The eastern cape department of public works and infrastructure is inviting bids for the provision of adequate office accommodation (721.65m² Usable area) within the mthatha central business district for the department of human settlements. The successful bidder will be appointed to provide a readily available existing building (or compliant park home units) ready for occupation within 3 months, with a lease term of either 3 or 5 years. This tender is open to property owners or service providers who can meet strict technical, compliance, and pricing requirements.
Key Requirements
Provide a building with a total usable area of 721.65m², located in Mthatha CBD, with separate entrances for two departments, and ready for occupation within 3 months of award (existing building preferred; vacant land for new construction is disqualified).
Offer 18 on-site parking bays: 8 covered, 8 open, and 2 covered for persons with disabilities, with parking rates capped at R350 (excl VAT) for covered and R250 (excl VAT) for open bays.
Submit completed bids in a sealed envelope marked with the bid number and description, deposited in the bid box at Qhasana Building, Bhisho, by 21 July 2026 at 11:00. Bids must remain valid for 120 days.
Complete all pricing schedules (SBD3.1) for both 3-year and 5-year lease options, including all facilities management and soft service costs, with a maximum annual escalation of 6% (not applicable to parking).
Comply with all technical specifications: SANS 10400, National Building Regulations, OHSA, provide lifts, air-conditioning, emergency power and water, a 12m² IT server room, and full disability access.
Be registered on the Central Supplier Database (CSD) and be tax compliant, with tax status verified via CSD. Bidders must also complete and sign SBD4 (Declaration of Interest) and disclose any related enterprise interests.
Submit a detailed Project Implementation Plan showing occupancy readiness within 3 months, and provide building grading certificate, zoning certificate, and approved plans with the bid.
Appointment of service provider for the provision of adequate office accommodation within mthatha central business district - department of human settlements
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DocumentDepartment of Human Settlements - Mthatha CBD - Final 0039.pdfReview complete
Description
Important Dates
06 Jul
2026
PUBLICATION
Tender Published
Tender was published
21 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Department of Human Settlements - Mthatha CBD - Final 0039.pdf
The Eastern Cape Department of Public Works and Infrastructure invites bids for the appointment of a service provider to supply 721.65m² of office accommodation in Mthatha CBD for the Department of Human Settlements. The lease includes parking (18 bays: 8 covered, 8 open, 2 for disabilities), compliance with building/OHS regulations, and facilities management. The contract duration is 3 or 5 years, with a 6% annual rental escalation cap. Bids close on 21 July 2026 at 11:00 UTC.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 7 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
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Bid-ready summary
Source: Department of Human Settlements - Mthatha CBD - Final 0039.pdf
Appointment of a service provider to lease adequate office accommodation (721.65 m² usable area) within Mthatha Central Business District for the Department of Human Settlements.
The building must be ready for occupation within 3 months of award.
The primary solution is a readily available, compliant existing building. Park home units are a conditional alternative subject to strict compliance.
Important Dates
Source: Department of Human Settlements - Mthatha CBD - Final 0039.pdf (TENDER)
Closing date and time: 21 July 2026 at 11:00.
Bid validity period: 120 days from the closing date.
Tender documents available for download from 03 July 2026.
Contact Information
Source: Department of Human Settlements - Mthatha CBD - Final 0039.pdf (TENDER)
Physical address for bid submission: Department of Public Works and Infrastructure, Qhasana Building, Ground floor, Bhisho, 5605.
Submission Guidelines
Source: Department of Human Settlements - Mthatha CBD - Final 0039.pdf (TENDER)
Submit completed bid documents in a sealed envelope clearly marked with the bid number and description.
Deposit the envelope in the bid box at the Department of Public Works and Infrastructure, Qhasana Building, Ground floor, Bhisho, 5605.
Submission deadline is 21 July 2026 at 11:00. Late bids will not be accepted.
Bids must be submitted on the original tender documents; do not retype or redraft.
If using a courier, ensure the courier deposits the bid in the bid box before the deadline. The Department will not accept responsibility if officials receive the bid directly.
Bids submitted by facsimile or email will not be accepted.
Ensure all required forms (SBD3.1, SBD4, SBD6.1, Annexures A if applicable) are completed, signed, and included.
The bid must remain valid for 120 days after the closing date.
Due to urgent operational needs, only specific accommodation types are considered:
Readily available existing building (preferred), ready within 3 months with minimal tenant installation.
Park home units/alternative building technologies (conditional), subject to meeting all mandatory technical and certification requirements.
Bidders offering vacant land for new construction will be disqualified.
All bidders must submit a detailed Project Implementation Plan for occupancy within 3 months.
Returnable Documents
Source: Department of Human Settlements - Mthatha CBD - Final 0039.pdf (TENDER)
Bid response documents may be deposited in the bid box situated at (street address) tender box, ground floor, qhasana building, independence avenue, bhisho 5605
Evaluation Criteria
Source: Department of Human Settlements - Mthatha CBD - Final 0039.pdf (TENDER)
The bid will be evaluated in two phases:
Phase One: Compliance and responsiveness to bid rules and conditions.
Phase Two: Bidders passing Phase One are evaluated on PPPFA & PPR 2022.
Preference points: Maximum 80 points for price, 20 points for specific goals, total 100 points.
The Department intends to award to the highest point scorer, unless circumstances justify otherwise.
Bidders must complete and sign SBD4 (Declaration of Interest) and disclose any related enterprise interests.
The successful bidder will be subjected to security screening or vetting.
The Department reserves the right to negotiate with the highest-scoring bidder if the price is not market-related, per PPPFA Regulation 6(9).
If the highest-scoring bidder does not agree to a market-related price, the Department may negotiate with the second or third highest-scoring bidders, or cancel the tender.
The Department may award to a bidder not scoring the highest points subject to a risk assessment.
Bidders must complete all offers for both 3-year and 5-year lease periods; non-compliance results in elimination.
Technical Specifications
Source: Department of Human Settlements - Mthatha CBD - Final 0039.pdf (TENDER)
Provide office accommodation within Mthatha Central Business District, easily accessible by public transport and not in an industrial area.
Total usable area required: 721.65 m². The Department will only pay for this area; excess space will not be compensated.
Provide 18 on-site parking bays: 8 covered, 8 open, and 2 covered bays for persons with disabilities. Parking must be paved, demarcated, and numbered.
The building must enhance the provincial government's corporate image and be clearly visible from the street.
Electrical supply must cater for normal and clean power with specific plug point requirements per area.
Full accessibility for persons with disabilities, including ramps, ablution facilities, and compliance with SANS 10400.
Provide specified partitioning, blinds, frosted vinyl, doors, locks, kitchenettes, floor coverings, and record rooms meeting fire-rating standards.
Comply with the National Building Regulations, Occupational Health and Safety Act, and all relevant SANS standards.
Provide and maintain lifts, air-conditioning, emergency power, emergency water supply, a dedicated IT server room, and comprehensive security systems (access control, CCTV, burglar bars).
Landlord is responsible for gardening, landscaping, and exterior cleaning services.
Submit a detailed Project Implementation Plan showing readiness for occupancy within 3 months of award.
For alternative solutions like park home units, strict compliance with all building regulations and certification is mandatory.
Methodology
Source: Department of Human Settlements - Mthatha CBD - Final 0039.pdf
The Department reserves the right to vary (increase or decrease) contracted quantities after award.
Bidders must base pricing on the current exchange rate at advert time; pricing may be adjusted to the rate at award time.
Quality Management
Source: Department of Human Settlements - Mthatha CBD - Final 0039.pdf
Bidders must notify the Department in writing of any discrepancies, ambiguities, errors, or inconsistencies found in the bid documents.
The Department will conduct supplier due diligence prior to award or during the contract.
All bid information must be kept confidential and used only for preparing a proposal.
The approved bidder must have a dedicated resource to act as a liaison between all parties for the lease duration.
Pricing Schedule
Source: Department of Human Settlements - Mthatha CBD - Final 0039.pdf
Complete SBD 3.1 Pricing Schedule – Firm Prices for both 3-year and 5-year lease calculations.
Include rental per square meter, parking bay rates (no escalation), annual escalation (max 6% from year 2), and a 15% provisional sum.
Ensure the totals are transferred to the Form of Offer and Acceptance.
Financial Requirements
Source: Department of Human Settlements - Mthatha CBD - Final 0039.pdf (TENDER)
Complete the pricing schedule (SBD3.1) for both a 3-year and a 5-year lease option. Non-compliance will result in elimination.
Rental prices must include all facilities management and soft service costs.
The maximum annual price escalation rate is 6%, applicable only to rental, not parking.
Parking rates are capped at R350 (excl. VAT) per month for covered bays and R250 (excl. VAT) for open bays.
The Department will pay for water, electricity, and refuse removal consumption only. Rates, taxes, and other operating costs are the landlord's responsibility.
The amount on the Form of Offer takes precedence over any other totals in the bid.
If the bid sum in words and figures differ, the amount in words governs.
Non-VAT vendors whose potential contract value exceeds R2.3 million must include VAT in their price and register as a VAT vendor within 21 days of award.
Compliance Requirements
Source: Department of Human Settlements - Mthatha CBD - Final 0039.pdf (TENDER)
Bidders must be registered on the Central Supplier Database (CSD) prior to award.
Tax compliance is mandatory. Tax status will be verified via CSD. Bidders have 7 working days to rectify any issues if found non-compliant.
Submit a valid Tax Compliance Status (TCS) PIN from SARS or a CSD number if no PIN is available.
For consortia/joint ventures/sub-contractors, each party must submit separate tax compliance proof.
Complete and sign SBD 4 (Declaration of Interest) disclosing any related enterprise interests.
Submit proof of B-BBEE status and ownership (CIPC certificate and certified ID copies) to claim specific goal points.
Submit proof from a medical practitioner to claim points for disability.
The successful bidder will undergo security screening/vetting.
The accommodation must comply with National Building Regulations, SANS standards, the Occupational Health and Safety Act, and town planning regulations. Submit the building's grading certificate, zoning certificate, and approved plans.
Health & Safety
Source: Department of Human Settlements - Mthatha CBD - Final 0039.pdf
The accommodation must fully comply with the Occupational Health and Safety Act, 1993.
Submit a certificate of compliance with the Occupational Health and Safety Act prior to site handover.
All electrical installations must comply with SANS 10142-2003 and local authority regulations.
For park home units, submit a certificate from a registered professional confirming compliance with all structural, fire, health, and accessibility standards.
Contractual Terms
Source: Department of Human Settlements - Mthatha CBD - Final 0039.pdf
The successful bidder must sign a written contract (SBD7).
The Department may require sureties for contract fulfilment.
The landlord is responsible for all maintenance, repairs, and insurance for personnel and equipment.
The Department is not liable for claims, damages, accidents, or injuries arising from the contract.
Disputes will be settled through litigation.
The contract period is at the Department's discretion (3 or 5 years), with possible extension without open bidding.
The Department reserves the right to cancel the bid process, reject any or all bids, or accept the bid in whole or part.
The bidder indemnifies the Department against all costs and damages resulting from a breach of bid conditions.
South African law governs the bid and any disputes.
The successful bidder must have a dedicated liaison officer for the lease duration.
Requirements
Source: Department of Human Settlements - Mthatha CBD - Final 0039.pdf (TENDER)
Foreign suppliers must complete a questionnaire regarding residency, branch presence, permanent establishment, income source, and tax liability in South Africa.
If the answer is 'No' to all questions, registration for a SARS Tax Compliance Status PIN is not required.
Section
Source: Department of Human Settlements - Mthatha CBD - Final 0039.pdf
The 80/20 preference point system applies.
Points are awarded for Price (80) and Specific Goals (20).
Claim points for specific goals by completing and signing SBD 6.1.
Submit a CIPC certificate and certified ID copies as proof of ownership for B-BBEE points.
Submit proof from a medical practitioner to claim points for disability.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Qhasana Building, Independence Ave, Bisho Central, Bhisho, 5605, South Africa
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