Construction services for refurbishment of eastern cape provincial office and gqeberha local office, including HVAC, fire systems, and carport works

RFP REF GQEBERHA18/2026 office (ecpo), including associated

{"closingDate":"06 July 2026","closingTime":"10:00 AM","briefingSession":"{"date":null,"time":null,"venue":"ions have been attached in the document as Annexure B: Part 1 & Part 2","is_compulsory":false}"}

Compulsory clarification venue: legal aid south africa’s eastern gqeberha 1 uitenhage road date: 22 july 2026 time 10:00 AM to 12:00 pm

Returnable Documents: Fully Completed & Signed SBD 6.1, National Treasury Central Supplier Database copy (CSD), a) The bidder must submit a Curriculum Vitae (CV) of a, lead to disqualification of bids., QUALIFICATIONS AND SKILLS OF THE PROPOSED 30%

Request for submission of proposals for the TBC at 1 Uitenhage Road, Eastern Cape,

Provincial office in Gqeberha.

2. Overview

Legal Aid South Africa is an independent statutory body established by the Legal Aid Act, 1969

(Act ), replaced by the Legal Aid South Africa Act . Its aim is to render legal

aid to indigent persons as widely as possible within its financial means, including providing legal

representation and advice at state expense as contemplated in the Constitution. Legal Aid South

Africa is a high-performance organisation delivering its constitutional mandate to provide legal

assistance to the indigent and vulnerable.

Legal Aid SA hereby invites suitably qualified and reputable service providers to submit

proposals for the provision of construction services for the refurbishment and alterations to

accommodate the Eastern Cape Provincial Office (ECPO), Including Associated Improvement

Works at the Gqeberha Local Office.

.

Legal Aid SA Office Building Structure:

• The offices of Legal Aid SA are situated at: 1 Uitenhage Road Gqeberha Local Office.
• The building is occupied by an approximate total of 90 occupants at any one time
• The building consists of 2 floors (including the ground floor)

Summary of Scope of Work: Request for Proposal for The Provision of Construction

Services for The Refurbishment and Alterations to Accommodate The Eastern Cape

Provincial Office (ECPO), Including Associated Improvement Works At The Gqeberha

Local Office

Suitably qualified and competent contractor are invited to submit a cost-effective proposal for the

provision of construction services for the refurbishment and alterations to accommodate the

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

Eastern Cape Provincial Office (ECPO), Including Associated Improvement Works at the

Gqeberha Local Office.

The objective of the project is to modernise and upgrade the facility to ensure it is fully

functional, compliant with all relevant regulations, energy-efficient, and aligned with Legal Aid

South Africa’s corporate standards.

All refurbishment works must be delivered within the approved budget while maintaining the

highest standards of quality, regulatory compliance, and operational functionality.

The refurbishment works include, but are not limited to, the following:

• General Alterations: Demolition, site preparation, temporary works, and making good.
• Masonry: Construction and modification of brick/block walls, including structural

supports.

• Carpentry & Joinery: Installation of doors, frames, cabinetry, trims, and other timber

elements.

• Ceilings, Partitions & Access Flooring: Installation of suspended ceilings, drywall

partitions, and raised flooring systems.

• Floor Coverings: Supply and install vinyl and carpet.
• Ironmongery: Fitting of all door and window hardware, including locks, handles, and

accessories.

• Plastering: Internal and external plaster finishes, including repairs and surface

preparation.

• Tiling: Wall and floor tiling in wet and service areas, including waterproofing and

grouting.

• Plumbing & Drainage: Installation and alteration of water supply, drainage systems,

and sanitary fittings.

• Paintwork: Full preparation and application of internal paint finishes.
• Aluminium Shopfronts, Louvres & Windows: Installation of aluminium-framed windows,

glazed shopfronts, louvre vents, and associated fittings.

• IT and data infrastructure: Installation or upgrading of structured cabling, server

rooms, and network points.

• Safety and security enhancements: Improvements to fire detection and suppression

systems, emergency exits, CCTV, access control, and alarm systems.

• External works: Façade improvements, waterproofing, signage, landscaping, and

parking area enhancements where applicable.

• Furniture and fittings: Provision of modern office furniture, storage solutions, and other

fittings in line with Legal Aid SA standards.

• Built-in Cupboards (BICs): Custom manufacturing and installation of BICs for offices

and utility spaces.

• Accessibility upgrades: Modifications to ensure universal access for people with

disabilities, including ramps, accessible toilets, and signage.

• Electrical Installations: Power distribution, lighting, plug points, cable routing, DB

boards, and compliance with SANS regulations.

• Electronic Installations: Data, voice, access control, CCTV, and other low-voltage

systems.

• Mechanical Installations: Installation or alteration of HVAC systems, ventilation, and

air circulation equipment.

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

• Fire Services: Installation of hydrant, signage, hose reels, and fire extinguishers to

comply with fire codes.

Architectural Plans will only be made available to bidders who attend the compulsory site

briefing and inspection meeting.

Specifications have been attached in the document as Annexure B: Part 1 & Part 2

Norms and standards:

All material, equipment and furniture shall be of A class finish and the following standards in line

with Legal Aid SA’s corporate identity (i.e. look and feel) and these would be shared with the

successful bidder as part of the design briefing.

Project timelines

The appointed service provider will be required to start immediately after appointment. The project

is envisaged to be completed within three (3) months after award.

Competencies / experience required

The successful bidder must provide the following professional expertise and services (but not

limited to):

• Construction Teams: CIDB-registered contractor and skilled tradesmen
• Specialist Installers: Certified technicians
• Compliance: Familiarity with building regulations, health and safety legislation, and local

authority approvals.

4. Evaluation Criteria and References:

Bids shall be evaluated in terms of the 3-phase process:

Elimination Criteria Technical Evaluation Price and Preference Points

Criteria Evaluation (Phase 1)

(Phase 2) (Phase 3)

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

Only bidders that Bidder(s) are required to Bidder(s) will be evaluated out of

comply with ALL the achieve a minimum 70 100 points i.e. 80 points for Price

criteria set on Phase points threshold on criteria and 20 points for Preference

1 below will proceed on 100 points overall. Only Points.

to bidder (s) who met and/or

Technical/Functional exceeded the minimum

Evaluation (Phase 2). threshold points on Phase

2 below will proceed to

Price and Preference

Points Evaluation (Phase

Phase 1: Mandatory Admin Compliance:

During this phase, bid responses will be reviewed for purposes of assessing compliance with

the provision of mandatory requirements.

Mandatory Admin Compliance

All bid respondents must submit the following documents that comply with all pre-qualification

requirements. Bids that do not fully comply with the requirements will be disqualified and will

not be considered for further evaluation.

CIDB REGISTRATION Comply Not

Comply

The bidder must have a valid CIDB grading designation of 5GB

or higher. The bidder must maintain their applicable CIDB grading

and active status with CIDB for the duration of the construction

project.

To substantiate, the bidder must submit/attach proof of valid

CIDB Registration/application for grading.

Where the bidding entity is a Joint Venture, the consolidated Join

venture CIDB grading designation must be of 5GB or higher. The

Joint Venture Entity must maintain their applicable CIDB grading

and active status with CIDB for the duration of the construction

project.

NB: For applications, the status will be verified 21 working

days after the closing of the tender.

Substantiate / Comments

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

Not

Comply

LETTER OF GOODSTANDING Comply

The bidder and all the proposed sub-contractors are required to have

a valid Compensation for Occupational Injuries and Diseases

Act, no (COIDA) Letter of Good standing for

Construction or Renovations or Refurbishments or Building

Maintenance the duration of the project. This should be provided for

the bidder.

To substantiate, the bidder is required to attach a copy of their valid

COIDA Letter of Good Standing.

Substantiate / Comments

Joint Venture Comply Not

Comply

In the case of Joint Ventures, bidder must submit a copy of the

signed Joint Venture Agreement.

Substantiate / Comments

Not

PUBLIC LIABILITY INSURANCE Comply Comply

The bidder is required to provide appropriate employers and public

liability insurance of R 5 000 000 to cover the risk of injury to the

contractor’s staff and/or any third parties including any sub-

contractors of the bidder who may be injured accidentally or cause

any damages to property within project duration.

In the case of Joint Ventures, the lead partner must submit at copy of

appropriate employers and public liability insurance of R 5 000 000.

Substantiate / Comments

Compulsory site briefing attendance

The bidder is required to submit proof of compulsory site briefing

and site inspection held on site on the specified date as set out on

of Annexure A.

A certificate of attendance of compulsory RFP Briefing and site

inspection will be required and must be attached in the RFP

response.

Substantiate / Comments

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

Failure to comply with the requirements assessed in Phase 1 (Admin compliance), will

lead to disqualification of bids.

Phase 2: Technical/ Functionality Evaluation

Bid responses will be evaluated in accordance with the Functional criteria as follows: With

regard to the other Functional Requirements, the following criteria (set out in more detail in

section 5 of this RFP document) and the associated weightings will be applicable:

Element weight

Bidder’s experience 40%

Qualifications and skills of the proposed 30%

Project team

Bidder’s proposed methodology and 30%

Project plan

Total 100%

All bids that fail to achieve the minimum overall qualifying score of 70% on

functional/technical requirements, will not be considered for further for Price and

Historically Disadvantaged individual (HDI) evaluation.

Phase 3: Preference Point System

All bids that achieve the minimum qualifying score for Functionality (acceptable bids) will

be evaluated further in terms of the preference point system, as follows:

Criteria points

Price 80

HDI 20

TOTAL 100 points

Specific goals Points

Historically Disadvantaged individual (HDI)

1. Enterprises with ownership of 51% or more by person/s 10

who are black person/s.

2. Enterprises with ownership of 51% or more by person/s 5

who are women

3. Enterprises with ownership of 51% or more by person/s 3

who are youth

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

4. Enterprise with ownership of 51% or more by person/s 2

with disability

5. Enterprises with ownership of less than 51% by 0

person/s who are black or less than 51% by person/s

who are women or less than 51% by person/s who are

youth or less than 51% by person/s with disability

Total 20

Proof of specific goal claims (HDI ownership) is listed as returnable documents:

Fully Completed & Signed SBD 6.1

CIPC documents

BBBEE Certificate/ QSE/ EME Affidavit

National Treasury Central Supplier Database copy (CSD)

5. Functionality Evaluation Adherence

All qualifying bids would be evaluated for functionality. The table below contains the

weights for each functional requirement component.

Functionality Evaluation Criteria

Item Description Points

5.1. The bidder must submit proof to demonstrate a minimum experience

in the last seven (7) years in delivering projects of Refurbishment or

renovations or building maintenance of office/commercial buildings,

supported by contactable three (3) previous and/or current clients.

Information must be completed as per Annexure D, Table (a)

supported by reference letters (reference letters without completed

Table (a) will not be considered).

NB: Letters must be on the client's official company letterhead, 40

including the scope and contactable referee details.

Three references = 40 points

Two references = 30 points

One references = 20 points

Zero references = 0 points

5.2. The bidder’s proposed team as per below must demonstrate a track

record and proven experience in the provision of Refurbishment and

renovations of office buildings.

a) The bidder must submit a Curriculum Vitae (CV) of a

Contracts Manager to be deployed to the project. The 30

manager must have a minimum of 10 years’ experience as a

Contracts Manager. With (National Diploma or Higher) in

Architecture, Quantity Surveying and Construction

Management, and provide copies thereof. =10 points

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

Item Description Points

• Less than 10 years’ experience as a Contracts Manager in

refurbishment projects, without a proven valid certified copy

of a Qualification in Construction =0 points

b) Site Agent

• 5 years and above experience as a Site Agent on site in

refurbishment projects, with a proven valid certified copy of a

Qualification in Construction (National Diploma / Degree

and/or Honours Degree) =10 points

• Less than 5 years’ experience as a Site Agent on site in

refurbishment projects, without a proven valid certified copy

of a Qualification in Construction =0 points

c) Foreman

• 5 years’ and above experience as a Site Foreman on site in

refurbishment projects, with a proven valid certified copy of a

Trade Certificate 5 points

• Less than 5 years’ experience as Site Foreman on site in

refurbishment projects, without a proven valid certified copy

of a Trade Certificate = 0 points

d) OHS Officer

• 3 years and above experience as a Construction health and

safety officer in refurbishment projects, and Registered with

SACPCMP =5 points

• Less than 3 years’ experience as a Construction health and

safety officer in refurbishment projects = 0 points

• The structure (organogram/proposed organogram) and

composition of the proposed team and team leader, clearly

outlining the main disciplines/specialties of this project and the

key personnel responsible for each specialty, is required.

• Table (b), Annexure D of this RFP, must be completed.

• CVs of all key personnel; and the CVs must clearly highlight

qualifications, valid and in good standing professional body

registration, areas of experience/competence relevant to the

tasks and objectives of this project as outlined above.

• Copies of relevant qualifications and professional registrations

for Team Members,

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

Item Description Points

• Note: CVs without the qualification of Team Members not

attached = 0 points

5.3. The bidder is required to demonstrate their thorough understanding of

the objectives and deliverables of this project, as well as associated

timelines.

To substantiate, the bidder is required to submit a detailed program

indicating the critical path activities, milestones, anticipated start and

completion dates for the construction project and staff workstation

movements within the Legal Aid SA building.

The bidder must also provide a detailed proposal of the methodology/

approach to be used to carry out the scope of work outlined above and

clearly demonstrating how the construction project's objectives will be

achieved. The proposal must outline the following:

a) Stakeholder engagement and communication strategy = 2.5

30 points

b) Detailed plan for managing staff movement with minimal

disruption 2.5 points

c) Quality Plan = 5 points

d) Risk Management Plan = 5 points

e) Construction Approach = 5 points

f) Implementation of safety, health, and environmental

protocols =5 points

g) Timelines of the project to be completed as follows: = 5

points

• Construction start and completion
• Staff movement phases

Total 100

Points

Where bidders have not provided the required information or have not fully addressed the

functionality evaluation criteria, they will not be allocated any points for the relevant item.

Bidders who score less than 70 points of the 100 points for functionality will be disqualified

and will not be evaluated further.

Note: bidders’ years of experience will be counted up to the closing date of the

tender. EG 2026 (TENDER CLOSING DATE counting backwards)

Note: Prior to the final appointment, all necessary due diligence processes will be

conducted to verify the bidder’s compliance, capacity, and capability to undertake

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

the scope of work. This includes, but is not limited to, the review of relevant

certifications, previous project performance, financial standing, referee site visits

and any other statutory or project-specific requirements.

6. Price Proposal:

6.1. NOTE: All prices must be VAT inclusive and must be quoted in South African

Rand (ZAR).

6.2. Are the rates quoted firm for the full period of the contract?

Yes NO

6.3. All additional costs associated the bidder’s offer must be clearly specified and included

in the Total Bid Price.

6.4.

Is the proposed bid price linked to the exchange rate? Yes No

If yes, the bidder must indicate CLEARLY which portion of the bid price is linked to

the exchange rate:

6.5.

Payments will be linked to specified deliverables after such Comply Not

deliverables have been approved by Legal Aid SA. Payments will be Comply

made within 30 days from receipt of the invoice.

6.6

Legal Aid SA reserves the right to consider the guidelines on consultancy rates as set

out in the National Treasury Instruction No. /2025: Cost Containment

Measures The bidder must indicate if their proposed rates are in line with the provisions

of the referenced National Treasury Instruction: Cost Containment Measures. You can

verify the official documentation on the National Treasury Office of the Chief Procurement

Officer portal

Substantiate / Comments

Bidder’s proposed methodology and 30%

• Annexure B – Tender Specifications P1 & P2
• Annexure C – Bill of quantities
• Annexure D – Table(a) Schedule of Experience & Contactable References (List of

Completed Projects) & Table(b) – Schedule of Key Personnel

Bidder’s experience 40%

Qualifications and skills of the proposed 30%

5.1. The bidder must submit proof to demonstrate a minimum experience

in the last seven (7) years in delivering projects of Refurbishment or

renovations or building maintenance of office/commercial buildings,

supported by contactable three (3) previous and/or current clients.

Information must be completed as per Annexure D, Table (a)

supported by reference letters (reference letters without completed

Table (a) will not be considered).

NB: Letters must be on the client's official company letterhead, 40

including the scope and contactable referee details.

Three references = 40 points

Two references = 30 points

One references = 20 points

Zero references = 0 points

5.2. The bidder’s proposed team as per below must demonstrate a track

record and proven experience in the provision of Refurbishment and

renovations of office buildings.

a) The bidder must submit a Curriculum Vitae (CV) of a

Contracts Manager to be deployed to the project. The 30

manager must have a minimum of 10 years’ experience as a

Contracts Manager. With (National Diploma or Higher) in

• Less than 10 years’ experience as a Contracts Manager in

refurbishment projects, without a proven valid certified copy

of a Qualification in Construction =0 points

b) Site Agent

• 5 years and above experience as a Site Agent on site in

refurbishment projects, with a proven valid certified copy of a

Qualification in Construction (National Diploma / Degree

and/or Honours Degree) =10 points

• Less than 5 years’ experience as a Site Agent on site in

refurbishment projects, without a proven valid certified copy

of a Qualification in Construction =0 points

c) Foreman

• 5 years’ and above experience as a Site Foreman on site in

refurbishment projects, with a proven valid certified copy of a

Trade Certificate 5 points

• Less than 5 years’ experience as Site Foreman on site in

refurbishment projects, without a proven valid certified copy

of a Trade Certificate = 0 points

d) OHS Officer

• 3 years and above experience as a Construction health and

safety officer in refurbishment projects, and Registered with

SACPCMP =5 points

• Less than 3 years’ experience as a Construction health and

safety officer in refurbishment projects = 0 points

• The structure (organogram/proposed organogram) and

composition of the proposed team and team leader, clearly

outlining the main disciplines/specialties of this project and the

key personnel responsible for each specialty, is required.

• Table (b), Annexure D of this RFP, must be completed.

• CVs of all key personnel; and the CVs must clearly highlight

qualifications, valid and in good standing professional body

registration, areas of experience/competence relevant to the

tasks and objectives of this project as outlined above.

• Copies of relevant qualifications and professional registrations

for Team Members,

functionality evaluation criteria, they will not be allocated any points for the relevant item.

Bidders who score less than 70 points of the 100 points for functionality will be disqualified

and will not be evaluated further.

Note: bidders’ years of experience will be counted up to the closing date of the

tender. EG 2026 (TENDER CLOSING DATE counting backwards)

Note: Prior to the final appointment, all necessary due diligence processes will be

conducted to verify the bidder’s compliance, capacity, and capability to undertake

Annexure D: Response Format for Section 5

Bidder’s Experience and the proposed Team

Table (a) Details of the bidder's current and relevant experience in the provision of Refurbishment or renovations or

building maintenance of office buildings, which is of a similar nature to that of Legal Aid SA’s requirement as stated in this

tender document. (Please refer to Section 5 of this RFP document, which requires a minimum of three (3) corporate client

references), this must be accompanied by a reference letter from the Companies listed in the table below. For ongoing

projects, kindly indicate as such.

(Reference listed here MUST be for the Refurbishment or renovations or building maintenance of office/commercial

buildings. These projects must have been undertaken by the bidder in the past or current as a main contractor – NO

Table (a)

Bidders experience- Section 5.2

Table (b) Details of the key personnel of the bidders’ proposed project team: Section 5.3

Tenderer shall provide details of key personnel (To support submitted CVs of key personnel)

• Verification of statutory and regulatory compliance
• Review of relevant certifications and registrations
• Assessment of previous project performance and experience
• Evaluation of financial standing and operational capacity
• Reference checks and/or referee site visits
• Confirmation of resources, personnel, and equipment required to execute the work

briefing and inspection meeting.

Specifications have been attached in the document as Annexure B: Part 1 & Part 2

and site inspection held on site on the specified date as set out on

of Annexure A.

inspection will be required and must be attached in the RFP

response.

approach to be used to carry out the scope of work outlined above and

clearly demonstrating how the construction project's objectives will be

achieved. The proposal must outline the following:

a) Stakeholder engagement and communication strategy = 2.5

30 points

b) Detailed plan for managing staff movement with minimal

disruption 2.5 points

c) Quality Plan = 5 points

d) Risk Management Plan = 5 points

e) Construction Approach = 5 points

f) Implementation of safety, health, and environmental

protocols =5 points

g) Timelines of the project to be completed as follows: = 5

points

• Construction start and completion
• Staff movement phases

Total 100

Annexure C: BoQ to be submitted as published with RFP

Note to bidders:

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

Only firm prices will be accepted. non-firm prices (including prices subject to rates of exchange

variations) will not be considered.

Bidders are hereby advised that any bid that is not priced strictly in accordance with the Bill of

Quantities (BoQ) provided will be deemed non-responsive and will be disqualified from further

evaluation.

Bidders must ensure that all items in the BoQ are priced and that no alterations, omissions, or

deviations are made unless explicitly instructed.

Failure to comply with this requirement will result in immediate disqualification.

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

Annexure D: Response Format for Section 5

Bidder’s Experience and the proposed Team

Tender No

Name of Bidder:

Authorized signatory:

[Note to the Bidder: The bidder must complete the information set out below in response to the requirements stated in Section 5 of

this bid document. If the bidder requires more space than is provided below it must prepare a document in substantially the same

format setting out all the information referred to below and return it with this Returnable Schedule 5.]

The bidder must provide the following information:

Table (a) Details of the bidder's current and relevant experience in the provision of Refurbishment or renovations or

building maintenance of office buildings, which is of a similar nature to that of Legal Aid SA’s requirement as stated in this

tender document. (Please refer to Section 5 of this RFP document, which requires a minimum of three (3) corporate client

references), this must be accompanied by a reference letter from the Companies listed in the table below. For ongoing

projects, kindly indicate as such.

(Reference listed here MUST be for the Refurbishment or renovations or building maintenance of office/commercial

buildings. These projects must have been undertaken by the bidder in the past or current as a main contractor – NO

References from other contractors will be accepted.

It shall be noted that the first three (3) referees will be evaluated and contacted as part of the evaluation and due diligence

process.

NB: Bidder must write as clearly as possible (information must be READABLE) or type in the table below:

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in gqeberha..

Table (a)

Bidders experience- Section 5.2

Client Details Name of Scope of Work Contract Value Start Date Completion Date

Project Incl. Vat

Client:

Contact Person:

Email:

Tel No:

Client:

Contact Person:

Email:

Tel No:

Client:

Contact Person:

Email:

Tel No:

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in gqeberha..

Table (b) Details of the key personnel of the bidders’ proposed project team: Section 5.3

Tenderer shall provide details of key personnel (To support submitted CVs of key personnel)

Relevant Project Experience on Refurbishment Renovations or

Role / Duties in this Building Maintenance Projects

Name Position

Project Project description, Client, Project period Number of years

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in gqeberha..

9. General conditions of bid

9.1 Enquiries

9.1.1 Supply Chain queries

Name: Mabje Nkadimeng

Telephone Number: +27 11 877 2000

Email address: [email protected]

9.2 Bid Validity Period

Responses to this RFP received from bidders will be valid for a period of 180 days counted

from the bid closing date.

9.3 Instructions on submission of Bids

9.3.1 All bids must be submitted in both soft copy (USB) and hard copy. If there are any

discrepancies between the two copies, the hard copy shall supersede.

9.3.2 The bid document must be placed in the bid box at the Main Reception area of the Legal

Aid SA House, 29 De Beer Street, Braamfontein, Johannesburg, 2017 by no later than

11:00 am on TBC 2025.

9.3.3 Bids must be submitted in the prescribed response format, herein reflected as Response

Format.

9.3.4 No bid response received by telegram, telex, email, facsimile or similar medium will be

considered.

9.3.5 Where a bid response is not in the bid box at the time of the bid closing, such a bid

document will be regarded as a late bid. It is Legal Aid SA’s policy not to consider late

bids for tender evaluation.

9.3.6 Should there be amended bids, these should be sent in an envelope marked

“Amendment to bid” and should be placed in the bid box before the closing time 11:00 am

on 06 August 2026.

Bid conditions

9.4.1 Bidders may be requested to attend a meeting where they will be given the opportunity

to present their proposal to the bid evaluation committee.

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

9.4.2 Bids must be submitted in line with any attached annexures and detailed specifications.

Failure to bid accordingly shall invalidate the bid.

9.4.3 The successful bidder will be required to comply with the Occupational Health and Safety

Act and Regulations, and the Compensation for Occupational Injuries and

Diseases Act and applicable legislation. This will include the provision of a

Site Health and Safety File with all relevant documentation which will only be required

upon appointment. Adherence is to be maintained throughout the duration of the project.

9.4.4 The bidder is to also have contractors' all-risk insurance amounting to the value of the

contract. This will only be required upon appointment and will be a condition before

commencement of any work on-site.

9.4.5 In addition to the objective evaluation criteria outlined in this tender document, the Legal

Aid SA reserves the right to apply subjective assessment criteria during the evaluation

process where necessary. Such criteria may include considerations relating to the

bidder’s demonstrated capacity, technical capability, reliability, past performance, and

ability to deliver the required services within the specified timeframes and quality

standards.

9.4.6 Prior to the final appointment, all necessary due diligence processes will be conducted

to verify the bidder’s compliance, capacity and capability to undertake the scope of work.

This may include, but is not limited to:

• Verification of statutory and regulatory compliance
• Review of relevant certifications and registrations
• Assessment of previous project performance and experience
• Evaluation of financial standing and operational capacity
• Reference checks and/or referee site visits
• Confirmation of resources, personnel, and equipment required to execute the work

Legal Ad SA reserves the right to request additional information or clarification from

bidders where required and to consider the outcomes of the due diligence process when

making the final award decision.

9.4.7 Legal Aid SA reserves the right to award the bid to one or more service providers. Where

multiple service providers are appointed, work will be allocated based on the scope of

work, bidder ranking, technical capability, available capacity, specialist expertise,

project timelines, and value for money considerations. The allocation of work shall be

determined at the sole discretion of Legal Aid South Africa and shall be communicated

to successful bidders at award stage."

9.4.8 Legal Aid SA reserves the right to award the bid in whole or only partially.

9.4.9 The General Conditions of Contract as stipulated by the National Treasury and the

agreement is to be JBCC Principal Building Agreement by the Joint Building Contracts

Committee Inc. Edition 6.2 - May 2018) will be applicable.

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

9.4.10 Bidders must ensure that forms SBD 1, SBD 3.1, SBD 4 and SBD 6.1 are fully

completed and signed –

9.4.11 Bidders must provide proof of their registration on the National Treasury’s Central

Supplier Database, if not yet registered use the following link to register:

https://secure.csd.gov.za

9.4.12 Legal Aid SA reserves the right, before the expiry of the original bid validity period, to

request bidders in writing to extend the validity period of their bids for a specified

additional period.

9.4.13 Legal Aid South Africa reserves the right to request bidders, in writing, to extend

the validity period of their bids where additional time is required to complete the

evaluation, adjudication and approval processes.

9.4.14 Should a bidder decline the request to extend the validity period, or fail to respond to the

request by the stipulated deadline, such bidder's offer shall be deemed to have lapsed

upon expiry of the original bid validity period and shall no longer be considered for further

evaluation, adjudication, award or appointment.

9.4.15 Legal Aid South Africa shall not be obliged to suspend, cancel or recommence the

procurement process due to a bidder's refusal or failure to extend its bid validity period.

Legal Aid South Africa may proceed with the evaluation, adjudication and award process

based on the bids that remain valid and responsive following the expiry of the original

validity period and may recommend and/or make an award to any bidder whose bid

remains valid and compliant.

9.4.16 By submitting a bid, bidders acknowledge and accept that Legal Aid South Africa may

continue the procurement process and make an award from among the remaining valid

bids where one or more bidders decline or fail to respond to a request for extension of

bid validity

9.4.17 The extension of bid validity shall not, in itself, confer any right upon a bidder to amend

its submitted bid price, technical proposal, or any other aspect of its original bid, unless

expressly permitted by the Legal Aid SA in writing in accordance with applicable

legislation and the Legal Aid SA's Supply Chain Management policies.

Legal aid south africa reserves the right not to make any appointment

And shall not entertain any claim for costs that may have been incurred

In the preparation and the submission of the proposals.

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

6.1. NOTE: All prices must be VAT inclusive and must be quoted in South African

Rand (ZAR).

6.2. Are the rates quoted firm for the full period of the contract?

Only firm prices will be accepted. non-firm prices (including prices subject to rates of exchange

variations) will not be considered.

Central Supplier Database copy (CSD)

Central Supplier Database, if not yet registered use the following link to register

Joint Venture Agreement

Fully Completed & Signed SBD 6.1

National Treasury Central Supplier Database copy (CSD)

a) The bidder must submit a Curriculum Vitae (CV) of a

• Construction Teams: CIDB-registered contractor and skilled tradesmen

All bid respondents must submit the following documents that comply with all pre-qualification

Failure to comply with this requirement will result in immediate disqualification.

tender document. (Please refer to Section 5 of this RFP document, which requires a minimum of three (3) corporate client

lead to disqualification of bids.

Qualifications and skills of the proposed 30%

Points Allocation: 00 points

B-BBEE Details: e by person/s 3

who are youth

Request for proposal for the provision of construction services for the refurbishment of the eastern cape provincial office in

Gqeberha..

4. Enterprise with ownership of 51% or more by person/s 2

with disability

5. Enterprises with ownership of less than 51% by 0

person/s who are black or less than 51% by person/s

who are women or less than 51% by person/s who are

youth or less than 51% by person/s with disability

Total 20

Proof of specific goal claims (HDI ownership) is listed as returnable documents:

Fully Completed & Signed SBD 6.1

CIPC documents

BBBEE Certificate/ QSE/ EME Affidavit

National Treasury Central Supplier Database copy (CSD)

5. Functionality Evaluation Adherence

All qualifying bids would be evaluated for functionality. The table below contains the

weights for each functional requirement component.

Functionality Evaluation Criteria

Item Description Points

5.1. The bidder must submit proof to demonstrate a minimum experience

in the last seven (7) years in delivering projects of Refurbishment or

renovations or building maintenance of office/commercial buildings,

supported by contactable three (3) previous and/or current clients.

Information must be completed as per Annexure D, Table (a)

supported by reference letters (reference letters without completed

Table (a) will not be considered).

NB: Letters must be on the client's official company letterhead, 40

including the scope and contactable referee details.

Three references = 40 points

Two references = 30 points

One references = 20 points

Zero references = 0 points

5.2. The bidder’s proposed team as per below must demonstrate a track

record and proven experience in the provision of Refurbishment and

renovations of office buildings.

a) Th

HDI Requirement: 51%

liability insurance of R 5 000 000 to cover the risk of injury to the

contractor’s staff and/or any third parties including any sub-

contractors of the bidder who may be injured accidentally or cause

any damages to property within project duration.

appropriate employers and public liability insurance of R 5 000 000.

upon appointment. Adherence is to be maintained throughout the duration of the project.

9.4.4 The bidder is to also have contractors' all-risk insurance amounting to the value of the

contract. This will only be required upon appointment and will be a condition before

commencement of any work on-site.

9.4.5 In addition to the objective evaluation criteria outlined in this tender document, the Legal

process where necessary. Such criteria may include considerations relating to the

bidder’s demonstrated capacity, technical capability, reliability, past performance, and

ability to deliver the required services within the specified timeframes and quality

standards.

9.4.6 Prior to the final appointment, all necessary due diligence processes will be conducted

to verify the bidder’s compliance, capacity and capability to undertake the scope of work.

TENDER VALIDITY 180 Days

Phase 1: Mandatory Admin Compliance: the provision of mandatory requirements. requirements. Bids that do not fully comply with the requirements will be disqualified and will not be considered for further evaluation.

4. Evaluation Criteria and References

Elimination Criteria Technical Evaluation Price and Preference Points

Criteria Evaluation (Phase 1)

comply with ALL the achieve a minimum 70 100 points i.e. 80 points for Price

criteria set on Phase points threshold on criteria and 20 points for Preference

1 below will proceed on 100 points overall. Only Points.

Evaluation (Phase 2). threshold points on Phase

Price and Preference

Points Evaluation (Phase

not be considered for further evaluation.

highest standards of quality, regulatory compliance, and operational functionality.

rooms, and network points.

• Electrical Installations: Power distribution, lighting, plug points, cable routing, DB

All bids that fail to achieve the minimum overall qualifying score of 70% on

Historically Disadvantaged individual (HDI) evaluation.

Phase 3: Preference Point System

All bids that achieve the minimum qualifying score for Functionality (acceptable bids) will

be evaluated further in terms of the preference point system, as follows

Criteria points

TOTAL 100 points

Specific goals Points

5. Functionality Evaluation Adherence

All qualifying bids would be evaluated for functionality. The table below contains the

Functionality Evaluation Criteria

Item Description Points

Legal Aid South Africa (Legal Aid SA) is a national public entity established under the Legal Aid South Africa Act. Its mandate is to provide legal aid, advice, and representation to indigent and vulnerable persons, ensuring access to justice. This tender is for the refurbishment and alterations to accommodate the Eastern Cape Provincial Office (ECPO), including associated improvement works at the Gqeberha Local Office. The project aligns with Legal Aid SA’s vision of a just society where constitutional rights are realized for all.

Compulsory Briefing Session: 22 July 2026 at 10:00 AM, Venue: 1 Uitenhage Road, North End, Gqeberha. Closing Date: 06 August 2026 at 11:00 AM.

Bid Enquiries: Mr Mabje Nkadimeng, Email: [email protected], Phone: (011) 877-2000. Technical Enquiries: Ms Nomalanga Nxumalo, Email: [email protected], Phone: (011) 877-2000. Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2017.

Submit a sealed envelope marked with: Tender Number (GQEBERHA/18/2026), Closing Date (06 August 2026), Time (11h00 AM), and your Company Name. Deposit it in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2017. All annexures must be completed in full using the given numbering format. Attachments must be clearly marked. Non-compliance risks disqualification. Tender forms must be handwritten in BLACK ink. No tenders via telegram, telex, facsimile, or email will be considered. Proposals must remain valid for 180 days from the closing date.

Eligible bidders must: 1) Be registered on the National Treasury Central Supplier Database (CSD) as an active, tax-compliant supplier. 2) Possess a valid Tax Clearance Certificate. 3) Not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers. 4) Have no conflicts of interest (as declared in SBD 4). 5) For foreign bidders: comply with SARS tax obligations if liable for taxation in RSA. 6) Demonstrate relevant experience and ability to deliver the service.

Evaluation uses the 80/20 preference point system: 80 points for price and 20 points for B-BBEE Level of Contribution. Price points are calculated as Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender. B-BBEE points are awarded based on ownership goals (e.g., 51%+ black ownership: 10 points, 51%+ women ownership: 5 points, 51%+ youth ownership: 3 points, 51%+ disability ownership: 2 points). Bidders must submit SBD 6.1 to claim preference points. Failure to provide proof or documentation for specific goals will result in zero points for those goals.

Scope: Provision of construction services for the refurbishment and alterations to accommodate the Eastern Cape Provincial Office (ECPO), including associated improvement works at the Gqeberha Local Office. Bidders must warrant they are highly skilled, professional, competent, and experienced in construction. Work will be evaluated against reliability, efficiency, and effectiveness. Defects due to poor workmanship must be rectified by the bidder at their own cost and time. Intellectual property rights for works created under this proposal will vest in Legal Aid SA unless otherwise agreed in writing.

Legal Aid South Africa (Legal Aid SA) is a national public entity established under the Legal Aid South Africa Act. Its mandate is to provide legal aid, advice, and representation to indigent and vulnerable persons, ensuring access to justice. This tender is for the refurbishment and alterations to accommodate the Eastern Cape Provincial Office (ECPO), including associated improvement works at the Gqeberha Local Office. The project aligns with Legal Aid SA’s vision of a just society where constitutional rights are realized for all.

Quality assurance requirements: any defects (patent or latent) attributable to poor workmanship must be rectified by the bidder at their own cost and time. All costs for defect correction must be explicitly and separately noted on billing documentation. Bidders must ensure work meets the specified standards and submit deviations from specifications where applicable.

Legal Aid SA embeds sustainable and environmentally responsive practices in its operations. Bidders should align with Objective 5 (sustainable practices) and Objective 8 (environmentally responsive supply chain management). The project should positively impact society, the economy, and the environment, in line with Legal Aid SA’s commitment to sustainability.

Quality assurance requirements: any defects (patent or latent) attributable to poor workmanship must be rectified by the bidder at their own cost and time. All costs for defect correction must be explicitly and separately noted on billing documentation. Bidders must ensure work meets the specified standards and submit deviations from specifications where applicable.

Submit a detailed pricing schedule using SBD 3.1. Only firm prices in ZAR are accepted; non-firm prices or those subject to exchange rate fluctuations will be disqualified. Pricing must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). If different delivery points affect pricing, submit a separate schedule for each. The offer must remain valid for 180 days from the closing date. Delivery costs must be included in the bid price.

Only firm prices in South African Rand (ZAR) will be accepted. Non-firm prices or those subject to exchange rate variations will not be considered. Pricing must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). Submit a detailed breakdown of costs using SBD 3.1 Pricing Schedule. Delivery costs must be included in the bid price. Payment will be made after approval of project plans and issuance of an official order. No reimbursement for bid preparation costs unless prior written approval is obtained.

Submit a detailed pricing schedule using SBD 3.1. Only firm prices in ZAR are accepted; non-firm prices or those subject to exchange rate fluctuations will be disqualified. Pricing must include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies). If different delivery points affect pricing, submit a separate schedule for each. The offer must remain valid for 180 days from the closing date. Delivery costs must be included in the bid price.

Bidders must be registered on the National Treasury’s Central Supplier Database (CSD) and provide proof of active supplier status, tax compliance, and non-restricted status. Original and valid Tax Clearance Certificate (TCS) must be submitted with the bid; certified copies are not accepted. Consortia/joint ventures/sub-contractors must each submit separate TCS certificates or CSD numbers. Bidders must comply with B-BBEE requirements (SBD 6.1 form) to qualify for preference points. No bids will be considered from persons in the service of the state or entities with directors/members in state service. Bidders must complete SBD 4 (Bidder’s Declaration) and disclose any conflicts of interest or relationships with Legal Aid SA employees.

The successful bidder’s proposal, along with tender terms, conditions, and specifications, will form a binding contract. Legal Aid SA reserves the right not to award the tender. The contract will include General Conditions of Contract (GCC) and any applicable Special Conditions of Contract (SCC). Key terms: defects due to poor workmanship must be rectified at the bidder’s cost; intellectual property rights vest in Legal Aid SA; no reimbursement for unauthorized disbursements; payment is contingent on approval of project plans and official orders. Contract duration and delivery periods must be clearly stated as firm or non-firm. Subcontracting is allowed, but the bidder remains fully responsible for all obligations.

Legal Aid SA embeds sustainable and environmentally responsive practices in its operations. Bidders should align with Objective 5 (sustainable practices) and Objective 8 (environmentally responsive supply chain management). The project should positively impact society, the economy, and the environment, in line with Legal Aid SA’s commitment to sustainability.

The successful bidder’s proposal, along with tender terms, conditions, and specifications, will form a binding contract. Legal Aid SA reserves the right not to award the tender. The contract will include General Conditions of Contract (GCC) and any applicable Special Conditions of Contract (SCC). Key terms: defects due to poor workmanship must be rectified at the bidder’s cost; intellectual property rights vest in Legal Aid SA; no reimbursement for unauthorized disbursements; payment is contingent on approval of project plans and official orders. Contract duration and delivery periods must be clearly stated as firm or non-firm. Subcontracting is allowed, but the bidder remains fully responsible for all obligations.

Evaluation uses the 80/20 preference point system: 80 points for price and 20 points for B-BBEE Level of Contribution. Price points are calculated as Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender. B-BBEE points are awarded based on ownership goals (e.g., 51%+ black ownership: 10 points, 51%+ women ownership: 5 points, 51%+ youth ownership: 3 points, 51%+ disability ownership: 2 points). Bidders must submit SBD 6.1 to claim preference points. Failure to provide proof or documentation for specific goals will result in zero points for those goals.

Documentation for

Electrical installations

Revisions

Rev date approved

i

Electrical Technical Specification

Index

Contents

SPECIFICATION DOCUMENTATION FOR ELECTRICAL INSTALLATIONS ........... i

1.0 Scope ........................................................................................................... 1

2.0 References ............................................................................................... 1

2.1.1. Codes of practice ........................................................................ 1

2.1.2. Specifications ................................................................................ 1

3.0 Service conditions ................................................................................ 2

3.1.1 Ambient/Environnent Conditions : ....................................................... 2

4.0 Electrical installation ....................................................................... 2

5.0 Distribution boards .............................................................................. 3

6.0 Isolating switches................................................................................. 4

7.0 Moulded case circuit breakers ....................................................... 4

8.0 Earth leakage protection units ...................................................... 4

9.0 Contactors .............................................................................................. 4

10.0 Luminaires for incandescent lamps ............................................... 4

11.0 Luminaires for fluorescent lamps ................................................. 5

12.0 Interior luminaires for high intensity discharge lamps ....... 5

13.0 Electric air heaters ............................................................................. 6

14.0 Room thermostats ................................................................................ 6

15.0 Light switches ......................................................................................... 6

16.0 Light sensitive control units ........................................................... 6

17.0 Socket outlets ....................................................................................... 7

18.0 Transformers 220V/32V ......................................................................... 7

19.0 Isolating and safety isolating transformers ........................... 7

20.0 Power points ........................................................................................... 7

22.0 Conduit and associated fittings ...................................................... 8

23.0 Cables and glands ................................................................................. 9

24.0 Busbar trunking ..................................................................................... 9

25.0 Cable trays ............................................................................................... 9

26.0 Earthing and bonding ........................................................................... 9

27.0 Painting ...................................................................................................... 9

28.0 Tests.......................................................................................................... 10

29.0 Guarantee period and defect liability period.......................10

ii

Electrical Technical Specification

1.0 Scope

1.1 This specification covers the requirements with respect to the electrical installation, including the

supply of all material and labour necessary to complete the EL&P installation for building.

2.0 References

2.1 The following publications (latest edition) are referred to herein:

2.1.1. Codes of practice

SANS 10313 Code of Practice for Protection of Buildings against Lightning.

SABS 086 - Installation and Maintenance of Electrical

Equipment used in Explosive Atmospheres.

SABS 0108 - The Classification of Hazardous Locations

and the Selection of Electrical Apparatus for use in such Locations.

SABS 0114 - Artificial Lighting

SANS 10142-1 - Code of Practice for the Wiring of Premises

SABS 0199 - Bulkhead Lighting Fittings (surface mounted).

2.1.2. Specifications

SABS 152 - Low Voltage Air Break Switches, Connectors, Switch Disconnectors,

Fuse Combination Units.

SABS 156 - Moulded Case Circuit Breakers.

SABS 160 - Electric Air Heaters.

SABS 162 - Screwed Metal Conduit and Fittings for Electrical Wiring.

SABS 163 - Wall and Appliance Switches.

SABS 164 - Two Pole and Earthing Pin Plugs and Switch Socket Outlets

SABS 165 - Lamp-holders

SABS 172 - Cartridge Type Fuse Links

SABS 181 - Thermostats for Electric Storage Heaters

SABS 314 - Flameproof Enclosures foe Electrical Apparatus

SABS 743 - Low Voltage Isolating Transformers

SABS 767 - Core Balance Earth Leakage Protection Units.

SABS 763 - Hot Dip Zinc (galvanised) Coatings

SABS 784 - Metal Enclosed Busbar Trunking Systems

SABS 890 - Ballasts for Fluorescent Lamps

SABS 908 - Meter Cabinets

SABS 950 - Non-metallic Conduit and Fittings.

SABS 1012 - Electric Light Dimmers

SABS 1041 - Tubular Fluorescent Lamps

SABS 1065 - Screwed Metal Conduit

SABS 1085 - Wall Outlet Boxes.

SABS 1092 - Contactors

SABS 1119 - Interior Luminaries for Fluorescent Lamps.

SABS 1180 - Electrical Distribution Boards.

SABS 1197 - Metallic Wireways for installation in floors

SABS 1247 - Coatings Applied by the Power-coating Process

SABS 1278 - Interior Luminaires for Discharge Sodium Lamps

SABS 1279 - Floodlight Luminaires

Electrical Technical Specification

SABS CKS 50199 - Bulkhead Luminaires (surface mounted)

SABS IEC 439 - Low Voltage Switchgear

SABS IEC 309 - Plugs, Socket Outlets and Couplers for Industrial Purposes

SABS IEC 742 - Isolating Transformers and Safety Isolating Transformers

3.0 Service conditions

3.1 The cable shall be designed and rated for continuous operation under the following

conditions :-

3.1.1 Ambient/Environnent Conditions :

3.1.1.1 Altitude : Sea level.

3.1.1.2 Ambient temperature : -5° C to +45° C (daily average +35° C).

3.1.1.3 Relative humidity : As high as 96%

.

3.1.1.4 Lightning conditions : Severe, with a maximum lightning ground flash

density

11 flashes per km2 per annum.

3.1.1.5 Exposure conditions : Salt laden, industrial atmosphere as well as

hazardous

gases and dust atmosphere.

3.1.1.6 Electrolytic corrosion conditions prevail in all the areas owing to the proximity of direct current

traction system and cathodic protection schemes.

4.0 Electrical installation

4.1 The contractor shall carry out the installation in accordance with SANS 10142-1: Code of

Practice for the Wiring of Premises and the requirements of this specification.

4.2 Where the local supply authority requirements differ from those specified herein Etilweni Projects

Electrical Engineer shall be approached for a decision.

4.3 All equipment and material shall comply with the relevant National or International standard

specification. Where equipment does not comply it shall be submitted with the Etilweni Projects

Electrical Engineer for approval.

4.4 The system of supply will be three phase, 4 wire or single phase 2 wire 50 Hz. alternating current

with earthed neutral at a nominal voltage of 400/230 volts. The voltage may vary within the

range of ±5 % of the nominal voltage.

4.5 Wiring

4.5.1 All wiring shall be carried out in cable trunking and/or conduit. Only the loop in system of

wiring shall be accepted.

4.5.2 Joints in wiring, nor the cutting away of strands to facilitate connections shall be

permitted.

Electrical Technical Specification

4.5.3 Single core cable smaller than 1,5 mm shall not be used. PVC cables shall not be

connected directly to the lamp holders for incandescent lamps. Conductors shall

terminate in an approved connector in the conduit box directly behind the luminaire, and

connection to the lamp holder made by means of adequately rated silicone heat resistant

wire.

4.5.4 Colour identification of conductors shall be used.

4.5.5 Flameproof equipment shall comply with SABS 314 or BS 229 for installation in

hazardous areas, as defined in SABS 0108.

4.5.6 Equipment in hazardous areas shall be installed in accordance with SABS Code of

Practice 086.

4.6 The provision and installation of the supply cable to the building, the termination and the

connection thereof to the distribution board main incoming isolating shall be the responsibility of

the Contractor, as directed by the Engineer.

4.7 The Contractor shall be responsible for the provision and connection of power supplies to electric

stoves, geysers, fans, aircon, sockets etc. provided by others, unless otherwise stated in the

Schedule of Requirements.

6.7.1 The Contractor shall provide power supplies to air-conditioning equipment. The

connection to air-conditioning equipment will be undertaken by others.

4.8 Cables shall be adequately supported to prevent strain on the terminals.

4.9 Drilling or welding of steelwork for the mounting of electrical equipment will not be permitted

unless approved by Etilweni Civil Engineer on site. Equipment shall be fixed to the steelwork by

means of approved, purpose made clamp/brackets.

4.10 Lightning protection shall be in accordance with the requirements of the local supply authority

and SANS 10313 : Code of Practice for Protection of Buildings against Lightning.

5.0 Distribution boards

5.1 Architrave type for flush mounting, and surface type for mounting on indoor walls shall comply

with SABS 1180 Parts 1 and 2 respectively.

5.1.1 These distribution boards shall be supplied with a cover plate or open window door and

be suitably painted and finished to harmonise with wall finish.

5.1.2 All switches and associated equipment shall be fully enclosed within the distribution

board with only the operating handles protruding through the cover plate or door.

5.2 Cubicle type shall comply with IEC publication 439.

5.3 Distribution boards for outdoor use shall be weatherproof and corrosion resistant.

5.4 A substantial earthing terminal shall be firmly attached to the steel work of the distribution board

and connected to the earthing bar.

5.5 Entries suitable for all incoming and outgoing cables shall be provided. Glands for bottom entry

cables shall not be less than 600mm above floor level.

Electrical Technical Specification

5.6 Space for mounting of 20% additional control units shall be allowed on all distribution boards. In

addition, 20% spare conduits (20mm diameter) shall be provided between flush distribution

boards and the ceiling/roof space in pitched roof buildings (minimum 2 conduits).

5.7 All circuits shall be clearly labelled. Labels shall be of the fabricated type and permanently

secured. Embossed tape is not acceptable.

5.8 When called for labelling of moulded case circuit breakers shall be labelled by means of

numerals. A legend inserted behind a clear plastic window on the inside of the door shall be

provided to detail the various circuits.

6.0 Isolating switches

6.1 Isolating switches for machines shall be lockable in the open position.

6.2 Isolating switches shall comply with SABS 152.

7.0 Moulded case circuit breakers

7.1 Moulded case circuit breakers shall: -

7.1.1 comply with SABS 156.

7.1.2 have a breaking capacity as specified.

7.1.3 be of the fixed pattern, non-adjustable type.

7.1.4 be suitable for clip-on tray mounting.

8.0 Earth leakage protection units

8.1 Earth leakage protection units shall: -

8.1.1 be the integral moulded case type and comply with SABS 767.

8.1.2 have a sensitivity of 30 mA.

8.1.3 be similar in design to moulded case circuit breakers and suitable for clip-on tray

mounting.

8.1.4 have a breaking capacity and current rating as specified.

9.0 Contactors

9.1 Contractors shall comply with SABS 1992.

10.0 Luminaires for incandescent lamps

10.1 Luminaires shall be suitable for accommodating 100-watt B.C. lamps.

10.2 The insulation of internal wiring shall be heat resistant.

Electrical Technical Specification

10.3 Bulkhead luminaires shall comply with CKS 199.

10.4 Bowl type luminaires shall have porcelain or acrylic galleries with white opal, high impact acrylic

screw-in type bowls.

10.5 Well glass luminaires shall consist of a body of non-corrosive material with a top entry for a

20mm conduit, have a clear glass cover and be completely weatherproof.

11.0 Luminaires for fluorescent lamps

11.1 Luminaires for fluorescent lamps shall comply with SABS 1119.

11.2 Lamp-holders shall be of the telescopic type.

11.3 The luminaires shall be suitable for 1,2m or 1,5m "rapid start" lamps to SABS 1041, class B,

group 2, with rated colour 3. (warm white).

11.4 Anti-corrosive luminaires shall have a body channel constructed of fibreglass or non-corrosive

material with a moulded acrylic enclosing diffuser.

11.5 A gasket shall be provided between the body channel and the diffuser to ensure a reliable seal.

11.6 The enclosing diffuser shall latch to the body channel with captive-type non-corrosive latches.

11.7 It is essential that full descriptions and photometric data of the luminaires and lamps offered,

accompany tenders. This information shall include description and drawings of the various items

of equipment as well as full photometric data issued by the South African Bureau of Standards.

12.0 Interior luminaires for high intensity discharge lamps

12.1 Interior luminaires for high intensity discharge lamps shall comply with SABS 1278 and be

suitable for use in an ambient temperature of 40oC.

12.2 Suitable provision shall be made on the ballast housing for eyes or lugs, for the attachment of

safety chains.

12.3 The electronic ignition device for high pressure of sodium and metal halide lamps shall be of the

three-wire type operating on the superposed pulse principle. The circuitry shall be such that at

starting, or on failure of a lamp, high voltage pulses will be confined to the high voltage lead

between the igniter and centre contact of the lamp-holder. Igniters incorporating a switching

element are not acceptable.

12.4 A fully electronic ignition circuit shall be utilized to trigger the pulse transformer.

12.5 The natural frequency of the electronic ignition circuit shall be in the order of 100kHz.

12.6 The lamp ignition voltage shall remain constant within a mains voltage variation of between 200

and 250 volts.

12.7 Tenderers shall guarantee that pulsing of the igniter on a failed lamp will not have a detrimental

effect on the life and efficient operation of the control gear, igniter, lampholders and circuit wiring.

12.8 It is essential that full descriptions and photometric data of the luminaires and lamps offered,

accompany tenders. This information shall include description and drawings of the various items

Electrical Technical Specification

of equipment, as well as full photometric data issued by the South African Bureau of Standards.

13.0 Electric air heaters

13.1 Electric air heaters shall comply with SABS 160.

13.2 Tubular heaters shall be rated at 260 watt per metre length of tube and have an enclosed entry

box containing terminals for incoming line, neutral and earth connections with a suitable entry for

a flexible conduit connector.

13.2.1 Tubular heaters shall be mounted with the bottom 200mm above floor level

13.3 Convector Heaters shall:

13.3.1 be of the natural convection type, of good appearance and suitable for flush or surface

mounting.

13.3.2 have incorporated a manually adjustable control switch, automatic controlling thermostat

and indicating neon pilot lighting showing when the heater is on.

13.3.3 have a mounting box or housing suitable for a 20mm electrical conduit entry.

13.3.4 be installed with the bottom of the mounting box/housing 200mm above floor level.

13.4 Fan Heaters shall:

13.4.1 be of the wall mounted type with air flow directional adjustment and locking facilities.

13.4.2 have a totally enclosed type of fan motor fully protected from damp and dust and fitted

with self-aligning noiseless bearings.

13.4.3 have a separate manually adjustable control unit incorporating an automatic controlling

thermostat. The control unit shall be housed in an adequately ventilated sheet steel

case. Means of protecting and isolating the heater, shall be provided. The control unit

circuit shall be arranged such that during summer months the heater can be switched off

and the fan used alone for ventilation.

14.0 Room thermostats

14.1 Room thermostats shall comply with BS 3955 Part 2, section 2F, and be to category A.

14.2 An over-riding switch shall be mounted adjacent to the thermostat for manual control.

15.0 Light switches

15.1 Light switches shall comply with SABS 163 and be of the rocker type.

15.2 They shall be mounted 1 500 mm above floor level and where possible 200 mm from door

frames.

16.0 Light sensitive control units

16.1 The complete unit shall be of the solid-state type and housed in a sealed weatherproof enclosure

Electrical Technical Specification

suitable for mounting in any position.

16.2 The light sensitive cell shall operate in a manner to give an area of detection not less than a

hemisphere.

16.3 The unit shall not operate due to light fluctuations of duration less than 5 minutes. They shall

incorporate main contacts rated at least to 10 amps and be mounted at a height of not less than

2 400 mm.

16.4 An over-riding switch shall be provided.

17.0 Socket outlets

17.1 All 220-volt, 16-amp socket outlets shall comply with SABS 164 and be of the 3 round pin

shuttered type.

17.2 All 32V, 5A socket outlets for lead lights shall be of the industrial two pin, weatherproof type with

a screw cover attached to the socket outlet by a short length of chain.

17.2.1 They shall be mounted on columns/walls 1 500mm above floor level or in recesses

provided in inspection pits.

17.3 Welding socket outlets shall be in accordance with IEC publication 309 and be rated for 63A

(unless other rating is indicated on the drawing) and be of the 5 pin, 6 h configuration type.

17.3.1 Welding plugs shall be supplied complete with matching male plugs and be mounted

1 500mm above floor level.

18.0 Transformers 220V/32V

18.1 The transformers for 32V socket outlets shall be in accordance with SABS SV 118 and be

designed for 220V to 250V primary power supply and have an output voltage of 32V.

19.0 Isolating and safety isolating transformers

19.1 Isolating and safety isolating transformers shall comply with SABS IEC 742 and SABS 743.

20.0 Power points

21.1 Power points for hot water cylinders shall be equipped with a 2 or 3 pole isolating switch adjacent

to the cylinder except for hot water cylinders mounted below sinks.

21.2 Where contactors are necessary for the operation of hot water cylinders these shall be installed

adjacent to the appliance where practicable and in a suitable enclosure.

21.3 Power points for tubular heaters shall be equipped with a flush mounted 100mm x 100mm

conduit box, blanked off with a cover plate accommodating a 15A flush mounted switch.

Connection to the heater shall be by means of a PVC covered flexible conduit. The flexible

conduit shall have sufficient slack to avoid strain but shall not touch the floor.

21.4 Power points for fan heaters shall be equipped with two recessed interconnected conduit boxes,

one for connection to the heater and the other for connection to the control unit 1 500mm above

floor level.

Electrical Technical Specification

21.5 Power points for stoves, fry tops and boiling tables shall be equipped with a 2 or 3 pole isolating

switch for the appliance shall be 1 500mm above floor level. The outlet for connection to the

appliance shall be 500mm above floor level.

21.6 Power points for air-conditioning units shall terminate in a 100mm x 100mm conduit box mounted

adjacent to the unit and equipped with a 2 pole isolating switch.

21.7 Power points for extractor fan units shall terminate in a 100mm x 100mm conduit box mounted

adjacent to the unit.

21.8 Where a common thermostat is specified for controlling a number of fans, power points shall be

so arranged to allow for circuit wiring between the fans and thermostat.

21.9 Power points for smoke detection and CO2 equipment shall terminate in a 100mm x 100mm

conduit box equipped with a 30A, 2 pole isolating switch, lockable in the "on" position, mounted

1500mm above floor level, with connecting facilities to the equipment.

21.10 Power points for air conditioning units shall terminate in a 100mm x 100mm conduit box mounted

adjacent to the unit and equipped with a 2-pole isolating switch, with connecting facilities for the

unit.

21.11 Power points for machinery shall terminate in a connection box suitable for mounting a 2 or 3

pole isolating switch, with connecting facilities to the machine.

21.12 Power points for lighting shall terminate in a circular conduit box fitted with an unswitched 5 A 3

pin socket outlet.

22.0 Conduit and associated fittings

22.1 Screwed metal conduit shall comply with SABS 162.

22.2 Non-metallic conduit and fittings shall comply with SABS 950. Non- metallic conduit shall not be

cast into concrete.

22.3 Wall outlet boxes shall comply with SABS 1085.

22.4 In areas within 50 km of the coast only galvanised or non-metallic conduit shall be used. Where

conduit is exposed to the weather elements only galvanised conduit shall be used or UV T.

Routed P.V.C. pipe.

22.5 Threads of metallic conduit and associated fittings shall be effectively protected against rust by

non-corrosive paint where they are exposed to moisture or weather elements.

22.6 Wall outlet boxes shall be positioned with the major dimension vertical and not more than 15 mm

below the finished wall surface. Cover plates shall fit plumb and flush with wall surfaces.

22.7 Conduits are to be concealed and chased into plastered brick walls or cast into concrete work as

building work proceeds. Where conduit cannot be concealed these shall be installed neatly on

the surface as approved by the Engineer.

22.8 Conduits are to be concealed and chased into plastered brick walls or cast into concrete work as

the building work proceeds.

22.9 Chasing of finished walls or concrete work will not be allowed. Under no circumstances will

Electrical Technical Specification

chases be permitted through structural members of the building.

22.10 Chasing of face brick walls will not be permitted. Conduits and outlet boxes shall be built into

walls.

23.0 Cables and glands

23.1 Polyvinyl-chloride cables shall comply with SABS 150. Armoured cables shall be of the earth

continuity conductor type.

23.2 Cable glands shall be of the compression type, (brass or bronze) and be suitable for termination

of earth continuity conductor type cables. Glands shall be supplied with neoprene shroud.

24.0 Busbar trunking

24.1 Busbar trunking shall comply with SABS 784.

25.0 Cable trays

25.1 Cable trays shall be protected against corrosion and be adequately supported so that when fully

loaded the deflection does not exceed 10mm. They shall be wide enough to accommodate the

power cables in a single layer.

26.0 Earthing and bonding

26.1 The complete electrical installation shall be earthed in accordance with SABS 10142-1: Code of

Practice for the Wiring of Premises.

26.2 Earth electrodes shall consist of an exterior copper layer molecularly bonded to a high strength

steel core. The copper shall have a minimum thickness of 0.25mm.

26.3 Only approved non-corrosive substances may be used to reduce earth resistivity. The earth

resistance as measured with a earth resistance tester shall not exceed 5 ohm.

26.4 Copper tape used for bonding and earthing of waste pipes shall have a minimum cross-sectional

area of 12mm2, and when run along walls shall be fixed by means of non-ferrous screws in

plastic plugs at intervals of 300 maximum.

27.0 Painting

27.1 All surfaces of distribution boards shall be light orange to SABS 1091 colour No. B26 unless

otherwise stated in the Schedule of Requirements attached to this specification.

27.2 All surfaces shall be cleaned according to the appropriate method described in SABS 064 for the

surface to be cleaned, the contamination to be removed and the primer to be applied.

27.3 Components that will be powder coated shall be cleaned and prepared in accordance with the

requirements of SABS 064. Powder coating shall comply with the requirements of SABS 1274 -

1979 Type 4; Corrosion resistant coatings for interior use and using thermosetting high gloss

coating.

27.4 All specified coatings shall be applied according to the relevant specification and the

manufacturer’s instructions shall be followed. Coatings shall not be applied in conditions which

may be detrimental to the effectiveness of the coating, or the appearance of the painted surface.

Electrical Technical Specification

27.5 When examined visually the finished product shall have a uniform appearance as far as gloss is

concerned and shall show no sign of damage. Damaged areas shall be repaired coat for coat to

obtain the desired finish.

28.0 Tests

28.1 Insulation, continuity and earthing tests in accordance with SANS 10142-1 shall be carried out to

the satisfaction and in the presence of the Engineer or authorised deputy on completion of the

work.

28.2 An installation Certificate of Compliance for the electrical installation issued by an accredited

person as required by the Occupational Health and Safety Act,1993 (Act ) shall be

provided.

28.3 The Contractor shall provide the necessary approved instruments.

28.4 Etilweni Projects managers/Engineers reserves the right to use its own instruments should it be

considered necessary.

29.0 Guarantee period and defect liability period

29.1 When the tender is being awarded, after issuing purchase order to the contractor, the work shall

be deemed to be satisfactorily completed, a Commissioning and Completion Certificate will be

issued and the guarantee period shall commence.

29.2 The guarantee period for this particular work done shall be at least one year from the date as

specified after issuing the completion certificate and agreed by the parties.

29.3 The guarantee period for spare parts or materials acquired or manufactured shall be one year from

the date of Commissioning, unless otherwise specified by the suppliers thereof. During the

guarantee period, the Contractor shall rectify, at its own cost, any defects attributable to faulty

material or workmanship.

For decisions where local supply authority requirements differ from specifications, the Etilweni Projects Electrical Engineer should be approached.

Tenders must include full descriptions and photometric data of the luminaires and lamps offered, including descriptions and drawings of the equipment and full photometric data issued by the South African Bureau of Standards.

The electrical installation involves a three-phase, 4-wire or single-phase 2-wire 50 Hz system at 400/230 volts. Key specifications include:

• Distribution Boards: Architrave type for flush mounting (SABS 1180) or surface type.
• Luminaires: Incandescent (100W), Fluorescent (SABS 1119), and Discharge Sodium lamps (SABS 1278).
• Conduit: Screwed metal (SABS 162) and non-metallic (SABS 950).
• Circuit Breakers: Moulded case circuit breakers (SABS 156) and Earth leakage protection units (SABS 767) with 30mA sensitivity.
• Earthing: Installation must be earthed in accordance with SANS 10142-1.
• Power Points: Specific requirements for hot water cylinders, tubular heaters, fan heaters, stoves, and air-conditioning units, typically utilizing 100mm x 100mm conduit boxes and isolating switches.

All equipment and material must comply with relevant National or International standard specifications. Installations must adhere to SANS 10142-1 (Code of Practice for the Wiring of Premises). A Certificate of Compliance issued by an accredited person as required by the Occupational Health and Safety Act, 1993, must be provided upon completion. Flameproof equipment must comply with SABS 314 or BS 229 for hazardous areas.

The contractor is responsible for the supply of all material and labour necessary to complete the electrical installation. The guarantee period for the work is at least one year from the date of the completion certificate. Spare parts or materials carry a one-year guarantee from the date of commissioning. The contractor must rectify any defects attributable to faulty material or workmanship at their own cost during the guarantee period. Work is deemed satisfactorily completed upon the issuance of a Commissioning and Completion Certificate.