24/7 physical security services for ngaka modiri molema district municipality

Scope: Provide 24‑hour physical security services for all Ngaka Modiri Molema District Municipality offices, buildings and infrastructure sites, including Ramotshere Moiloa Local Municipality, for three years.

Key requirements derived from the General Conditions of Contract (GCC):

• Standards compliance – services must meet the standards set out in Clause 4 of the GCC.
• Use of contract documents – only disclose contract information with prior written consent (Clause 5).
• Inspections and tests – the municipality may inspect performance; costs of inspections fall to the supplier if non‑compliant (Clauses 8.2‑8.7).
• Delivery and documentation – all required documents are to be submitted as specified in the Special Conditions of Contract (SCC) (Clause 10).
• Incidental services – may include on‑site supervision, provision of tools, operation & maintenance manuals, training, and warranty support as detailed in Clause 13.

Suppliers should verify the SCC for any additional or overriding technical requirements.

Performance security: Must be provided within 30 days of contract award notification (Clause 7). Acceptable forms are a bank guarantee, irrevocable letter of credit from a reputable bank, or a cashier’s/certified cheque. The security is in Rand or a freely convertible currency and will be returned within 30 days after satisfactory completion of all obligations (Clause 7.4).

Payment terms: Supplier must submit an invoice together with the delivery note. Payment is made within 30 days of receipt of a correct invoice (Clause 16.3) and in Rand unless the SCC states otherwise.

Pricing: Prices are fixed as quoted in the bid; adjustments only allowed if expressly permitted in the SCC or for bid validity extensions (Clause 17).

Penalties: Late delivery or non‑performance incurs a penalty calculated using the current prime interest rate for each day of delay (Clause 22).

General compliance: Must adhere to the GCC and any applicable Special Conditions of Contract (SCC).

Anti‑corruption: Prohibited corrupt or fraudulent practices (GCC Clauses 1.4, 1.13, 23.1(c)).

Local content: Defined in GCC Clause 1.17, but no specific local‑content percentage is stipulated in the extracted text.

Insurance: All goods and services must be fully insured against loss or damage in a freely convertible currency as per Clause 11.

Tax: Supplier must have a valid Tax Clearance Certificate issued by SARS before award (Clause 32.3).

Other statutory requirements (not detailed in extracted text but typical): CSD registration, B‑BBEE verification, CIDB registration, CIPC registration, and relevant professional licences may be required per the SCC.