Tender for physical guarding and vip protection services - saldanha bay municipality (2026-2029)

Compulsory briefing session: 17 June 2026 at 12H00, Municipal Council, 12 Main Road, Vredenburg. Closing date: 10 July 2026 at 12H00. Tenders will be opened immediately after closing time on 10 July 2026.

SCM Contact: Rosaire Farmer, Email: [email protected], Phone: 022 701 6945 or 022 701 6858, Department: Supply Chain Management. Submission Address: Tender Box, Ground Floor, Investment Centre, 15 Main Road, Vredenburg.

Submit all required documents to avoid disqualification. Include: ID documents of equity owners (or directors for companies), company registration forms, certified copy of director(s) municipal account(s), professional body registration (if applicable), samples (if applicable), completed and signed tender sections with all pages initialled by an authorized signatory, proof of signatory authorization, original or certified copy of a valid SANAS-approved B-BBEE certificate or affidavit, proof for locality points (MBD 6.1), and tax-compliant status on CSD. Submit to the Tender Box, Ground Floor, Investment Centre, 15 Main Road, Vredenburg by 12H00 on 10 July 2026.

Functionality is an eligibility criterion; bidders scoring below the minimum points will be disqualified. Evaluation uses the 90/10 preference point system: 90 points for price, 10 points for specific goals (5 for B-BBEE status level contribution, 5 for locality). Total points: 100. The lowest tender or highest-scoring tender may be accepted. Bids remain valid for 90 days after closure, extending automatically until contract signing.

Provide physical guarding and VIP protection services to Saldanha Bay Municipality from 01 July 2026 to 30 June 2029. Mandatory requirements include PSIRA registration, directors’ PSIRA certification, control room/office requirements, UIF compliance, PSIRA letter of good standing, liability insurance, and adherence to the service level agreement.

municipality. The Bidder’s experience and other criteria will be evaluated.

vir die tender. Dit hou verband met die tenderaar se vermoë om ‘n

c) Any effort by the firm to influence the Saldanha Bay Municipality in the bid evaluation, bid

comparison or contract award decisions may result in the rejection of the bid.

2.15 Opening, Recording and Publications of Tenders Received

a) Tenders will be opened on the closing date immediately after the closing time specified in the

tender documents. If requested by any bidder present, the names of the bidders, and if

practical, the total amount of each bid and of any alternative bids will be read out aloud.

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b) Details of tenders received in time will be published on the Municipality’s website as well as

recorded in a register which is open to public inspection.

2.16 Evaluation of Tenders

registered on the Central Supplier Database and are Tax compliant. If the South African Revenue

Services (SARS) cannot provide a valid Income Tax Clearance Certificate, the bidder must submit

a letter from SARS on an original SARS letterhead that their tax matters are in order or their tax

pin.

2.7.3 Construction Industry Development Board (CIDB)

When applicable, a copy of the bidder’s registration and grading certificate with the CIDB must

be included with the tender.

2.7.4 Municipal Rates, Taxes and Charges

Business account: See MBD 6.1 and call office if any clarification is required (important for claiming

preference points).

Director’s accounts:

a) A copy of the bidder’s municipal account for the month preceding the tender closure date

must accompany the tender documents.

b) Any bidder which is or whose directors are in arrears with their municipal rates and taxes or

municipal charges due to any Municipality or any of its entities for more than three months

and have not made an arrangement for settlement of same before the bid closure date will

be disqualified.

2.8 Authorized Signatory

a) A copy of the recorded Resolution taken by the Board of Directors, members, partners or

trustees authorizing the representative to submit this bid on the bidder’s behalf must be

attached to the Bid Document on submission of same.

b) A bid shall be eligible for consideration only if it bears the signature of the bidder or of some

person duly and lawfully authorized to sign it for and on behalf of the bidder.

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2.9 Site / Information Meetings

✓ If a valid Lease Agreement does not exist, an affidavit from the owner of the

property must be submitted.

✓ The owner of the property must confirm the following:

✓ That the tenderer/supplier is conducting business from the said address as

indicated in the bid documents.

✓ What are the conditions/agreement for conducting business from premises.

✓ For example: Declares that no written lease agreement exists, a verbal lease

agreement exist, sole supplier does not have any obligation to contribute to any

payment of municipal accounts; Sole supplier not liable for any rent payments,

etc.

✓ The ID numbers of both the owner of property, the Director (Authorised to

represent the entity or sign documents on behalf of entity) and/or the supplier

company registration number must reflect on the affidavit.

✓ If the property is in the name of a Trust, an affidavit must be obtained from the

Trustee(s).

✓ NB: A Detailed affidavit must be submitted. Not the affidavit that only indicates

the following “I don’t own any buildings and therefore does not have any

municipal accounts”.

d) Sub-Leasing vs Apartments (block of buildings) owned by one (1) person / director which

also operates more than 1 business from the same premises:

i) If any Sub Leasing exist, a valid Sub Lease agreement must be submitted.

ii) In instances where a director owns an apartment (block of buildings) and runs more

than one business from it, this block is registered in the name of a trust or one (1) of the

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business’s he owns. When a tenderer submits a bid, is not the one (1) owning the

business, the same information as per 2.24.2.2 above must be submitted.

Note: The residential or business address of the tenderer or sole propriety is tested,

therefore the postal address on the municipal account cannot be used to claim points for

locality. Please ensure that the residential address on the municipal account agrees to

the address as recorded in the compulsory documents to be completed and /

attachments and / CSD / CIPC, if necessary.

A score of 0 (zero) will be allocated if compulsory documents are not

• If a valid Lease Agreement does not exist, an affidavit from the owner of the property must be submitted.

• The owner of the property must confirm the following:

➢ That the tenderer/supplier is conducting business from the said address as indicated in the bid

documents.

➢ What are the conditions/agreement for conducting business from premises.

➢ For example: declares that no written lease agreement exists, a verbal lease agreement exist, sole

supplier does not have any obligation to contribute to any payment of municipal accounts; Sole

supplier not liable for any rent payments, etc.

➢ The ID numbers of both the owner of property, the Director (Authorised to represent the entity or

sign documents on behalf of entity) and/or the supplier company registration number must reflect

on the affidavit.

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➢ If the property is in the name of a Trust, an affidavit must be obtained from the Trustee(s).

➢ NB: A Detailed affidavit must be submitted. Not the affidavit that only indicates the following “I

don’t own any buildings and therefore does not have any municipal accounts”

1.4.2.3. Sub-Leasing vs Apartments (block of buildings) owned by one (1) person / director which also operates more

than 1 business from the same premises

• If any Sub Leasing exist, a valid Sub Lease agreement must be submitted.

• In instances where a director owns an apartment (block of buildings) and runs more than one business

from it, this block is registered in the name of a trust or one (1) of the business’s he owns. When a

tenderer submits a bid, is not the one (1) owning the business, the same information as per 9.2.2 above

must be submitted.

Note: The residential or business address of the tenderer or sole propriety is tested, therefore the postal

address on the municipal account cannot be used to claim points for locality. Please ensure that the

residential address on the municipal account agrees to the address as recorded in the compulsory documents

to be completed and / attachments and / CSD, CIPC, if necessary.

A score of 0 (zero) will be allocated if compulsory documents not duly completed and

4.1 Is the bidder or any of its directors listed on the National Treasury’s database as Yes No

a company or person prohibited from doing business with the public sector?

(Companies or persons who are listed on this database were informed

in writing of this restriction by the National Treasury after the audi

alterampartemrule was applied).

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters Yes No

in terms of section 29 of the Prevention and Combating of Corrupt Activities Act

(No )?

(To access this Register enter the National Treasury’s website,

www.treasury.gov.za, click on the icon “Register for Tender Defaulters”

or submit your written request for a hard copy of the Register to

facsimile number (012) 3265445).

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4.2.1 If so, furnish particulars:

4.3 Was the bidder or any of its directors convicted by a court of law (including a Yes No

court of law outside the Republic of South Africa) for fraud or corruption during

the past five years?

4.3.1 If so, furnish particulars:

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality / municipal entity, or to any other

municipality / municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or Yes No

any other organ of state terminated during the past five years on account of

failure to perform on or comply with the contract?

4.5.1 If so, furnish particulars:

Submit pricing in the required format. Include a valid Income Tax Clearance Certificate or tax-compliant status on CSD (with TCS PIN or CSD number). If unable to provide a tax clearance certificate, submit a SARS letter on original letterhead confirming tax matters are in order. CIDB registration and grading certificate (if applicable) must be included. Municipal accounts for the preceding month must accompany the tender. Bidders in arrears with municipal rates/taxes for over three months without a settlement arrangement will be disqualified. Authorized signatory proof (Board Resolution) is required. Bids must remain valid for 90 days post-closure.

Must be registered on the Central Supplier Database (CSD) with a valid CSD number. Tax compliance is mandatory (valid tax clearance certificate or TCS PIN). Submit a valid SANAS-approved B-BBEE certificate or affidavit. PSIRA registration and directors’ PSIRA certification are required. UIF compliance and a PSIRA letter of good standing are mandatory. Proof of locality (MBD 6.1) is required for preference points. Municipal accounts must be in order (no arrears >3 months). Bidders must not be listed on the National Treasury’s database of prohibited entities or the Register for Tender Defaulters. No convictions for fraud/corruption in the past five years. No contract terminations due to non-performance in the past five years.

to reject any tender or to accept a part of it. The Municipality does not bind itself to accepting the

lowest tender or the tender scoring the highest points.

2.3 Validity Period

Bids shall remain valid and binding for a minimum of 90 days after the tender closure date and

the validity extend automatically till the contract is signed if validity goes beyond the number of

days indicated. The reason for this is to ensure that the tender is valid till appeals were

considered, if received.

2.4 Cost of Tender Documents

of the tender.

2.14 Contact with Municipality after Tender Closure Date

a) Bidders shall not contact the Saldanha Bay Municipality on any matter relating to their bid

from the time of the opening of the bid to the time the contract is awarded.

b) If a bidder wishes to bring additional information to the notice of the Saldanha Bay

establishment of a contract and for the surety and retentions.

2.21 Wrong Information Furnished

1.1 the past three years or since the date of establishment

if established during the past three years.

1.2 If no, submit management accounts for the business.

I, the undersigned (name),

i) CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS CORRECT.

ii) I ACCEPT THAT THE STATE MAY ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO BE

• Partnership (Lead company according to agreement).

• Joint Venture (Lead company according to agreements and where daily operations are done).

• Close Corporation (name of the CC).

• Public Company “Limited or Ltd” (name of the company).

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• Private company / Proprietary company / (Pty) Ltd (name of the company).

• Non-Profit Company “NPC” (name of the company).

• State Owned Company “SOC” (name of the SOC).

• In the case of a One-person business / sole proprietor the account must either be in the trading name

or in the owner’s name.

• In the case of a Private Company (Pty) Ltd. (small businesses’) which trades from the residential address

of the Director, the municipal account can be in the name of the Director if he/she is the owner of the

residential property. This is applicable in cases where the company has only 1 Director. If more than 1

Registered municipal account number: __________________________________

Note: municipal information provided must be aligned to paragraph 1.4

And 5.2

7.6 I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points

claimed, based on the specific goals as advised in the bid, qualifies the company/ firm for the preference(s)

shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph

1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4

and 5, the contractor may be required to furnish documentary proof to the satisfaction of the organ

of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of

contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have

–

1.1. disqualify the person from the bidding process;

1.2. recover costs, losses or damages it has incurred or suffered as a result of that

person’s conduct;

1.3. cancel the contract and claim any damages which it has suffered as a result of

having to make less favourable arrangements due to such cancellation;

1.4. recommend that the bidder or contractor, its shareholders and directors, or only

the shareholders and directors who acted on a fraudulent basis, be restricted from

obtaining business from any organ of state for a period not exceeding 10 years,

after the audialterampartem(hear the other side) rule has been applied; and

1.5. forward the matter for criminal prosecution, if deemed necessary.

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..............................................

Signature(s) of bidder(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

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7. Mbd 8: bidder’s past practices

Declaration of bidder’s past supply chain management practices

Contents .................................................................................................................................................5

Part a: invitation and general instruction ..................................................................................7

1. Advertisement ................................................................................................................................... 7

2. Instruction to tenderer: ................................................................................................................ 8

Part b: compulsory returnable documents (SCM related) .................................................... 15

3. Mbd 1: invitation to tender ......................................................................................................... 15

4. Mbd 4: declaration of interest ................................................................................................... 17

5. Mbd 5: declaration for procurement above r10 million..................................................... 20

6. Mbd 6.1 (Prerence points claim form) ....................................................................................... 21

7. Mbd 8: bidder’s past practices ..................................................................................................... 28

8. Mbd 9: certificate of independent bid determination .......................................................... 31

9. Central supplier database (csd) .................................................................................................. 34

Part c: conditions of contract ..................................................................................................... 35

10. General conditions of contract (gcc of 2010) ....................................................................... 35

11. Special conditions of contract .................................................................................................. 48

12. PSIRA Registration ................................................................................................... 51

13. Directors’ PSIRA Certification ................................................................................... 51

14. Control Room/ Office Requirements ......................................................................... 51

15. UIF Compliance ......................................................................................................... 51

16. PSIRA Letter of Good Standing ................................................................................. 51

17. Itemised Tender Evaluation ...................................................................................... 51

18. Pricing Structure ....................................................................................................... 52

19. Liability Insurance .................................................................................................... 52

20. Service Level Agreement ........................................................................................... 52

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10. General ................................................................................................................... 52

11. Authority to sign bid ..................................................................................................................... 53

12. Contract form: purchase of goods/works/services (mbd7) .............................................. 58

Part d: specifications ........................................................................................................................ 60

14. Specifications................................................................................................................................... 60

14.4 Scope of Services ................................................................................................................................... 61

15. Mandatory requirements ............................................................................................................... 66

16. Pricing schedule ............................................................................................................................. 73

• Price adjustments ........................................................................................................................ 102

• Omissions, alterations and additions .................................................................................... 103

• Schedule of variations from special conditions of contract ......................................... 104

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Part a: invitation and general instruction

o OR

• If no valid Lease Agreement exist, an affidavit from the owner of the property must

be submitted.

• The owner of the property must confirm the following:

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✓ That the sole propriety is conducting business from the said address as indicated

in the bid documents.

✓ What are the conditions/agreement for conducting business from premises.

✓ For example: Declares that no written lease agreement exists, a verbal lease

agreement exist, sole supplier does not have any obligation to contribute to any

payment of municipal accounts; sole propriety not liable for any rent payments,

etc.

✓ The ID numbers of both the owner of property and the sole propriety must

reflect on the affidavit.

NB: A Detailed affidavit must be submitted. Not the affidavit that only indicates

the following “I don’t own any buildings and therefore does not have any

municipal accounts”.

Note: Affidavits valid for a period of 3 months

• Close Corporation, Public Company, Personal Liability Company, (Pty) Limited, Non-Profit

undisputed commitments for municipal services

2.1 towards a municipality or other service provider in

respect of which payment is overdue for more than 30

days.

state during the past five years, including particulars of 3. YES / NO any material non-compliance or dispute concerning the

execution of such contract?

If yes, furnish particulars 3.1

the form of an Affidavit.

1.4.2.2. Where the tenderer is not the owner of the property

Sole propriety (residential):

• If the municipal account is not registered in the name of the Sole Propriety, a valid Lease Agreement to

be submitted.

Or

• If no valid Lease Agreement exist, an affidavit from the owner of the property must be submitted.

• The owner of the property must confirm the following:

➢ That the sole propriety is conducting business from the said address as indicated in the bid

documents.

➢ What are the conditions/agreement for conducting business from premises.

➢ For example: declares that no written lease agreement exists, a verbal lease agreement exist, sole

supplier does not have any obligation to contribute to any payment of municipal accounts; sole

propriety not liable for any rent payments, etc.

➢ The ID numbers of both the owner of property and the sole propriety must reflect on the affidavit.

➢ NB: A Detailed affidavit must be submitted. Not the affidavit that only indicates the following “I

don’t own any buildings and therefore does not have any municipal accounts”

Note: Affidavits valid for a period of 3 months

Close Corporation, Public Company, Personal Liability Company, (Pty) Limited, Non-Profit Company, State

(a) “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies;

(b) “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-Based

Black Economic Empowerment Act;

(c) “B-BBEE status level of contributor” means the B-BBEE status received by a measured entity based on

its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black

Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment

Act;

(d) “bid” means a written offer in the form determined by an organ of state in response to an invitation to

provide goods or services through price quotations, competitive bidding process or any other method

envisaged in legislation;

(e) “price” means an amount of money tendered for goods or services, and includes all applicable

taxes less all unconditional discounts;

(f) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation,

and includes all applicable taxes;

(g) “bid for income-generating contracts” means a written offer in the form determined by an organ of

state in response to an invitation for the origination of income-generating contracts through any method

envisaged in legislation that will result in a legal agreement between the organ of state and a third party

that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of

assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and

(h) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

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7.1 Name of company / firm:______________________________________________

7.2 Company registration number:_________________________________________

7.3 VAT registration number:_____________________________________________

7.4 Type of company / firm:

 Partnership / Joint Venture / Consortium

 One-person business / sole propriety

 Close Corporation

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 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

7.5 Municipal information

Municipality where business is situated: __________________________________

6. Itemised Tender Evaluation ...................................................................................... 51

Functionality will be evaluated as an eligibility criterion. The eligibility

criteria relate to the bidder’s ability to provide a quality service to the

Bidders scoring less than the minimum points will not meet the eligibility

criteria and will therefore not be considered for further evaluation.

Hoofstraat 12 , Vredenburg op Woensdag, 17 Junie 2026 stiptelik The 90/10 preference point system as contained in the Preferential

Die 90/10 voorkeur-puntestelsel soos vervat in die Voorkeur Verkrygings

Telephone number 022 701 6945 telephone 022 701 6858

1.3. This bid is subject to the 80/20 preference point system as contained in the

lowest tender or the tender scoring the highest points.

2.16 Evaluation of Tenders

Print the tender document with a quality printer. If the wording is unclear,

Proof for claiming points for locality as required in MBD 6.1.

6. Mbd 6.1 (Prerence points claim form)

Preference points claim form in terms of the preferential procurement regulations

2022 and preferential procurement policy of council: 90/10 preference point system

This preference form must form part of all bids invited. It contains general information and serves as a claim form

for preference points for specific goals.

1.1 The following preference point system is applicable to invitations to bid

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

1.2 Points for this bid (even in the case of a bid for income-generating contracts) shall be awarded

b) Specific Goals (B-BBEE status level contribution and Locality).

1.3 The maximum points for this bid are allocated as follows

SPECIFIC GOALS 10 (5 B-BBEE and 5 Locality)

Total points for price and specific goals 100