Appointment of a qualified service provider for offsite storage solutions for the national credit regulator

Closing date: 01 June 2026 at 11:00.

Bidding procedure enquiries: Mampereke Lebepe ([email protected]). Technical enquiries: Shere Minnaar ([email protected]). Submission address: National Credit Regulator, 127-15th Road, Randjiespark, Halfway House, Midrand.

Submit bids by 11:00 on 01 June 2026 to the bid box at: National Credit Regulator, 127-15th Road, Randjiespark, Halfway House, Midrand. The bid box is accessible between 08h00 and 16h30 on weekdays (excluding public holidays). Bids must be submitted on the official forms provided (do not re-type). Late bids will not be accepted. The successful bidder must complete and sign a written contract form (SBD7). Failure to comply with submission requirements may invalidate the bid.

Scope: Appoint a suitably qualified service provider for the provision of an offsite storage solution. Duration: 5 years. Location: National Credit Regulator.

Tax Compliance: Bidders must submit a Tax Compliance Status (TCS) PIN issued by SARS to verify tax status. Apply for TCS PIN via e-filing at www.sars.gov.za. A printed TCS certificate may also be submitted with the bid. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide a CSD number. For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS certificate, PIN, or CSD number. Non-compliance may render the bid invalid. Disqualification: Persons in the service of the state, or companies/directors/members in the service of the state, are disqualified from bidding.

Submit all required documents as specified in the tender. Ensure all forms are fully completed, signed, and dated where applicable. Annexure B.1 (General Conditions and Procedures of the NCR) signature page must be completed and signed.

Provide an offsite storage solution for the National Credit Regulator. Contract duration: 5 years. Must comply with the General Conditions and Procedures of the NCR.

National Credit Regulator. Physical Address: 127 – 15th Road, Randjiespark, Halfwayhouse, Midrand, 1685. Postal Address: P.O. Box 902, Halfwayhouse, 1685. Telefax: 011 554 - 2871.

The tender requires the appointment of a qualified service provider for an offsite storage solution over five (5) years. Key points from the NDA (which supplements the scope):

• The service provider must handle proprietary confidential information, including trade secrets, operational know-how, financial/management data, client details, business methods, and technical specifications.
• Confidentiality obligations: restrict access to authorized personnel only, prevent unauthorized use or disclosure, and ensure all documents/copies are returned if no agreement is finalized.
• Non-circumvention: cannot directly contact or exploit introductions to NCR’s clients, business opportunities, or networks without written consent and agreed compensation.

Client contact details for legal process and notices:

• Physical Address: 127 15th Road, Randjespark, Midrand, Halfway House
• Postal Address: PO Box 209, Halfway House, 1685
• Telephone: (011) 554 2646
• Email: Not specified in document

Scope of work:

• Provision of an offsite storage solution for a period of five (5) years at the National Credit Regulator.
• Detailed terms of reference and deliverables are specified in Annexure A (not provided in full).
• Services must comply with the National Credit Act and other applicable legislation.
• Performance must meet the reasonable satisfaction of the Client, as confirmed in writing.

Key deliverables and standards:

• Job evaluations to be performed for a period of 3 years (as referenced in clause 1.1.11).
• All intellectual property arising from the agreement vests in the Client (see clause 10).
• Confidentiality and protection of Client data are mandatory (see clauses 12 and 13).

Payment terms:

• Fees are as indicated in Annexure B (pricing details not provided in full).
• Payment is made upon delivery of services to the Client's reasonable satisfaction.
• The Client may withhold up to 10% of fees for any deliverable until it is executed to their satisfaction and confirmed in writing.
• Invoices must be submitted by the Supplier for services rendered.
• Payment of invoices will be made within 30 days of receipt.
• Disputed invoice amounts will be paid within 7 days of dispute resolution.
• Penalties for late delivery: 1% of the contract fee per day of delay until performance is completed.

Financial compliance:

• Supplier must confirm tax matters are in order.
• Original tax certificate issued by SARS must be submitted to the National Credit Regulator prior to contract award.

Legal and regulatory compliance:

• Supplier must be a company duly incorporated under the company laws of the Republic of South Africa.
• Compliance with the National Credit Act and other applicable legislation is mandatory.
• Supplier must submit an original tax clearance certificate issued by SARS prior to contract award.
• Supplier must avoid conflicts of interest and disclose any potential conflicts in writing.
• Supplier must adhere to the Public Finance Management Act (PFMA) and Government Procurement General Conditions of Contract (GCC).
• Supplier must not be listed as a Restricted Service Provider in the National Treasury database.

Intellectual property and confidentiality:

• All intellectual property created under the agreement vests in the Client.
• Supplier must maintain confidentiality of all Client information and data.

Closing time: 11:00 on the closing date. Offers must remain valid for a specified number of days from the closing date of the bid.

Submit the following returnable documents: SBD 3.1 Pricing Schedule with firm prices in RSA currency. Non-firm prices (including those subject to exchange rate variations) will not be considered. If multiple delivery points exist, submit a separate pricing schedule for each. All delivery costs must be included in the bid price for delivery to the prescribed destination.

Provide a detailed pricing schedule including: item quantity, description, bid price (all applicable taxes included: VAT, PAYE, income tax, UIF, skills development levies), required by date, delivery location, brand and model, country of origin, compliance with specifications (yes/no), deviations (if any), delivery period (firm/not firm), and delivery basis.

Firm prices only. All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included in the bid price. Delivery costs must be included for delivery to the prescribed destination.

Submit a separate pricing schedule for each delivery point if applicable. Ensure all prices are firm and comply with the specified requirements. Non-firm prices will disqualify the bid.

Department: Supply Chain Management. No specific name, email, phone, or physical address provided.

Submit the following returnable documents: Completed SBD4 Bidder’s Disclosure form. All declarations in Sections 2 and 3 must be fully and accurately completed, signed, and dated. Disqualification risks: Incomplete or false/misleading declarations, or being listed in the Register for Tender Defaulters or the List of Restricted Suppliers.

Bidders must certify: No collusion or communication with competitors regarding bid details (e.g., pricing, specifications, market allocation, or delivery terms). No prior involvement in drafting specifications or terms of reference. No undisclosed relationships with state employees or officials of the procuring institution. Disclose any interest in related enterprises bidding for the same contract, including full particulars if applicable.

• Closing date: 1 June 2026 at 11:00 (South African Time). If the closing date falls on a weekend or public holiday, bids may be submitted up to 11:00 on the following working day. Bids must remain valid and binding for the period specified in the bid documents, calculated from the closing time. If the last day of the validity period falls on a weekend or public holiday, the bid remains valid until the close of business on the following working day.

• For queries or clarifications, contact the SCM unit via email: [email protected] or phone: 011 554-2646 / 011 554-2713. Physical bid submissions must be deposited into the bid box at: 127 15th Road, Randjies Park, Midrand. For payment or account queries, contact the NCR Supply Chain Management Unit.

• Submit 2 hard copies and 1 soft copy (memory stick) by the closing date and time. One copy must be signed and dated in ink, with each page initialed. Use only the prescribed bid documents and complete all required forms. Place the bid in a sealed envelope clearly marked with the bidder’s name, address, bid reference number, and closing date. Deposit the envelope into the bid box at the NCR office: 127 15th Road, Randjies Park, Midrand, by no later than 11:00 (South African Time) on the closing date. Late submissions will not be considered. Posted or couriered bids must arrive at least 36 hours before closing to be deposited into the bid box by the Procurement Officer. Bids submitted via email, fax, or internet from within South Africa will not be accepted. International bidders without a local office may submit via email, but original signed documents must be received within 3 working days after closing. Bids may be disqualified for: non-compliance with conditions, missing SBD documents, fraudulent or inaccurate information, failure to submit an Employment Equity letter (if employing <50 people or turnover <R10m), appearing on National Treasury’s restricted list, or submission via fax/telex. Ensure the bid remains valid for the period stated in the bid documents.

• The 80/20 preference point system applies. Price is scored out of a maximum of 80 points using the formula: Ps = 80

• (1 - (Pt - Pmin) / Pmin), where Pt is the comparative price of the bid and Pmin is the lowest acceptable bid. B-BBEE status level contributes up to 20 points: Level 1 = 20, Level 2 = 18, Level 3 = 16, Level 4 = 10, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0. Functionality is scored out of 100 points, and bidders must meet the minimum threshold (as specified in the Terms of Reference) to advance to price and B-BBEE evaluation. Additional preferences may apply for local content, SABS standardization mark, or other Minister of Finance-determined factors. In the event of equal bids, priority is given in this order: highest HDI equity points, firm prices and delivery periods, shortest delivery periods, locally manufactured supplies, supplies manufactured in South Africa from imported materials, supplies assembled in South Africa, imported supplies held locally, imported supplies from local firms with expert advice, and proximity to delivery centers. If all else is equal, the award will be decided by a draw.

• All bid prices must be all-inclusive. Firm prices and delivery periods are preferred. Bidders may submit firm or non-firm prices; non-firm prices require a detailed breakdown of fluctuating cost portions. Complete the pricing schedules and the questionnaire on the status of tendered prices, and submit them with the bid. Payment will normally be made within 30 days of receipt of correct, detailed statements of account. If security (e.g., bank guarantee, insurance guarantee, cash, negotiable government stock, or other approved forms) is required, details will be specified in the bid documents. No specific bond or financial capacity threshold is mentioned in this document. Adjustments for exchange rate fluctuations may be considered if explicitly stated in the bid and supported by documentary evidence.

• Submit a valid B-BBEE status level certificate to qualify for preference points under the 80/20 system. Employment Equity: Provide a letter from the Department of Labour if employing fewer than 50 people or with an annual turnover below R10 million. Ensure compliance with the PPPFA, BBBEE Act, and related regulations (e.g., Sector Codes of Good Practice, BBBEE Amendment Act, BBBEE Regulations 2016). Avoid being listed on National Treasury’s database of restricted suppliers, companies, or directors. If claiming local content preference, provide supporting documentation. If employing foreign nationals, submit proof of compliance with the Immigration Act and related legislation. Prior written approval from the NCR is required for employing foreign nationals post-award, along with an updated B-BBEE certificate. Complete all Standard Bidding Documents (SBD) forms; failure to do so may result in disqualification. The NCR prioritizes South African service providers and promotes the employment of South African citizens.