Submit a formal quotation on company letterhead with VAT, CSD (MAAA) number, and banking details via email to [email protected] by 17 July 2026 at 11:00 AM.
Include completed and signed SBD 4 and SBD 6.1 forms, a CSD report, and a valid Food Premises Certificate (mandatory).
The 80/20 preference point system applies: 80 points for price, 20 points for specific goals (ownership >50% by Black people, Women, or People with disabilities).
Provide catering for 50 mid-morning tea/coffee, 50 juices, 200 warm lunches, 200 soft drinks, 200 bottled water, and 9 trestle tables with covers.
Comply with food safety standards: individual sealed sachets for tea/coffee/sugar, SANBWA-compliant bottled water, and staff in PPE.
Transport meals in a vehicle with a canopy; remove waste after service.
Prices must be valid for 90 days; no services before receiving an official purchase order.

Provision of catering services date: 21 july 2026 venue: nqadu great place, willovale, mbashe local municipality, eastern cape province

Supply and delivery of catering services for a specific event on 21 July 2026.

Closing Date and Time: 17 July 2026 at 11:00 AM.
RFQ Validity Period: 90 days from the closing date.
Service Date: 21 July 2026.
Briefing Session: None scheduled.

For RFQ enquiries, email: [email protected].
For submission of quotations, email: [email protected].
Service Location: NQADU GREAT PLACE, WILLOVALE, MBASHE LOCAL MUNICIPALITY, EASTERN CAPE PROVINCE.

Submit your quotation by email only to: [email protected].
The closing date and time is 17 July 2026 at 11:00 AM. Late submissions will not be accepted.
Your submission must include:

A formal quotation on your official company letterhead.
Completed and signed SBD documents (SBD 4 and SBD 6.1).
Your Central Supplier Database (CSD) report.

The quotation must include:

VAT per item (where applicable).
Your CSD (MAAA) number.
Accurate banking details.

Use the RFQ number (RFQ 074 AM (26/27)) in the email subject line.
Do not submit the RFQ document itself as a quotation; submit a formal quotation on your letterhead instead.
Mandatory Requirement: Failure to submit a valid Food Premises Certificate issued by the Municipality will lead to disqualification.

Scoring Method: 80/20 Preference Point System (80 points for Price, 20 points for Specific Goals).
Specific Goals (20 points total):

20 points if the bidder has >50% ownership by Black people, Women, or People with disabilities.
0 points if ownership is 50% or below.

Compliance Checks:

Verification of Tax Compliance status via CSD or SARS e-Filing.
Verification of CSD registration and MAAA number.
Verification of B-BBEE credentials and experience.
Verification that directors/members are not in the service of the state.

Scope: Provision of catering services for an event on 21 July 2026 at Nqadu Great Place.
Deliverables:

Mid-morning tea/coffee for 50 people (includes tea, coffee, sugar, milk, scones, muffins, etc.).
100% assorted canned juices for 50 people.
Warm lunch for 200 people (includes starch, meat, veggies, and salads).
400ml assorted soft drinks for 200 people.
500ml still bottled water for 200 people.
One-day rental of 9 trestle tables with white stretch covers.

Service Standards:

Tea, coffee, and sugar must be served in individual sealed sachets.
Bottled water must comply with SANBWA standards.
Sufficient cutlery, crockery, wet wipes, and paper serviettes must be provided.
Serving stations must be clean, sanitised, and well-presented.
Staff must wear appropriate uniforms and PPE (gloves, hair nets, closed shoes, apron).
Meals must be transported in a vehicle with a canopy (not an open van).
Waste must be removed from the facility after service.
Food handling tools (e.g., tongs) must be provided.

Bidders will be disqualified for submitting fraudulent information regarding experience, B-BBEE credentials, or other qualifications.
False declarations on SBD documents or misrepresentation of facts will lead to disqualification.

The catering service must comply with all specified food safety, hygiene, and quality standards as listed in the technical specifications.

Quotations must be firm and include VAT (where applicable), delivery costs, and all applicable taxes (PAYE, UIF, etc.).
Prices must be valid for 90 days from the closing date.
Quotations must be on company letterhead and include banking details and CSD MAAA number.
No services should be delivered before receiving an official purchase order or appointment letter.

CSD Registration: Must be registered on the Central Supplier Database and provide a CSD number (MAAA).
Tax Compliance: Must be tax compliant. Provide a TCS PIN or certificate. Non-compliance after 7 working days results in disqualification.
Food Safety: A valid Food Premises Certificate issued by the Municipality is mandatory.
B-BBEE: Submit a SANAS/CIPC accredited B-BBEE certificate or sworn affidavit.
Ownership: Submit CIPC Ownership Certificate to claim preference points.
SBD Documents: SBD 4 and SBD 6.1 must be duly completed and signed.
Restrictions: Bidders must not be listed on the National Treasury's Database of restricted suppliers or defaulters.
Conflict of Interest: No directors/members may be in the service of the state.

Staff must wear appropriate uniform and Personal Protective Equipment (disposable gloves, hair nets, closed shoes, and apron).
Food safety, hygiene, and quality standards must be adhered to, including compliance with SANBWA for bottled water.

Successful bidders must sign a written contract (SBD7).
The Department reserves the right to:

Not award the RFQ or to award to a bidder other than the lowest price.
Reject quotations that are illegible, incomplete, or not in the prescribed format.
Negotiate price only with the recommended service provider.
Extend the 90-day bid validity period via written notice; bidders must respond in writing to remain valid.

No goods or services may be delivered before an official purchase order or appointment letter is received.
Failure to deliver within agreed timelines may result in order cancellation and listing on the National Treasury's restricted supplier database.
The Department follows POPIA for personal information protection.

Catering services for DFFE event at nqadu great place, eastern cape

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