Request for Proposal for the Appointment of Professional Services Provider to Provide Multi-disciplinary Technical Delivery Capacity Support for the Development of the High-rise Development on the Former Sabc Rockland Villas Property, Sea Point, Cape Town

4.1 The details of scope of work (refer to Annexure A)

5 EVALUATION METHODOLOGY

The evaluation of Bids will be based on the information contained in Bids received in RFP and,

which may be further supplemented by presentations and clarification information provided, if

the evaluation process in accordance with stated Evaluation Criteria. Procurement integrity and

fairness, transparency, competitiveness and full accountability will at all times be paramount.

5.1 EVALUATION AND SCORING METHODOLOGY

The evaluation of the Bids by the evaluation committee will be conducted at various stages.

The following stages will be applied in the evaluation:

Table 1: Evaluation Process

STAGE DESCRIPTION

(Stage 1) documentation, certificates; verify completeness warranties and other

Bid requirements and formalities have been complied with.

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STAGE DESCRIPTION

The Bids are checked to verify that the essential RFP requirements

have been met. Incomplete and Non-compliant Bids may be

disqualified.

Compliance (Stage rands (R10 000 000.00).

2)

Structural Engineer – Project Leader

Structural Engineer

• Certified Copy of Qualification: Beng Honours in Structural

Engineering or BTech in Civil Engineering: Structural Engineering.

• Valid Professional Registration Certificate:

Engineering Council of South Africa

• Letter of good standing issued by ECSA

Accredited Professional: Green Building Council South Africa ( New

Buildings) Certification

•Submit at least two project profiles of green buildings

Technical Evaluation Detailed analysis of Bids to determine whether the Bidder is capable

(Stage 3) of delivering the Project in terms of business and technical

requirements. The minimum threshold for technical evaluation is

[70%], any bidder who fails to meet the minimum requirement

will be disqualified and not proceed with the evaluation of Price

and Specific goals.

Price and Specific Evaluate price and Specific Goals on an 80:20 preference point

goals (Stage 4) system

Bidder Verification Verification of information supplied by bidders when completing SBD

(Stage 5) 4

Recommendation Report formulation and recommendation of Preferred Bidders

Best and Final Offer The HDA may go into the Best and Final Offer process in the instance

where no bid meets the requirements of the RFP and/or the Bids are

to close in terms of points awarded.

Approval Approval and notification of the final Bidder.

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5.2. STAGE 1: ADMINISTRATIVE COMPLIANCE

Table 2: Administrative requirements

No. Description of requirement

a) Completion of ALL RFP documentation (SBD1, SBD4 and

SBD6.1)

b) Letter of Good Standing: COID

c) CSD Report

d) Audited annual financial statements for the past three years or

since the date of establishment if established during the past

three years.

e) In the case of a JV/Consortium, JV/Consortium agreement signed

If you do not submit the above basic compliance documents and should an award be made, these

award will be recalled.

If you do not submit any of the following documents, your tender will be automatically

disqualified:

No. Description of requirement

a) Proof of valid Professional Indemnity Insurance with ten (10)

million rands (R10 000 000.00)

b) Structural Engineer

• Certified Copy of Qualification: Beng Honours in Structural

Engineering or BTech in Civil Engineering: Structural

Engineering.

• Valid Professional Registration Certificate:

Engineering Council of South Africa

c) Accredited Professional: Green Building Council South

Africa ( New Buildings) Certification

•Submit at least two project profiles – green star building

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5.4. STAGE 3: TECHNICAL / FUNCTIONALITY REQUIREMENTS

Interested bidders shall then be evaluated on functionality after meeting all compliance

requirements outlined above. The minimum threshold for technical/functionality requirements

is 70% as per the standard Evaluation Criteria presented as per the table above. Bidders who

score below this minimum requirement shall not be considered for further evaluation in stage

3. Details of the technical / functional requirements are presented in table below

Summary of the technical/functional requirements are presented in the table 4

below.

5.3.1 Technical / Functionality Requirements

Qualifying bidders shall be evaluated on technicality / functionality after meeting all

compliance requirements outlined above. The minimum threshold for the

technical/functionality requirements is 70%. Bidders who score below the minimum

requirement shall not be considered for further evaluation in stage 3.

Summary of the technical/functional requirements are presented in the table 5 below.

Table 4: Technical Evaluation Criteria

Item Criteria Weight

1 Company Profile 10

2 Bidder’s work experience 26

5 Team composition and experience 50

6 Methodology and Approach 14

TOTAL 100

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Details of the scoring methodology presented above are outlined below :

Bidders to include the following in their submission for ease of reference as per the table

below:

Table 5: Sample on how projects can be presented

Company

No. of stories

name

Project Google (i.e.,

and Address Image

Name Maps Link Complexity

technical

Level)

team

Table 6: Detailed scoring methodology

CRITERIA SUB-CRITERIA WEIGHTING

POINTS

Company This section should cover the following documents: 10 points

Profile

• Corporate profile and a minimum list of five (5)

Housing development projects (2.5 points)

• Valid ISO 9001: Quality Management Certificate to

be submitted by the bidder (2.5 points)

• Proof of a Green star on the previous two projects

section (5 points)

Bidder’s The bidder is to provide evidence of expertise and/or 6 points

work

experience in conducting the following applications and experience

studies, based on the list below:

a) Conveyancing works – conveyancer certificate

for developments

b) Approved rezoning applications

c) Market study

The bidder is to provide appointment letters and

reference letters from clients. The bidder is to provide

one (1) letter of a,b and c. One (1) point for each letter

submitted.

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d) Appointment letters and reference letters (6

points)

The bidder is to provide evidence of expertise and/or 20 points

experience in the planning, design and construction of

high-rise buildings. Points will be awarded based on a

holistic assessment of the bidder’s submission in this

regard.

Provide acceptance certificate/letter from the

municipality for designs and completion certificate

for completion of construction works for the

following two sections:

a) Acceptance certificate/ letter for designs of

high-rise– 5 projects (5 points)

b) Completion certificate of high-rise developments

– 5 projects (5 points)

In addition to the evidence provided above. The bidder is

to provide reference letters from clients. The bidder is to

provide 5 letters. One (1) point for each letter

submitted.

c) Appointment letters and reference letters (10

points)

Team Structural Engineer 4 points

composition

Original Certified Copy of Qualification: Bachelor of and

Science Engineering (Civil Engineering) or BTech in Civil experience

Engineering: Structural Engineering (1 point)

Valid Professional Registration Certificate:

Engineering Council of South Africa (1 point)

Experience –: Provide detailed CV post-ECSA

registration (5 years), list of five (5) completed projects

showing evidence of expertise and/or experience in

performing structural assessments, planning, design, and

management of a similar nature and scope of the works.

(8 points)

Bidder to provide a list of completed medium complexity

projects. Using table four (4) above.

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Professional Architect 4 points

Original Certified Copy of Qualification: Bachelor of

Science: Architecture or BTech: Architectural Technology

(1 point)

Valid Professional Registration Certificate: South

African Council for Architectural Profession (1 point)

Experience –: Provide detailed CV post SACAP

registration (5 years), list of five (5) completed projects

showing evidence of expertise and/or experience in

developing high-end buildings and luxury apartments,

planning, resolving heritage issues, design, construction

management of projects of a similar housing

development nature and scope of the works. (2 points)

Bidder to provide a list of completed medium complexity

projects. Using table four (4) above.

Quantity Surveyor 4 points

Original Certified Copy of Qualification: Bachelor of

Science: Quantity Surveying or BTech: Quantity (1 point)

Valid Professional Registration Certificate: South

African Council for Quantity Surveyors Profession

(1point)

Experience –: Provide detailed CV post SACQSP

registration (5 years), list of five (5) completed projects

showing evidence of expertise and/or experience in

building conversions of a similar housing development

nature and scope of the works. (2 points)

Bidder to provide a list of completed medium complexity

projects. Using table four (4) above.

Land Surveyor 4 points

Certified Copy of Qualification: Bachelor of Science

Engineering (Land Surveying) or BTech: Surveying (1

point)

Valid Professional Registration: South African

Geomatics Council (1 point)

Experience –: Provide CV showing detail post-

qualification experience (10 years), evidence of expertise

and/or experience in performing topographical surveys of

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a similar housing development nature and scope of the

works. (2 points)

Bidder to provide a list of completed medium complexity

projects. Using table four (4) above.

Geotechnical Engineer 4 points

Certified Copy of Qualification: BEng Honours in

Geotechnical Engineering and/or Bachelor of Science:

Geology (1 point)

Valid Professional Registration: South African Council

for Natural Scientific Professions (1 point)

Experience –: Provide CV showing detail post-

qualification experience (10 years), evidence of expertise

and/or experience in performing geotechnical studies of

a similar housing development nature and scope of the

works.(2 points)

Traffic Engineer 4 points

Certified Copy of Qualification: Bachelor of Science

Engineering (Civil Engineering) or BTech in Civil

Engineering: Transportation (1 point)

Valid Professional Registration: Engineering Council

of South African (1 points)

Experience –: Provide CV showing detail post-

qualification experience (10 years), evidence of expertise

and/or experience in performing traffic impact

assessments of a similar housing development nature

and scope of the works. (2 points)

Bidder to provide a list of completed housing

development relevant projects.

Project Civil Engineer 6 points

Certified Copy of Qualification: Bachelor of Science

Engineering (Civil Engineering) or BTech in Civil

Engineering: Water Engineering (2 points)

Valid Professional Registration: Engineering Council

of South African and (1 point)

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Valid Professional Registration Certificate: South

African Council for the Project and Construction

Management Professions (1 point)

Experience –: Provide CV showing detail post-

qualification experience (10 years), evidence of expertise

and/or experience in performing water and sanitation,

roads and stormwater, solid waste of a similar housing

development nature and scope of the works. (2 points)

Bidder to provide a list of completed relevant projects.

Electrical Engineer 4 points

Certified Copy of Qualification: Bachelor of Science

Engineering (Electrical Engineering) or BTech in

Electrical Engineering (1 point)

Valid Professional Registration: Engineering Council

of South African (1 point)

Experience –: Provide detailed CV post ECSA

registration (5 years), list of five (5) completed projects

showing evidence of expertise and/or experience in

performing electrical reticulation or of a similar housing

development nature and scope of the works. (2 points)

Bidder to provide a list of completed medium complexity

projects. Using table four (4) above.

Mechanical Engineer 4 points

Original Certified Copy of Qualification: Bachelor of

Science: Mechanical Engineering or BTech in

Mechanical Engineering (1 point)

Valid Professional Registration: Engineering Council

of South Africa (1 point)

Experience –: Provide detailed CV post ECSA

registration (5 years), list of five (5) completed projects

showing evidence of expertise and/or experience in

performing building assessments, design and

management of buildings of a similar housing

development nature and scope of the works. (2 points)

Bidder to provide a list of completed medium complexity

projects. Using table four (4) above.

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