Repair and maintenance of ash dam filter drains and piezometers at matla power station

• Submit all tender returnable documents by the closing date.\n• Shortlisted tenderers must submit outstanding documents within 7 working days of the first evaluation request. Failure to do so may result in disqualification.\n• The Safety requirements document applies to the tender stage. Upon contract signing, the contractor must comply with Matla Power Station’s full Safety file requirements before work commences.

• Mandatory Evaluation: Submission of all required OHS documentation (Annexure B, OHS Plan, Baseline Risk Assessment, COIDA Letter of Good Standing, OHS Policy, 3-year incident statistics).\n• Functionality Evaluation: Must pass the Mandatory and Functionality threshold to proceed.\n• Technical Evaluation: Demonstrated capability in ash dam stability repairs (filter drains, piezometers), proven OHS compliance history, and alignment with Eskom and Matla Power Station safety standards.\n• Financial Evaluation: Transparent, itemized OHS costing (lump sums are not accepted).

• Work will not commence until the Safety file is approved by an OHS professional and the Project Manager.\n• Contractor must comply with Matla Power Station’s Safety file requirements upon contract signing.\n• Scope: Repairs of ash dam filter drains and piezometers to improve stability at Matla Power Station for 12 months.

• Submit detailed, broken-down costing for Health and Safety management.\n• Costing must be based on the overall scope of work and risk assessment.\n• Lump-sum OHS costing is not permitted.

• Signed acknowledgement of Eskom’s OHS legal and other requirements form (Annexure B).\n• Occupational Health and Safety (OHS) Plan addressing project-specific risks and aligned with health and safety specifications.\n• OHS Baseline Risk Assessment (BRA) with methodology for identifying, assessing, and managing SHE risks.\n• Valid Letter of Good Standing (COIDA or equivalent).\n• OHS policy signed by the CEO, complying with OHS Act Section 7.\n• Record of health and safety incident statistics (medicals, lost time injuries, occupational diseases, fatalities) for the past three financial years.

The document does not specify submission address, deadline, or required forms. Refer to the official tender notice (E2933GXMPMAT) for these details.

Evaluation will focus on:

• Demonstrated capability in environmental management systems (e.g., ISO 14001).
• Experience in handling hazardous chemical substances and waste management compliance.
• Technical experience in filter drain and piezometer repairs for ash dam stability.
• Ability to implement an Environmental Management Plan, Waste Management Plan, and Environmental Bill of Quantities.

Scope requires the following deliverables:

• Environmental Management System (e.g., ISO 14001) with: policy, objectives and targets, aspects and impacts register, emergency preparedness, non-conformance and corrective action procedures, and defined roles and responsibilities.
• Environmental Management Plan covering: hazardous substance handling, site establishment, water management, access control, human resources, training, incident reporting, legal compliance, and a method statement for the scope of work.
• Waste Management Plan including: procedure/method statement, waste register, segregation and minimization methods, disposal records (template provided), and legislative compliance.
• Environmental Bill of Quantities detailing costs (e.g., waste bins).
• Contractor’s commitment and indemnity letter.

Closing date: 12 March 2026. No other dates (e.g., briefings, site visits, clarification deadlines) are provided.

Phone: 0105658000. No name, email, department, or submission address is provided.

Submit all returnable documents as listed in the tender. This includes:

• A completed and signed quality requirements form (240-105658000).
• All specified quality documentation (e.g., QMS manual, policies, plans) as detailed in the tender.
• Ensure compliance with Eskom’s standard conditions (e.g., rights of access, information, preservation).
• Failure to submit required documents may result in disqualification.

Evaluation is based on a scoring system for quality deliverables:

• Section A (7 points): Documented QMS compliant with ISO 9001:2015 (e.g., QMS manual, quality policy, objectives, document control, nonconformity management, corrective action, internal audit).
• Section B (2 points): Evidence of QMS in operation (e.g., organization chart, responsibility matrix, criteria for external providers).
• Section C (1 point): Draft Contract Quality Plan specific to the scope of work (ISO 10005).
• Section D (1 point): Draft or example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar/previous work.
• Section E (2 points): Customer-specific requirements (e.g., completed and signed Form A, additional scope-specific criteria).
• Minimum thresholds or preference points are not explicitly stated. All sections are mandatory for compliance.

Scope: Repair of ash dam filter drains and piezometer to improve ash dam stability at Matla Power Station for 12 months.

• Pre-contract award quality requirements (Clause 3) apply, with Category 3 selected for quality requirements.
• Main supplier and sub-supplier capability and capacity assessment is required.
• Post-contract award activities (e.g., contract execution, quality performance monitoring) are managed by Eskom.
• Eskom retains rights of access, information, preservation, and quality audits.

Mandatory compliance with ISO 9001:2015-aligned Quality Management System (QMS). Required evidence includes:

• QMS manual or equivalent defining scope.
• Quality policy and objectives approved by top management.
• Documented procedures for: control of documented information (Clause 7.5), nonconforming outputs (Clause 8.7), nonconformity and corrective action (Clause 10.2), and internal audit (Clause 9.2).
• Organization chart and responsibility matrix (including quality roles).
• Criteria for evaluating, selecting, and monitoring external providers (Clause 8.4).
• Draft Contract Quality Plan (specific to this project, ISO 10005).
• Draft/example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar work.
• Completed and signed Form A.
• Adherence to Eskom’s standard conditions (e.g., rights of access, information, preservation, quality audits).

• Tender returnables: SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) must be submitted if applicable. \n• Failure to provide B-BBEE documentation for preference points will not lead to disqualification, but the tenderer will only score points for price (90/80) and zero points for specific goals (10/20). \n• Submission method and address are not specified in the document.

• Scoring system: Maximum of 10/20 points for specific goals (B-BBEE status) added to price points (90/80). Contract awarded to the highest total points scorer. \n• B-BBEE points table (90/10 and 80/20 systems): \n - Level 1: 10/20 points \n - Level 2: 9/18 points \n - Level 3: 6/14 points \n - Level 4: 5/12 points \n - Level 5: 4/8 points \n - Level 6: 3/6 points \n - Level 7: 2/4 points \n - Level 8: 1/2 points \n - Non-compliant: 0 points \n• Objective criteria (e.g., local content thresholds) are not mandatory but are a condition for contract award. Failure to meet them may lead to the second-ranked tenderer being recommended. \n• Local content thresholds (100%) apply to cement, steel products, and fasteners if designated sectors are involved.

• Scope: Repair of Ash Dam Filter drains and Piezometer to improve Ash Dam Stability at Matla Power Station. \n• Duration: 60 months. \n• SDL&I (Supplier Development, Localisation and Industrialisation) objectives: \n - Transformation: B-BBEE Improvement or Retention Plan must be submitted within 30 days of contract signing. \n - Local Procurement Content: Target is 100%. Proposals must separate local and imported components in the Price Schedule. \n - Job Creation: Submit proposals for type and number of jobs created/retained in South Africa, prioritizing candidates from Kriel/Matla Feeder areas. \n - Skills Development: Submit proposals for developing skills of unemployed candidates (e.g., work-integrated learning, N2/Grade 12 equivalent training). Candidates should be sourced from Kriel/Matla Feeder areas and represent South African demographics. \n• SDL&I commitments form part of contractual obligations but are not scored. \n• Suppliers must submit quarterly SDL&I compliance reports. \n• Penalties: 2% of contract value for failure to meet SDL&I obligations. 2% of every invoice (excluding VAT) retained as security until SDL&I obligations are fulfilled.

• SDL&I Performance Security: 2% of every invoice (excluding VAT) retained as security for SDL&I fulfilment. \n• SDL&I Penalty: 2% of contract value for failure to meet SDL&I obligations. \n• No explicit pricing format or payment terms specified in the document.

• B-BBEE Compliance: \n - Valid B-BBEE certificate (SANAS accredited) or sworn affidavit/CIPS affidavit required to claim preference points. \n - Proof of ownership/shareholding (CIPC documentation preferred) with breakdown. \n - Certified ID copies of shareholders. \n - Proof of Disability (where applicable). \n - For trusts, consortia, or joint ventures: consolidated B-BBEE status level verification certificate. \n - B-BBEE certificate/affidavit validity rules: \n - EME (annual revenue ≤ R10M): sworn affidavit allowed. \n - QSE (annual revenue ≤ R50M): must comply with QSE scorecard unless ≥51% black-owned (sworn affidavit allowed). \n - Large enterprise (annual revenue > R50M): valid B-BBEE certificate required. \n• Local Content Compliance: \n - 100% local content required for cement, steel products, and fasteners (if applicable). \n - SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) must be submitted if applicable. \n• Post-Award Requirements: \n - B-BBEE Improvement Plan must be submitted within 30 days of contract signing. \n - Mandatory annual B-BBEE improvement milestones: \n - Level 4 at award: must achieve Level 3 by end of first year, then improve annually. \n - Level 5-8 or non-compliant at award: must achieve Level 4 by end of first year, then improve at least one level annually thereafter. \n• Sworn Affidavit Validity: \n - Must include deponent name, ID, designation, enterprise name, black ownership %, financial year end, B-BBEE status level, empowering supplier status, and be signed in the presence of a Commissioner of Oath (not an employee of the enterprise).

Defects date: 52 weeks after completion of the whole of the works. Defect correction period: 1 week (24 hours for production loss and SHE requirements; 1 week for low-risk defects as determined by Eskom). Assessment interval for payments: by the 25th of each month. Payment due: 30 days from invoice submission date. Starting date: As per contract award. Completion date: As per programme. Key dates include site establishment acceptance, test pilot, drainable pavement system, drainage pipe installation, and geotechnical tests/reports.

Project Manager: Matla Power Station, Delmas Road, Kriel, 2271. Phone: 013 699 7871. Fax: N/A. Email: Not explicitly provided. For insurance details, refer to: http://www.eskom.co.za/live/content.php?Item_ID=9248. Adjudicator nominating body: Chairman of ICE-SA (www.ice-sa.org.za) or Arbitration Foundation of Southern Africa (AFSA). Arbitration location: Johannesburg, South Africa.

Submit the following returnable documents: C1.1 Form of Offer and Acceptance (3 pages). The tenderer must sign the Offer section, authorising a representative to legally bind the company. Eskom accepts the Offer by signing the Acceptance section and returning one copy to the tenderer. All deviations from tender documents must be recorded in the Schedule of Deviations. Covering letters are not part of the final contract. Alternative tenders require a separate Form of Offer and Acceptance. Within two weeks of receiving the signed agreement, the Contractor must arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation. Failure to do so constitutes a repudiation of the agreement.

Contractor must be a legally constituted entity capable of entering a contract under South African law. Must have (or provide) CIDB registration if applicable. Must agree to joint and several liability if a joint venture. Must comply with Eskom's ethical clauses (Z12) prohibiting corrupt, fraudulent, collusive, coercive, or obstructive actions. Non-compliance may result in termination. Evaluation will consider compliance with statutory SHE and legal requirements, workmanship quality, and risk management (e.g., dust control, disease prevention, Covid-19 protocols).

Scope: Repair of Ash Dam Filter drains and Piezometer to improve Ash Dam Stability at Matla Power Station for 12 months. Works Information is detailed in Part C3 (Scope of Work). Site: Matla Power Station, North West Province (coordinates: halfway between Bethal and Ogies on R545, 13 km north-west of Kriel). Site Information is in Part C4. Key risks in the Risk Register: non-compliance with statutory SHE and legal requirements, poor system performance due to workmanship, excessive dust, disease outbreak, and Covid-19. Works must comply with Construction Regulations 2014 (OHSA) and all applicable health, safety, and environmental laws. Contractor may be appointed as the Principal Contractor under OHSA. Weather data and compensation events are defined in Annexure A (1-in-10-year rainfall, temperature, and wind data from SA Weather Bureau). Topography: Gently undulating plateau at ±1540m above sea level. Air quality considerations: Dust control for ash dam and surrounding areas.

Contract type: NEC3 Engineering & Construction Contract (ECC3) Option A - Priced contract with activity schedule. Pricing: Lump sum prices for each activity on the Activity Schedule (Part C2.2). No partial payments for incomplete activities. Payment terms: Contractor must submit a tax invoice within 1 week of receiving a payment certificate from the Project Manager. Invoice must include Eskom’s VAT number (4740101508). Payment due within 30 days of invoice submission. Interest rate: Publicly quoted prime rate (Standard Bank of SA) for Rand amounts; LIBOR for other currencies. Retention: 5% of every payment, with 50% released after project completion and 50% after 52 weeks. Delay damages: 2% of total order value per week, capped at 5% of the order value. Contractor’s liability for indirect/consequential loss is limited to R0.00. Currency: South African Rand. Method of measurement: As stated in Part C2.1, Pricing Assumptions.

B-BBEE: Contractor must notify Eskom within 7 days of any change in B-BBEE status and submit an updated verification certificate within 30 days. Failure to notify may result in termination. If B-BBEE status decreases, Eskom may renegotiate or terminate the contract. Joint ventures: All parties are jointly and severally liable. Contractor must notify Eskom of key personnel within 2 weeks of contract date and cannot alter joint venture composition without written consent. CIDB registration number must be provided in the Form of Offer. Insurance: Contractor must provide insurances as per Insurance Table A (e.g., loss/damage to works, equipment, liability for property damage, bodily injury). Employer provides insurances as per Insurance Table B (e.g., Assets All Risk, Contract Works, Environmental Liability). Tax compliance: Contractor must comply with VAT Act and include Eskom’s VAT number (4740101508) on invoices. Ethics: Prohibited actions (corruption, fraud, collusion, coercion, obstruction) may result in termination. Asbestos: Contractor must comply with Eskom’s Asbestos Standard 32-303 and South African regulations (e.g., OEL of 0.2 fibres/ml, AL of 0.1 fibres/ml). Nuclear liability: Eskom indemnifies Contractor for nuclear damage unless caused by Contractor’s unlawful intent. Confidentiality: Contractor must not disclose contract-related information without Eskom’s consent.

Submit the following returnable documents: Data books, reviews, reports, and diagrams/drawings to Engineering after completion of work. Engineering will forward these to the Quality Department (Document Control). All Quality Control Plans (QCPs) must be submitted to Engineering and Quality for approval prior to the commencement of any outage, project, or maintenance work.

General: Must be a registered and compliant contractor with valid certifications (e.g., ISO 9001:2015, ISO 14001:2015). Must have experience in ash dam stabilization, drainage systems, and piezometer installations. Must employ ECSA-registered engineers/technologists for design sign-offs. Must comply with Eskom’s vendor registration and pre-qualification requirements. Must have a proven track record in similar projects (references may be required). Legal: Must adhere to South African OHS Act, Construction Regulations 2014, and NEMA. Must have valid environmental authorizations for the scope of work. Must comply with Eskom’s Plant Safety Regulations (PSR 36-681). Financial: Must demonstrate financial capability to execute the project (e.g., bank guarantees, insurance). Must be able to phase expenditures as per Eskom’s payment milestones.

Scope: Repair and installation of machinery and equipment for ash dam stability at Matla Power Station over 12 months. Key deliverables: Install additional drains and vibrating wire piezometers at the Ash Dam Facility. Drainage system: Supply and install perforated 110mm diameter HDPE pipes with factory-installed geotextile filter surrounds, inserted horizontally into the ash dam at varying depths and elevations. Drainage pipes must have a minimum slope of 3 degrees for gravity flow. Drainage collection system: 160mm diameter perforated HDPE collector pipes to convey water from benches to the existing solution trench. Rodding eyes (110mm Y-junctions) must be provided for cleaning. Pilot testing: Install 12 pilot drains (minimum 50m long) at predetermined locations. After one month of monitoring, Eskom will advise on proceeding with the remaining 48 drains. Piezometers: Supply and install 16 automated electronic vibrating wire piezometers (4 sets of 4) on the ash dam benches. System must include data loggers, wireless gateways, software, and hardware for web-based monitoring. Power supply: Contractor must coordinate with Eskom’s electrical engineer to identify and implement power supply modifications. Design: Contractor is responsible for all temporary works design, signed off by an ECSA-registered Professional Civil Engineer. All designs must comply with SANS and DWS requirements. Geotextile: Must meet soil-retention, permeability, clogging resistance, and durability criteria per FHWA Demonstration 87. Methodology: Horizontal directional drilling, temporary casing insertion, drainage pipe installation with geotextile, and withdrawal of casing. Waste disposal: Must be managed in predetermined areas as advised by Eskom. Phased installation: Prioritize critical areas for economic and time-distributed expenditure.

Health and Safety: Health and safety file must be approved by Eskom’s risk management department prior to work commencement. All work must comply with the OHS Act, Matla plant procedures, and Plant Safety Regulations. Contractor must ensure all employees are competent for their tasks. Matla Power Station SHEQ induction is mandatory before site access. Occupational Health and Safety Requirements: Area must be securely barricaded. Risk assessments must be conducted prior to work, with all hazards communicated to employees. PPE must be worn at all times. No work may commence without a supervisor present. All incidents must be reported to Eskom Supervisor, Construction Health and Safety Agent, and Eskom SHE Manager/Officer. Environmental Management: All activities must have environmental authorization under the National Environmental Management Act and EIA Regulations. Contractor must comply with all applicable legal and environmental requirements. Polluter pays principle applies. EMS file based on ISO 14001 is required. Last payment is contingent on the status of the final housekeeping check sheet (Annexure C: OMOP 4402). Equipment using diesel or petrol must be placed on drip trays. Waste streams must be identified, listed, and managed accordingly. Quality Management: Contractor must develop all QCP documentation, approved by Engineering and authorized by the Quality Department before work begins. Must adhere to QM 58 and OMOP 4497. Number of Non-Conformance Reports (NCRs) issued can impact future tendering. QCPs must be progressively signed by Engineer/Supervisor, Eskom QC Inspector, Contractor QC Inspector, and/or AIA. No procurement of outage items without Quality approval. All scope changes must be approved by Quality. Contractor is subject to quality audits at any time. Quality Requirements: Work must comply with ISO 9001:2015. Reinforcing steel must meet SABS 920, 4449, or 4461 standards, with bending per SABS 82. Mix designs require Eskom approval before concrete works. Construction Regulations 2014: Contractor must fulfill duties of Designer as per Construction Regulations 2014, Sections 6(1) a-j and 6(2) a-d. Contractor must highlight design risks and mitigation measures to Eskom. Contractor is responsible for construction monitoring to certify compliance with their design.

Returnable Documents: Submit a valid CIDB Grading 7 CE certificate. Omission will disqualify the submission. Ensure all tender returnables are fully addressed as per the technical specification.

Evaluation Process:

• Mandatory: CIDB Grading 7 CE certificate is required for submission validity.
• Qualitative Technical Evaluation (100% weighting): Must score a minimum of 70% to qualify. Criteria include:

1. Proof of previous experience (30%): Three traceable projects in road construction, gravel road repairs, and road maintenance.
2. Detailed method statement (40%): Must address 14 key points (e.g., inspections, sub-grade prep, wearing course, compaction, drainage, traffic control, dust control, testing stages, and final product lifespan).
3. ECSA-registered Civil Engineer (15%): 6–10 years’ experience in road construction/maintenance. Attach certificate and CV.
4. Plant and machinery ownership (15%): Proof of ownership/lease for 2x graders, 2x water trucks (25,000L), 2x roller compactors, 2x excavators, and 4x 10m³ tipper trucks. Total equipment score must meet the 70% threshold.

• Price and Objective Criteria (SHE & SD&L) are evaluated separately after technical qualification.

Scope: Refurbishment of gravel roads at the New and Old Ash Dam at Matla Power Station’s Ash Dam Facility. Roads are degraded, causing water ponding and operational hazards.

Key Deliverables:

• Grading, blading, and re-gravelling of access roads.
• Sub-grade: Rip/scarify in-situ material to 150 mm depth, compact to 93% Mod AASHTO Density. Import material if required.
• Wearing Course: Import suitable material, compact to 95% Mod AASHTO, minimum 150 mm thickness.
• Material Standards: Oversize index <5%, CBR ≥15 at 95% Mod AASHTO with optimum moisture content.
• Additional Requirements: Drainage collection system, traffic control/management, dust control, quality checks, testing stages, and final product functionality for light/heavy vehicles with a defined minimum lifespan.

Standards: Follow the latest editions of Eskom’s referenced documents (e.g., Tender Technical Evaluation Procedure, Technical Scoring Form).

Mandatory:

• CIDB Grading 7 CE certificate (per Construction Regulations GNR February 2014). Submission is invalid without it.
• ECSA registration for the proposed Civil Engineer.
• Proof of ownership/lease agreements for specified plant and machinery.
• Compliance with Occupational Health and Safety Act (OHS Act).
• Adherence to Supplier Development and Localisation (SD&L) requirements.
• All tender returnables and technical specifications must be fully addressed.

Evaluation will assess the following: - Capability to provide police clearance certificates for staff. - Provision of valid medical certifications for all personnel. - Demonstrated ability to comply with all SHEQ (Safety, Health, Environment, Quality) requirements. - Financial capacity to sustain a 16-month project, including staff logistics (transportation and accommodation). - Technical expertise in geotechnical drilling, piezometer installation, and ash dam engineering.

Scope of work: - Site establishment and de-establishment (one-time activities). - Compilation and submission of a safety file. - Provision of police clearance and medical certifications for staff. - Full adherence to SHEQ requirements throughout the project. - Management of staff transportation and accommodation for 16 months. - Provision and installation of piezometers and connections. - Trial phase: clearing, drilling, excavation, and connection installation for 12 filter drains (including 600M drilling, 240M excavation, and 60 junctions). - Implementation phase: same activities for 48 additional filter drains (including 2440M drilling, 960M excavation, and 200 junctions). - Overall management of works for the 12-month contract period.

Pricing structure: - Breakdown required for all items in the activity schedule. - Preliminaries and General (Items 1-9): includes site establishment, de-establishment, safety file, police clearance, medicals, SHEQ adherence, staff transportation, accommodation, and works management. - Piezometer and General (Items 10-11): provision of APP sign-off and piezometers with connections. - Trial with 12 drains (Items 12-17): clearing, drilling, setup, excavation, installation, and junction connectivity. - Implementation of 48 drains (Items 18-23): same activities as trial phase, scaled to 48 drains. - Submit rates per unit (Sum, Month, M, No) and quantities as specified. - Provide subtotals for each section, total excluding VAT, VAT amount, and total including VAT.

Mandatory compliance: - Submission of a valid safety file. - Police clearance certificates for all relevant personnel. - Medical certifications for staff. - Full adherence to SHEQ requirements.