at SASSA House, 501 Prondisa Building Cnr Steve Biko & Pretorius Streets, Arcadia, Pretoria 0083 - Pretoria - Pretoria - 0083
Organization Type
GOVERNMENT
Published
17 Jul 2026
OCDS Reference
ocds-9t57fa-162630
Summary
The south african social security agency (SASSA) is seeking a service provider to collect wastepaper from its head office in pretoria on a weekly basis, with additional collections as needed. The contract will run for five years and requires the provider to supply collection boxes, recycling bags, trolleys, and digital educational materials, while ensuring secure handling of confidential documents. Bidders must attend a compulsory briefing session and submit a price per ton (r/ton) that SASSA will receive for the wastepaper.
Key Requirements
Attend the compulsory physical briefing session at SASSA Head Office (date/time in RFQ).
Submit CSD registration, completed SBD forms, and valid tax compliance PIN; failure to submit any may invalidate the bid.
Provide a price per ton (R/ton) that SASSA will receive, inclusive of all logistical costs, digital educational materials, and supply of boxes and plastic packs.
Conduct weekly collections and additional collections as required, with all collections in the presence of a SASSA official.
Supply 50 small and 50 big collection boxes, clear recycling bags, trolleys, and a weighing scale; weigh wastepaper on site before removal.
Ensure a signed collection voucher is obtained before removal (original at Head Office, duplicate with provider).
Enter a Service Level Agreement, pay SASSA monthly for collected wastepaper, and submit monthly remittance advice referencing voucher numbers.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentWASTE PAPER COLLECTION.pdfReview complete
Description
Source: WASTE PAPER COLLECTION.pdf
Important Dates
17 Jul
2026
PUBLICATION
Tender Published
Tender was published
24 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The South African Social Security Agency (SASSA) in Gauteng is requesting proposals for a service provider to collect and securely dispose of wastepaper from its Head Office in Pretoria. The contract spans five years, with weekly collections (25–50 bags, scalable as needed) and includes supplying collection boxes, trolleys, and digital educational materials. The service provider must pay SASSA per ton of wastepaper collected, with compliance to privacy, security, and environmental standards. Bids are evaluated on administrative compliance and price (highest offer preferred).
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Appointment of a Service Provider for the Procurement of END-USER COMPUTING (EUC) Devices to Support ICT Operations over a Three (3) Year Period on AN AD-HOC Basis
Based on 7 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The service provider will collect wastepaper from SASSA Head Office for five years.
Key deliverables include weekly collections, supply of boxes and bags, provision of trolleys and weighing scales, voucher signing, and digital educational materials.
The provider must enter a Service Level Agreement, make monthly payments to SASSA, and submit monthly remittance advice.
All collections occur in the presence of a SASSA official.
Important Dates
Source: WASTE PAPER COLLECTION.pdf (unknown)
Compulsory physical briefing session at SASSA Head Office – date and time specified in the Request for Quotation.
Closing date: 2026-07-24 at 11:00 (per tender record).
No other dates (e.g., clarification deadlines, site visits) are provided in the document.
Briefing Session
Source: WASTE PAPER COLLECTION.pdf (unknown)
Attendance at a compulsory physical briefing session at SASSA Head Office is required. Date and time are specified in the Request for Quotation.
Contact Information
Source: WASTE PAPER COLLECTION.pdf (unknown)
Submission/Service Address: SASSA Head Office, Prodinsa Building, Corner Pretorius and Steve Biko, Arcadia, Pretoria.
No specific SCM contact person, email, or phone number is provided in the extracted text.
Submission Guidelines
Source: WASTE PAPER COLLECTION.pdf (unknown)
Submit fully completed and signed Standard Bid Document (SBD) forms.
Ensure registration with the National Treasury Central Supplier Database (CSD).
Provide a valid tax compliance status PIN.
Failure to submit any of the above may render the bid invalid.
SASSA reserves the right to negotiate the price with the preferred bidder.
Attend the compulsory physical briefing session at SASSA Head Office (date/time in RFQ).
Evaluation Criteria
Source: WASTE PAPER COLLECTION.pdf (unknown)
Bids evaluated in two stages: Stage One – Administrative Compliance; Stage Two – Price.
Stage One: Must submit CSD registration, completed SBD forms, and valid tax compliance PIN. Failure to submit any may invalidate the bid.
Stage Two: Price – highest acceptable offer (R/ton) will be considered for appointment, subject to compliance.
Preference point system: 80/20 or 90/10 will be determined after tenders are received (based on tender value).
Points awarded for Price and Specific Goals (B-BBEE).
Bidders listed on Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
Technical Specifications
Source: WASTE PAPER COLLECTION.pdf (unknown)
Scope: Collect wastepaper from SASSA Head Office for a five-year contract.
Services required:
Weekly collections.
Additional collections as and when required by SASSA.
Supply collection boxes (50 small, 50 big) and clear recycling bags as needed.
Provide trolleys for safe movement on premises.
Avail a weighing scale to weigh all wastepaper on site before removal.
Ensure a collection voucher is signed by a SASSA official prior to removal; original kept at Head Office, duplicate with service provider.
Provide digital educational material on efficient wastepaper collection practices.
Service provider must have adequate transport, trolleys, and trained personnel to handle confidential documents securely.
All collections must be conducted in the presence of an authorized SASSA official.
The provider must enter a Service Level Agreement, make monthly payments to SASSA, and submit monthly remittance advice.
The service supports environmental sustainability initiatives through wastepaper collection and recycling.
Financial Requirements
Source: WASTE PAPER COLLECTION.pdf (unknown)
Pricing must be expressed as a cost per ton (R/ton) that SASSA will receive.
The quoted price must be inclusive of:
Payment to SASSA for the wastepaper procured.
All logistical services (personnel wages, benefits, overtime, vehicle, fuel).
Digital educational materials.
Supply of small boxes, big boxes, and plastic packs.
The service provider must deposit payments into SASSA's designated bank account monthly, based on the amount collected.
Submit a monthly remittance advice referencing the collection voucher number.
No bonds, guarantees, or specific payment terms are detailed.
Compliance Requirements
Source: WASTE PAPER COLLECTION.pdf (unknown)
Mandatory submissions:
Registration with the National Treasury Central Supplier Database (CSD).
Fully completed and signed SBD forms.
A valid tax compliance status pin.
B-BBEE: Points are awarded for Specific Goals based on B-BBEE status level. Higher points for Level 1-2 contributors, especially with 51% black women, youth, or disabled ownership.
Bidders must submit a B-BBEE Certificate or sworn affidavit to claim points.
Bidders must complete SBD 4 declarations regarding state employment, relationships with procuring institution employees, and interests in other enterprises.
Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
Fraudulent claims can lead to disqualification, contract cancellation, cost recovery, restriction from public sector business, and criminal prosecution.
B-BBEE Requirements
Source: WASTE PAPER COLLECTION.pdf (unknown)
Preference points are awarded for Specific Goals based on B-BBEE status.
Points range from 2-20 depending on B-BBEE level and ownership demographics (e.g., 51% black women, youth, disabled).
The highest applicable points category will be used if multiple are claimed, verified by B-BBEE Certificate or sworn affidavit.
Health & Safety
Source: WASTE PAPER COLLECTION.pdf
Personnel must be trained in handling confidential documents and adhere to privacy and security protocols.
Digital educational material should include safety guidelines for handling materials.
Environmental
Source: WASTE PAPER COLLECTION.pdf
The service supports environmental sustainability initiatives through wastepaper collection and recycling.
Proper management and disposal are required to comply with regulatory standards and protect sensitive information.
Contractual Terms
Source: WASTE PAPER COLLECTION.pdf
The service provider must enter into a formal Service Level Agreement with SASSA.
Monthly payments for collected wastepaper must be deposited into SASSA's designated bank account.
Submit monthly remittance advice referencing the collection voucher.
All collections must be witnessed by an authorized SASSA official.
Bidders must declare company details and certify that preference point claims are correct and may be substantiated.
Fraudulent claims can lead to disqualification, contract cancellation, cost recovery, restriction from public sector business, and criminal prosecution.
Requirements
Source: WASTE PAPER COLLECTION.pdf (unknown)
Administrative compliance requires CSD registration, completed SBD forms, and a tax compliance pin.
Bidders must disclose state employment, relationships with procuring institution employees, and interests in other enterprises via SBD 4.
Company/firm details and registration number must be provided.
Section
Source: WASTE PAPER COLLECTION.pdf
Bids evaluated in two stages: Administrative Compliance and Price.
The preference point system (80/20 or 90/10) will be determined after tenders are received.
Points are awarded for Price and Specific Goals (B-BBEE).
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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