Legal aid south africa is seeking a suitable landlord to provide office accommodation for its thohoyandou local office in limpopo, for an initial period of up to five years. The tender is open to registered companies, close corporations, trusts, or individuals who can lease a property meeting the specified requirements and are willing to enter into a lease agreement with defined responsibilities.
Key Requirements
Provide a fully described property in Thohoyandou, including full physical address, erf number, and detailed premises description.
Submit a complete pricing schedule for Years 1 to 5, detailing office space (M2), parking bays, and other charges, with VAT and total monthly rent.
Specify an annual escalation rate (compounded) and basic monthly rental excluding VAT.
Include total lease costs for 5, 7, and 9 years 11 months, noting Legal Aid SA reserves the right not to lease beyond 5 years.
Provide three contactable references with full contact details.
Confirm landlord duties including internal/external maintenance, garden, air conditioning, lift, municipal rates, insurance, light bulbs, and fire equipment.
Provide company/trust/individual registration or ID number and signatory details with capacity.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentAnnexure A Property Specification Thohoyandou LO.pdfReview complete
Description
Source: Annexure A Property Specification Thohoyandou LO.pdf
Important Dates
10 Jul
2026
PUBLICATION
Tender Published
Tender was published
12 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Annexure A Property Specification Thohoyandou LO.pdf
Legal Aid South Africa seeks office accommodation in Thohoyandou for up to 5 years (extendable to 9 years 11 months) under an operational lease. The tender involves a multi-phase evaluation focusing on compliance, functionality, location, and price, with strict adherence to workspace norms and building specifications.
Annexure B Request For Proposal Completion of Documents.pdf
Legal Aid South Africa seeks office accommodation in Thohoyandou for up to 5 years. The tender requires submission of a detailed lease proposal including property details, rental costs with annual escalation, maintenance responsibilities, and financial information.
RFP - Property Leasing Thohoyandou Local Office.pdf
Legal Aid South Africa seeks office accommodation for its Thohoyandou Local Office for up to 5 years (Tender No: 36/2026). The office requires 370-385m² space with 8 parking bays, proximity to courts and public transport, disabled access, and full refurbishment to Legal Aid SA specifications. Closing date: 12 August 2026 at 11:00. Evaluation uses 80/20 price/B-BBEE scoring system.
Request for Proposals Thohoyandou Local Office.pdf
Tender for provision of office accommodation in Thohoyandou for up to 5 years. Legal Aid SA seeks a supplier to provide suitable office space for its local office, with evaluation based on 80/20 preference point system (80 points for price, 20 for B-BBEE status).
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The tender is for the provision of office accommodation in Thohoyandou for up to five years.
The required total workspace is between 370 m² (minimum) and 385 m² (maximum).
The space must accommodate 27 employees with specific allocations: 9 offices, 15 cubicles, and 10 facility rooms including boardroom, consultation rooms, storeroom, kitchen, toilets, and server room.
Parking: 7 bays for fleet vehicles plus 1 bay for Head of Office.
Toilets: 2 toilets (2 cubicles and 1 basin for females; 2 cubicles, 1 basin, and 1 urinal for males); a disabled toilet is an added advantage.
The workspace norms detail specific square metre requirements per position (e.g., Admin Manager 10 m², Candidate Attorney 4 m²).
Submission Guidelines
Source: Annexure A Property Specification Thohoyandou LO.pdf (TENDER)
Submit all required documents by the closing date and time.
Provide an original or certified valid B-BBEE certificate or sworn affidavit (consolidated for JVs).
Ensure registration on the Central Supplier Database (CSD) and attach the CSD report or provide registration number.
Submit a Municipal Account Statement and/or electricity account not older than two months from tender closing.
Include the latest CSD reports for all parties (agent, landlord/JV partners).
Provide a copy of the title deed as proof of property ownership.
If an agent, submit a signed confirmation letter/relationship agreement with the owner, on company letterhead, signed by delegated authorities.
Failure to comply with these requirements will result in disqualification from further evaluation phases.
Evaluation Criteria
Source: Annexure A Property Specification Thohoyandou LO.pdf (TENDER)
Bidder must own the property (title deed) or be authorized agent with signed agreement. Must be registered on Central Supplier Database (CSD). Building must not have structural defects or rising damp. Must comply with all phase 1 responsiveness documents. Only bids scoring ≥70 points in functionality proceed. Must provide or undertake to provide all required compliance documents. Lease must use Legal Aid SA's standard agreement.
Technical Specifications
Source: Annexure A Property Specification Thohoyandou LO.pdf (TENDER)
The building must comply with Construction Industry Development Board (CIDB) requirements for refurbishments.
The leased office accommodation must be offered on an operational lease for a minimum of five years, extendable to nine years and 11 months.
The building must be habitable for office use; bidder must be open to negotiation on Tenant Installation Allowance.
Separate water and electricity meters managed by the local municipality or Eskom are required.
The landlord must ensure proper maintenance of exterior and common areas.
The building must not have rising damp, visible structural defects, or wall cracks exceeding 5mm.
A water back-up facility or uninterrupted water supply confirmation is required before occupation.
Space requirements: Minimum 370 m², maximum 385 m² total workspace. Must accommodate 27 employees with specific office, cubicle, and facility allocations as per Legal Aid SA workspace norms.
Additional requirements: Partitioning, air-conditioning (preferably split units), painting and flooring in corporate colours, power skirtings with two plugs per workstation, network/telephone points, blinds, space plan, UPS integrated power points, external signage, emergency generator backup, natural ventilation and light, accessibility for disabled persons.
Quality Management
Source: Annexure A Property Specification Thohoyandou LO.pdf
Submit building compliance documents: approved building plan (or structural integrity report), occupancy certificate, zoning certificate, fire protection plan, electrical compliance certificate, pests control certificate (valid last 12 months), building maintenance plan.
Alternatively, provide letters of undertaking to supply these documents within specified timeframes (typically 6 months from occupation).
Building inspection must be conducted within five working days upon written/email request from Legal Aid SA; retain proof of email.
The building must be located in Thohoyandou; points awarded based on walking distance to public transport and magistrate court.
Must be accessible to people with disabilities; a grace period of 6 months is allowed for bidders undertaking to make changes.
Office space must have functioning air-conditioners, electrical plugs per office, ablution facilities per norms, and fire escape routes.
Parking: minimum 8 secure bays, preferably covered and within 500m.
Premises must be in a safe, secure office environment, zoned appropriately, and available for occupation by 01 October 2026.
Pricing Schedule
Source: Annexure A Property Specification Thohoyandou LO.pdf
Submit signed SBD 3.1: Pricing schedule with firm prices as part of the bid.
Ensure all pricing includes VAT if applicable (attach proof of VAT registration or application).
Provide detailed cost breakdown: rental rate per m², parking bay rate, annual escalation rate, tenant installation amount, tenant's share of proportionate costs.
Financial Requirements
Source: Annexure A Property Specification Thohoyandou LO.pdf (TENDER)
Submit signed SBD 3.1: Pricing schedule with firm prices.
Pricing must include VAT if registered as a VAT vendor (proof required).
Provide total accommodation costs for the proposed duration, detailing:
Rental rate per square metre.
Rate per parking bay.
Annual escalation rate (not greater than CPI, with motivation if exceeding).
Tenant installation amount offered.
Tenant's share of proportionate costs, if applicable.
Tenant installation costs as per Legal Aid SA space norms will be used in price evaluation for best value for money.
Compliance Requirements
Source: Annexure A Property Specification Thohoyandou LO.pdf (TENDER)
Bidders must be registered on the Central Supplier Database (CSD) and provide CSD report or registration number.
Submit an original or certified valid B-BBEE certificate or sworn affidavit (consolidated for JVs).
Submit Municipal Account Statement and/or electricity account not older than two months.
Provide proof of property ownership via title deed.
If acting as an agent, provide a signed letter/agreement authorizing leasing, on company letterhead.
The lease must comply with Legal Aid SA's standard lease agreement; their legal team will vet any alternative leases.
Refurbishments must comply with CIDB requirements.
The building must not have structural defects, rising damp, or cracks exceeding 5mm.
Health & Safety
Source: Annexure A Property Specification Thohoyandou LO.pdf
The building must have natural ventilation and natural light.
Must be accessible to disabled persons, including ramps and/or lifts where necessary.
An emergency generator is required as a backup to electricity supply.
UPS facility must be integrated into specific power points.
Fire escape routes/emergency exits are required.
Special Conditions
Source: Annexure A Property Specification Thohoyandou LO.pdf (TENDER)
Upon occupation, a snag list must be drawn within 30 days and submitted to the service provider, who must attend to defects within 30 days of receipt.
Partitioning must be as per Legal Aid SA specification.
Air-conditioning preferably split units.
Painting, floor covering, and blinds in corporate colours.
Power skirtings with two plugs per workstation (one specifically for computers).
Network and telephone points required.
Space plan must be provided.
UPS facility integrated into specific power points.
External signage: Landlord must allow mounting of a Legal Aid SA sign-board (size 1200mm x 800mm, 10mm thickness).
Requirements
Source: Annexure A Property Specification Thohoyandou LO.pdf (TENDER)
Lease must be operational, minimum five years, extendable to nine years and 11 months.
No deposit will be paid for rental.
Building must be habitable for office use; bidder negotiable on Tenant Installation Allowance.
Landlord must undertake refurbishments complying with CIDB requirements; Legal Aid SA will reimburse costs exceeding the landlord's contribution, subject to prior consent.
Separate water and electricity meters managed by municipality/Eskom required.
Landlord must maintain exterior and common areas.
Right of first refusal clause required if building is sold.
Legal Aid SA's standard lease agreement applies; alternative leases subject to vetting and no cost recovery for preparation.
Building must not have structural defects, rising damp, or cracks >5mm.
Water back-up facility or uninterrupted supply confirmation required before occupation.
Section
Source: Annexure A Property Specification Thohoyandou LO.pdf
The bid evaluation follows a five-phase process: Responsiveness, Disqualification, Functionality, Compliance, Price and B-BBEE.
Functionality is scored out of 100 points across four categories: Building Documentation (30), Location & Accessibility (30), Building Requirements (30), Conditions & Availability (10). Minimum 70 points to proceed.
Price and B-BBEE use the 80/20 preference points system under PPPFA Regulations 2022 (estimated value not exceeding R50 million).
DocumentRFP - Property Leasing Thohoyandou Local Office.pdfReview complete
Description
Source: RFP - Property Leasing Thohoyandou Local Office.pdf
Legal Aid SA requires office accommodation for its Thohoyandou Local Office for up to five years.
The organisation is an autonomous statutory body providing legal aid, with a national network of 128 offices.
Important Dates
Source: RFP - Property Leasing Thohoyandou Local Office.pdf (RFP)
Closing date and time: 12 August 2026 at 11h00.
Optional briefing session: 27 July 2026 from 12:00PM to 13:00PM at Shop 2, Metropolitan Complex, Thohoyandou, 0950.
Briefing Session
Source: RFP - Property Leasing Thohoyandou Local Office.pdf (RFP)
An optional briefing session will be held on 27 July 2026 from 12:00PM to 13:00PM at Shop 2, Metropolitan Complex, Thohoyandou, 0950.
Contact Information
Source: RFP - Property Leasing Thohoyandou Local Office.pdf (RFP)
Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
Submission Guidelines
Source: RFP - Property Leasing Thohoyandou Local Office.pdf (RFP)
Submit by 11h00 on 12 August 2026. Late submissions will not be accepted.
Deliver the sealed tender to the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
The envelope must be clearly marked with: Tender Number: No. 36/2026, Closing Date: 12 August 2026, Time: 11h00, and your Company Name.
All annexures must be completed in full, using the given numbering format. Attachments must be clearly marked and specific.
Failure to adhere to submission requirements, format, or marking instructions risks disqualification.
Tenders must be handwritten in BLACK ink. Do not use typewriters or mechanical devices.
Tenders transmitted by telegram, telex, fax, or email will not be considered unless specifically allowed.
The proposal must remain valid for 150 days.
Evaluation Criteria
Source: RFP - Property Leasing Thohoyandou Local Office.pdf (RFP)
Evaluation uses the 80/20 preferential points system: Price = 80 points, B-BBEE status level of contribution = 20 points.
Legal Aid SA will negotiate further reductions with the highest-scoring bidder using this system.
Bidders must provide references and demonstrate affirmative action practices promoting B-BBEE.
Bidders must be registered on National Treasury's Central Supplier Database as active, tax compliant, and not restricted suppliers.
Must provide original valid tax clearance certificate or CSD proof.
Must have property available for inspection within 5 days of request.
Must accept all tender conditions including handwritten submission in black ink, 150-day validity, and potential negotiation with Legal Aid SA.
Newly established property businesses may provide alternative references.
Joint ventures/alliances must be clearly indicated.
Technical Specifications
Source: RFP - Property Leasing Thohoyandou Local Office.pdf (RFP)
Required office space: Minimum 370m², maximum 385m². Bids outside this range will be disqualified.
Location: Must be in Thohoyandou, preferably a standalone building, close to local courts and public transport.
Parking: Eight (8) secure, lockable parking bays for Legal Aid SA vehicles.
Layout: Must accommodate 27 employees, with working space for all staff, management, a public waiting area, consultation rooms, and a reception area.
Toilets: Two toilets required (female: 2 cubicles + 1 basin; male: 2 cubicles + 1 basin + 1 urinal). A disabled toilet is an advantage.
Accessibility: Building must be user-friendly for disabled persons, preferably on the ground floor or with functional lifts.
Compliance: Must comply with all building laws, regulations, bylaws, and health and safety standards.
Zoning: Building must be zoned for office, business, or commercial purposes. Title deed and zoning certificate may be required before award.
Branding: Must allow for Legal Aid SA branding and display of a signboard.
Infrastructure: Must have telephone and computer network points, and an emergency generator backup.
Refurbishment: Bidder must submit floorplans, a commitment letter to refurbish as per tenant specification, and details for partitioning, air-conditioning (preferably split units), painting, floor covering, power skirtings (two plugs per workstation), network/telephone points, blinds, a space plan, and UPS facility integration.
Methodology
Source: RFP - Property Leasing Thohoyandou Local Office.pdf (RFP)
For refurbishment, submit: a) Floorplans, b) Commitment letter to refurbish as per tenant spec with a Tenant Installation amount, c) Partitioning per Legal Aid SA spec, d) Air-conditioning (prefer split units), e) Painting with corporate colours, f) Floor covering with corporate colours, g) Power skirtings with two plugs per workstation, h) Network and telephone points, i) Blinds with corporate colours, j) Space plan, k) UPS facility integrated into specific plug points (Legal Aid SA provides UPS unit).
Experience & Qualifications
Source: RFP - Property Leasing Thohoyandou Local Office.pdf (RFP)
In your proposal, provide detailed company information including: Company Name, Contact Names and Numbers, Address, whether you are the primary contractor or in a joint venture, Number of personnel, Turnover for the last three financial years, Percentage growth over the last three years, and proof of a Valid Tax Clearance Certificate/CSD registration.
Quality Management
Source: RFP - Property Leasing Thohoyandou Local Office.pdf
Defects attributable to poor workmanship must be rectified by the bidder at their own cost and time.
All costs for correcting defects must be separately noted on billing documentation.
The bidder warrants that the service provided will be of a superior standard.
Pricing Schedule
Source: RFP - Property Leasing Thohoyandou Local Office.pdf
Provide a detailed breakdown of all costs/charges and the total bid amount.
Authorised travel costs will be reimbursed per Legal Aid SA's travel policy, requiring receipts and logs as evidence.
Financial Requirements
Source: RFP - Property Leasing Thohoyandou Local Office.pdf (RFP)
Provide a detailed breakdown of all costs/charges and the total bid amount.
Tender prices must be quoted in South African Rand (ZAR).
Legal Aid SA prefers firm tender prices and delivery periods for the contract duration. Clearly state if prices are firm.
Authorised travel and subsistence costs for the project will be reimbursed according to Legal Aid SA's travel policy, at rates quoted by the Automobile Association of South Africa.
All claims for authorised disbursements require documentary evidence (receipts, kilometer logs).
Costs incurred for proposal preparation and presentations will not be reimbursed.
Compliance Requirements
Source: RFP - Property Leasing Thohoyandou Local Office.pdf (RFP)
Mandatory: Provide proof of registration on the National Treasury Central Supplier Database (CSD). The CSD record must show you as an active supplier, tax compliant, and not restricted.
Mandatory: Submit an ORIGINAL valid tax clearance certificate or CSD registration proof.
B-BBEE: Demonstrate affirmative action employment and procurement practices that promote B-BBEE contribution. The 80/20 scoring system applies (20 points for B-BBEE status level).
Support for empowerment as specified by government (refer to form SBD 6.1 in the tender documents).
Contract Duration: Provision of office accommodation for up to five (5) years.
Validity: Your proposal must remain valid for 150 days.
Award: Legal Aid SA may award the tender in part or in full, to one or more bidders, at its sole discretion.
Responsibility: The successful bidder assumes total responsibility for the contract, regardless of any subcontracting agreements.
Clarifications: Legal Aid SA may request clarification or additional information. You must respond within 24 hours or risk disqualification.
Negotiations: Legal Aid SA will negotiate further rental reductions with the highest-scoring bidder using the 80/20 system. Failure to participate within five days of a request may result in your bid being set aside.
Confidentiality: All information provided by Legal Aid SA is confidential and must not be disclosed to third parties without written consent.
Intellectual Property: Copyright and other rights in works created under the contract vest in Legal Aid SA, unless otherwise agreed in writing.
Payment: No project activity will be delivered before an official purchase order is issued. Legal Aid SA pays accounts within 30 days of invoice.
Quality Assurance: Defects due to poor workmanship must be rectified by the bidder at their own cost and time.
The building offered must comply with all building laws, regulations, and bylaws, including health and safety compliance.
The building must be zoned for office/business/commercial use. Provide title deed and zoning certificate if required.
Where items are specified, indicate in the provided space if your offer is 'as specified' or detail any deviations.
All tender forms must be handwritten in BLACK ink.
Environmental
Source: RFP - Property Leasing Thohoyandou Local Office.pdf
Legal Aid SA has organisational objectives related to sustainable and environmentally responsive practices, including an environmentally responsive supply chain.
DocumentRequest for Proposals Thohoyandou Local Office.pdfReview complete
Description
Source: Request for Proposals Thohoyandou Local Office.pdf
This tender is for the provision of office accommodation for Legal Aid South Africa's Thohoyandou Local Office for up to five years.
Legal Aid SA is a national public entity with a mandate to provide legal aid and access to justice.
The organisation's values include Passion for Justice, Ubuntu, Integrity, Accountability, Service Excellence, and being People and Planet Focused.
Important Dates
Source: Request for Proposals Thohoyandou Local Office.pdf (RFP)
Closing Date and Time: 12 August 2026 at 11:00 AM.
Optional Briefing Session: 27 July 2026, from 12:00 PM to 13:00 PM.
Proposal Validity Period: 150 days from the closing date.
Contact Information
Source: Request for Proposals Thohoyandou Local Office.pdf (RFP)
For bidding procedure enquiries: Mr. Innocent Hlungwani (email: [email protected]).
For technical enquiries: Mr. Thomas Madzaga (email: [email protected]).
Telephone for both: (015) 962 6206.
Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
Submission Guidelines
Source: Request for Proposals Thohoyandou Local Office.pdf (RFP)
Submit your tender by 11:00 AM on 12 August 2026. Late submissions will not be considered.
Deposit your bid in the locked tender box located in the foyer of Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
Seal your tender in an envelope clearly marked with: Tender Number 36/2026, Closing Date 12 August 2026, Time 11h00 AM, and your Company Name.
Complete all annexures in full, using the given numbering format. Clearly mark all attachments.
Deviations from submission requirements or the bidder's own conditions may invalidate the tender.
The proposal must remain valid for 150 days from the closing date.
All tender forms must be handwritten in BLACK ink; mechanical devices like typewriters are not allowed.
Tenders transmitted by telegram, telex, fax, or email will not be considered unless specifically allowed.
Evaluation Criteria
Source: Request for Proposals Thohoyandou Local Office.pdf (RFP)
Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for B-BBEE status level.
Price points are calculated relative to the lowest acceptable tender using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
Specific goals (B-BBEE) points are allocated based on the bidder's B-BBEE Status Level of Contributor (e.g., Level 1 = 20 points, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0).
Bidders must provide reference sites for reference checks and demonstrate affirmative action employment practices and support for SMME/historically disadvantaged groups.
Must be registered on National Treasury's Central Supplier Database (CSD) as an active, tax-compliant, non-restricted supplier.
Must submit a valid Tax Clearance Certificate (original) or CSD number.
Persons in service of the state, or companies with directors in state service, are excluded.
Bidders must complete SBD 6.1 Preference Points Claim Form to claim B-BBEE points.
Technical Specifications
Source: Request for Proposals Thohoyandou Local Office.pdf (RFP)
Scope: Provision of office accommodation for the Thohoyandou Local Office for a period of up to five (5) years.
The bidder warrants they are highly skilled, professional, competent, and experienced in providing such services.
Deliverables and service levels will be evaluated against criteria of proven relevant experience, reliability, efficiency, and effectiveness.
The successful bidder assumes total responsibility for the service, regardless of any subcontracting agreements.
Legal Aid SA may request clarification or a demonstration within 24 hours; failure to comply may lead to disqualification.
The bidder must rectify any defects (patent or latent) due to poor workmanship at their own cost and time; correction costs must be separately noted on billing documentation.
Legal Aid SA's objectives include embedding sustainable and agile practices, environmental responsiveness, and adapting to changing environmental factors.
Quality Management
Source: Request for Proposals Thohoyandou Local Office.pdf
The bidder is responsible for rectifying any defects (patent or latent) due to poor workmanship at their own cost and time.
Correction costs must be separately noted on billing documentation.
Pricing Schedule
Source: Request for Proposals Thohoyandou Local Office.pdf
The SBD 3.1 Pricing Schedule requires firm prices only.
Prices must be quoted in ZAR, inclusive of all taxes.
The bid must include delivery costs.
The bidder must indicate if the offer complies with specifications and note any deviations.
The offer must be valid for 150 days.
Financial Requirements
Source: Request for Proposals Thohoyandou Local Office.pdf (RFP)
Prices must be firm (not subject to exchange rate variations). Non-firm prices will not be considered.
Quote all prices in South African Rand (ZAR), inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL).
Include all delivery costs in your bid price for delivery to the prescribed destination.
Clearly state whether your prices and delivery periods will remain firm for the entire contract duration.
Authorised travel and subsistence costs will be reimbursed according to Legal Aid SA's travel policy, at rates quoted by the Automobile Association of South Africa.
All claims for authorised disbursements must be substantiated with receipts and logs.
The offer must be valid for 150 days.
Complete the SBD 3.1 Pricing Schedule with firm prices, indicating compliance with specifications and any deviations.
Compliance Requirements
Source: Request for Proposals Thohoyandou Local Office.pdf (RFP)
Mandatory Documents: Submit a valid, original Tax Clearance Certificate. Certified copies are not accepted.
Central Supplier Database (CSD): Provide proof of CSD registration showing you are an active, tax-compliant, and non-restricted supplier.
B-BBEE: Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for the 20 preference points.
Company Information: Fully complete the bidder's company details section, including company name, contact details, address, personnel numbers, turnover for the last three years, and a valid Tax Clearance Certificate.
Foreign Suppliers: If applicable, complete the foreign supplier questionnaire. If you have no South African tax liability, a CSD number may suffice instead of a Tax PIN.
Disclosure: Complete the SBD 4 Bidder's Disclosure form regarding state employment and conflicts of interest.
General Conditions of Contract (GCC) apply and form part of the bid. Special Conditions of Contract (SCC) will prevail in case of conflict.
Key terms include:
Definitions for contract, delivery, force majeure, and corrupt practices.
The supplier must maintain confidentiality of all contract documents and information.
A performance security may be required within 30 days of award.
The purchaser has rights to inspection, testing, and rejection of non-compliant goods/services.
Warranty: Goods are warranted to be new, unused, and free from defects for 12 months after delivery or 18 months after shipment.
The supplier is responsible for proper packing, insurance, and delivery as per contract terms.
The contract may be terminated for default, insolvency, or force majeure.
Environmental
Source: Request for Proposals Thohoyandou Local Office.pdf
Legal Aid SA's objectives include embedding sustainable and agile practices to positively impact society, the economy, and the environment.
The organisation aims for an environmentally responsive supply chain management system.
It seeks to adapt its national footprint to changing environmental factors to improve access.
Section
Source: Request for Proposals Thohoyandou Local Office.pdf
Evaluation uses the 80/20 preference point system (80 for price, 20 for B-BBEE).
Price points are calculated relative to the lowest acceptable tender.
Specific goals are linked to the bidder's B-BBEE Status Level of Contributor.
The tender document includes detailed formulae for calculating price points under both 80/20 and 90/10 systems.
DocumentAnnexure B Request For Proposal Completion of Documents.pdfReview complete
Description
Source: Annexure B Request For Proposal Completion of Documents.pdf
This is a lease agreement annexure for the provision of office accommodation. Bidders must complete Schedule 1 with all required property, financial, and contractual details.
Contact Information
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Bidder must provide three contactable references with initials, surname, telephone/cell number, email address, and company name (if applicable).
Legal Aid South Africa tenant contact details:
Physical Address: Legal Aid House, 29 De Beer Street, BRAAMFONTEIN, 2017.
Postal Address: Private Bag X 76, BRAAMFONTEIN, 2017.
Evaluation Criteria
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Open to companies, close corporations, trusts, or individuals with valid registration/ID numbers. Must have authority to enter into lease agreements. Must provide property meeting office accommodation needs in Thohoyandou area.
Technical Specifications
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
The bidder must provide a fully described office property for lease.
Specify the full physical address of the building, including street number and name.
Provide a full description of the leased premises.
Provide the erf number of the property.
Specify the lease commencement and expiry dates.
The lease includes office space (measured in M2), parking bays, and other charges.
The tenant (Legal Aid SA) will be responsible for water and electricity consumption, sanitary services and refuse removal, domestic cleaning services, consumables supply, internal maintenance under 'brake & pay' rule, alarm/security system maintenance, replacement of light bulbs, and furniture, office equipment and appliances.
Pricing Schedule
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Complete the detailed pricing schedule as per the document.
Yearly breakdowns (Years 1-5) required for:
Office space (M2) with lettable area, unit rent, total monthly rent (ex VAT), VAT, and total monthly rent (inc VAT).
Parking bays.
Other charges (with separate detailed breakdown letter if any).
Provide total monthly payable for each year.
Provide total lease agreement costs for 5, 7, and 9 years 11 months.
Include tenant installation allowance amount.
Financial Requirements
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Pricing must be submitted in the specified schedule format.
Provide basic monthly rental excluding VAT.
Specify an annual escalation rate (compounded).
Tenant pays for electricity and water as per municipal accounts.
Submit a detailed pricing schedule for Years 1 to 5, covering:
Office space (M2) with lettable area, unit rent, total monthly rent (ex VAT), VAT, and total monthly rent (inc VAT).
Parking bays.
Other charges (with a separate detailed breakdown letter if applicable).
Calculate and provide total monthly payable amounts including VAT.
Provide total lease agreement costs for 5 years, 7 years, and 9 years 11 months.
A tenant installation allowance may be applicable.
Note: Legal Aid SA reserves the right not to enter a lease longer than 5 years.
Compliance Requirements
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
The bidder must be a registered entity or individual.
Provide company/close corporation/trust name or full names of individual.
Provide registration number or ID number.
Landlord (Service Provider) duties and responsibilities:
Internal maintenance (general).
Internal maintenance (normal wear & tear).
External maintenance.
Garden maintenance.
Air conditioning maintenance.
Lift maintenance.
Floor covering maintenance for normal wear.
Payment of municipal rates and increases.
Insurance and all increases.
Replacement of light bulbs.
Fire fighting equipment and services.
Contract signing:
The person signing on behalf of the Service Provider must provide their full names and capacity.
Requirements
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Bidder must be a legally recognized entity or individual.
Provide company/close corporation/trust name or full names of individual.
Provide registration number or ID number.
Section
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Bidder must provide three contactable references with details.
Legal Aid South Africa tenant contact details:
Physical Address: Legal Aid House, 29 De Beer Street, BRAAMFONTEIN, 2017.
Postal Address: Private Bag X 76, BRAAMFONTEIN, 2017.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.