Appointment of a Service Provider for Media Training of the Executives, Managers, and Specialists

manner that meets the desired standards, quality and scope. Provide a two-day full

programme, which include theory and practical resources:

3.1.1 The Media environment

3.1.2 Effective ways to deal with media issues

3.1.3 How to maximise positive coverage

3.1.4 Effective preparation for interviews, Press Conferences and media briefings

3.1.5 The difference between public and private sector communications

3.1.6 The role of communicators and their importance

3.1.7 How to identify effective communication tools

3.1.8 How to evaluate and adjust strategies

3.1.9 How to link campaigns to strategies

3.1.10 The dynamics and structures that shape newsrooms

3.2 The prospective service provider resources which should include:

3.2.1 Being able to set up a mock television and radio studios for interviews

3.2.2 Recording the interviews for play-back and analysis by participants

3.2.3 Audio-visual material to illustrate different topics in the programme

3.2.4 Accurate, comprehensive uncomplicated material for participants to take away

3.2.5 The ability to present the information and articulate public messages in a simple

and engaging manner.

Communications for the Facilitators

4.2 The service provider to submit the CV of the Facilitators that will be assigned to the

training clearly indicating a minimum of five (5) years of relevant individual experience

as a media person or working with the media

4.3 Portfolio of evidence in a form of contactable referees for at a minimum of three

references in the communication and media training in the last five (5) years.

4.4 Business profile demonstrating their capacity, competencies and expertise in conducting

Communication and media training in the public sector and examples of relevant training

conducted over the past five (5) years.

4.4.1 List of a minimum of 3 clients in the past five (5) years relating to

communication and media training in the public sector.

Client Name Contact details Duration Description of

training provided

4.5. Proof of accreditation certificates of the Facilitators from the relevant SETA

4.6. A project plan to be submitted demonstrating the capacity to deliver coaching and mentoring

services as post intervention for a period of 12 months for 5 candidates.

5. PROPOSED DAY(S) OF TRAINING

A two-day communication empowerment training to management and project managers of in

order to build, harness and sharpen their communication competencies to build and maintain

good reputation of BANKSETA.

6. PRICE AND PREFERENCE POINTS

The RFQ will be evaluated using the following:

80/20 PRICE AND PREFERENCE POINT SYSTEMS

Points for Price Preference Points Utilising BANKSETA Goals Total Points

80 20 100

A maximum of 80 points is allocated for price using the following formula:

 Pt − P min  Ps = 80 1 − 

 P min 

Where

Ps = Points scored for price of bid under consideration.

Pt = Price of bid under consideration.

Pmin = Price of lowest acceptable bid.

PREFERENCE POINTS UTILISING BANKSETA GOALS

In terms of Gazette 2721, the BANKETA has allocated preference points to be awarded to

tenderers who meet certain BANKSETA Goals as follows:

80/20

N Preference

Specific Goals

o Point

system

1. Empowerment of black persons- Ownership by black persons – 10

51% threshold as explained below

2. Empowerment of Women - Women Ownership - Threshold 33% as 4

explained below

3. Youth Empowerment Youth Ownership – 33% Threshold as 3

explained below

4. Promotion of small and medium businesses, co-operatives and 3

non-governmental institutions in all areas- rural and urban areas –

as explained below

Total Points allocated towards specific goals 20

The Service provider should complete the BANKSETA preference point bidding form

attached.

EXPLANATIONS

1.1 Black persons are as defined in Broad based black economic empowerment Act (B-BBEE) which

currently means Africans, Coloureds and Indians and Chinese (via a court ruling)

(a) who are citizens of the Republic of South Africa by birth or decent; or

(b) who became citizens of the Republic of South Africa by naturalisation –

(i) before 27 April 1994;

(ii) on or after 27 April 1994 and who would have been entitled to acquire citizenship by

naturalisation prior to that date.

1.2 Black Person Ownership points will be awarded to a Tenderer who have 51% or more black

ownership. The shareholding will determine the ownership.

1.3 Women ownership points will be awarded to a Tenderer who have 33% or more women

ownership who are South African citizens.

1.4 Youth ownership points will be awarded to a Tenderer who have 33% or more youth ownership

being persons 35 years and below, determined at the date of tender/ RFQ closing. Youth

ownership will be determined based on the shareholding of the members who are defined as

youth and are South African citizens.

1.5 Small and medium business includes all South African businesses, co-operatives and non-

governmental organisations with annual turnover up to R10 million or alternatively, these entities

are recently incorporated, have been operating for less than one year and are projected to have

annual turnover of less than R10 million in the first year. The ownership of small and medium

business, co-operatives or non-governmental organisations should be 100% South African

citizens (or entities owned 100% by South Africa citizens).

1.6 An entity may claim points based on the same shareholding or persons in more than one

category. For example black female disabled shareholders under 35 who is a SA citizen may

lead a business to claim points under Empowerment of women and youth empowerment

1.7 False Information from Bidders

Should the BANKSETA ascertain that any bidder has submitted any false information, the

BANKSETA may disqualify the bidder/service provider, cancel any award without prejudice to

any other remedies available to BANKSETA and report the service provider to National

Treasury.

The bidder/service provider will be given an opportunity to give reasons why BANKSETA

should not take actions detailed above where false information has been submitted.

1.8 The points scored by a bidder in respect of the PREFERENCE POINTS UTILISING

BANKSETA GOALS contribution will be added to the points scored for price to arrive at the

overall score. Points will be rounded off to the nearest 2 decimals. If two or more tenders have

scored equal total points, the contract will be awarded to the bidder scoring the highest number

of points for the specified goals or PREFERENCE POINTS UTILISING BANKSETA GOALS

contribution.

7. RFQ CONDITIONS

a. BANKSETA reserves the right to withdraw or amend terms of reference by notice

in writing by advertising in the media in which the RFQ was originally advertised

prior to the closing date.

b. BANKSETA reserves the right not to award this RFQ and the right to reduce the

quantities awarded.

c. BANKSETA reserves the right to verify the information submitted and request for

further information during evaluation of the proposal.

d. BANKSETA shall not be liable for any direct, indirect, consequential or other

losses or damages including loss of profit that may be incurred by any person

including, but not limited to, an Applicant, Short Listed Applicant or Successful

Applicant, or any director, officer or associated company thereof, as a result of any

reliance on or use of information supplied in response to this RFQ or as a result of

the RFQ process contemplated in this RFQ document.

e. BANKSETA makes no representations, undertakings or warranties whatsoever to

any person in respect of the RFQ or any information contained in the RFQ.

f. This RFQ is confidential and proprietary to BANKSETA and may not be used,

reused, copied or distributed for any purpose, other than in relation to the RFQ

process, without BANKSETA’s prior written consent.

g. POPIA - The Protection of Personal Information Act,(“POPIA”) includes the

right to protection against unlawful collection, retention, dissemination and use of

personal information. BANKSETA complies with POPIA in collecting, processing

and distributing of Personal Information, which include cooperation with the

Regulator as provided for in the act.

8. REVIEW PROCESS

a) In order to evaluate and adjudicate proposals effectively, it is imperative that

applicants submit responsive applications. To ensure an application will be

regarded as responsive it is imperative to comply with all conditions pertaining to

b) All applications duly lodged as per the submission requirements will be evaluated in

accordance with the stipulated evaluation criteria.

c) The validity period of proposals is 90 days after closing.

9. REASONS FOR REJECTION

a) Applicants shall not contact BANKSETA on any matter pertaining to the

application from the time the application is closed to the time the application has

been adjudicated..

b) BANKSETA shall reject a submission if the applicant has committed a proven

corrupt of fraudulent act in competing for a particular contract.

10. FRAUD ALERT

(a) The BANKSETA does not charge for any documents or information or any matter in

regard to any procurement or any BANKSETA work.

(b) The BANKSETA is aware of fraudsters approaching potential bidders purporting to

be able to influence tenders or RFQ for a fee.

(c) Some of these fraudsters may also try to impersonate BANKSETA staff and may

have details of your bids which they obtain from the legislated tender reporting.

(d) Bidders are warned that they should NOT pay any person or entity in regard to

BANKSETA procurement. This will be viewed as participating in corrupt and

fraudulent practices.

(e) No one is able to influence any tender or RFQ outcome.

(f) Any approaches from any person or entity in this regard should be reported to the

BANKSETA fraud hotline on 0800 204 661 or tip-offs.

(g) Bidders are requested to give as much detail as possible in any reports so the

BANKSETA can investigate the matter and take action against the perpetrators.

11. QUOTATION/PRICING

• No pricing adjustment will be allowed after closing date.

•

Annexure – Documents to be completed and be submitted with quotation

SBD4

BIDDER’S DISCLOSURE

1. PURPOSE OF THE FORM

Any person (natural or juristic) may make an offer or offers in terms of this invitation

to bid. In line with the principles of transparency, accountability, impartiality, and

ethics as enshrined in the Constitution of the Republic of South Africa and further

Where a person/s are listed in the Register for Tender / RFQ Defaulters and / or the

List of Restricted Suppliers, that person will automatically be disqualified from the bid

process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or

any person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable,

state employee numbers of sole proprietor/ directors / trustees / shareholders /

members/ partners or any person having a controlling interest in the enterprise, in

table below.

Full Name Identity Number Name of State

institution

1 the power, by one person or a group of persons holding the majority of the

equity of an enterprise, alternatively, the person/s having the deciding vote

or power to influence or to direct the course and decisions of the enterprise.

2.2 Do you, or any person connected with the bidder, have a relationship with any person

who is employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners

or any person having a controlling interest in the enterprise have any interest in any

other related enterprise whether or not they are bidding for this contract?

YES/NO

2.3.1 If so, furnish particulars:

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