Arnot power station: 5-Year civil structures inspections & monitoring (including roads) – request for quotation

Closing date and time: 22 June 2026 at 10h00 AM SAST. Compulsory clarification meeting: 03 June 2026 at 13:00 PM, Arnot Power Station Induction Hall. Tender validity period: 120 working days from closing date. Clarification queries deadline: 5 working days before closing (17 June 2026).

Eskom Representative: Khulekani Nzuza. Email: [email protected]. Phone: 036 438 2073. Fraud/corruption reporting: 0800 11 2722 or [email protected]. Submission portal: Eskom E-tendering site (TenderBulletin.eskom.co.za).

Submit electronically via Eskom E-tendering site (TenderBulletin.eskom.co.za) by 22 June 2026 at 10h00 AM SAST. No hard copies, zip files, or condensed files accepted. All documents must be in PDF format (max 500MB per file, total submission ≤4GB). Latest submission overrides previous versions—ensure submission status shows as 'complete'. Mandatory returnables (disqualifiable if missing/incomplete): Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer’s Particulars), Annexure D (Integrity Declaration Form), Annexure E (CPA for Local Goods/Services), Annexure G1-G4 (SBD 6.2 Local Content Declarations), Annexure H (SBD 1), Annexure I (SBD 6.1 Preference Points Claim Form), Annexure J (SBD 4 Bidders Disclosure). Non-disqualifiable returnables may be requested within 5 working days if missing. Clarification queries must be submitted in writing to the Eskom Representative at least 5 working days before closing. Late tenders will not be accepted.

Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for B-BBEE specific goals. Prices are evaluated inclusive of VAT, corrected for errors, and adjusted for deviations. Unconditional discounts are considered; conditional discounts are not. Tenderers are ranked from highest to lowest total score. Disqualification risks: Tenderers from sanctioned countries; multiple tenders from one entity (except system limits); JV/consortium without joint and several liability; conflict of interest (e.g., common controlling partners); non-authorised signatories; National Treasury restrictions or Tender Defaulters list; subcontracting 100% of scope. Failure to price all items = disqualification. Non-submission of mandatory returnables = disqualification. Specific goals (B-BBEE) scoring: Level 1 = 20 points, Level 2 = 18, Level 3 = 16, Level 4 = 14, Level 5 = 12, Level 6 = 10, Level 7 = 8, Level 8 = 6, Non-compliant = 0. Missing B-BBEE documentation = 0 points for specific goals but not disqualified.

Scope: Annual inspections and monitoring of civil structures (including roads) at Arnot Power Station for 5 years (60 months). Deliverables: Structural inspections, condition assessments, investigations, tests, life expectancy studies, and 3D laser scans for reinforced concrete structures. Methodology must demonstrate compliance with AEAP 0141 and include detailed approach, equipment, and labour plans. Mandatory technical criteria: Two (2) ECSA-registered civil engineers (Pr. Eng./Pr. Tech) with ≥3 years’ experience in structural inspections. CVs must highlight relevant projects. Evidence of completing ≥5 similar projects (completion certificates required).

Pricing: Submit completed pricing schedule/BOQ in PDF (max 500MB per file, total ≤4GB). Must price all items; failure to do so = disqualification. Payment terms: ≤R50M contracts: 30 days from undisputed invoice receipt. >R50M contracts: 60 days from undisputed invoice receipt. Eskom may negotiate with preferred bidders if prices are not market-related. SDL&I penalties: 1.5% of invoice/contract value retained for non-compliance; released upon fulfilment of obligations. Subcontracting: Minimum 5% of contract value to EME/QSE (51% Black-owned in rural/township areas).

Mandatory: Valid CSD registration (CSD number/report). B-BBEE: Valid certificate (SANAS-accredited) or sworn affidavit (for EMEs/QSEs; electronic signatures not accepted). For EMEs (≤R10M revenue): sworn affidavit. For QSEs (≤R50M revenue): QSE scorecard compliance (unless 51% Black-owned). For >R50M revenue: Valid B-BBEE certificate. Tax: Certified tax clearance certificate (local tenderers without SARS PIN) or SBD1 (foreign suppliers with no SA footprint). Employment Equity: Proof of compliance (SA tenderers only). CIDB: Valid grading proof (if applicable). Safety/Quality: Compliance with Eskom SHEQ standards (32-136), OHS Act, ISO 9001 (certified or documented QMS), and NEC3 PSC3 contract terms. Environmental: Compliance with ISO 14001:2015, station EMS, and all applicable environmental legislation. Submit Environmental Management Plan and Waste Management Plan. Financials: Audited statements for past 18 months (or last year if unavailable). Joint ventures: Separate statements for each partner.

Mandatory Technical Evaluation Criteria: Bidders must meet ALL mandatory criteria to proceed to qualitative scoring. Failure in any mandatory criterion results in disqualification. The bidder must be a reputable service provider acting as a Consultant (inspector). Qualitative Evaluation Criteria: Scoring is based on a weighted final score with a minimum threshold of 70%. Scoring definitions: 100% (5) = Compliant (meets technical requirements, no foreseen technical risks). 80% (4) = Compliant with acceptable technical risks, exceptions, or conditions. 40% (2) = Non-compliant (does not meet technical requirements or has unacceptable risks/exceptions/conditions). 0% (0) = Totally deficient or non-responsive. Note: Scores of 1 or 3 are not permitted. Evaluation Focus: Proposed project methodology and experience of the project team are heavily weighted.

Scope: Annual inspections and monitoring of critical civil structures at Arnot Power Station (including roads) for safe continued use, over a 5-year (60-month) period. Role: Service provider acts as a Consultant (inspector). Compliance: Work must comply with Construction Regulations, 2014 under the Occupational Health and Safety Act. Detailed Scope: Defined in separate document AEAP 0141. Evaluation: Technical suitability assessed by a Technical Evaluation Team (TET) against mandatory and qualitative criteria.

Closing date and time: 22 June 2026 at 10:00 SAST (GMT+2). Compulsory site visit/clarification meeting: Date, time, and venue are specified in the Tender Data—failure to attend if marked compulsory results in disqualification. Check Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda or closing date extensions. Tender validity period: Must be held valid for acceptance by Eskom for the duration specified in the Tender Data. Extensions may be requested by Eskom; refusal to extend may exclude the tender from further consideration.

All communications must be directed to the Eskom Representative (SCM) as specified in the Tender Data. No other Eskom officials may be contacted. Written queries must be submitted in English, in a permanent record format (e.g., email, handwritten, printed). Responses to clarifications are published on the Eskom Tender Bulletin and NT e-Tender Portal. Tender opening: For physical submissions, tenders are opened in the presence of tenderers’ representatives at the time and place stated in the Tender Data. For e-tendering, there is no public opening—tenderer names are published on the Eskom Tender Bulletin and NT e-Tender Portal.

Submit the complete original tender and one (1) complete hard copy in paper form by the closing date and time. For e-tendering: upload and finalize via the Eskom Tender Bulletin site only—no physical submission is accepted. Ensure all documents (PDF/Excel) are accessible, uncorrupted, and readable. Mark packages as "ORIGINAL" and "COPY" (or "ELECTRONIC COPY" if required) with: Eskom’s submission address, tender number, tenderer’s name, physical address, email, and contact number. Seal all packages in an outer envelope marked "Confidential" with the same details. Late submissions, incorrect addressing, or unsealed packages risk disqualification. Eskom does not accept responsibility for postal/courier delays, network issues, or incorrect submissions. Tenders must be in English and signed by an authorized representative. For e-tendering, electronic signatures are required. No late submissions are accepted under any circumstances. Tenderers must monitor the Eskom Tender Bulletin and NT e-Tender Portal for addenda or closing date extensions.

Pre-qualification and evaluation rules: (1) Eligibility: Tenderer must not be restricted from doing business with Eskom or State-Owned Companies. Must be a single company, joint venture, or consortium. 100% sub-contracting of the scope of work is prohibited and will disqualify the tender. (2) Documentation: Submit valid proof of registration (e.g., CIDB, company documents). Valid B-BBEE certificate/affidavit (or CSD report) must be provided at submission or contract award—fraudulent/expired documents disqualify. Proof of SHEQ systems, policies, and capabilities is mandatory. SDL&I Undertaking must be completed and submitted by contract award. (3) Legal: Must comply with National Treasury instructions, PPPFA, CIDB Regulations, and other applicable laws. Misrepresentation, fraud, collusion, or bid-rigging will lead to disqualification and potential legal action. (4) Evaluation stages: Basic compliance (mandatory returnables) is checked first—failure results in disqualification. Pre-qualification criteria (if stipulated) must be met. Functionality (if applicable) must meet the minimum threshold stated in the Tender Data. Price is evaluated per Tender Data criteria, including CPA, FOREX, commodity exposure, discounts, and technical adjustments. B-BBEE level is scored per CSD report/certificate—failure to submit valid proof disqualifies for pre-qualification but scores zero under PPPFA if otherwise responsive. Specific Goals (e.g., CSDG, CPG) are scored with zero points if proof is missing but do not disqualify if other criteria are met. (5) Ranking: Pricing and Specific Goals scores are combined and ranked from highest to lowest per PPPFA. Objective criteria (if applicable) must be stipulated in the Tender Data—functionality and B-BBEE elements cannot be used as Objective Criteria.

Scope: Annual inspections and monitoring of civil structures (including roads) at Arnot Power Station for 5 years (60 months). Key requirements: (1) Tenderers must attend compulsory site visits/clarification meetings to familiarise themselves with the work—failure to attend if marked compulsory results in disqualification. (2) Sub-contracting 100% of the scope is prohibited and will disqualify the tender. (3) Technical returnables (e.g., proof of SHEQ systems, policies, and capabilities) must be submitted by the closing date. All SHEQ costs and personnel must be included in the tender price. (4) Obtain and follow standardised specifications and other referenced documents incorporated into the Invitation to Tender. (5) Cataloguing information may be required post-award for materials delivered to Eskom, including labelling per Eskom’s specifications.

Pricing rules: (1) Pricing must be in South African Rand (ZAR) unless otherwise stated in the Tender Data. Include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date. (2) Rates and prices must be fixed for the contract duration—no adjustments unless specified in the Tender Data. For contracts with partial foreign currency payments, use the exchange rate and base date stipulated in the Tender Data. (3) Provide a breakdown of rates/prices if requested during evaluation. Arithmetical errors will be corrected per Eskom’s rules (e.g., line-item totals prevail over unit rates, amounts in words prevail over figures). Refusal to accept corrections may disqualify the tender. (4) Security for performance: If required, specify at least two financial institutions for obtaining guarantees—Eskom reserves the right to reject unsuitable institutions. (5) Costs: Eskom will not compensate tenderers for costs incurred in preparing or submitting tenders, including testing or negotiations.

Mandatory compliance: (1) CIDB registration: Proof of valid CIDB grading (as per Tender Data) must be submitted by closing date. If only proof of application is available at closing, actual CIDB registration must be submitted by contract award. (2) B-BBEE: Valid CSD report/certificate/affidavit must be submitted by closing date—fraudulent/expired documents disqualify. For PPPFA scoring, failure to submit valid proof scores zero but does not disqualify if otherwise responsive. (3) SHEQ: Proof of Safety, Health, Environment, and Quality systems/policies/capabilities must be submitted by closing date. (4) Legislative compliance: Must adhere to National Treasury Instruction Notes, CIDB Regulations, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, and dtic local content requirements. (5) Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) apply if contract duration is ≥12 months or meets financial/CIDB thresholds (e.g., R5M+ for services, CIDB grade 7+ for construction). (6) SDL&I Undertaking must be completed and submitted by contract award. (7) Cataloguing information may be required post-award. (8) Proof of authority to act as agent (if applicable) must be submitted as a returnable. (9) Designated materials: Information on designated material and thresholds must be submitted by contract award.

• Closing date: 22 June 2026 at 10:00 AM (from tender record). \n• SDL&I Implementation Schedule due: 28 days after contract award. \n• B-BBEE improvement/retention plan due: 30 days after contract signing. \n• Quarterly SDL&I reports: Required throughout contract duration.

• Buyer: Khulekani Nzuza (Arnot Power Station). \n• SDL&I Contact: Thabitha Makua, Senior Advisor, Supplier Development, Localisation and Industrialisation. \n• No email, phone, or submission address provided in the document.

• Submit all required returnable documents. Failure to provide documentation for preference points will not disqualify you, but you will only score out of 80/90 for price and 0 out of 20/10 for specific goals. \n• Mandatory returnable for subcontracting: Subcontracting agreement signed by both parties, including subcontractors’ company registration documents (CK and B-BBEE certificate or sworn affidavit) OR copies of sub-contracting contracts/letters of intent (signed by both tenderer and subcontractor).

• Open tender: All potential suppliers may apply. \n• Scoring: Points for price (80/90) + points for specific goals (20/10). Contract awarded to highest total points. \n• B-BBEE preference points: Level 1: 20, Level 2: 18, Level 3: 16, Level 4: 14, Level 5: 12, Level 6: 10, Level 7: 8, Level 8: 6, Non-compliant: 0. \n• Required to claim preference points: Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit (no electronic signatures), proof of ownership/shareholding (CIPC preferred), certified ID copies of shareholders, proof of disability (if applicable). \n• SDL&I objectives: Contractual obligations (not scored) include transformation (B-BBEE improvement/retention plan), local procurement (100% target), job creation/retention, skills development, and subcontracting (5% minimum to designated groups).

• Scope: Annual inspections and monitoring of civil structures (including roads) at Arnot Power Station. \n• Duration: 5 years (60 months). \n• SDL&I obligations (contractual): \n - Transformation: B-BBEE improvement/retention plan (submitted within 30 days of signing). \n - Local procurement content: 100% target (separate local/imported components in pricing). \n - Job creation/retention: Submit proposals for type and number of jobs. \n - Skills development: Targets for unemployed candidates (e.g., N3/Boilermaker, N6/National Diploma). Tenderer covers full cost; Eskom provides no financial contribution. \n - Subcontracting: Minimum 5% of contract value to EME/QSE 51% black-owned in rural/underdeveloped areas/townships. \n• Reporting: Quarterly SDL&I compliance reports required. SDL&I Implementation Schedule must be completed and returned within 28 days of award.

• Budget: R12,000,000.00. \n• Pricing: Separate local and imported components in Price Schedule. \n• Penalties: 1.5% of invoice amount (or contract value) for failure to meet SDL&I obligations. \n• Retention: 1.5% of every invoice (excluding VAT) held as security for SDL&I obligations. Released upon: submission of SDL&I progress reports, fulfilment of obligations, and approved compliance report by SDL&I Department.

• B-BBEE: \n - Valid certificate from SANAS-accredited agency or sworn affidavit (no electronic signatures). \n - EMEs (Annual Total Revenue ≤ R10M): Sworn affidavit acceptable. \n - QSEs (Annual Total Revenue ≤ R50M): Must comply with QSE scorecard or submit sworn affidavit if 51% black-owned. \n - Large enterprises (Annual Total Revenue > R50M): Valid B-BBEE certificate required. \n - Sworn affidavits must meet strict validity criteria (e.g., Commissioner of Oath cannot be affiliated with the enterprise; same-day signing/stamping). \n• Proof of ownership/shareholding: CIPC documentation preferred, with shareholding breakdown. \n• Certified ID copies of shareholders. \n• Proof of disability (if applicable). \n• SDL&I commitments: Contractual obligations (non-compliance triggers penalties). \n• Subcontracting: Minimum 5% to designated groups (EME/QSE 51% black-owned in rural/underdeveloped areas/townships). Submit subcontracting agreements or letters of intent with required documents.

Required submission: Complete, sign, and submit Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements). Mandatory fields: company/supplier name, authorised person's name (CEO/Director/Managing Director), signature, date, and witness details (two witnesses).

Evaluation focuses on:

• Demonstrated ability to align company processes with Eskom’s OHS policies, procedures, and standards post-award.
• Evidence of a formal process for selecting and managing competent subcontractors/suppliers.
• History of similar work; Eskom may request testimonials/references and client contact details (including prior Eskom projects).
• Signed acknowledgement by the authorised person (CEO/Director/Managing Director) confirming understanding of OHS requirements and consequences of non-compliance.

Scope of work requires the main contractor/supplier to:

• Demonstrate and document the process and selection criteria used for appointing subcontractors/suppliers.
• Notify Eskom in advance before appointing any subcontractors/suppliers for work commencement.
• Ensure all subcontractors/suppliers have adequate resources, competencies, and compliance with legal and Eskom OHS requirements.
• Actively manage subcontractors/suppliers to ensure ongoing compliance with all applicable legal and Eskom requirements.
• Conduct OHS audits and assessments to monitor subcontractor/supplier compliance during execution.
• Provide clear grounds for termination of subcontractor/supplier work if non-compliance occurs.

Mandatory compliance requirements:

• Full understanding and adherence to Eskom’s OHS requirements, including:
• Eskom contractor Health and Safety requirements standards 32-136.
• Provided OHS specifications/requirements.
• Occupational Health and Safety Act.
• Compensation for Occupational Diseases and Illnesses Act.
• Post-award alignment of company processes to Eskom’s OHS policies, procedures, and standards.
• Penalties will apply for non-conformance to Eskom or statutory OHS requirements by the main supplier, its contractors, or suppliers.
• All employees (including contractors/suppliers) must undergo Eskom induction and company/project-specific induction.
• Main supplier is accountable for subcontractor/supplier management and must address non-conformances directly through performance and penalty processes.
• Be prepared to provide testimonials/references and client contact details (including Eskom) for similar prior work upon request.

• This document is a contractor evaluation checklist for Eskom's internal safety assessment, not a tender submission guide. \n• No submission instructions, deadlines, or returnable documents are specified in this excerpt. \n• Bidders must prepare to pass this OHS evaluation as part of the tender process.

• Eligibility depends on passing Eskom's OHS evaluation checklist. \n• Contractor must: \n - Have a signed appointment agreement (OHS Act Sec 37(2)). \n - Provide a valid OHS Letter of Good Standing and registration number. \n - Submit a Health & Safety Plan. \n - Appoint competent persons for all required roles (e.g., Safety Officer, First Aider, lifting machinery operators, fall protection plan preparer). \n - Define site-specific organogram with roles like OHS Representatives, SHE Committee Chairman, and Contractor Supervisor. \n - Provide risk assessments, safe work procedures, and monitoring plans. \n - Conduct induction training (contractor and Eskom) with attendance registers. \n - Demonstrate compliance with working at heights, confined spaces, PPE, and incident management requirements. \n - Maintain records for vehicle safety, planned maintenance, and COVID-19 workplace plans. \n• No scoring method, thresholds, or preference points are detailed.

• This document is a safety evaluation checklist, not a technical specification for the civil works tender. \n• Required safety-related deliverables include: \n - Signed contractor appointment agreement. \n - Health & Safety Plan. \n - Site-specific organogram. \n - Risk assessments, safe work procedures, and monitoring plans. \n - Induction training programmes and attendance registers. \n - Fall protection plan, rescue plan, and risk assessments for working at heights. \n - PPE matrix, registers, and inspection records. \n - Confined space risk assessments, safe work procedures, and rescue plans. \n - Incident management procedure, templates, and registers. \n - Vehicle safety management (inspection checklists, emergency equipment). \n - Planned maintenance inspection records for scaffolding, lifting machinery, fall protection equipment, etc. \n - COVID-19 workplace plan, policy, risk assessment, and compliance officer.

• Focused on Occupational Health and Safety (OHS) compliance. \n• Mandatory requirements: \n - Compliance with OHS Act and associated regulations (e.g., GAR, GSR, DMR, PSR). \n - Valid OHS Letter of Good Standing and registration number. \n - Appointment of competent persons for: \n
• Risk assessment and training. \n
• First aid (GSR 3(4)). \n
• Lifting machinery operation and inspection (DMR 18). \n
• Fall protection plan preparation (32-418). \n
• Electrical installations, scaffolding (SANS 10085), suspended platforms, and material hoists. \n
• Vehicle and mobile plant inspection. \n
• Confined space work and rescue. \n - Designation of OHS Representatives (if >20 employees or risk-based) and SHE Committee Chairman. \n - Adherence to Eskom-specific procedures (e.g., 32-418, 32-520, 32-726, 32-95, 32-345). \n - Maintenance of records for PPE, toolbox talks, medical fitness, and training. \n - COVID-19 compliance (workplace plan, policy, risk assessment, compliance officer). \n• No mention of B-BBEE, tax clearance, CIDB, CIPC, or local content requirements in this excerpt.

No specific dates for briefings, site visits, or clarification deadlines are provided. The document's effective date is 31 May 2024, with a review date of May 2029.

Fraud/corruption reporting: Email [email protected] or call 0800 11 2722. No SCM, technical, or submission contacts are provided in the document.

Submission method, address, and deadline are not specified in the document. Required returnable documents are not listed. Suppliers must ensure all communications include the agreement number. Delivery costs must be explicitly stated in the tender; if not, they are deemed included.

Suppliers are automatically bound by Eskom's General Conditions of Purchase unless explicitly rejected in writing. Financial stability is critical; Eskom may terminate the agreement if the supplier's financial status risks performance. Ethical compliance is mandatory. Non-conformance to terms may lead to rejection or termination.

Scope: Supply goods or execute works/services as per the agreement, which includes order documents, General Conditions of Purchase, specifications, schedules, and Eskom-approved drawings. Deliverables must comply with the agreement's terms. Late delivery or completion may incur penalties. Goods must be clearly marked with supplier details and destination. Packing notes and advice notes are required for deliveries.

Pricing may include adjustments per the agreement's formula. Payments can be in any currency, converted to ZAR at a fixed exchange rate, but non-ZAR payments cannot exceed agreed amounts. Suppliers must complete Eskom’s CPA (IG) form. Payment is within 30 days of receiving a correct tax invoice, which must include Eskom’s VAT number (4740101508). No payment is made for containers/packing materials unless specified. Ownership transfers to Eskom upon payment or as otherwise agreed.

• For system issues or difficulties with Tender Bulletin, eTendering, or OpenText systems: Contact the buyer responsible for the published tender.
• Automated submission confirmations are sent from: Eskom E-Tender Document Submission [email protected].
• Recommended browser: Microsoft Edge.

• Submit electronically via Eskom’s eTendering portal: https://eTendering.eskom.co.za or via TenderBulletin: https://tenderbulletin.eskom.co.za.
• A valid CSD number is required to access the system.
• Register on the portal first; an OTP will be sent to your cell phone and email for verification.
• Upload all required documents under the correct categories (e.g., Technical, Commercial, Finance).
• Individual file size limit: 50MB. Total submission size limit: 900MB.
• Verify all documents before clicking 'Final Submission'—no further additions allowed after finalization.
• Save the automated confirmation email with your Submission ID for records.
• For system issues, contact the buyer responsible for the published tender.

• Scope: Annual inspections and monitoring of civil structures (including roads) at Arnot Power Station.
• Duration: 5 years (60 months).
• Note: This is a general user manual; specific technical deliverables, standards, and capacity requirements must be sourced from the tender’s official documentation.

• Mandatory: Valid Central Supplier Database (CSD) number to access the eTendering system and submit a bid.

• Complete and sign Form A (240-68099512 Rev 9) to acknowledge acceptance of Eskom Supplier Quality Requirements (spec 240-105658000) and ISO 9001 Standard. \n• Mark applicable clauses with 'X' and non-applicable with '-'. Select only ONE category (Category 1 is pre-selected in this tender). \n• Verify the downloaded form matches the authorised version on Eskom’s document management system, as downloaded copies are uncontrolled.

• Tenderers must qualify under Category 1 of the pre-contract award quality requirements (clause 3.5 of spec 240-105658000). \n• Must demonstrate an established quality management system aligned with ISO 9001 principles (clauses 4–10). \n• Must explicitly accept Eskom’s Supplier Quality Requirements as per spec 240-105658000. \n• Main supplier and sub-supplier capability assessments are not required for this tender.

• Scope: Annual inspections and monitoring of civil structures (including roads) at Arnot Power Station. \n• Duration: 5 years (60 months). \n• Applicable standards: Eskom Supplier Quality Requirements (spec 240-105658000) and ISO 9001. \n• Post-contract phases: Contract execution and supplier quality performance monitoring by Eskom. \n• Eskom retains rights to access, information, audits, and preservation of records.

• Mandatory compliance with Eskom Supplier Quality Requirements (spec 240-105658000). \n• Mandatory compliance with ISO 9001 Standard (all clauses 4–10 applicable). \n• Tenderer must sign Form A to confirm adherence.

Finance Department: Cariza Von Molendorf, Tel: 013 297 9046, Fax: 013 297 9090. Submission address: Account Payable Services (APS), Arnot Power Station, Private Bag X 2, RIETKUIL, 1097.

Submit all required documents as per the tender scope. All communications must include: contract number, title, and sequential numbering. Retain copies of all drawings, specifications, reports, and other documents for the period specified in the Contract Data. Invoices must include: Eskom Holdings SOC Limited registration details (2002/15527/6), Finance Department contact (Cariza Von Molendorf, Tel: 013 297 9046, Fax: 013 297 9090), VAT number (4740101508), contract number and title, Consultant VAT registration number, and total amount (excluding and including VAT). Address invoices to Account Payable Services (APS), Arnot Power Station, Private Bag X 2, RIETKUIL, 1097.

Visual inspections must be conducted by a Professional Engineer (Pr.Eng.) registered with ECSA in civil or structural engineering. LiDAR and GPR surveys must be performed by competent, professionally registered personnel with demonstrable experience in geospatial surveying, subsurface detection, and data interpretation. The consultant must retain all project documents for the duration specified in the Contract Data. Compliance with OHS Act, Construction Regulations 2014, and Eskom’s Inspection Manual for Civil Work at Power Stations is mandatory.

Scope: 5-year (60-month) annual inspections and monitoring of civil structures at Arnot Power Station (Mpumalanga, 40km South-East of Middelburg). Structures include: 6 cooling towers, 2 smoke stacks, 5 coal staithes, 6 boiler structures, 6 turbine structures, 2 ash plant systems, 6 fabric filter plant (FFP) structures, water treatment plant buildings, sewage treatment plant, underground sewage/stormwater reticulation, weighbridge complex, roads (20km total), and 16+ buildings. Inspections must comply with OHS Act and Construction Regulations 2014. Deliverables: Separate annual reports for each structure, LiDAR survey (DEM/DSM, contour maps), GPR survey (subsurface anomalies, voids, utilities), once-off topographical survey and road network mapping (digital and hardcopy), and annual visual road inspections (TMH9 standards). Testing: Carbonation, chloride concentration, surface hardness, 3D shape surveys, photographic records, DCP tests, and video inspections for reticulation. Condition categories (0-5) guide remedial actions. LiDAR/GPR must comply with SACAA regulations. Structural engineers must be ECSA-registered; surveyors must be professionally registered with geospatial experience.

Invoicing: Submit tax invoices to Account Payable Services (APS), Arnot Power Station. Include: Consultant and Employer details (Eskom Holdings SOC Limited, Reg No 2002/15527/6, VAT NR: 4740101508), contract number/title, Consultant VAT registration number, and total amounts (excluding and including VAT). Payment terms and schedules will be as per the Task Order. No upfront payment or bond requirements specified.

Mandatory: ECSA registration for structural engineers (Pr.Eng. in civil/structural). Professional registration for LiDAR/GPR surveyors with geospatial experience. Compliance with OHS Act and Construction Regulations 2014 (inspections by competent persons, records retention). Adherence to Eskom’s Inspection Manual for Civil Work at Power Stations. SACAA compliance for drone operations (LiDAR). Life Saving Rules: Open/Isolate/Test/Earth, Hook Up at Heights, Buckle Up, Be Sober, Permit to Work. CIDB grading not explicitly stated but likely required for civil works. B-BBEE status may be evaluated but not specified.

Eligibility and evaluation focus on safety compliance and contractor capability:

• Mandatory acceptance and enforcement of Eskom’s Life-Saving Rules as a condition for site work.
• Personnel must be trained, competent, and medically fit for tasks (e.g., civil inspections at height).
• Contractors must demonstrate robust safety management systems aligned with Eskom’s 21+ referenced normative documents (e.g., ISO 9001, working at heights standards, incident management procedures).
• Violations by contractor employees result in immediate removal from site, disciplinary action, and potential suspension of the contractor’s activities.

Scope: Mandatory adherence to Eskom’s Life-Saving Rules for all employees, contractors, and visitors at Eskom sites. Rules enforce zero tolerance for high-risk behaviors.

Key Technical Requirements:

• Rule 1 (Electrical Safety): Workers must be trained/authorized, obtain a Permit to Work (PTW) where required, conduct pre-task risk assessments, follow OPEN/ISOLATE/TEST/EARTH/BOND/INSULATE procedures, ensure apparatus is certified safe, and wear PPE (e.g., face shields, insulated gloves for low-voltage work).
• Rule 2 (Work at Heights): Workers must be medically fit, conduct pre-task risk assessments, be trained per risk assessment, use Eskom-approved fall arrest systems, and secure themselves during ascent/descent.
• Rule 3 (Seat Belt Use): Mandatory seat belt use for all drivers, operators, and passengers in Eskom business vehicles/equipment, regardless of speed or direction.
• Rule 4 (Sobriety): Zero tolerance for alcohol/drugs; no impaired individuals may enter sites, conduct business, or operate vehicles/equipment.
• Rule 5 (Permit to Work): No work may commence without a valid PTW where required (e.g., Plant Safety Regulations, High Voltage Systems).

Enforcement:

• Violations are treated as serious misconduct, triggering disciplinary action per Eskom’s Disciplinary Code and Procedure.
• Contractors must remove violating employees from site immediately, initiate disciplinary processes within 5 working days, and provide Eskom with a copy of the sanction.
• Eskom may suspend contractor activities if violations are permitted by contractor management.

Applicability: All Eskom sites, employees, contractors (including vendors, suppliers, agents, subcontractors), and visitors.

Mandatory compliance requirements:

• Adherence to Eskom’s Life-Saving Rules is non-negotiable for all employees, contractors, and visitors.
• Contractors must ensure their employees sign acknowledgments confirming understanding of the rules and consequences of violations.
• Compliance with referenced standards/procedures, including:
• ISO 9001 Quality Management Systems
• Eskom’s Safety, Health, Environment and Quality Policy (32-727)
• Plant Safety Regulations (36-681)
• Operating Regulations for High Voltage Systems (32-848)
• Disciplinary Code (32-1112) and Procedure (32-1113)
• Contractor Health and Safety Requirements (32-136)
• Zero tolerance for violations; disciplinary action will follow per Eskom’s policies.

No tender-specific dates (closing, briefings, site visits, or clarification deadlines) are provided in this document. The Integrity Pact itself is valid until replaced, with a next review date of June 2028.

For reporting dishonest or fraudulent behaviour by Eskom employees/directors: Email [email protected] or [email protected]. Toll-free hotline: 0800 11 27 22. No submission or procurement contact details are provided in this document.

Returnable Documents: Complete, sign, and submit the Integrity Declaration Form for every Eskom procurement process. This form includes a Declaration of Fair Tendering Practices. Non-compliance may result in disqualification.

General: Must be a registered vendor on Eskom’s Vendor Database or willing to register. Open to natural or juristic persons (e.g., consultants, contractors, sub-contractors, service providers). Must demonstrate capacity to perform annual inspections and monitoring of civil structures for 5 years. Exclusions: Suppliers found guilty of misconduct (e.g., fraud, corruption) may be suspended from the Vendor Database and listed on National Treasury’s Restricted Suppliers Database. Suppliers with undisclosed conflicts of interest (e.g., direct/indirect ownership by Eskom employees) are ineligible. Ethical Standards: Must commit to Eskom’s Supplier Integrity Pact and ethical business practices. No history of dishonest or anti-competitive behavior (e.g., bid rigging, under-pricing).

Mandatory Compliance: Complete and submit the Integrity Declaration Form for each procurement process. Disclose any financial, personal, or private interests/relationships with Eskom employees/directors via the form. Adhere to ethical standards: no collusion, bid rigging, or under-pricing. Report misconduct via [email protected], [email protected], or the hotline 0800 11 27 22. Additional Requirements: Sign a Non-Disclosure Agreement (NDA) if accessing confidential information. Gifts/business courtesies must not exceed R1500 and must not influence Eskom decisions. No specific B-BBEE, tax, CIDB, or CIPC requirements are stated in this document.

Submit the following returnable documents as part of your bid: Section A (ISO 9001 certification or documented QMS evidence), Section B (evidence of QMS in operation, including internal/external audit reports and management review records), Section C (draft Contract Quality Plan specific to the scope of work), Section D (draft Quality Control Plan or Inspection and Test Plan), and Section E (completed and signed Form A, plus any additional scope-specific requirements).

Evaluation is based on Quality Management System (QMS) compliance. Two options: 1) Valid ISO 9001 certification (4 points) with proper scoping, accredited authority, and valid expiry date, OR 2) Documented QMS (0 points) meeting ISO 9001:2015 clauses (e.g., quality policy, objectives, document control, nonconformity management, internal audits). Operational evidence (Section B) includes roles/responsibilities, external provider controls, audit reports, and management review records (5 points). Additional points for draft Contract Quality Plan (1 point), Quality Control Plan/ITP (1 point), and completed Form A (2 points).

Scope: Annual inspections and monitoring of civil structures (including roads) at Arnot Power Station for 5 years (60 months). Key deliverables: Provide documented information for control of externally provided processes, products, and services (evaluation criteria, selection, monitoring, and re-evaluation of external providers). Must align with ISO 9001:2015 and ISO 10005 standards.

No explicit compliance requirements (e.g., B-BBEE, CIDB, tax clearance) are stated. Focus is on QMS deliverables (ISO 9001 certification or documented evidence).

Mandatory returnable: Fully completed E-Tendering Training Acknowledgement Form (Annexure) must be submitted to Eskom within the prescribed period. Failure to submit or incomplete submission will disqualify the bidder from the procurement process.

Eligibility criteria: 1) Successful completion of e-Tendering self-training (via guide, video, or clarification meeting). 2) Full and accurate submission of the Acknowledgement Form. 3) Compliance with ESKOM's procurement process rules, including timely submission.