Appointment of a service provider for supply and implementation of time and attendance system solution

Submit a signed contract form (MBD 7) and all required declarations (interest, past SCM practices, independent bid determination) to avoid disqualification.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Submit pricing via MBD 3.1 (Pricing Schedule) for all items listed. Offer must remain valid for 120 days from closing date. Payment terms: within 30 days of invoice receipt. Performance security (amount specified in SCC) required within 30 days of contract award (bank guarantee, irrevocable letter of credit, or cashier’s cheque). Prices must include all applicable taxes; VAT registration number required.

Threshold: 120 days

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Provide full tax compliance documentation (SARS TCS PIN or CSD number) and proof of municipal rates clearance for the company and all directors.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Meet payment terms (30 days after invoice) and provide performance security within 30 days of award as stipulated in the Special Conditions of Contract.

Threshold: 30 days

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Submit bids in sealed envelopes or as per official forms provided (do not re-type). Deposit in the bid box at Corner of Somme and Dicks Street, Howick, 3290 by 06 March 2026 at 12h00. Late, emailed, faxed, or telephonic submissions will not be accepted. Use official forms from e-tenders (https://www.etenders.gov.za/) or municipal website (https://www.umngeni.gov.za/documents/?category=tender-adverts). Required returnable documents: MBD 3.1 (Pricing Schedule), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), MBD 7 (Contract Form), MBD 8 (Declaration of Bidder’s Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), Section B (Briefing Certificate if applicable), Section I (Municipal Rates and Services Clearance), Section J (Authority to Sign a Bid). Failure to submit any required document may disqualify the bid.

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.

Supply and implementation of a Time and Attendance System Solution. Deliverables include: 1) Devices, 2) Accessories (mounting box, trunking, peripherals), 3) Power supplies with batteries, 4) Maintenance call-out fee, 5) Software License (Annual). Pricing must remain fixed for Year 1; Year 2 and 3 escalations calculated per CPIX. Rates in pricing schedule must cover all obligations; errors are bidder’s risk. Contract form (MBD7) must be signed by successful bidder.

Why it matters: The source says this applies after appointment and concerns contract delivery.

No source document identifier is stored for this item.

No specific requirements found

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

Demonstrate functionality of the time and attendance solution as per the technical specifications and include price escalation methodology (CPIX) for years 2‑3.

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Claim B‑BBEE preference points with supporting evidence: 10 points for youth‑owned companies and 10 points for businesses operating within uMngeni Municipality.

Threshold: 10 points

Why it matters: This is a qualified operational interpretation of the stored scope, not a stated mandatory or scored criterion.

Inferred from stored analysis; verify against the source document. No source document identifier is stored for this item.

Evaluation based on: 1) Administrative Compliance (pass/fail), 2) Functionality (unspecified weight), 3) Price and Preference Points (80/20 system: 80 points for price, 20 points for specific goals). Specific goals: 10 points for companies owned by Youth (verified via CSD), 10 points for businesses within uMngeni Local Municipality (proof: utility bill, lease agreement, or PoR + sworn affidavit matching CIPC address). Lowest acceptable tender determines if 80/20 or 90/10 system applies. Bidders must submit proof for preference points; failure to do so forfeits points. Organ of state may request substantiation of claims at any time.

Threshold: 80 points

Why it matters: The source places this item in the evaluation criteria; the recorded weight or threshold is shown when available.

No source document identifier is stored for this item.

Tax Compliance: Submit TCS PIN (via SARS e-filing or printed certificate) or CSD number. Foreign suppliers must complete pre-award questionnaire. Consortia/JVs: Each party must submit separate TCS/CSD. Municipal Rates Clearance: Submit proof of up-to-date municipal accounts (statement <90 days old) for company and all directors, or lease agreement + landlord certification, or rate clearance certificate + certified ID/CIPC docs. B-BBEE: Preference points for Youth-owned companies (10 points) and local businesses in uMngeni (10 points). Declaration of Interest (MBD4) required; state employees or related parties must disclose relationships. Past SCM Practices (MBD8): Disclose any restrictions, tender defaulter listings, or convictions for fraud/corruption. Certificate of Independent Bid Determination (MBD9) required to confirm no collusive bidding. CIPC registration and VAT number must be provided.

Threshold: 90 days

Why it matters: The source identifies this as a mandatory or eligibility condition for a compliant bid.

No source document identifier is stored for this item.