rand using the SARB exchange rate at 12:00 on the date of advertisement of the bid.
• Bidders must submit proof of the SARB exchange rates used.
• If any portion of the goods or services has imported content, bidders must indicate the applicable currency and exchange rate (US Dollar, Pound Sterling, Euro, Yen, or other).

Bid price excluding VAT (y) and imported content (x) must be stated in the Local Content Declaration.

Declarations C, D, and E must be kept by the bidder for verification for at least 5 years.

The successful bidder must continuously update Declarations C, D, and E with actual values for the duration of the contract.

Local content requirements:

• This bid is subject to the Preferential Procurement Regulations, 2023 (Regulation 8) for designated sectors.
• Only locally produced or manufactured goods with a stipulated minimum threshold for local production and content will be considered.
• The stipulated minimum threshold is 100%.
• The successful bidder may not subcontract in a manner that reduces the local production and content of the overall contract value below the stipulated minimum threshold.
• The Local Content Declaration must be signed by the Chief Financial Officer or another legally responsible person nominated in writing by the Chief Executive or senior member with management responsibility.
• The obligation to complete, sign, and submit the declaration cannot be transferred to an external representative, auditor, or third party.

B-bbee:

• B-BBEE will be evaluated in the second stage of the two-stage bidding process (price and B-BBEE).

The successful bidder must not subcontract in a manner that reduces the local production and content of the overall contract value below the stipulated minimum threshold. The successful bidder must continuously update Declarations C, D, and E with actual values for the duration of the contract.

A two-stage bidding process may be followed: the first stage involves a minimum threshold for local production and content, and the second stage involves price and B-BBEE.

Closing date: 2 October 2026 at 10:00 (SAST, GMT+2). Time determined by the Telkom time signal.

• Compulsory site visit / clarification meeting: attendance is mandatory. Details (date, time, venue) are stated in the Tender Data. Failure to attend disqualifies the bid.
• Clarification deadline: earlier than the closing time for clarification of queries (exact date/time in Tender Data).

A compulsory site visit and/or clarification meeting is required. Details (date, time, venue) are stated in the Tender Data. Failure to attend results in disqualification.

Enquiries and clarifications must be directed to the Eskom Representative in writing (English), before the clarification deadline.

• Contact: Eskom Representative (name not stated in the document)
• Role: Eskom Representative
• Email: not stated
• Telephone: not stated
• Submission address: as stated in the Tender Data (not provided in the document).
• Service/delivery address: Kusile Power Station (Mpumalanga) – exact address not stated in the document.

Submission method: physical delivery to the tender box at the address specified in the Tender Data, or by facsimile/email only if the Tender Data expressly allows it. Telephonic submissions are never accepted.

• Submit one complete original tender plus one complete hard copy, both in English. A missing hard copy disqualifies the bid.
• An additional soft copy may be required; check the Tender Data.
• Complete the tender in ink, never pencil. Sign the original; the signatory is held liable.
• Seal the original and the copy as separate packages marked "ORIGINAL" and "COPY". Each package must show the Eskom address, the Invitation to Tender number, and the tenderer's name and contact address.
• Place both packages in an outer package sealed and marked "CONFIDENTIAL", showing only the Eskom address and the Invitation to Tender number.
• Proof of posting or courier dispatch is not proof of delivery. Late tenders are returned unopened.
• Eskom employees may not deposit a tender on the tenderer's behalf.
• Returnable documents (all must be completed, signed and submitted):
• Acknowledgement Form: confirms whether the bid covers the whole or part of the scope.
• Mandatory tender returnables listed in the Tender Data: must be submitted by the closing deadline.
• Other returnables required for contract award: must be submitted before award.
• Proof of authority to act as agent, if an agent submits on the tenderer's behalf.
• SD&L (Supplier Development & Localisation) Undertaking: must be completed and submitted by contract award; failure means the tender will not be considered for award.
• Disqualification risks:
• Missing or unsigned returnable forms.
• Submitting only one copy instead of original plus one hard copy.
• Late submission for any reason.
• Unsealed or incorrectly marked outer package.
• Alterations to tender documents not initialled by all signatories; corrections using correction fluid or tape are not allowed.

Evaluation stages (in order):

1. Basic compliance: tender must meet the basic compliance requirements stated in the enquiry; failure renders it non-responsive.
2. Mandatory returnables: all mandatory documents must be present by the required deadlines.
3. Pre-qualification criteria: if stipulated, must be met. Eskom will not score the same criterion twice (no 'double dipping').
4. Functionality: if functionality is a criterion, bidders are scored against technical functionality criteria and must meet the minimum threshold stated in the Tender Data. Only tenders meeting or exceeding the threshold proceed.
5. Financial analysis: Eskom assesses the financial risk of the bidder; if the risk is too high and no suitable mitigating factors exist, the tender may be disqualified.
6. Price evaluation: price is evaluated per the Tender Data, considering factors such as CPA, FOREX, commodity increases, discounts, NPV, and forecasted invoicing rates.
7. B-BBEE scoring: B-BBEE level is scored from the CSD report or certificate/affidavit. If no valid B-BBEE proof is provided, the bidder scores zero under PPPFA (but is not disqualified if otherwise responsive).
8. Ranking: price score and B-BBEE score are added and tenders ranked highest to lowest.
9. Objective criteria: if stated in the Tender Data, these are negotiated first with the highest-ranked tenderer, then with the second and third if needed; this may result in award to a tenderer other than the highest-ranked.

• Arithmetical errors: amounts in words govern. Eskom checks for decimal misplacement, omissions in pricing schedules/BOQ, and summation errors. The tenderer is notified and must confirm or accept corrections; refusal may lead to rejection.
• Reverse e-auction: if used, bidders submit a complete tender without prices; any prices included are disregarded.

Scope: Provision of hydraulic systems C&I (Control & Instrumentation) maintenance and refurbishment services on an 'as and when required' basis at Kusile Power Station.

• Contract period: five years (60 months).
• The tenderer must not sub-contract 100% of the scope of work; a tender based on 100% sub-contracting is ineligible and disqualified.
• The tenderer must comply with all relevant legislation and Eskom's SHEQ (Safety, Health, Environment and Quality) requirements.
• The tenderer must provide reasonable proof that SHEQ systems, policies and capabilities are in place at contract award; all SHEQ costs and personnel must be reflected in the tender.

Quality requirements:

• The tenderer must have quality systems, policies and capabilities in place, and provide reasonable proof at contract award.
• All costs and personnel associated with quality (as part of SHEQ) must be reflected in the tender.
• The tenderer must comply with Eskom's SHEQ requirements and relevant legislation.

Pricing must be submitted in South African Rand (unless otherwise instructed), include all duties, taxes (including VAT) and levies applicable 14 days before closing, and be fixed for the contract duration. Prices must be submitted per the exchange rate and base date stipulated. Arithmetical errors are corrected per the stated rules; the amount in words governs.

Pricing format:

• Rates and prices must be fixed for the contract duration, not subject to adjustment except as provided in the Enquiry.
• Prices must be stated in South African Rand unless otherwise instructed; part payment in other currencies may be allowed under the conditions of contract.
• Prices must include all duties, taxes (including VAT) and levies applicable 14 days prior to the closing deadline.
• Prices must be submitted in accordance with the exchange rate and base date stipulated in the Invitation to Tender.
• No compensation is paid for costs of preparing or submitting the tender.
• Insurance: Eskom's insurance may not provide full cover; bidders should seek qualified advice.
• Security for performance: if required, the tenderer must name at least two financial institutions it would approach for the security; Eskom may reject an unsuitable institution.
• Arithmetical errors: the amount in words governs; Eskom may correct errors and the corrected total is binding unless the tenderer rejects it, which may lead to rejection of the tender.

Mandatory compliance:

• CSD registration: required per National Treasury instructions.
• Tax compliance: valid tax compliance status (SARS) required.
• B-BBEE: proof of B-BBEE level (certificate, CSD number/report, or affidavit) must be provided at tender submission deadline if it is a pre-qualification criterion; otherwise, for PPPFA points, failure to provide valid proof results in zero points but not disqualification.
• CIDB registration: if applicable (construction works), proof of CIDB registration is mandatory at tender closing deadline. If only proof of application is available, that must be submitted by closing, and the actual registration printout by contract award. Failure disqualifies.
• SHEQ: proof of safety, health, environmental and quality systems, policies and capabilities must be in place at contract award.
• SD&L Undertaking: must be completed and submitted by contract award.
• No restriction to do business with Eskom or State Owned Companies.
• No 100% sub-contracting.
• Compliance with PPPFA, Amended B-BBEE Codes, COIDA, OHS Act, and other applicable legislation.
• Designated materials: if applicable, a specified percentage (gatekeeper) must be bought from local companies; failure renders the tender non-responsive.
• Fraudulent or falsified information, including B-BBEE fronting, leads to disqualification, reporting to the B-BBEE Commissioner, suspension from doing business with any SOC for up to 10 years, and possible jail.

B-BBEE requirements:

• B-BBEE level is scored from the CSD report or certificate/affidavit.
• If B-BBEE level is a pre-qualification criterion, proof must be provided at tender submission deadline; otherwise the tender is disqualified.
• If sub-contracting to designated groups is used as a pre-qualification criterion, the sub-contractors' CSD numbers or B-BBEE certificates/affidavits must be provided at the deadline.
• Fraudulent or expired B-BBEE documents lead to disqualification.
• For PPPFA point allocation, if no valid B-BBEE proof is provided, the bidder scores zero but is not disqualified if otherwise responsive.
• Designated materials: if applicable, a specified percentage must be bought from local companies; failure renders the tender non-responsive.

Health and safety requirements:

• The tenderer must comply with the OHS Act and Eskom's SHEQ requirements.
• Reasonable proof of safety, health, environmental and quality systems, policies and capabilities must be provided at contract award.
• All SHEQ costs and personnel must be included in the tender for Eskom's assessment.

Contract terms:

• Communication with Eskom must be in writing, in English, and directed to the Eskom Representative.
• Eskom may accept or reject any variation, deviation or alternative tender, and may cancel the tender process at any time before contract formation, giving written reasons on request.
• Eskom is not liable for any losses or damages arising from participation in the tender process.
• Eskom may enter into mandated negotiations with selected tenderers.
• Tender validity: the tender must remain valid for acceptance within the validity period; if requested, the validity must be extended without modifying the tender. If validity lapses without extension, the process is invalidated.
• Confidentiality: all matters related to the tender are confidential; documents provided by Eskom may only be used for preparing the tender.
• Insurance: Eskom's insurance may not cover all risks; bidders should obtain qualified advice.
• Security for performance: if required, name at least two financial institutions; Eskom may reject unsuitable ones.
• The successful tenderer must check and sign the final contract documents.
• Acceptance of tender is notified only after approval by the Eskom Adjudication Authority; for open tenders, published on the Eskom Tender Bulletin and NT e-Tender Portal.
• Contract documents are revised to include addenda, agreed changes, and other agreed documents.

General requirements:

• The tenderer must comply with all eligibility criteria in the Tender Data and not be under restriction to do business with Eskom or SOCs.
• 100% sub-contracting is not permitted.
• The tender must be submitted by the deadline; late tenders are not accepted.
• The tenderer must check the enquiry documents on receipt and notify the Eskom Representative of any discrepancies.
• The tenderer must comply with all relevant legislation, including NT instructions (CSD), CIDB regulations (if applicable), PPPFA, B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements.
• The tenderer must not make alterations to tender documents except to correct errors, and all alterations must be initialled.
• Alternative tenders are only allowed if a main tender is also submitted and permitted.
• The tenderer must respond to clarification requests and check the Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda and updates.

Additional evaluation criteria are covered in the main evaluation criteria section. No further criteria are stated in the document.

Returnable documents: SBD 6.1 (Preference Points Claim Form) must be completed, signed, and submitted with the bid. The form requires the company name, registration number, and type of company. Failure to submit proof or documentation for B-BBEE preference points means no preference points will be claimed. The organ of state may require substantiation of any preference claims before or after adjudication.

Evaluation is based on the 90/10 preference point system (for requirements above R50 million) or the 80/20 system (for requirements up to R50 million). Points are allocated for price (maximum 90 or 80 points) and for specific goals (B-BBEE level) (maximum 10 or 20 points). Total points for price and B-BBEE level equal 100. The applicable system is determined by the organ of state and indicated in the tender. B-BBEE points are awarded per the table: Level 1 = 10 (90/10) or 20 (80/20); Level 2 = 9 or 18; Level 3 = 6 or 14; Level 4 = 5 or 12; Level 5 = 4 or 8; Level 6 = 3 or 6; Level 7 = 2 or 4; Level 8 = 1 or 2; Non-compliant = 0.

B-BBEE compliance is required for preference point claims via SBD 6.1. The organ of state may require substantiation of any preference claims before or after adjudication. No CSD registration, tax clearance, CIDB grading, or other pre-qualification thresholds are stated in this document.

The bidder must complete and sign SBD 6.1, including company name, registration number, and type of company. The bidder certifies that the information is true and correct. If B-BBEE points are claimed fraudulently or conditions are not fulfilled, the organ of state may disqualify the bidder, recover costs, cancel the contract, restrict the bidder from state business for up to 10 years, or refer for criminal prosecution.

The tender uses either the 90/10 or 80/20 preference point system. Points are awarded for price and for B-BBEE level. The maximum total points for price and B-BBEE level is 100. B-BBEE points are claimed via SBD 6.1. The organ of state may require substantiation of preference claims.

Eskom Holdings SOC Ltd invites tenders for the provision of hydraulic systems C&I maintenance and refurbishment services on an 'as and when required' basis at Kusile Power Station for a period of five years (60 months). Tender number E3521GXMPKUS. Issue date 14 September 2026. Closing date 02 October 2026 at 10h00. Tender validity 180 days.

Closing date and time: 02 October 2026 at 10h00

Tender validity period: 180 days from closing date and time

Clarification meeting (non-compulsory):

• Date: 21 September 2026
• Time: 10h00
• Venue: MS Teams (Meeting ID: 372 107 384 896 198, Passcode: ME2nz96N)
• Bidders must confirm attendance with the Eskom Representative.

Clarification queries deadline: 5 working days before tender submission deadline. Queries in writing only to the Eskom Representative.

A non-compulsory clarification meeting will be held on 21 September 2026 at 10h00 via MS Teams (Meeting ID: 372 107 384 896 198, Passcode: ME2nz96N). Tenderers must confirm attendance with the Eskom Representative. Attendance is not mandatory, but if a meeting is compulsory, non-attendance leads to disqualification.

Eskom Representative (all queries and clarifications):

• Name: Lungelo Bhengu
• Telephone: 013 680 3210
• Email: [email protected]

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission: via Eskom E-tendering site (https://etendering.eskom.co.za/)

Submission method: electronic only via Eskom E-tendering site (https://etendering.eskom.co.za/). No hard copies or zip files accepted. Upload documents under folders: Technical, Commercial, Financial, and Other. File limit: 50MB per file, 900MB total per submission. Price list must be in PDF and Excel format. If resubmitting, only the latest version is considered. Ensure submission status is marked complete.

Returnable forms (all must be completed, signed where required, and submitted by closing time unless noted):

• Annexure A (Authorisation Form): authorises the signatory to bind the bidder.
• Annexure B (Acknowledgement Form): acknowledges receipt and acceptance of tender conditions.
• Annexure C (Tenderer's Particulars): bidder identification and contact details.
• Annexure D (Integrity Declaration Form): commits to Eskom's Supplier Integrity Pact.
• Annexure E (CPA Requirements for Local Goods/Services): only if applicable.
• Annexure F (CPA(IG) for Foreign Goods/Services): only if applicable.
• Annexure G1-G4 (SBD 6.2 Declaration for Local Production and Content): only if designated materials are included.
• Annexure H (SBD 1 Invitation to Bid): mandatory for all tenderers.
• Annexure I (SBD 6.1 Preference Points Claim Form): required for evaluation; if not submitted, bidder scores zero for specific goals.
• Annexure J (SBD 4 Bidders Disclosure): discloses any interest or connection with Eskom or state.
• Tax Evaluation Questionnaire: required for services contracts to determine if bidder is a personal service provider.
• E-tendering Help Manual acknowledgement form.

Non-disqualifiable returnables (if not submitted by closing, bidder has 5 working days to provide):

• Tax Clearance Certificate (if not on CSD or no SARS PIN provided).
• Employment Equity compliance proof (for designated employers).
• NEC or other Contract, completed in full.
• Pricing Schedule (PDF and Excel).
• Additional documents (ECSA/SACPCMP/CVs/permits/licenses) if applicable.

Joint venture/consortium must submit:

• Letter of intent or valid JV agreement confirming joint and several liability and profit-sharing ratios.
• Confirmation that the JV operates as a single business entity.
• Details of a single designated bank account in the JV's name.

Disqualification risks:

• Missing or incomplete mandatory returnables (marked *).
• Late submission.
• Submitting more than one tender (except where e-tendering size limits apply).
• Tender signed by non-authorised person.
• Conflict of interest.
• Being on National Treasury restricted list or Tender Defaulters list.
• Subcontracting 100% of the scope.

Evaluation stages:

1. Basic compliance: eligibility criteria, electronic submission, mandatory commercial returnables.
2. Mandatory Technical Evaluation Criteria (gatekeepers): 'must meet' criteria; failure in any one leads to automatic disqualification.
3. Qualitative Technical Evaluation Criteria: scored as functionality.
4. Pricing: scored out of 80 points.
5. Specific Goals (PPPFA): scored out of 20 points.

Preference point system: 80/20 (for tenders above R50 million). Total score = Pricing + Specific Goals. Bidders ranked highest to lowest.

Conditional discounts are not considered for evaluation but are applied at payment.

If a bidder fails to submit evidence for a Specific Goal, it is not disqualified but scores 0 for that goal.

Minimum qualifying score for functionality: not stated in the document.

Scope: Provision of hydraulic systems C&I (Control and Instrumentation) maintenance and refurbishment services on an 'as and when required' basis at Kusile Power Station.

Contract period: 5 years (60 months).

Type of contract: Term Services Contract with priced contract with price list.

No alternative tenders allowed.

Cataloguing: Successful bidder may be required to provide cataloguing information per item after award; materials must be labelled per Eskom specifications. If required, pricing schedule must include a line item for cataloguing.

Due diligence/financial analysis: Audited financial statements for previous 18 months (or last year if not available). For JV/SPV, audited statements for each participant. Start-up enterprises formed within last 12 months are exempt but must furnish statements for first year once available.

Quality returnables: If ISO 9001:2015 certified, certificate must have defined product/service scoping, be from approved certification authority with recognised international accreditation, and be valid. If not certified, submit QMS manual or documented information covering scope, quality policy, objectives, control of documented information, internal audit procedure, control of nonconforming outputs, and nonconformity/corrective action procedure. Compulsory for all: documented information for control of externally provided processes/products/services, roles/responsibilities/authorities, internal management system audit report, management review meeting records, draft contract quality plan aligned to Eskom template, example inspection test plan or quality control plan, and completed Form A.

Pricing schedule must be submitted in PDF and Excel format. Prices scored out of 80 points. Eskom's payment terms: for contracts below R50 million, payment within 30 days; above R50 million, within 60 days of receipt of undisputed invoices. Eskom reserves the right to negotiate with preferred bidders if prices are not market-related.

Pricing schedule: Must be submitted in PDF and Excel format. Prices scored out of 80 points.

Payment terms:

• Contracts below R50 million (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 million (incl. VAT): payment within 60 days of receipt of undisputed invoices.

Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

Bid security: Not applicable.

Performance security: Not applicable.

Financial statements: Audited financial statements for the previous 18 months (or last year if not available) required as a contractual requirement. For JV/SPV, statements for each participant. Start-ups (formed within last 12 months) exempt but must provide statements for first year once available.

Mandatory contractual requirements (assessed after evaluation and ranking; failure may render bidder non-responsive):

• Proof of valid and current CSD registration (CSD number/CSD report).
• NCCA Registration.

Tax compliance: Certified copy of tax clearance certificate required from foreign tenderers with a footprint in SA but not on CSD, and local tenderers not providing SARS e-filing PIN. Foreign suppliers with no SA footprint must complete SBD 1 but no tax proof required.

Employment Equity: Designated employers must provide proof of compliance with the Employment Equity Act, including proof of submission of EE report to the Department of Labour.

B-BBEE: Claimed via Annexure I (SBD 6.1). Failure to submit proof results in 0 points for specific goals.

Local content: SBD 6.2 and Annexures G2-G4 required only if designated materials are included.

CIDB: Not applicable.

CSDG and CPG: Not applicable.

Safety returnables: Annexure B SHE requirement for tender enquiries, OHS plan aligned with OHS specification and scope, costing for SHE management (medical fitness, PPE, trainings), Baseline Risk Assessment (BRA) with methodology, valid Letter of Good Standing, policy signed by CEO/MD, OHS competency CVs and qualifications. Upon award, successful contractor must submit safety file within 2 weeks prior to commencement, as per OHS specification.

Environmental returnables: If ISO 14001:2015 certified, submit certified copy of certificate; otherwise submit company's environmental management system manual. Also submit Environmental Policy (SHEQ Policy) signed by CEO/Top Management, and an Aspect/Impact register based on scope of works.

Contract will be a Term Services Contract with main options: A (Priced contract with price list) and W1 (Dispute resolution procedure). Secondary options: X1 (Price adjustment for inflation), X2 (Changes in law), X17 (Low service damages), X18 (Limitation of liability), X19 (Task Order), X20 (Key performance indicators), Z (Additional conditions). Mandatory contractual requirements: proof of CSD registration and NCCA Registration. Contractual requirements assessed after evaluation and ranking; failure may render bidder non-responsive. Payment terms: below R50 million within 30 days, above R50 million within 60 days of undisputed invoices.

Eligibility criteria: Tenderers must not be under restriction to do business with Eskom or State-Owned Companies; must not have nationality of a country on international sanctions lists; must not submit more than one tender (except where e-tendering size limits apply); JV/consortium agreements must state joint and several liability; must not have conflict of interest; must be signed by authorised persons; must not be restricted by National Treasury or on Tender Defaulters list; must not subcontract 100% of scope. Basic compliance requires meeting eligibility, submitting electronically via e-tendering, and submitting mandatory commercial returnables.

Evaluation uses mandatory technical gatekeepers (must-meet, automatic disqualification if any not met), qualitative technical criteria, pricing scored out of 80, and specific goals scored out of 20 under PPPFA. 80/20 system applies for tenders above R50 million. Conditional discounts not considered for evaluation. Failure to submit evidence for specific goals results in 0 points for that goal.