Roads agency limpopo (soc) ltd is seeking to appoint a licensed insurance broker to source directors and officers (d&o) indemnity insurance cover for a period of 36 months. The cover is for r500 million and must protect all past and present directors and officers (76 individuals) against claims arising from their duties. Bidders must be fsca-licensed, meet strict financial and compliance requirements, and submit a detailed pricing schedule.
Key Requirements
Submit two original bids before 11:00 on 24 July 2026 to the tender box at RAL Towers, 26 Rabe Street, Polokwane. Late bids will not be accepted.
Provide proof of FSCA licence, registration with the South African Insurance Association, and an Intermediary Guarantee Facility (IGF) of at least R50 million.
Have professional indemnity and fidelity guarantee cover of at least R150 million each, and provide a bank confirmation letter not older than 3 months.
Submit audited financial statements for the past 3 years and a letter of good standing from the Prudential Authority.
Provide a written confirmation from insurance companies confirming their financial capacity to settle claims.
Achieve a minimum functionality score of 70 out of 100 points to proceed to price evaluation.
Offer must remain valid for 120 days from the closing date and be priced using the 80/20 preference point system.
Appointment of a broker to source policy cover(s) from registered short-term insurance service providers to provide directors and officer indemnity to roads agency limpopo (soc) ltd for a period of thirty-six (36) months.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Roads Agency Limpopo (RAL) is tendering for the appointment of an insurance broker to source a Directors and Officers (D&O) indemnity insurance policy with a cover of R500 million for a 36-month period. The broker will act as an intermediary to secure cover(s) from registered short-term insurers for approximately 76 past and present directors and officers.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
RAL is a state-owned company under PFMA Schedule 3C, owned by Limpopo Provincial Government.
Established in 2001 to manage provincial road infrastructure.
Board of Directors provides oversight; CEO and executive team manage operations.
RAL seeks a licensed insurance broker to source D&O indemnity cover for 36 months.
Cover amount: R500 million; may be split across insurers.
Cover includes past and present directors and executive officers (76 individuals).
Cover must include errors, omissions, misstatements, and civil litigation costs.
Important Dates
Source: RFB003 - Directors Indemnity.pdf (TENDER)
Closing date: 24 July 2026 at 11:00 (Telkom time, dial 1026).
Clarification deadline: 15:00 on Friday, 10 July 2026 – written queries only (email/letter/fax) to [email protected].
Postal address: Private Bag X9554, Polokwane, 0700.
Submission Guidelines
Source: RFB003 - Directors Indemnity.pdf (TENDER)
Submit 2 original copies of the bid, delivered by hand into the tender box at Roads Agency Limpopo, RAL Towers, 26 Rabe Street, Polokwane, 0700, or posted to Private Bag X9554, Polokwane, 0700.
Bids must be received before the closing time of 11:00 on 24 July 2026. Late bids (even one second after 11:00) will be returned unopened and not considered.
No faxed or emailed bids will be accepted.
Use only the official bid forms provided – do not retype them.
Place the bid in a sealed envelope marked with: bid number RAL/2026/DIRECTORS INDEMNITY/RFB003, closing date and time (24 July 2026 @ 11:00), and the bidder's name and address.
Submit all required returnable documents as listed in the bid pack (SBD1, SBD3.3, SBD4, SBD6.1, etc.).
The successful bidder must sign a written contract form (SBD7).
Bidders must be aware of the Prevention and Combating of Corrupt Activities Act; non-compliance may lead to disqualification.
Bids from persons in the service of the state, or companies with such directors/members, will not be considered.
Documents submitted on time will not be returned to bidders.
Returnable Documents
Source: RFB003 - Directors Indemnity.pdf (TENDER)
Submit 2 original copies of the bid.
Deliver to tender box at RAL Towers, 26 Rabe Street, Polokwane, or post to Private Bag X9554, Polokwane, 0700.
No faxed or emailed bids.
Use official forms only (not retyped).
Seal envelope and mark with bid number, closing date/time, and bidder's name/address.
Late bids (after 11:00 on 24 July 2026) returned unopened.
Bidders must complete SBD4 (Bidder's Disclosure) – declaration of any state employment, relationships with procuring institution, and interests in related enterprises.
False declarations may lead to disqualification, penalties, or restriction up to 10 years.
Evaluation Criteria
Source: RFB003 - Directors Indemnity.pdf (TENDER)
Evaluation is based on four stages: Compliance, Functionality, Price, and Specific Goals.
Stage 1 – Compliance: Administrative and mandatory requirements must be fully submitted. Non-submission or incomplete mandatory documents will render the bid non-responsive and eliminate it.
Stage 2 – Functionality (maximum 100 points):
Broker's Experience (25 points): Based on reference letters on client letterhead. 4 refs = 10 pts; 5-7 = 15 pts; 8-10 = 20 pts; >10 = 25 pts. Only one broker's experience counts (highest if JV).
Company Experience (25 points): Reference letters showing brokerage service to a state-owned company, government department, or municipality. Same point scale as above.
Project Plan (25 points): Plan outlining execution (5 pts); with turnaround times (10 pts); plus risk mitigation (15 pts); plus methodology and approach (25 pts).
Company Accreditation (25 points): FSP licence (15 pts); licence + not debarred proof (20 pts); licence + not debarred + compliance officer appointment (25 pts).
Minimum functionality threshold: Bids scoring less than 70/100 will be eliminated.
Stage 3 – Price and Specific Goals: 80/20 preference point system applies. Price = 80 points, Specific Goals = 20 points.
Price points calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
Specific goals points are added to price points.
Stage 4 – Adjudication: The bidder with the highest total points is recommended for award.
Technical Specifications
Source: RFB003 - Directors Indemnity.pdf (TENDER)
Appoint a licensed insurance broker to source Directors and Officers (D&O) Indemnity insurance cover for Roads Agency Limpopo (SOC) Ltd.
Contract period: 36 months.
Cover amount: R500 million for RAL's Directors and Officers.
If a single insurer cannot provide R500m, cover may be sourced from multiple insurers.
Cover must include all past and present directors (including independent Audit and Risk Committee members) and executive officers (CEO, CFO, Company Secretary, and other responsible persons involved in decision-making). Total of 76 individuals.
Cover must extend to actual or alleged errors, omissions, misstatements, or decisions based on incorrect information.
Cover must include reimbursement for civil litigation costs (instituting/defending, out-of-court settlements, court judgments, legal fees).
RAL's financial context: total net assets R22.34 billion, annual revenue ~R2.958 billion – bidders must consider this in risk assessment.
Methodology
Source: RFB003 - Directors Indemnity.pdf
Project Plan is a functionality criterion (25 points).
Plan must outline how services will be executed (5 pts).
Add clear turnaround times (10 pts).
Add risk mitigation and management plan (15 pts).
Add detailed methodology and approach (25 pts).
Bidders should provide a comprehensive, phased project plan with timelines and risk management.
Experience & Qualifications
Source: RFB003 - Directors Indemnity.pdf
Broker's Experience: Reference letters on client letterhead. 4 refs = 10 pts; 5-7 = 15 pts; 8-10 = 20 pts; >10 = 25 pts. Only one broker's experience counts (highest if JV).
Company Experience: Reference letters showing brokerage service to state-owned company, government department, or municipality. Same point scale.
All reference letters must be signed by authorised client representative on official letterhead.
Company Accreditation: FSP licence (15 pts); + not debarred proof (20 pts); + compliance officer appointment (25 pts).
Pricing Schedule
Source: RFB003 - Directors Indemnity.pdf
Offer valid for 120 days from closing date.
Provide ceiling price (total estimated time/fees for all phases, including expenses).
Breakdown per phase: description, hourly/daily rates (excl. VAT), person-days, cost per person per phase, VAT @ 15%, total per phase.
Travel expenses: actual costs only; specify rate/km, car hire, flights (economy). Proof required.
Other expenses: accommodation (3-star), meals, per diem, telephone, reproduction – actual costs with proof.
State commencement period after acceptance.
State estimated person-days.
Indicate if rates are firm for contract period; if not, provide adjustment basis (e.g., CPI).
Financial Requirements
Source: RFB003 - Directors Indemnity.pdf (TENDER)
Pricing Schedule (SBD 3.3) must be fully completed and submitted.
Offer must remain valid for 120 days from the closing date.
Provide a ceiling price based on total estimated time/fees for all phases, including all expenses.
Provide a breakdown per phase: description, hourly/daily rates (excl. VAT), person-days, cost per person per phase, VAT @ 15%, and total per phase.
Travel expenses: only actual costs recoverable; specify rate/km, car hire, flights (economy). Proof must accompany certified invoices.
Other expenses: accommodation (3-star or equivalent), meals, per diem, telephone, reproduction costs – actual costs only, with proof.
State period required for commencement after acceptance.
State estimated person-days for completion.
Indicate whether rates are firm for the full contract period; if not, provide adjustment basis (e.g., CPI).
Payment: RAL pays per table of deliverables; no additional amounts. Invoices must be original tax invoices (VAT Act s20) with supporting documents. Payment by bank transfer to a South African bank account within 30 days of acceptable invoice.
Compliance Requirements
Source: RFB003 - Directors Indemnity.pdf (TENDER)
Administrative compliance:
Registration on Central Supplier Database (CSD) – provide CSD number/proof.
Completed and signed Preference Points Claim Form (SBD 6.1).
Completed and signed Special Conditions of Contract and quotation.
Rural/Township business: 2 points (municipal account, PTO, or lease agreement)
Total specific goals points: 20.
Failure to submit proof with bid means no specific goal points claimed.
Fraudulent claims may lead to disqualification, contract cancellation, and restriction up to 10 years.
Contractual Terms
Source: RFB003 - Directors Indemnity.pdf
Payment terms: RAL pays per table of deliverables; no extra amounts.
Invoicing: Contractor invoices RAL; invoice must include supporting documents.
Original tax invoice (VAT Act s20) required.
Payment within 30 days of acceptable invoice, by bank transfer to South African bank account.
Contractor responsible for own tax obligations.
General Conditions of Contract (GCC) must be accepted.
Special Conditions
Source: RFB003 - Directors Indemnity.pdf (TENDER)
Bidders must note implications of contravening the Prevention and Combating of Corrupt Activities Act.
Bid is subject to Preferential Procurement Policy Framework Act, 2000, Preferential Procurement Regulations, General Conditions of Contract (GCC), and any special conditions.
Requirements
Source: RFB003 - Directors Indemnity.pdf (TENDER)
Tax compliance: Provide SARS TCS PIN or CSD number. Each JV/consortium/subcontractor party must provide separate TCS/CSD.
Foreign suppliers must answer questionnaire regarding residency, branch, permanent establishment, income, and tax liability in RSA.
26 Rabe St, Polokwane Central, Polokwane, 0700, South Africa
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
02 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.