Accommodation services for kriel power station learners/trainees (5-Year contract)

Returnable Documents: (details not provided in extracted text). Check full tender document for complete list of returnable documents, submission method, deadline, and any disqualification risks.

• The tender document specifies that returnable documents must be submitted. Specific list of returnable documents not captured in extracted text.

• Compliance requirements could not be extracted due to insufficient searchable text in the document. AI extraction recommended for full details.

Returnable Documents: The document states that returnable documents are required but does not specify what they are.

The provided document is a method statement template only. It does not contain submission guidelines, deadline, required forms, or returnable documents. Bidders must obtain the full tender document from Eskom for submission details.

Not explicitly stated in the provided document. The method statement template suggests bidders must demonstrate: relevant accommodation/hospitality experience, capacity to service Kriel Power Station location, compliance with NEC contract requirements, qualified/trained staff, appropriate infrastructure and equipment, established risk management systems, quality management processes, and supplier management capabilities. Specific eligibility criteria would be detailed in the full RFQ/NEC Works Information document.

The method statement template requires bidders to address the following areas:

• Scope of work: Outline the scope as detailed in the Works Information of the NEC document/RFQ, with reference document numbers and relevant discipline.
• Objectives/Outputs: List 2–3 SMART objectives in relation to the scope of work outputs.
• Customer focus: Describe how customer needs are identified and effectively communicated to affected personnel.
• Competency & training: Provide details of skills, competencies, and training required to deliver the scope of work.
• Infrastructure – PPE: List personal protective equipment required for executing the scope of work.
• Infrastructure – Tools & equipment: List tools, equipment, and infrastructure (including testing/measurements) required.
• Leadership: State the organisation’s mission, vision, values, and how they are communicated.
• Risk management: List all risks associated with delivering the scope of work and mitigation actions.
• Process improvement: Explain how the organisation identifies gaps for improvement in business processes to meet or exceed customer/regulatory requirements.
• Data & analysis: Describe what data will be collected and analysed for improvement on this scope of work.
• Relationship management: Identify other stakeholders affected by the service, assess impact (low/medium/high), and describe actions to address them. Indicate if outsourcing is involved and explain supplier selection, evaluation, and performance monitoring.

The provided document does not specify compliance requirements. Standard South African public sector compliance likely applies (CSD registration, tax clearance, B-BBEE certificate, CIDB if applicable, CIPC registration), but bidders must verify with the full tender document.

This annexure is an acknowledgement form for Eskom OHS legal and other requirements. The supplier must sign it to confirm understanding and compliance with the listed OHS standards and legislation.

• Submit the signed Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements as a returnable document.
• The form must be signed by an authorised person (CEO/Director/Managing Director) and witnessed by two witnesses.
• Ensure the form is completed with company name, authorised person's name, signature, and date.
• Failure to submit the signed acknowledgement may result in disqualification.

• Eligibility requires demonstrated ability to comply with all specified Eskom OHS standards and South African OHS legislation.
• Must show capacity to manage subcontractor OHS compliance, including selection criteria, notification, resource adequacy, and monitoring through audits.
• Must accept penalty clauses for non-conformance to Eskom and statutory OHS requirements.
• Must have an authorised signatory (CEO/Director/MD) to legally bind the company.
• Full evaluation criteria are detailed in the main tender document, not provided in this annexure.

• Comply with the following Eskom and statutory OHS documents (not limited to):
• Eskom contractor Health and Safety requirements standards 32-136
• OHS specification/requirements provided by Eskom
• Occupational Health and Safety Act 85 of 1993
• Compensation for Occupational Diseases and Illnesses Act 130 of 1993
• 32-727 SHEQ Policy
• National Road Traffic Act 93 of 1996
• 32-37 Eskom Substance Abuse Procedure
• 240-62196227 Life-saving Rules
• 240-62946386 Vehicle and Driver Safety Management
• After contract award, align company processes to Eskom's OHS policies, procedures, and standards.

• Comply with Eskom's OHS legal and other requirements as listed in the technical specifications.
• After contract award, fully align company processes to Eskom's OHS requirements (policies, procedures, standards).
• Penalties will be enforced on the main supplier for non-conformances (including those of its contractors/suppliers) pertaining to Eskom and/or statutory OHS requirements.
• Ensure all employees (contractors/suppliers) undergo relevant Eskom induction and company induction.
• Main supplier must demonstrate process and selection criteria for appointing contractors/suppliers, notify Eskom prior to appointment, ensure adequate resources and competencies, and manage compliance through audits and assessments.
• Main supplier must provide grounds for termination of work done by contractors/suppliers and handle non-conformances directly with them.
• Eskom reserves the right to verify compliance and may request testimonials/references and client contact details.

• Annual requirements: 2025: 6 students for 6 weeks; 2026-2028: 12 students for 10 weeks each; 2029: 6 students for 6 weeks. Total 48 students over 42 weeks.
• Accommodation minimum 3-star rating.
• Meals: three meals on Friday-Sunday, two meals on Monday-Thursday.

• Service Manager: Collen Mathebula.
• Address: Kriel Power Station.
• Tel: 013 295 9350.
• Email: [email protected].
• Invoices to be submitted to FSS contact center at [email protected] or phone 011 800 5060.

• Submit the completed C1.1 Form of Offer and Acceptance as a returnable document.
• The offer must be signed by a duly authorised representative of the tenderer.
• The Employer may accept the offer by signing the Acceptance part and returning a copy before the validity period ends.
• Ensure all required forms and schedules are included; missing documents may lead to disqualification.
• The tenderer must provide CIDB registration number in the Form of Offer and Acceptance.
• Any deviations from tender documents must be listed in the Schedule of Deviations; only those recorded there are valid.

• Documentation must be controlled with Eskom contract number and subject title for record-keeping.

• Must be a legally registered entity in South Africa (CIDB registration required).
• Must comply with all South African laws, including health, safety, and environmental regulations.
• Must demonstrate financial and operational capacity to fulfill the contract over 5 years.
• Must have a valid B-BBEE verification certificate. Changes in B-BBEE status must be reported within 7 days, with updated certificates submitted within 30 days.
• Experience in providing accommodation and meal services for large groups (e.g., trainees, workers) in industrial or similar settings.
• Ability to meet the specified scope (48 trainees, weekly meals, 42 weeks/year).
• Compliance with asbestos and nuclear safety protocols (if applicable to the service location).
• No history of prohibited actions (e.g., corruption, fraud, collusion).
• Willingness to cooperate with investigations into alleged misconduct.
• Must be able to provide the required insurance covers as outlined in Insurance Table A (e.g., liability, property damage).
• Quality assurance requirements are part of the health, safety, environment, and quality assurance evaluation.

• Scope: Provide accommodation for Kriel Power Station Learners/Trainees over 5 years (60 months) on an as-and-when-required basis.
• Estimated requirements: 48 students over 42 weeks across 5 years, with annual variations (e.g., 6 students in 2025, 12 in 2026-2028, 6 in 2029).
• Accommodation must meet a minimum 3-star rating (National Grading System for tourism).
• Meal provision: Three meals (breakfast, lunch, dinner) on Friday, Saturday, Sunday; two meals (breakfast and dinner) on Monday to Thursday.
• Contractor must submit a first plan for acceptance within 4 weeks of contract date.
• Management meetings to be held as required, via MS Teams or in person at Kriel Power Station.
• Key personnel must be identified with CVs provided.
• Compliance with all applicable health, safety, environmental laws and Eskom's specific requirements is mandatory.
• Contractor must submit a Quality Plan and Work Procedures for acceptance.
• Specify minimum requirements, witness/hold points, and any ISO compliance if required.
• QA documentation must be submitted as per Employer's instructions.
• Contractor must comply with all applicable environmental laws and regulations.
• Contractor must specify management, supervision, and key people, including a Facility/Project/Contract Manager.
• Task Order management as per NEC3 TSC X19 requirements.

• Invoice requirements: Contractor and Service Manager details, contract number, VAT numbers, description per price list, amounts excluding/including VAT. Submit to [email protected] or 011 800 5060.

• Contract uses NEC3 Term Service Contract Option A (Priced contract with price list).
• Pricing format: Price list includes items for accommodation, breakfast, dinner, lunch, priced per trainee per week over 42 weeks for 48 trainees.
• Payment terms: Assessment interval is the 26th day of each month; payments made within 4 weeks.
• Invoices must include Contractor and Service Manager details, contract number, VAT numbers (Contractor's and Employer's 4740101508), description per price list, amounts excluding/including VAT.
• Submit invoices to FSS contact center at [email protected] or 011 800 5060.
• Interest rate for late payments is the Standard Bank prime rate (for ZAR) or LIBOR (for other currencies).
• Prices are exclusive of VAT; VAT at 15% applies.

• B-BBEE: Contractor must notify Eskom within 7 days of any change in B-BBEE status and submit updated verification certificate within 30 days. Decrease in status may lead to renegotiation or termination.
• Insurance: Contractor must provide insurance certificates as per Insurance Table A (covering property damage, liability, employee injury). Employer provides insurance per Insurance Table B.
• Legal compliance: Contract governed by South African law; language is English.
• Confidentiality: Contractor must not disclose contract information without consent.
• Health, safety, environment: Contractor must comply with all applicable laws, regulations, and Eskom's asbestos and construction regulations.
• VAT: Contractor must include Eskom's VAT number 4740101508 on invoices.
• Joint ventures: Members are jointly and severally liable; key person must be notified.
• Cession/assignment: Not allowed without Employer's written consent.
• Contract changes require mutual agreement, documented as amendments; temporary changes have specified durations.
• Employer ensures ambient air meets asbestos regulations; Contractor may request certification.

• Contractor must provide name, address, telephone, and fax numbers.

• Service Manager: Collen Mathebula, Kriel Power Station, Tel 013 295 9350, Email [email protected].

The Eskom Supplier Integrity Pact applies to Eskom Holdings SOC Ltd and all its suppliers. It defines ethical behaviour and requires suppliers to act with integrity, comply with laws, and avoid dishonesty, fraud, and corruption in procurement processes.

• Closing date: 27 June 2023 (as per the document).
• No other dates (briefings, site visits, clarification deadlines) are mentioned in this document.

• For reporting unethical behaviour:
• Eskom Ethics office: [email protected]
• Eskom Forensic: [email protected]
• Eskom toll free hotline: 0800 11 27 22
• No submission addresses, SCM contacts, or technical contacts are provided in this document.

• Returnable documents:
• Integrity Declaration Form (includes Declaration of Fair Tendering Practices) – must be completed, signed, and submitted for any Eskom procurement.
• Non-Disclosure Agreement (NDA) – required to protect confidential information.
• Integrity declaration form – to disclose any interest or relationship with Eskom employees/directors that could affect tender award.
• Disqualification risks:
• Submitting false certifications or forged documents.
• Entering dishonest or illegal agreements with other tenderers (collusion/bid rigging).
• Failing to disclose conflicts of interest.
• Violating the Supplier Integrity Pact may lead to suspension from the Eskom Vendor Database and inclusion on the National Treasury List of Restricted Suppliers.

• Integrity Declaration Form (includes Declaration of Fair Tendering Practices).
• Non-Disclosure Agreement (NDA).
• Integrity declaration form for disclosing interests/relationships with Eskom employees/directors.

• General eligibility:
• Must be a registered vendor on Eskom's Vendor Database (or willing to register).
• Must be a natural or juristic person (e.g., company, contractor, service provider).
• Must comply with South African laws and Eskom's policies (e.g., anti-corruption, employment equity).
• Exclusions:
• Suppliers found guilty of misconduct (e.g., fraud, bribery) may be suspended or listed on National Treasury's Restricted Suppliers Database.
• Suppliers with undeclared conflicts of interest or unethical practices are ineligible.
• Documentation required:
• Signed Integrity Declaration Form.
• Signed NDA (if handling confidential information).
• Proof of compliance with Employment Equity Act and other relevant legislation.

• Scope: This Integrity Pact applies to Eskom Holdings SOC Ltd (including wholly owned subsidiaries) and all existing and potential suppliers.
• Purpose: To prescribe ethical behaviour and ensure procurement aligns with South African laws and constitutional principles of fairness, transparency, equity, cost effectiveness, and competitiveness.
• Supplier obligations:
• Maintain high integrity and prevent dishonest practices.
• Familiarise with Eskom's policies, including Standard Conditions of Tender.
• Reject improper business practices.
• Avoid abusing trust or misusing opportunities for personal gain.
• Enhance professional competence.
• Align with Eskom's labour practices and employment equity initiatives.
• Protect confidential information and complete an NDA.
• Avoid conflicts of interest and disclose any relationships with Eskom employees/directors.
• Limit gifts to R1500 and avoid improper influence.
• Refrain from unethical dealings with Eskom personnel involved in evaluation/adjudication/negotiation.
• Do not collude with other tenderers.
• Report dishonest behaviour by Eskom employees/directors.

• The document does not specify pricing formats, bonds, guarantees, payment terms, or financial capacity requirements.
• It mentions avoiding under-pricing/collusion/bid rigging as unethical tendering practices.

• General compliance:
• Suppliers must read, complete, sign, and submit the Integrity Declaration Form for any Eskom procurement process.
• Must comply with the Eskom Supplier Integrity Pact and all relevant Commercial and Ethics policies.
• Must adhere to South African laws and constitutional principles.
• Specific requirements:
• Complete a Non-Disclosure Agreement (NDA) for confidential information.
• Disclose any conflicts of interest with Eskom employees/directors via the Integrity declaration form.
• Avoid gifts exceeding R1500 and any improper influence.
• Report unethical behaviour via specified Eskom contacts.
• No specific mention of CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, or local content requirements.
• Supplier discipline process:
• Eskom may suspend suppliers from the Vendor Database and impose sanctions for misconduct, including forwarding names to National Treasury for listing on the Restricted Suppliers database.
• Governing law: The Pact is governed by South African laws.
• Validity: Remains valid until replaced; if any provision is invalid, the rest remain in effect.

• Read, complete, sign, and submit the Integrity Declaration Form for any Eskom procurement.
• Maintain integrity and prevent dishonest practices.
• Familiarise with Eskom policies, including Standard Conditions of Tender.
• Reject improper business practices.
• Avoid abusing trust or misusing opportunities for personal gain.
• Enhance professional competence.
• Align with Eskom's labour practices and employment equity initiatives.
• Protect confidential information and complete an NDA.
• Avoid conflicts of interest and disclose relationships with Eskom employees/directors.
• Limit gifts to R1500 and avoid improper influence.
• Refrain from unethical dealings with Eskom evaluation personnel.
• Do not collude with other tenderers.
• Report dishonest behaviour by Eskom employees/directors.

• Closing date and time: As specified in the Tender Data (SAST, strictly adhered to).
• Compulsory site visit and/or clarification meeting: Details stated in the Tender Data; failure to attend results in disqualification.
• Tenderers must regularly check the Eskom Tender Bulletin and NT e-Tender Portal for changes to closing dates, amendments, or addenda.
• Tender validity period: Hold tender valid for acceptance within the validity period after closing; extend if requested by Eskom.

• All communication must be in writing to/from the Eskom Representative only.
• Clarification requests and queries are published (anonymously) with responses on the advertising platforms.
• Tenderers are responsible for checking these platforms for updates.
• Specific contact details (name, email, phone, address) are to be provided in the Tender Data.

• Submit a complete original tender in paper form plus one (1) complete hard copy of the original.
• Ensure Eskom receives the tender at the specified address, tender box, or method by the closing date and time. Proof of posting or courier is not proof of delivery.
• Tenders must be submitted in English, completed in ink (not pencil), and signed by the duly authorised signatory.
• Package the original and copy separately, marking them as "ORIGINAL" and "COPY". Seal them together in an outer package marked "Confidential" with the tender number, tenderer's name, physical address, email, and contact number.
• Return all mandatory tender returnables by the submission deadline. These must be complete, valid, and current for the entire tender validity period.
• Late tenders will not be accepted. Eskom takes no responsibility for delays in postal/courier systems or misdirected deliveries.
• Failure to submit an original and a copy will result in disqualification.
• Attend any compulsory site visit or clarification meeting; failure to attend leads to disqualification.
• Do not make alterations to tender documents except to comply with instructions or correct errors; all alterations must be initialled by all signatories.
• Corrections may not be made using correction fluid, correction tape, or similar.
• Submit alternative tenders only if permitted and alongside a main tender.
• Complete and submit the Acknowledgement Form, stating if the tender is for the whole or part of the works, services, or supply.
• If an agent submits on behalf of a principal, an authenticated copy of the authority to act as agent must be submitted as a returnable.

• Return all mandatory tender returnables by the submission deadline.
• Submit a complete original tender plus one copy in paper form; failure to do so results in disqualification.
• Package original and copy separately, marking them as "ORIGINAL" and "COPY", and seal in an outer confidential package with required details.
• Complete all forms, data, and schedules without exception.
• Ensure certificates, documents, or proof of registration are valid, current, and original where stipulated, for the entire tender validity period.

• Tenderer must meet eligibility criteria stated in the Tender Data and not be under any restriction from doing business with Eskom or State-Owned Companies.
• If CIDB grading is a qualification criterion, be registered with the CIDB at closing or be capable of registration within 21 working days from closing.
• Provide proof of valid Safety, Health, Environment, and Quality (SHEQ) systems, policies, and capabilities by the stipulated deadline.
• Tenderers found to have misrepresented or falsified information, certificates, or documents will be disqualified and reported.
• Eskom will determine basic compliance before detailed evaluation; failure to comply with basic compliance requirements renders the tender non-responsive.
• If functionality is a criterion, tenderers must meet the minimum threshold stated in the Tender Data to proceed.
• Eskom may conduct financial analysis to determine risk; if risk is too high and no mitigating factors exist, the tenderer will not be considered for award.
• Prices and Specific Goals (e.g., B-BBEE) are scored and added; tenderers are ranked from highest to lowest.
• A contract may be awarded to a non-highest scorer only in accordance with Section 2(1)(f) of the PPPFA, if Objective Criteria are stipulated in the Enquiry.
• Misrepresentation of B-BBEE certificates or evidence of fronting will be reported to the B-BBEE Commission.

• The tender must clearly state if it is for the whole or part of the works, services, or supply identified in the specification and/or works information.
• Tenderers must check enquiry documents on receipt and notify the Eskom representative of any discrepancies or omitted documents.
• Complete and submit the Acknowledgement Form with the tender.
• Obtain and familiarise with the latest revision of standardised specifications and other documents incorporated by reference.
• Tenderers must attend any compulsory site visit or clarification meeting to familiarise with the proposed work, services, supply, or location.

• Provide proof of Safety, Health, Environment, and Quality (SHEQ) systems, policies, and capabilities by the stipulated deadline.
• All costs and personnel associated with SHEQ must be reflected in the tender.
• Comply with Eskom's requirements for SHEQ and applicable legislation like the OHS Act.
• Tenderers must check enquiry documents on receipt and notify the Eskom representative of any discrepancies or omissions.
• Complete and submit the Acknowledgement Form, stating if the tender is for the whole or part of the works, services, or supply.

• Include all duties, taxes, and levies in rates and prices.
• Provide fixed prices for the contract duration unless adjustment is provided.
• State prices in South African Rand unless otherwise instructed.
• Do not make alterations to tender documents except to comply with instructions or correct errors; alterations must be initialled.
• Submit alternative tenders only if permitted and alongside a main tender.
• Clarification or correction of prices after submission may be required, but cannot change the substance of the tender except for arithmetical errors.
• Arithmetical errors will be checked; discrepancies between figures and words are resolved in favour of words.
• If a bill of quantities or pricing schedule applies, line-item totals prevail over unit rates in case of multiplication errors.

• Include all duties, taxes (including VAT), and levies payable by the tenderer if successful, applicable 14 days prior to closing.
• Provide fixed rates and prices for the contract duration, unless price adjustment is provided for in the Enquiry.
• State prices in South African Rand unless otherwise instructed.
• Arithmetical errors will be checked; discrepancies between figures and words will be resolved in favour of words.
• Errors in unit rates, quantities, or totals will be corrected with the tenderer's concurrence; failure to accept corrections may lead to rejection.
• Insurance cover provided by Eskom may not be full; tenderers should seek qualified advice.
• If security for performance (performance bond or demand guarantee) is required, select a minimum of two financial institutions from the Eskom-approved list.
• Eskom may request an electronic copy of the tender; if required, package it separately and mark as "ELECTRONIC COPY".

• Comply with eligibility criteria in the Tender Data. Tenderers or their principals must not be restricted from doing business with Eskom or State-Owned Companies.
• Comply with relevant legislation including National Treasury instructions, CIDB Regulations, PPPFA, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements.
• Provide proof of SHEQ systems, policies, and capabilities by the stipulated deadline. All associated costs and personnel must be reflected in the tender.
• If CIDB grading is stipulated, be registered with the CIDB by closing or capable of registration within 21 working days.
• If awarded, the contractor must achieve Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) where applicable.
• Misrepresentation or falsification of information, including B-BBEE certificates, may lead to disqualification and reporting to the B-BBEE Commission.
• Hold the tender valid for acceptance by Eskom within the validity period after closing; extend if requested.
• Treat all procurement matters as confidential. Use Eskom documents only for preparing and submitting the tender.
• Seek clarification in writing from the Eskom Representative only.
• If required, provide security for performance from Eskom-approved financial institutions.

• Comply with Amended B-BBEE Codes.
• Misrepresentation or falsification of B-BBEE certificates may lead to disqualification and reporting to the B-BBEE Commission.
• Specific Goals related to B-BBEE are scored based on supporting documentation; failure to submit proof by closing results in zero points for Specific Goals but not disqualification if otherwise acceptable.
• Evidence of fronting will be reported to the B-BBEE Commission.

• Comply with Eskom's requirements for Safety, Health, Environment, and Quality (SHEQ) and applicable legislation like the OHS Act.
• Provide proof of SHEQ systems, policies, and capabilities by the stipulated deadline.
• All costs and personnel associated with SHEQ must be reflected in the tender.
• Failure to provide satisfactory proof of SHEQ may render the tender non-responsive.

• Hold the tender valid for acceptance by Eskom within the validity period after closing.
• Extend validity if requested by Eskom; refusal leads to exclusion from further consideration.
• Treat all procurement matters as confidential. Use Eskom documents only for preparing and submitting the tender.
• Attend compulsory site visits or clarification meetings to familiarise with the work, services, or location.
• Seek clarification in writing from the Eskom Representative only.
• If required, provide security for performance (performance bond or demand guarantee) from Eskom-approved financial institutions.
• Eskom may cancel the tender at any time before contract conclusion and will give written reasons upon request.
• Eskom reserves the right to accept or reject any variation, deviation, or alternative tender, and to accept the whole or any part of the tender.

• Eskom conducts the tender process fairly, equitably, transparently, competitively, and cost-effectively.
• Terms in italics vary per tender and are detailed in the Tender Data.
• Eskom may cancel the tender before contract conclusion and provide written reasons upon request.
• Eskom makes no warranties regarding the accuracy or completeness of tender documents.
• Eskom will notify the successful tenderer before tender validity expires and publish award notifications for open tenders.
• Eskom reserves the right to enter into mandated negotiations with any one or more selected tenderers.
• Eskom is not liable for any losses or damages sustained by tenderers during the tender process.

• Submit a tender only if eligible per criteria in the Tender Data and not restricted from doing business with Eskom.
• Ensure tender submission by the closing date and time; late tenders are not accepted.
• All times are South African Standard Time (SAST) and strictly adhered to.
• Regularly check Eskom Tender Bulletin and NT e-Tender Portal for deadline changes, amendments, or addenda.
• Sign the original tender; the signatory is liable.
• If CIDB grading is stipulated, be registered or capable of registration within 21 working days.
• Provide proof of SHEQ systems, policies, and capabilities by the stipulated deadline.
• Comply with all applicable legislation and regulatory instruments.

• Clarification requests and responses are published on the advertising platforms without divulging tenderer names.
• All communication must be in writing to/from the Eskom Representative only.
• Tenderers are responsible for checking the Eskom Tender Bulletin and NT e-Tender Portal regularly for updates.

• The eTendering system is a web-based platform for uploading tender documents.
• It replaces the previous manual submission process at Eskom tender offices.
• Suppliers must register to access the system.
• An OTP (one-time pin) is sent to the supplier's registered cell phone and email for verification.

• For system problems or difficulties using Tender Bulletin, eTendering, or OpenText systems, contact the buyer responsible for the published tender. (No specific contact details provided in the document.)

• Submit tender documents electronically via the eTendering system only. Manual or physical submission at Eskom offices is replaced.
• You must register on the eTendering system to gain access. An OTP will be sent to your registered cell phone and email.
• Access the system via: TenderBulletin Public website (https://tenderbulletin.eskom.co.za) or directly at https://eTendering.eskom.co.za.
• You need a CSD number to access the eTendering system.
• Upload required documents by: giving the file a name, selecting the correct file type (e.g., Technical, Commercial, Finance), choosing the file, and clicking 'Upload'.
• Ensure files are uploaded under the correct category (e.g., Technical documents under 'Technical').
• Verify all required documents are uploaded before clicking 'Finalize Submission'.
• File size limits: a single file cannot exceed 50MB; total size of all uploaded files should not exceed 900MB.
• After final submission, you will receive a confirmation email with all submitted documents and a submission ID. Save this email for future enquiries.
• If you encounter problems using the system, contact the buyer responsible for the published tender.

Any supplier with a valid CSD (Central Supplier Database) number can register on the eTendering system. No specific technical or financial eligibility criteria are mentioned in this manual as it pertains to the submission platform, not a specific tender's evaluation criteria.

• The eTendering system is a web-based electronic submission platform.
• It replaces manual or physical submission of tender documents at various Eskom tender offices.
• The system functions as an electronic box where tender documents can be uploaded.
• Suppliers must register their details to gain access.
• An OTP (one-time pin) is sent to both the registered cell phone and email address for authentication.

• You must have a CSD (Central Supplier Database) number to gain access to the eTendering system.

• Project: Student Accommodation tender.
• Scope: Provision of accommodation for Kriel Power Station learners/trainees over 5 years (60 months) as and when required.

• Form A must be completed and signed.
• Submit all required tender returnables as specified in the document.
• Ensure all documents are submitted before the closing date and time.

• Required returnable document: Form A must be completed and signed.

• Quality Requirements Deliverables are evaluated (Category 4).
• SECTION A: Quality Management System Requirements ISO 9001:
• Option 1: Valid ISO 9001 certification by an accredited body (score 0).
• Option 2: Evidence of a documented QMS complying with ISO 9001 (score 3):
• A.1: Quality method statement based on scope (using template Ref 240-126469599).
• A.2: Quality policy approved by top management.
• A.3: Quality objectives approved by top management.
• SECTION B: Evidence of QMS in operation (score 2):
• B.1: Documented organization chart and responsibility matrix including quality management role.
• B.2: Documented criteria for evaluation, selection, monitoring, and re-evaluation of external providers.
• SECTION E: User-defined additional requirements (score 1):
• E.1: Form A completed and signed.

• Scope: Provision of student accommodation for Kriel Power Station learners/trainees over 5 years (60 months) as and when required.
• Must provide documented information for control of externally provided processes, products, and services, including criteria for evaluation, selection, monitoring, and re-evaluation of external providers.

• No specific compliance requirements found in the document.

This document is Eskom's Code of Ethics ('The Way'), Revision 0 (Document Template 32-527). It defines the ethical standards and behaviour required of all Eskom Holdings Limited directors, employees (permanent, contract, temporary, learners), and anyone acting on behalf of Eskom, including suppliers. The Code is centred on four core values:

1. Integrity – Acting the Eskom Way: Respectful, honest, trustworthy, professional, loyal, accountable, fair, transparent, disciplined conduct.
2. Excellence – Working the Eskom Way: Commitment to employee satisfaction, work-life balance, recognition of performance, and ethical supplier relationships (fair, equitable, transparent, competitive, cost-effective procurement).
3. Customer Satisfaction – Caring the Eskom Way: Passionate service delivery, understanding customer needs, timely reliable quality service, encouraging feedback.
4. Innovation – Thinking the Eskom Way: Continuous improvement, creative ethical solutions, open communication of goals.

Key obligations for suppliers:

• Must receive Code of Ethics brochure as part of contract documentation
• Must adhere to Eskom's standards of conduct
• Must avoid conflicts of interest, nepotism, favouritism
• Must protect confidential information
• Must comply with legislation and Eskom policies
• Duty to report unethical behaviour (whistle-blowing hotline: 0800 11 27 22)
• Protected from victimisation when reporting in good faith

Governance: Ethics Office (Corporate Governance Dept) manages the Code. Divisional Managing Directors accountable for compliance. Corporate Audit provides assurance. Forensic Services investigates violations. Employee Relations handles grievances/disciplinary action.

Related documents: Supplementary Code information (Eskom Intranet), Disciplinary Code, Conflict of Interest Policy, Protected Disclosures Policy, King Report on Corporate Governance, and relevant South African labour legislation.

This is not the accommodation tender specification document.

Ethics Office (for Code of Ethics queries only):

• Advice line: +27 11 800 3187 / 3189
• Email: [email protected]
• Fax: 086 663 4120
• Whistle-blowing hotline: 0800 11 27 22
• Ethics website FAQs: Eskom Intranet

Note: These are contacts for Eskom's ethics office, not the tender's SCM or technical contacts for the accommodation bid.

The document provided is Eskom's Code of Ethics (32-527 Rev 0), not the tender submission guidelines. It does not contain information on how or where to submit bids, required forms, returnable documents, or disqualification risks for the accommodation tender. Suppliers must obtain the actual tender document for submission requirements.

This Code applies to: Eskom Board of Directors; all employees (permanent, contract, temporary, part-time, casual, occasional, learners); subsidiary company employees where adopted; suppliers (consultants, contractors, sub-contractors, goods/services providers); and anyone acting on behalf of Eskom. No specific eligibility criteria for tender application are present in this document.

The document is Eskom's Code of Ethics ('The Way'), which outlines ethical standards and behavioural expectations for Eskom directors, employees, and anyone acting on behalf of Eskom (including suppliers). It does not contain technical specifications, scope, deliverables, or service levels for the accommodation tender. Key ethical standards suppliers must adhere to:

• Integrity: Respectful, honest, professional, fair, transparent, disciplined conduct
• Excellence: Commitment to employee satisfaction and ethical supplier relationships
• Customer Satisfaction: Passionate service delivery, understanding needs, encouraging feedback
• Innovation: Continuous improvement, creative ethical solutions
• Compliance with legislation, Eskom policies, and professional standards
• Protection of confidential information
• Avoidance of conflicts of interest, nepotism, favouritism
• Duty to report unethical behaviour

Suppliers must obtain the actual tender document for accommodation-specific technical requirements.

The Code of Ethics references the following compliance framework that applies to Eskom employees and those acting on Eskom's behalf (including suppliers):

• Constitution of South Africa
• Basic Conditions of Employment Act
• Labour Relations Act
• Employment Equity Act
• Eskom's Conditions of Service
• Eskom's Conflict of Interest Policy
• Eskom's Protected Disclosures Policy (Whistle-blowing Policy 32-250)
• King Report on Corporate Governance
• Eskom Disciplinary Code and Procedures
• Supplementary Code information (available on Eskom Intranet)

Suppliers are required to receive the Code of Ethics brochure as part of contract documentation and adhere to Eskom's standards of conduct. The Code supersedes the previous Business Conduct Policy (ESKPBAAN4).

Note: Standard South African tender compliance (CSD, tax, B-BBEE, CIDB, CIPC) is not covered in this document. Suppliers must check the actual tender document for those requirements.

The Code of Ethics includes health, safety, and environment commitments under the Integrity value:

• Support a safe and healthy environment for internal and external stakeholders
• Comply with safety, health, and environmental legislation and Eskom policies
• Workplace free of sexual harassment, discrimination, and favouritism
• Respect for the environment: continuously seek ways to improve environmental impact
• Professionalism includes accountability for actions and reporting concerns including violations of law and policies

These are general ethical commitments to HSE, not specific OHS requirements, safety plans, or HSE compliance specifications for the accommodation tender. Suppliers must check the actual tender document for project-specific health and safety requirements.

The Code of Ethics establishes behavioural contractual terms for those acting on Eskom's behalf:

• Adherence to the Code is mandatory, not optional
• Contravention results in disciplinary action (transparent, just, equal)
• Duty to address and/or report unethical behaviour or non-compliance
• Whistle-blower protection: no victimisation or occupational detriment, confidentiality maintained
• Whistle-blowing hotline: 0800 11 27 22 (confidential, externally managed)
• Reference to Whistle-blowing Policy 32-250
• Grievance Procedure 32-195 and Disciplinary Code 32-196 / Procedure 32-197 apply
• Code supersedes previous Business Conduct Policy ESKPBAAN4
• Must be read with Supplementary Code information (Eskom Intranet)

These are general ethical contractual terms, not the specific contract terms for the accommodation tender (duration, termination, penalties, payment terms, etc.).

3.2 Normative/Informative References

Parties using this Code of Ethics shall apply the most recent edition of the documents listed below

3.2.1 Normative

3.2.1.1 Ethics climate survey report (2005/2006)

3.2.1.2 Disciplinary Code

3.2.2 Informative

3.2.2.1 Supplementary Code information

3.2.2.2 The Constitution of South Africa

3.2.2.3 Basic Conditions of Employment Act

3.2.2.4 Disciplinary Procedure

3.2.2.5 Grievance Procedure

3.2.2.5 Labour Relations Act

3.2.2.6 Employment Equity Act

3.2.2.7 Eskom’s Conditions of Service

3.2.2.8 Eskom’s Conflict of Interest Policy

3.2.2.9 Eskom’s Protected Disclosures Policy

3.2.2.10 The King Report on Corporate Governance

The document provided is Eskom's Code of Ethics, not the tender evaluation criteria. The extracted content appears to be garbled text referencing nepotism definitions and service quality phrases. No evaluation criteria for the accommodation tender are present in this document. Suppliers must obtain the actual tender document for evaluation methodology, scoring, and preference points.

• This is a PAYE Questionnaire for service contracts to Eskom.
• Its purpose is to classify contractors for tax withholding purposes under the Income Tax Act.
• It determines if a contractor is an Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor.
• The Pack is valid for the 2024/2025 tax year (1 March 2024 to 28 February 2025).
• It applies only to contractors providing services to Eskom Holdings SOC Ltd and its listed subsidiaries.

• This Pack applies from 1 March 2024 to 28 February 2025.
• It is based on tax legislation for the 2024/2025 tax year.
• No specific closing date for submission is stated in the document.

• Email for submitting the completed Pack: [email protected].
• For queries, consult your representative in Eskom to refer matters to Eskom’s Group Tax Department in Megawatt Park.

• Submit the completed and signed PAYE Questionnaire Pack to Eskom Group Tax via email: [email protected].
• The Pack must include the signed summary sheet and all required affidavits/declarations (Appendices 1-9) as applicable.
• Failure to submit the correct signed documents may result in PAYE being withheld from your payments.
• The Pack applies to the 2024/2025 tax year (1 March 2024 to 28 February 2025) and is subject to changes in tax legislation.

• The questionnaire determines your tax classification for PAYE withholding purposes.
• For Companies/CCs/Trusts (Pack A):

• Must be a South African resident (or declare non-resident via Appendix 9).
• If you employ 3+ full-time employees not connected to shareholders/members/beneficiaries, you may qualify for the employee exclusion (sign Appendix 1 and Appendix 8).
• If no connected persons will render services personally to Eskom, sign Appendix 2 and Appendix 8.
• If more than 80% of income is from one client, you are classified as a Personal Service Provider (sign Appendix 7).
• If duties are performed mainly at Eskom premises and subject to Eskom's control/supervision, you are a Personal Service Provider (sign Appendix 7).
• Otherwise, complete the Dominant Impression Test (Questions 6(i)-6(xi)) to determine if you are Independent or a Personal Service Provider.

• For Individuals (Pack B):

• Determine if you provide a service or people (sign Appendix 5 if service).
• If you provide people, you may be a Labour Broker (need IRP30 certificate, sign Appendix 6).
• Must be a South African resident (or declare non-resident via Appendix 9).
• If you employ 3+ full-time non-connected employees, sign Appendix 1 and Appendix 8.
• If duties are performed mainly at Eskom premises and subject to Eskom's control/supervision, you are a Dependent Contractor (sign Appendix 7).
• Otherwise, complete the Dominant Impression Test (Questions 6(i)-6(xi)) to determine if you are Independent or an Employee.

• This is a PAYE Questionnaire for service contracts to Eskom.
• Its purpose is to classify contractors for tax withholding purposes under the Income Tax Act.
• It determines if a contractor is an Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor.
• The Pack is valid for the 2024/2025 tax year (1 March 2024 to 28 February 2025).
• It applies only to contractors providing services to Eskom Holdings SOC Ltd and its listed subsidiaries.

• For Labour Brokers: If a valid IRP30 exemption certificate is provided, no PAYE is withheld, and an IT3(a) (code 3617) is issued.
• If no valid IRP30 certificate is provided, PAYE is withheld at individual tax rates until a certificate is provided, and an IRP5 (code 3617) is issued.

• If classified as a Personal Service Provider/Dependent Contractor: PAYE will be withheld from payments (coded 3601/3616 on IRP5).
• If classified as a Labour Broker without a valid IRP30 certificate: PAYE will be withheld until a valid certificate is provided.
• If classified as an Independent Contractor/Supplier: No Employees' Tax will be withheld, and no IRP5/IT3(a) certificate will be issued.
• For Labour Brokers: If a valid IRP30 exemption certificate is provided, no PAYE is withheld, and an IT3(a) (code 3617) is issued.
• If no valid IRP30 certificate is provided, PAYE is withheld at individual tax rates until a certificate is provided, and an IRP5 (code 3617) is issued.

• You must complete the questionnaire truthfully and provide accurate company/individual details.
• Specific compliance depends on your answers, leading to required affidavits/declarations (Appendices 1-9).
• Key factors include: being a South African resident, employing three or more full-time non-connected employees, not having connected persons render services, not receiving >80% income from one client, and not being mainly controlled at Eskom premises.
• Failure to sign required affidavits/declarations will result in PAYE being withheld.

• Provision of accommodation for Kriel Power Station Learners/Trainees over a 5-year (60-month) period, as and when required.

• Submit electronically via Eskom's E-Tendering Solution.
• Mandatory returnable: fully completed 'E-Tenderers E-Tendering Training Acknowledgement Form' (Annexure).
• The form must include: enquiry number, business name/JV, contact person, landline, cellphone, email, tenderer's name, authorized signature, designation, and date.
• Submit the form within the prescribed period; failure to fully complete and submit will render the bid non-responsive and lead to disqualification.

• Bidders must be registered on Eskom's E-Tendering system.
• Bidders must have undergone self-training on the E-Tendering Solution (via Noddy Guide, video, or clarification meeting) and confirm this in the mandatory acknowledgment form.
• The acknowledgment form must be fully completed with authorized signature, designation, and date.

• Scope: Provision of accommodation for Kriel Power Station Learners/Trainees.
• Duration: 5 years (60 months), as and when required.

The tenderer must indicate applicable clauses from specification 240-105658000.

• Pre-contract award quality requirements apply (Clause 3).
• Category 4 is selected as applicable (refer to clause 3.5).
• Main supplier and sub-supplier capability and capacity assessment is referenced.
• Post-contract award obligations fall under Eskom.

Closing date: 11 May 2026.

The document is a quality requirements form, not the main tender document. It indicates that tenderers must have a quality management system compliant with ISO 9001:2015, demonstrate capability and capacity as a main supplier (Category 4 assessment), and be willing to undergo Eskom quality audits and performance monitoring. The actual eligibility criteria would be detailed in the main tender document.

• Pre-contract award quality requirements are assessed (Clause 3).
• Supplier quality performance monitoring will occur (refer to clause 3.7).
• Quality audit conditions apply (refer to clause 3.8).
• ISO 9001 standard clauses and principles are referenced for evaluation, including performance evaluations and evidence-based decision making (ISO 9001 Clause 9, Principle 6).

The tenderer must indicate applicable clauses from specification 240-105658000.

• Pre-contract award quality requirements apply (Clause 3).
• Category 4 quality requirements are applicable (refer to clause 3.5).
• Main supplier and sub-supplier capability and capacity assessment is referenced (clause 3).
• Post-contract award, Eskom will monitor contract execution and supplier quality performance (Clause 5, refer to clause 3.7).
• Eskom retains rights of access, information, preservation, and quality audits (Clause 6, refer to clause 3.8).
• Management of nonconformities and special processes are required (refer to clause 3.8).
• The tender must comply with ISO 9001 quality management principles, including customer focus, leadership, planning, engagement, process approach, improvement, and relationship management.

The tenderer's approach must align with ISO 9001 principles: customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, and relationship management.

• Applicable ISO 9001 clauses include: Context of the Organisation (4), Leadership (5), Planning (6), Support (7), Operation (8), Performance Evaluation (9), and Improvement (10).

Post-contract award, Eskom will monitor contract execution (Clause 5, refer to clause 3.7).

• Supplier quality performance monitoring will be conducted (refer to clause 3.7).

Performance evaluations and evidence-based decision making are part of the evaluation (ISO 9001 Clause 9, Principle 6).

• Pre-contract award quality requirements are assessed (Clause 3).
• Supplier quality performance monitoring will occur (refer to clause 3.7).
• Quality audit conditions apply (refer to clause 3.8).
• ISO 9001 standard clauses and principles are referenced for evaluation.

• Scope: Provision of accommodation for Kriel Power Station Learners/Trainees on an 'as and when required' basis.
• Duration: 60 months (5 years).
• Market research indicates no current suppliers for this service; the market is open.

• Closing date: 2026-08-03 at 10:00 (as per tender record).
• No other dates (e.g., briefings, site visits, clarification deadlines) are stated in the document.

• Buyer: Mataboge Mogashoa (as per document).
• No email, phone, or physical submission address is provided in the document.

• Submit your bid before the closing date and time (10:00 on 2026-08-03) as per the tender notice.
• Ensure all required documents are included, especially B-BBEE documentation and proof of ownership.
• The tender is for accommodation services on an 'as and when required' basis over 60 months.
• Failure to provide B-BBEE documentation will not disqualify you, but you will score 0 out of 10/20 for specific goals and be evaluated on price only.
• Be aware that SDL&I obligations are contractual; non-compliance may incur penalties and retention of 2% of each invoice (excluding VAT).
• Submit the SDL&I Implementation Schedule within 28 days after contract award.
• Submit quarterly SDL&I compliance reports using the Data Collection Template.
• Ensure your sworn affidavit (if applicable) meets all validity requirements to avoid rejection.

• The tender uses a preference point system (80/20 or 90/10).
• A maximum of 10 points (90/10 system) or 20 points (80/20 system) is awarded for the specific goal (B-BBEE status level).
• Points for the specific goal are added to price points, and the total is rounded to two decimal places.
• The contract is awarded to the tenderer scoring the highest total points.
• B-BBEE points are allocated based on your status level: Level 1 = 10/20, Level 2 = 9/18, Level 3 = 6/14, Level 4 = 5/12, Level 5 = 4/8, Level 6 = 3/6, Level 7 = 2/4, Level 8 = 1/2, Non-compliant = 0.
• To claim preference points, submit a valid B-BBEE certificate (SANAS accredited) or sworn affidavit/CIPS affidavit, proof of ownership/shareholding (CIPC docs), certified ID copies of shareholders, proof of disability (if applicable), and for trusts/consortia/JVs a consolidated B-BBEE verification certificate.
• If you fail to provide B-BBEE documentation, you will score 0 for specific goals and be evaluated on price only (out of 80 or 90 points).
• SDL&I objectives (transformation, local procurement, jobs, skills development) are not scored but become contractual obligations.

• Scope: Provision of accommodation for Kriel Power Station Learners/Trainees on an 'as and when required' basis.
• Duration: 60 months (5 years).
• The service is required for learners/trainees, implying suitable accommodation facilities.
• Market research indicates no current suppliers; the market is open.
• Skills development requirements (as part of SDL&I):
• Hospitality Management: 2 candidates, entry level N3/Matric or equivalent, output Work Integrated Learning.
• Chefs: 3 candidates, entry level N3/Matric or equivalent, output Work Integrated Learning.
• Candidates should be sourced from Kriel/Matla feeder areas where possible.
• You are responsible for the full cost of skills development; Eskom will not contribute financially.
• You may approach SETA-accredited training providers and use SETA grants or SARS tax rebates.

• Skills development initiatives should involve participation directly and through your supply network.
• You may approach SETA-accredited training providers to participate in developing critical and scarce skills.
• Note: Skills development targets exclude Eskom employees and registered learners.
• You bear full responsibility for the total cost of developing these skills; Eskom provides no financial contribution.
• You are advised to approach relevant SETAs for grants/subsidies/incentives and SARS for tax rebates earmarked for skills development.

• Your tender pricing response must be separated into components as per the Price Schedule included in the tender documents.
• Local procurement content is defined as total spending minus the imported component.
• Eskom's target for local procurement content is 100%.

• Pricing must be submitted as per the Price Schedule included in the tender documents.
• Separate your tender response into components (local vs imported) as per the Price Schedule.
• Local procurement content is defined as total spending minus the imported component; Eskom's target is 100% local content.
• Eskom will retain 2% of every invoice (excluding VAT) as security for SDL&I obligations; this is released only upon full fulfilment.
• A penalty of 2% of the Contract Value applies for failure to meet SDL&I obligations.
• No other financial requirements (e.g., bonds, guarantees, payment terms) are stated in the document.

• B-BBEE: A valid B-BBEE certificate or sworn affidavit is a condition for contract award.
• Revenue thresholds determine required documentation:
• Annual total revenue ≤ R10 million: Exempted Micro Enterprise (EME) – submit a sworn affidavit.
• Annual total revenue ≤ R50 million: Qualifying Small Enterprise (QSE) – must comply with QSE scorecard elements unless at least 51% Black-owned, in which case a sworn affidavit is required.
• Annual total revenue > R50 million: Submit a valid B-BBEE certificate (Generic).
• Required documents for preference points: Valid B-BBEE certificate (SANAS accredited) or sworn affidavit/CIPS affidavit; proof of ownership/shareholding (preferably CIPC) with breakdown; certified ID copies of shareholders; proof of disability (if applicable); for trusts/consortia/JVs, a consolidated B-BBEE verification certificate.
• SDL&I obligations (contractual, not scored):
• Submit a B-BBEE improvement or retention plan within 30 days of signing the contract.
• If your B-BBEE level is 4 at award, achieve Level 3 by end of first year, then improve by one level each year.
• If your B-BBEE level is 5-8 or non-compliant, achieve Level 4 by end of first year, then improve by one level each year.
• Commit to 100% local procurement content.
• Submit proposals for job creation/retention and skills development (specific targets for Hospitality Management and Chefs).
• Sworn affidavit validity requirements:
• Deponent's name and ID number as per identity document.
• Designation (director, owner, member) must be indicated.
• Enterprise name and business address as per CIPC registration (where applicable).
• Percentage of black ownership, black female ownership, and designated group (no blank spaces).
• Total revenue for the year under review and whether based on audited statements or management accounts.
• Financial year end date.
• B-BBEE status level (tick applicable).
• Empowering supplier status indicated; for QSEs, select the basis.
• Date deponent signed and date of Commissioner of Oath must be identical; affidavit must be signed in the presence of the Commissioner, who must also sign and stamp.
• Commissioner of Oath cannot be an employee or ex officio of the enterprise.

• Eskom will apply a penalty of 2% of the Contract Value for failure to meet SDL&I obligations.
• For the contract duration, Eskom will retain 2% of every invoice (excluding VAT) as security for fulfilling SDL&I obligations.
• Retained amounts will only be released upon full fulfilment of all SDL&I obligations.

• You must submit quarterly reports to Eskom using a Data Collection Template on compliance with SDL&I obligations.
• Eskom will review reports within 30 days and notify you in writing if obligations are not met.
• Upon notification, you must implement corrective measures before the next report, or retention clauses will be invoked.
• You must complete and return an SDL&I Implementation Schedule to the SDL&I representative for acceptance within 28 days after contract award. This schedule will be used for monitoring and reporting.

• The evaluation uses a preference point system (80/20 or 90/10).
• A maximum of 10/20 points are awarded for the specific goal (B-BBEE).
• Points for the specific goal are added to price points and rounded to two decimals.
• The contract is awarded to the tenderer scoring the highest total points.
• B-BBEE points are allocated based on status level: Level 1 = 10/20, Level 2 = 9/18, Level 3 = 6/14, Level 4 = 5/12, Level 5 = 4/8, Level 6 = 3/6, Level 7 = 2/4, Level 8 = 1/2, Non-compliant = 0.
• To claim preference points, submit required B-BBEE documentation (certificate, sworn affidavit, proof of ownership, ID copies, etc.).
• Failure to provide these documents results in 0 points for specific goals and scoring on price only.

• Kriel Power Station requires accommodation for trainees over 5 years (60 months) as needed.
• This is a Scope of Work (Revision 2) with Unique Identifier 559-37460529.

• Documentation including invoices, quotations, and correspondence must be retained per the station's records retention matrix.

• Provide proof of accreditation or certification meeting the 3-star grading requirements of the National Grading System for tourism (Tourism Act).
• Comply with referenced standards and acts (ISO 9001, OHS Act, Tourism Act).
• Quality control of accommodation will be signed off by the Manager Learning Implementation/End User/Contract Manager or delegate.

• Quality control sign-off by Manager Learning Implementation/End User/Contract Manager or delegate.
• Standards include ISO 9001, records retention matrix, and Tourism Act.

• A performance guarantee is required.

• Must comply with the Occupational Health and Safety Act.
• Must comply with the Tourism Act.
• Must adhere to ISO 9000/9001 Quality Management Systems standards.

• Manager Learning Implementation/End User/Contract Manager ensures accommodation provision per NEC contract.
• Authorised by Magda Van der Westhuizen, Lebo Machobane, and Nosimilo Thwala.

• Accommodation Requirements: Year 1: 6 students for 6 weeks; Year 2: 12 students for 10 weeks; Year 3: 12 students for 10 weeks; Year 4: 12 students for 10 weeks; Year 5: 6 students for 6 weeks.
• Minimum Three (3) Star grading (National Grading System for tourism).
• Meals: Three meals (breakfast, lunch, dinner) on Friday, Saturday, Sunday. Two meals (breakfast, dinner) on Monday to Thursday.
• Performance guarantee: proof of three-star grading accreditation required.

• Quality control of the work will be signed off by the Manager Learning Implementation/End User/Contract Manager or delegate.

• Tender closing: 03 August 2026 at 10:00.
• Non-compulsory clarification meeting: 22 July 2026 at 10:00 via Microsoft Teams.
• Deadline to notify attendance for clarification meeting: 21 July 2026 at 16:00.
• Clarification queries deadline: 7 working days before tender closing.
• Tender validity period: 90 days from closing date.

• Eskom Representative: Mataboge Mogashoa.
• Tel: 017 615 2642.
• Email: [email protected].
• All queries must be addressed in writing to the Eskom Representative only.
• Fraud/corruption reporting: 0800 11 2722 or [email protected].

• Submit electronically via the Eskom E-tendering site only. No hard copies or zip/compressed files accepted.
• Deadline: 03 August 2026 at 10:00. Late tenders will not be accepted.
• Ensure the submission status is marked 'complete' before closing.
• Upload documents in PDF format; max 500MB per file, total submission max 4GB.
• Price list must be submitted in both PDF and Excel format.
• If resubmitting, only the latest version is considered; previous submissions become null and void.
• Mandatory returnables at closing (disqualifiable if missing/incomplete): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer's Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA forms (Annexure E/F if applicable), SBD 1 (Annexure H), SBD 6.1 (Annexure I), SBD 4 (Annexure J), and the electronic copy of the tender.
• Non-disqualifiable returnables: If incomplete, you will be given 5 working days to rectify after a written request.
• Failure to upload required documents by the deadline renders the tender non-responsive.

• Functionality requirements are applicable. Refer to the Technical Evaluation Criteria for weights and thresholds. Tenderers not meeting the functionality threshold will be disqualified.
• Prices will be evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, and adjusted for acceptable variations. Net Present Value comparison may be used.
• Unconditional discounts are considered in evaluation; conditional discounts are applied at payment.
• Prices scored out of 80 or 90 points; Specific Goals scored out of 20 or 10 points (PPPFA 2022).
• Ranking: add Price and Specific Goals scores, rank highest to lowest.
• Objective criteria may apply; Eskom may award to a tenderer other than the highest scoring if objective criteria justify.
• Reverse e-auction is not applicable.
• Eligibility disqualifiers: sanctioned country nationality, multiple submissions, JV without joint/severe liability, conflict of interest, unauthorised signatory, restricted by National Treasury, on Tender Defaulters list, restricted by Eskom, or subcontracting 100% of scope.

• Scope: Provision of accommodation for Kriel Power Station Learners/Trainees over 5 years (60 months) as and when required.
• Key attached documents: Scope of Work, NEC or other Contract, Pricing Schedule/BOQ.
• Tenderers must comply with the Eskom Standard Conditions of Tender (available at www.eskom.co.za).
• Tender must be for the whole of the contract; alternative tenders are not allowed.
• Successful tenderer may be required to provide cataloguing information and label materials per Eskom specifications.

• Pricing Schedule/BOQ is attached and must be completed.
• Submit in PDF and Excel formats.
• Cataloguing: If required, include a line item for cataloguing in your pricing.
• Reverse e-auction is not applicable for this tender.

• Payment terms: For contracts below R50 million (incl. VAT), payment within 30 days of undisputed invoice. For contracts above R50 million (incl. VAT), payment within 60 days.
• Pricing schedule must be completed and submitted in PDF and Excel formats.
• Cataloguing: If required, include a line item for cataloguing in your pricing; Eskom will pay for this.
• Security for performance may be required; if so, select at least two financial institutions from Eskom's approved list.
• Financial viability assessment may be a contractual requirement; submit latest approved annual financial statements (no drafts) if required.
• Reverse e-auction is not applicable.

• Mandatory: CSD registration (provide CSD number/report).
• B-BBEE: Submit proof of B-BBEE status level (certificate, sworn affidavit, or as per B-BBEE Act).
• Tax compliance: Tax clearance certificate required for certain tenderers (see returnables table). Foreign suppliers with no SA footprint complete SBD1 only.
• Employment Equity Act: South African designated employers must provide proof of compliance.
• Safety: South African tenderers must provide COIDA certificate of good standing or proof of application.
• Local content: If designated materials are included, complete SBD 6.2 and Annexures G1-G4.
• Eligibility: Tenderers must not be on sanctions lists, have conflicts of interest, be restricted by National Treasury/Eskom, or be on the Tender Defaulters list. Subcontracting 100% of the work is not allowed.
• Contractual requirements (e.g., CSD) are assessed after evaluation and ranking; failure to meet them may result in non-responsiveness.

• Safety requirement: South African tenderers must submit a COIDA certificate of good standing or proof of application.
• Additional SHEQ requirements may apply as per the scope of work.
• Risk assessment documentation is required.

• Contract conditions: NEC contract will be used.
• Eligibility restrictions: Tenderers from countries on international sanctions lists are ineligible. This also applies to proposed subcontractors/suppliers.
• Multiple submissions: Submitting more than one tender is not allowed, except under specific e-tendering size limits.
• Payment terms: Standard Eskom payment terms apply (30 days for contracts below R50 million, 60 days for above).
• Cataloguing: Successful tenderer may be required to provide cataloguing information post-award and label materials as per Eskom specifications.
• Main contractors discouraged from subcontracting with subsidiaries; must declare if doing so.

Scope: Supply goods or execute works/services as described in the agreement. The agreement includes order documents, General Conditions of Purchase, specifications, schedules, and drawings approved by Eskom.

Closing date: 2026-08-03 at 10:00 (from tender record). No other dates (briefings, site visits, clarification deadlines) are specified in the provided document.

Fraud/corruption reporting: [email protected], phone 0800 11 2722. No SCM/technical contacts, submission addresses, or other contact details are provided in the document.

Returnable documents and submission instructions are not specified in the provided document. Bidders must refer to the full tender package for submission details, required forms, and disqualification risks.

No specific evaluation criteria are detailed in the provided document. Bidders must accept Eskom's General Conditions of Purchase unless non-acceptance is explicitly indicated. Eskom may terminate the agreement if the supplier is in financial circumstances that prejudice performance. Compliance with statutory requirements and ethical standards is mandatory.

Scope: Provision of accommodation for Kriel Power Station learners/trainees over 5 years (60 months) as and when required. The agreement includes order documents, General Conditions of Purchase, specifications, schedules, and drawings approved by Eskom. Delivery and acceptance: Goods/works/services must be delivered in compliance with the agreement; Eskom may inspect and test at any stage. Rejection: If the supplier fails to comply, Eskom may reject goods/works/services with written notice specifying the reason and whether replacement or re-work is required. For goods, rejected items may be returned at the supplier's risk and expense; the supplier must repay any money paid and cover costs of returning and obtaining replacements. For works/services, the supplier must correct non-conformances/defects as indicated; if delayed, Eskom may have them corrected by a third party at the supplier's cost.

Rejection: If supplier fails to comply, Eskom may reject goods/works/services with written notice specifying reason and whether replacement/re-work is required. For goods: Eskom may return rejected goods at supplier's risk/expense; supplier must repay money paid and costs of returning/replacing. For works/services: Supplier must correct non-conformances/defects as indicated by Eskom; if delayed, Eskom may have them corrected by a third party at supplier's cost.

Pricing: Prices/rates may include an amount for price adjustment, calculated per formula in the agreement. Payment within 30 days after receipt of correct tax invoice; Eskom's VAT number must appear on invoice. Delivery costs must be stated in tender; if not, deemed included.

Pricing: Prices/rates may include a price adjustment amount calculated per the formula in the agreement. Payment: Eskom will pay within 30 days after receipt of a correct tax invoice. The supplier must complete Eskom's CPA (IG) form. Eskom's VAT registration number (4740101508) must appear on the tax invoice. Payment may be made in any currency, converted to ZAR at one exchange rate; payments in foreign currency shall not exceed amounts stated in the agreement. Delivery costs: Supplier must state in the tender whether delivery cost is included; if not, it is deemed included. No payment for containers/packing materials unless otherwise stated.

Statutory requirements: Supplier must adhere to all statutory requirements relevant to the agreement, governed by RSA law. No specific mention of CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, or local content in the provided document. General conditions: If the supplier does not indicate non-acceptance of the conditions, they are deemed accepted. No oral variations by Eskom agents. Supplier must maintain ethical standards as expected by Eskom.

General terms: The agreement is formed on these conditions to supply goods or execute works/services. Conditions: These conditions form the contract basis; if the supplier does not indicate non-acceptance, they are deemed accepted. No oral variations by Eskom agents. Risk: Risk passes to Eskom upon proof of delivery to the correct destination and acceptance. Ownership: Ownership passes to Eskom upon payment or as otherwise stated. Indemnity: Supplier indemnifies Eskom against claims from negligence, infringement, breach of statutory duty, or defective design/materials/workmanship. Warranty: Supplier warrants goods/works/services are fit for purpose and defect-free for one year (unless otherwise stated) from acceptance; defects must be rectified free of cost. Assignment and subcontracting: No ceding or delegating rights/obligations without written consent, except Eskom may cede to subsidiaries. Statutory requirements: Supplier must adhere to all statutory requirements; agreement governed by RSA law. Breach: If a party breaches and fails to rectify after written notice, the non-defaulting party may terminate. Termination: Eskom may terminate if supplier defaults, becomes bankrupt, or is in prejudicial financial circumstances. Ethics: Eskom expects highest ethical standards. Entire agreement: No variations unless in writing and signed.