Development of municipal parking management system – 36‑month RFP

Procurement enquiries:

• Mrs D. Marais – Tel: 034 328 7769 – Email: [email protected]
• Mr S. Zungu – Tel: 034 328 7818 – Email: [email protected]

Technical enquiries:

• Mr A.K. Anandhaw – Tel: 034 328 4706 – Email: [email protected]
• Ms V. Maharaj – Tel: 034 328 4707 – Email: [email protected]

• Obtain bid documents from the Strategic Executive Director’s office (B218, 2nd Floor, 37 Murchison St, Newcastle) from 04 Dec 2025, paying a non‑refundable fee of R300 (proof of payment must reference bid number A043‑2024/25). Documents can also be downloaded free of charge from www.etenders.gov.za or www.newcastle.gov.za.
• Complete all required MBD forms (Authority to Sign a Bid, MBD 1 Invitation to Bid, MBD 3.3 Pricing Schedule, MBD 4 Declaration of Interest, MBD 6.1 Preference Points Claim, MBD 8 Declaration of Past Supply Chain Practices, MBD 9 Certificate of Independent Bid Determination, Certificate of Payment of Municipal Accounts, Experience of Bidder, Central Supplier Database proof, etc.) – each must be duly signed.
• Use the official forms provided; do not re‑type the content.
• Assemble the completed forms, pricing schedule, CSD registration proof, tax compliance documents and any other requested attachments.
• Seal the complete bid package in an envelope clearly marked: “Bid No.: A043‑2024/25 Request for Proposal on the Development of Municipal Parking Management System for a period of 36 months” and include the bidder’s name and address on the back.
• Deliver the sealed envelope to the bid box at the Municipal Civic Centre Offices (Rates Hall), 1st floor, 37 Murchison Street, Newcastle, no later than 12:00 on 30 January 2026. Late submissions, faxed or emailed bids will be rejected.
• Bids are valid for 180 days from the closing date.

• Scoring is based on an 80/20 points system: 80 % price, 20 % preference points (or 90/10 where applicable).
• Preference points are awarded according to the Reconstruction and Development Programme (RDP) initiatives and the Preferential Procurement Regulations 2022.
• Functional evaluation will only consider bids that meet all administrative requirements.
• Minimum functional score: bidders must achieve at least 70 % on the functional criteria set out in the Terms of Reference to qualify for panel enlistment.
• The Council reserves the right to accept all, some or none of the bids and is not obliged to accept the lowest price.

• Scope: Design, development, implementation and maintenance of a municipal parking management system for Newcastle Municipality for a period of 36 months.
• Deliverables include a functional system as described in the Terms of Reference, compliance with functional criteria, and ongoing support.
• System must meet the functional requirements set out in the RFP (specific functional criteria not detailed in the extracted text).
• Service levels, performance standards and reporting requirements are to be adhered to as per the contract (details to be found in the full Terms of Reference).

• Non‑refundable document fee of R300 payable to Newcastle Municipality (ABSA Account No: 4110354947, Branch Code 632005) with bid number and bidder name as reference.
• Pricing must be submitted on the prescribed MBD 3.3 Pricing Schedule – Professional Services (ICT Services) form and signed.
• No specific performance bond or guarantee is mentioned in the available text.
• Payment terms will be governed by the General Conditions of Contract 2010 and any special conditions attached to the award.

• Registration on the Central Supplier Database (CSD) is mandatory; proof of CSD number must be attached.
• Tax compliance: submit a valid Tax Compliance Status (TCS) certificate or SARS PIN; foreign suppliers must complete the Pre‑Award Questionnaire.
• B‑BBEE/Preference points: complete MBD 6.1 Preference Points Claim Form; points allocated for black people, women, disabled persons, youth and local content as per the attached CSD report.
• Minimum local content: only locally produced goods/services will be considered; a minimum threshold applies (exact percentage not specified).
• All bidders must be eligible under the Preferential Procurement Regulations 2022 and the Preferential Procurement Policy Framework Act.