Valuation services for three properties in limpopo (command 588, grootpraat 564, vrienden 589)

Closing date: 22 October 2026

Closing time: 23:00

No briefing or site visit is stated in the document.

Technical enquiries

• Contact: Mugwabana Makondelele
• Telephone: 082 379 4527
• Email: [email protected]

Bid-related enquiries

• Contact: Tshegofatso Motiang
• Telephone: 015 495 1853
• Email: [email protected]

Submission email: [email protected]

Provincial Share Service Centre: Limpopo

Private Bag 9552, Polokwane, 0700

70 Hans Van Rensburg, Polokwane

Office of the Regional Land Claims Commissioner: Limpopo

• Polokwane Offices: Koos Smit Building, 61 Biccard Street, Tel 015 495 1912
• Thabakgolo Nedbank Building, 13th–15th Floor, 50-58 Landros Mare Street, Polokwane, Tel 015 495 2389
• Vhembe District Office, Old Mutual Building, 62 Mphephu Drive, Thohoyandou, 0950, Tel 015 495 1882 / 015 495 2055

Submission method: email

Submission email: [email protected]

Closing time: 22 October 2026 at 23:00

Returnable documents — all must be completed in detail and returned with the bid:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim): claims preference points for specific goals under the 80/20 system.
• SBD 7.2 (Contract Form – Rendering of Services): signed by the successful bidder as the written contract.
• Authority to sign / Board Resolution: authorises the named signatory to bind the bidder.
• General Conditions of Contract (GCC) and terms of reference.

Disqualification risks:

• Bids received after the closing time and date will not be accepted.
• Bids not submitted on the official forms (re-typed) will be rejected.
• Failure to complete and return the attached forms will disqualify the proposal.
• The bid document must be submitted in a sealed envelope stating the bidder's name and address, bid number and closing date; failure to comply disqualifies the bid.

Preference point system: 80/20 (applicable to requirements up to R50 000 000, all taxes included)

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Price points formula (80/20): Ps = 80(1 − (Pt − Pmin)/Pmin), where Pt is the price of the tender under consideration and Pmin is the price of the lowest acceptable tender.

Specific goals and points:

• HDI (historically disadvantaged individuals): 10 points
• Female: 5 points
• Disability: 2 points
• Youth (not older than 35 on closing date): 3 points

Points for each specific goal are calculated as: percentage ownership equity × allocated points ÷ 100.

Proof required for each claim:

• HDI, female, youth: copy of ID and company registration document.
• Disability: certified copy or original doctor's letter confirming the disability.

Failure to submit proof, to fully complete the specific goals table, or to submit the correct SBD 6.1 form results in no points for specific goals.

The department will verify claims using the Central Supplier Database and submitted documents.

Sub-contracting restrictions:

• No HDI points if sub-contracting more than 25% of contract value to an enterprise that does not qualify for the same or more equity ownership points.
• A bidder awarded a contract on HDI preference may not subcontract more than 25% of contract value to a non-HDI or to an enterprise not qualifying for the same or more equity ownership preference.
• Consortia/joint ventures may claim points based on the percentage of contract value managed or executed by their members.

The department requires valuation services for three properties, to assist the Office of the Valuer General (OVG):

• Remaining Extent of Command 588 MS, measuring 1088.8727 hectares
• Grootpraat 564 MS, measuring 1319.1835 hectares
• Portion 5 of Vrienden 589 MS, measuring 35.2161 hectares

Registered land extent and land extent under claim correspond to the same three properties.

Bidders must furnish a bid for the services shown on the attached forms. If the bidder is a sole agent or sole supplier, the market price after discount to other clients, or the percentage net profit before tax, should be indicated so that the fairness and reasonableness of the quoted price can be determined. The contract form (SBD 7.2) records the description of service, price (all applicable taxes included), completion date, total preference points claimed and points claimed for each specific goal. Payment for services rendered is undertaken within 30 days after receipt of an invoice. The quote must be valid for 60 days from the closing date.

Pricing format: as per the attached pricing schedule (SBD 3 series not explicitly named, but pricing schedule is required).

Sole agent or sole supplier: must indicate the market price after discount to other clients, or the percentage net profit before tax, so the department can assess whether the quoted price is fair and reasonable.

Quote validity: 60 days from the closing date.

Payment terms: payment for services rendered within 30 days after receipt of an invoice.

Contract form (SBD 7.2) records: description of service, price (all applicable taxes included), completion date, total preference points claimed and points claimed for each specific goal.

No bid security, performance bond, or guarantee amount is stated in the document.

Tax compliance:

• Bidders must submit their unique SARS Personal Identification Number (PIN) to enable verification of tax status.
• A Tax Compliance Status (TCS) PIN may be applied for via e-Filing at www.sars.gov.za, or a printed TCS certificate may be submitted with the bid.
• Where consortia, joint ventures or sub-contractors are involved, each party must submit a separate TCS certificate / PIN / CSD number.
• Where no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided.

Disqualification:

• No bids from persons in the service of the state, companies with directors who are in the service of the state, or close corporations with members who are in the service of the state.
• Failure to provide or comply with the required particulars may render the bid invalid.

B-bbee:

• A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• Specific goals points are claimed via SBD 6.1 (see evaluation criteria).

Foreign suppliers:

• Must complete the foreign supplier questionnaire covering residency, branch, permanent establishment, source of income and tax liability in the RSA.
• If the answer is no to all questions, registration for a TCS PIN is not required.

A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted in order to qualify for preference points for B-BBEE. Preference points for specific goals are allocated as follows: HDI — 10 points; female — 5 points; disability — 2 points; youth (not older than 35 years on the closing date) — 3 points. Points claimed are calculated as percentage ownership equity × the allocated points ÷ 100. Proof required per claim: HDI — copy of Identity Document and company registration document; female — copy of ID and company registration document; disability — certified copy or original doctor's letter confirming the disability; youth — copy of ID and company registration document. The Department will use the Central Supplier Database and documents submitted by the tenderer to verify points claimed. Failure to submit proof, to fully complete the specific goals table, or to submit the correct SBD 6.1 form as issued by the Department will result in no points being awarded for specific goals. A tenderer will not be awarded HDI points if it intends sub-contracting more than 25% of the contract value to an enterprise that does not qualify for the same or more equity ownership points, and a tenderer awarded a contract on the basis of HDI preference may not subcontract more than 25% of the contract value to a non-HDI or to a tenderer not qualifying for the same or more equity ownership preference. A consortium or joint venture may claim points for specific contract participation goals based on the percentage of contract value managed or executed by its members. Tenderers must indicate whether any portion of the contract will be sub-contracted, and if so the percentage, the name of the sub-contractor and the HDI points claimed by the sub-contractor.

The bid is subject to the General Conditions of Contract (GCC) and any applicable Special Conditions of Contract. The successful bidder must sign a written contract form (SBD 7.2). The following documents form part of the agreement: the bidding documents (invitation to bid, proof of tax compliance status, pricing schedule(s), completed task directive/proposal, preference claim form, bidder's disclosure form, special conditions of contract), the GCC, and any other specified documents.

The service provider accepts full responsibility for proper execution and fulfilment of all obligations under the agreement, confirms the correctness and validity of the bid, that the prices and rates cover all services specified and all obligations, and accepts that mistakes regarding prices, rates and calculations are at its own risk.

The service provider declares no participation in any collusive practices with any bidder or other person regarding this or any other bid, and confirms it is duly authorised to sign the contract.

Payment for services rendered is made within 30 days after receipt of an invoice.

Bidders must comply with their tax obligations and submit their unique SARS Personal Identification Number (PIN) so the organ of state can verify the taxpayer's profile and tax status. A Tax Compliance Status PIN may be applied for via e-Filing at www.sars.gov.za, or a printed TCS certificate may be submitted with the bid. Where consortia, joint ventures or sub-contractors are involved, each party must submit a separate TCS certificate / PIN / CSD number. Where no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), a CSD number must be provided. No bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members who are persons in the service of the state. Failure to provide or comply with these particulars may render the bid invalid. Bidders must indicate whether they are the accredited representative in South Africa for the goods/services/works offered, and foreign suppliers must complete the foreign supplier questionnaire (residency, branch, permanent establishment, source of income and tax liability in the RSA).

This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations. The applicable preference point system is the 80/20 system (for requirements with a Rand value up to R50 000 000, all applicable taxes included). Points are awarded for Price (80 points) and Specific Goals (20 points), totalling 100 points. Price points are calculated as Ps = 80(1 − (Pt − Pmin)/Pmin), where Ps is points scored for price, Pt is the price of the tender under consideration and Pmin is the price of the lowest acceptable tender. For disposal or leasing of state assets and income-generating procurement, price points are calculated as Ps = 80(1 + (Pt − Pmax)/Pmax), where Pmax is the price of the highest acceptable tender. The organ of state reserves the right to require a tenderer to substantiate any preference claim before adjudication or subsequently.