The passenger rail agency of south africa (PRASA) invites quotations for the overhaul of a bus differential unit (vin 9bm634061ab676285, engine number 457916u0938342). This RFQ targets service providers with expertise in mechanical overhauls for public transport vehicles, with compliance and b-bbee criteria forming key evaluation factors.
Key Requirements
Submit typed quotations on company letterhead to [email protected] by 03 July 2026 at 12:00. Late submissions are disqualified.\n- Mandatory documents: Valid RMI/WIWA certificate, SARS Tax Compliance Status (TCS) PIN or CSD registration number, and completed RFP documentation (including SBD1 and SBD4 forms).\n- Pricing must be in ZAR, inclusive of 15% VAT, with a fixed price and detailed cost breakdown. Use the provided pricing schedule format.\n- B-BBEE compliance: 10 points for Level 1 or 2 (SANAS-approved certificate or affidavit) and 10 points for 51% black women ownership (certified ID copies required).\n- Foreign bidders must complete the questionnaire; if no local entity exists, CSD registration is not required.\n- Bid validity period is 60 working days from closing date, with possible extension.\n- Exclusions apply to state employees, entities with state-employed directors, or those listed in the Register for Tender Defaulters.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQ10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdfReview complete
Description
Important Dates
30 Jun
2026
PUBLICATION
Tender Published
Tender was published
03 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdf
The Passenger Rail Agency of South Africa (PRASA) has issued a Request for Quotation (RFQ) for the appointment of a service provider to overhaul a bus differential. The RFQ number is 10371879, with a closing date of 03 July 2026 at 12:00 UTC. The scope involves overhauling a specific bus differential (VIN: 9BM634061AB676285, Engine Number: 457916U0938342). The evaluation will be based on an 80/20 preference point system, with 80 points for price and 20 points for specific goals (B-BBEE Level 1 or 2 and at least 51% black women ownership).
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Source: 10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdf
Scope: Overhaul of a bus differential for a specific vehicle.\n• Vehicle identification: VIN 9BM634061AB676285, Engine Number 457916U0938342.
Important Dates
Source: 10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdf (RFQ)
Closing date: 03 July 2026.\n• Closing time: 12:00.\n• Bid validity period: 60 working days from the closing date (may be extended).
Contact Information
Source: 10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdf (RFQ)
Source: 10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdf (RFQ)
Submit your quotation by email to [email protected] before 12:00 on 03 July 2026. Quotation must be typed on company letterhead and addressed to Modumo Maeco.\n• Use only the official forms provided; do not re-type or alter them. Late submissions will not be accepted.\n• Include all mandatory returnable documents (e.g., SBD1, SBD4, declarations, proof of authority) to avoid disqualification.\n• Do not reference other quotations or proposals. Additional conditions must be in an accompanying letter.\n• Do not canvass any PRASA SCM officers or employees between the closing date and award date; this may lead to disqualification.\n• Lodge complaints via [email protected], including: bid description, reference number (10371879), closing date, supplier name, contact details, and the detailed complaint.\n• PRASA reserves the right to modify the RFQ, reject non-conforming quotations, or cancel the RFQ if funding is not secured.\n• Bid validity period is 60 working days from the closing date, which may be extended if PRASA’s internal processes are not finalised.\n• Award details may be published on the National Treasury e-Tender Portal and CIDB website.
Returnable Documents
Source: 10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdf (RFQ)
Mandatory returnable documents must be submitted with your quotation to avoid disqualification.\n• Include: signed bidder declaration (SBD4), proof of authority (e.g., company resolution), and all other required forms and certificates (e.g., RMI/WIWA, TCS PIN/CSD number).
Evaluation Criteria
Source: 10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdf (RFQ)
Evaluation follows a two-stage process:\n - Stage 1A (Mandatory): Failure to submit these results in automatic disqualification:\n
Quotation on company letterhead.\n
Valid RMI/WIWA certificate.\n - Stage 1B (Other Mandatory): Failure to submit these may result in a 3-working-day request for missing information; non-compliance thereafter leads to disqualification:\n
Valid SARS Tax Compliance Status (TCS) PIN.\n
Completed RFP documentation (including all declarations).\n
Central Supplier Database (CSD) registration number.\n - Stage 2 (Scoring):\n
Price: 80 points (using the 80/20 preference point system formula: Ps = 80(1 − (Pt−Pmin)/Pmin)).\n
Specific Goals: 20 points, allocated as:\n - B-BBEE Level 1 or 2: 10 points (submit SANAS-approved BEE certificate or affidavit; consolidated scorecard accepted for JVs).\n - At least 51% black women ownership: 10 points (submit certified ID copies of owners, not older than 3 months).\n• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.\n• Foreign bidders must complete the questionnaire in the document; if 'No' to all questions, no TCS PIN is required.\n• State employees, companies with state-employed directors, or close corporations with state-employed members are ineligible.
Technical Specifications
Source: 10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdf (RFQ)
Scope: Overhaul of a bus differential.\n• Vehicle details: VIN 9BM634061AB676285, Engine Number 457916U0938342.\n• Deliverable: Complete overhaul of the differential unit as per the attached specification/scope of work.\n• Delivery period: Specify your earliest possible delivery period in working days from the date of order.
Pricing Schedule
Source: 10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdf
Complete the attached pricing schedule annexure in the prescribed format; deviation may result in a non-responsive bid.\n• Prices must be quoted in South African Rand (ZAR), inclusive of VAT (15%).\n• Provide a detailed cost breakdown and indicate the price escalation basis and formula.\n• Discounted prices will only be considered in the final evaluation stage on an unconditional basis.\n• PRASA may negotiate market-related prices with the top three bidders if the highest-scoring bidder’s price is not market-related.
Financial Requirements
Source: 10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdf (RFQ)
Pricing: Quote in South African Rand (ZAR), inclusive of VAT (15%).\n• Fixed price: All prices must be firm and include all applicable taxes.\n• Pricing schedule: Complete the attached annexure strictly in the prescribed format; deviation may result in a non-responsive bid.\n• Cost breakdown: Provide a detailed breakdown and indicate the price escalation basis and formula.\n• Discounts: Unconditional discounts will only be considered in the final evaluation stage.\n• Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.\n• Market-related pricing: If the highest-scoring bidder’s price is not market-related, PRASA may negotiate with the top three bidders in order of ranking. If no agreement is reached, the RFQ may be cancelled.
Compliance Requirements
Source: 10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdf (RFQ)
Tax Compliance: Submit a valid SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. If no TCS PIN is available, provide your Central Supplier Database (CSD) number.\n• CSD Registration: Mandatory for all bidders except foreign suppliers with no local registered entity. Register at https://secure.csd.gov.za/.\n• B-BBEE: To claim preference points, provide:\n - BEE certificate (SANAS-approved) or affidavit for B-BBEE Level 1 or 2 (10 points).\n - Certified ID copies (not older than 3 months) for proof of at least 51% black women ownership (10 points).\n• Declarations: Complete the Bidder’s Disclosure (SBD4) form, declaring:\n - State employment status of the bidder, directors, or controlling parties.\n - Relationships with PRASA employees.\n - Politically Exposed Persons (PEP) or Prominent Influential Persons (PIP) status and related individuals.\n - Interests in other related enterprises.\n• Foreign Suppliers: Complete the questionnaire in the document. If 'No' to all questions, no TCS PIN is required.\n• Exclusions: No bids accepted from persons in the service of the state or entities with such directors/members.\n• Legal Compliance: Must comply with the Preferential Procurement Policy Framework Act, 2000, and Regulations, 2022.
B-BBEE Requirements
Source: 10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdf (RFQ)
Preference points for specific goals:\n - B-BBEE Level 1 or 2: 10 points (submit SANAS-approved BEE certificate or affidavit; consolidated scorecard accepted for joint ventures).\n - At least 51% black women ownership: 10 points (submit certified copies of ID documents of owners, not older than 3 months).\n• Failure to submit proof or documentation for specific goals will result in no points being awarded for those goals.
Contractual Terms
Source: 10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdf
Warranty: Items must be fit for purpose and free from defects for one year from acceptance (unless another period is stated in the order/contract).\n• Indemnity: Supplier indemnifies PRASA against all claims, costs, or expenses arising from negligence, infringement of intellectual/legal rights, breach of statutory duty, defective design, materials, or workmanship.\n• Subcontracting: Only permitted with prior written approval from PRASA. The main contractor remains fully liable for performance.\n• Governing Law: Contract governed by the laws of the Republic of South Africa; parties submit to the non-exclusive jurisdiction of South African courts.\n• Funding Contingency: Award is subject to PRASA securing the necessary budget. PRASA may cancel the RFQ if funding is not secured, with no liability to bidders.\n• Bidder Disclosure: Must declare state employment, relationships with PRASA employees, PEP/PIP status, and other interests as per SBD4.
Special Conditions
Source: 10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdf (RFQ)
Do not canvass any PRASA SCM officers or employees between the closing date and the award date; this may lead to disqualification.\n• Lodge complaints via [email protected], including: bid description, reference number, closing date, supplier name, contact details, and the detailed complaint.\n• PRASA reserves the right to modify the RFQ, reject non-conforming quotations, or cancel the RFQ if funding is not secured.\n• Award details (prices and preferences claimed) may be published on the National Treasury e-Tender Portal (www.etenders.gov.za) and CIDB website (for construction-related RFQs).
Requirements
Source: 10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdf (RFQ)
Foreign suppliers must complete the questionnaire in the document. If 'No' to all questions, no TCS PIN is required.\n• Bids must be submitted on the official forms provided; do not re-type or alter them.\n• Comply with the Preferential Procurement Policy Framework Act, 2000, and Regulations, 2022.\n• Provide tax compliance documents: SARS TCS PIN or CSD registration number.\n• No bids accepted from persons in the service of the state or entities with such directors/members.\n• Complete bidder disclosure forms (SBD4) regarding state employment, relationships with PRASA employees, and PEP/PIP status.
Section
Source: 10371879 - REQUEST FOR QUOTATION (RFQ) FOR THE APPOINTMENT OF A SERVICE PROVIDER TO OVERHAUL BUS DIFF.pdf
Stage 1A (Mandatory): Quotation on company letterhead and valid RMI/WIWA certificate. Failure to submit results in automatic disqualification.\n• Stage 1B (Other Mandatory): Valid SARS Pin, completed RFP documentation (including all declarations), and CSD number. Failure to submit may result in a 3-working-day request; non-compliance thereafter leads to disqualification.\n• Stage 2 (Scoring):\n - Price: 80 points (80/20 preference point system).\n - Specific Goals: 20 points (10 for B-BBEE Level 1 or 2, 10 for at least 51% black women ownership).
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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